OFFICIAL MINUTES of the PUBLIC HEARING HELD by the GOVERNING BODY of the CITY of MANASSAS

OFFICIAL MINUTES OF THE PUBLIC HEARING HELD BY THE MANASSAS PARK GOVERNING BODY ON TUESDAY, JUNE 5, 2001 AT 9:10 PM AT CITY HALL, ONE PARK CENTER COURT, MANASSAS PARK, VIRGINIA.

Roll Call

Present: William J. Treuting, Jr., Mayor H. Marie Baker, Vice Mayor William R. Wren Kevin P. Brendel Jonell Pizzola Vonna L. Privett Fran Kassinger

Absent: None

Also Present: Lana A. Conner, City Clerk David W. Reynal, City Manager Brian Lubkeman, City Attorney Jerry Hughes, Economic Development Director Daniel Painter, Planning Director

Public Hearing: School Board Appointments:

The Manassas Park Governing Body will hold a Public Hearing on Tuesday, June 5, 2001 at 8:00 pm at City Hall, One Park Center Court, Manassas Park, VA. This meeting will be held to get citizens’ comments on persons being considered for appointment to School Board. Listed below are the persons being considered and two appointments are needed to fill two terms effective July 1, 2001 and expiring June 30, 2004. Bryan Polk, 9217 Matthew Drive, Manassas Park, VA Donna J. West, 9346 S. Whitt Drive, Manassas Park, VA J. David Binsted, 9310 Becky Court, Manassas Park, VA

Mr. David Binsted called the City Clerk on June 4, 2001 and withdrew his name from consideration. He has chosen to return to school and does not feel he has the time to put into the Board at this time. The Mayor thanked Mr. Binsted for submitting his name for consideration.

Rebecca Dailey, 9218 Matthew Drive: She is here to speak on behalf of Donna West for School Board. She met Donna through the MPES PTO several years ago and of course their children and church has made them friends. Donna is a devoted caring mother of three girls.

Because of this, she has a perspective of a parent to continue to strive for the best for their children. She believes this type of individual is needed for the School Board. She would also like to speak on behalf of Bryan Polk. Bryan is a dear friend and neighbor. She stated she feels that he has shown and is one of our own products of our school system. He continues to assist in the school system. He is also the type of individual we need to continue on our School Board.

18168 Page Two Public Hearing June 5, 2001

Noreen Slater, 9250 Matthew Drive: She is here tonight to speak on behalf of Bryan Polk for School Board. He and Theresa are neighbors of hers and live across the street.

He is a product of our school system and is an excellent role model for our school system. He has exercised diligence and responsibility to School Board, Governing Body and the citizens. He is a dedicated individual to our schools, their goals, and toward excellence in education.

MOTION: Councilmember Wren moved to close public hearing at 9:15 pm. SECOND: Councilmember Brendel VOTE: Unanimously passed

Appointments will be made at June 19 Governing Body meeting.

Approved June 19, 2001

______William J. Treuting, Jr.

______Lana A. Conner, City Clerk

OFFICIAL MINUTES OF THE PUBLIC HEARING HELD BY THE MANASSAS PARK GOVERNING BODY ON TUESDAY, JUNE 5, 2001 AT 8:40 PM AT CITY HALL, ONE PARK CENTER COURT, MANASSAS PARK, VIRGINIA.

Roll Call

Absent: None

Public Hearing: Lease of Public Property:

City Hall Property: Alliance Bank

LEASE OF PUBLIC PROPERTY

In accordance with Section 15-2-1800 of the Code of Virginia, this notice is to inform the public that the City of Manassas Park is considering the lease of three properties: 1) The first property is situated at the corner of Manassas Drive and Park Center Court consisting of approximately 0.44 acres. The lease of this property would allow for the temporary location of a commercial enterprise in anticipation of relocating to the Park Center when available. 2) The second property is located in the Virginia Railway Express parking lot and consists of approximately 80 square feet for the purpose of accommodating an automatic teller machine 3) The third property is located on Manassas Drive on the parcel known as the Conner Elementary School The purpose of this short term lease is to provide additional parking to the Potomac Rappahannock Transit Commission/Virginia Railway Express prior to the completion of a permanent additional parking lot

The Governing Body will conduct a public bearing on the possible lease of these properties on June 5, 2001 at 8:00 pm in Council Chambers of City Hall. The public is invited to attend the public bearing and comment on the lease of these properties. Additional information is available in the City Manager's office at City Hall during regular working hours.

Jerry Hughes, Director of Economic Development, addressed this public hearing. The City has actively recruited for a bank for a number of years.

18175 Page Two Public Hearing June 5, 2001 In the last six month, the city has talked to a number of banks all of which have expressed different degrees of interest. Alliance Bank is willing to make a commitment to the City in growth of city and to grow with it. This public hearing deals with a negotiated lease with Alliance Bank on approximately 0.44 acres of city owned property. This would be a temporary location for a branch bank for Alliance Bank in anticipation of construction of permanent bank in Park Center, which would be first buildings, constructed in Park Center. The property is located on the western side of the City Hall parcel fronting Manassas Drive. The facility would meet all the Park Center requirements. Summaries of the major items of the proposed lease are as follows: 1. The purpose of the lease is to allow the location of the City's first commercial bank on a temporary site at the present time in order to allow for the completion of a permanent facility in the Park Center. 2. The lease requires City approval of the design and construction materials for the temporary branch. 3. Alliance Bank will be responsible for all costs associated with the construction of the temporary branch and will also be responsible for restoring the site to its original condition upon the vacation of the site. 4. The lease is for a term of up to three years, beginning August 1,2001, with three one-year extensions possible. 5. The lease will terminate 60 days following occupancy of the permanent building in the Park Center or 12 months following the purchase of the property in the Park Center if construction is not begun 6. Alliance has an option to purchase the Park Center property 30 days after it becomes available at a cost of no more than $6.00 per square foot. The actual selling price will be determined by a third broker appraisal.

7. The temporary parcel will be leased at $1,500.00 per month, for the original term. Two thirds of the rent, during the original term only, will be credited toward the purchase price of the Park Center property at the completion of the permanent building

8. The permanent building to be constructed in the Park Center must be at least 6,000 square feet in size and at least two stories in height 9. Alliance Bank shall have first right of refusal to purchase the Park Center property if the City receives an offer prior to Alliance purchasing the property 10. Alliance shall have the right to locate up to three Automatic Teller Machines (ATMs) on City-owned or controlled properties, at terms agreeable to both parties. One ATM would be located at the VRE station 11. Within 6 months the City will adopt a resolution supporting the investment of City funds at Alliance Bank, assuming competitive services and fees. The City Treasurer will adopt a Directive to accomplish the same goal, under the same assumptions (The Resolution and Directive are attached to the lease).

Page Three Public Hearing June 5, 2001 Staff recommends that the Governing Body approve the lease and authorize the Mayor as the City’s signatory.

MOTION: Councilmember Brendel moved to close public hearing at 8:45 pm. SECOND: Councilmember Privett VOTE: Unanimously passed

Councilmember Wren asked Alliance to consider looking at a site in front of public safety on Manassas Drive to see if it is feasible. Currently this is the only bank in town but long term other banks can locate in the City. Grand opening should be September 15, 2001. Tom Young, President, Alliance Bank was present and told the Governing Body they very excited about the opportunity to come into the City. This will be their first branch and the City’s first bank.

MOTION: Councilmember Wren moved to approve the lease agreement, by Resolution, with Alliance Bank for the lease of property in front of City Hall that is substantially the same as the terms of Lease Agreement as presented subject to approval of City Attorney and direct Mayor to sign. SECOND: Councilmember Pizzola VOTE: Yes: Wren, Pizzola, Baker, Brendel, Kassinger, Privett, Treuting

Lease of City Property: VRE Station-Alliance Bank ATM Site:

Jerry Hughes, Director of Economic Development, addressed this public hearing.

The purpose of this proposed lease would be to allow Alliance Bank the opportunity to locate an Automatic teller Machine (ATM) at the VRE parking lot for the purpose of providing banking services. The proposed lease would be for a period of three years and would be set at a monthly fee of $100.00 or $0.15 per foreign transaction, which every is larger. The ATM may be either a walk-up unit or a drive-up unit and would not occupy more than 80-square feet, at a location to be determined. Alliance Bank will be responsible for all costs and utilities associated with the location and operation of the proposed ATM. Recommendation: That the Governing Body authorized the Mayor to sign a lease of City owned property in the VRE parking lot to Alliance Bank for the purpose of locating an ATM, subject to approval of the City Attorney.

MOTION: Councilmember Brendel moved to close public hearing at 9:03 pm. SECOND: Councilmember Privett VOTE: Unanimously passed

Page Four Public Hearing June 5, 2001 Councilmember Wren stated there is space provided in front of the handicap ramp for a vendor. He asked them to look at this space to see if it is feasible.

Councilmember Privett wanted to make sure that there was proper security there such as lights or even a camera. The City Manager stated they would talk to the bank about putting an ATM in vicinity of City Hall and the location at the public safety building.

MOTION: Councilmember Wren moved that the Governing Body authorized the Mayor to sign a lease of City owned property in the VRE parking lot to Alliance Bank for the purpose of locating an ATM, subject to approval of the City Attorney. SECOND: Councilmember Privett VOTE: Yes: Wren, Privett, Baker, Brendel, Kassinger, Pizzola, Treuting

Potomac and Rappahannock Transportation Commission -Temporary Parking Conner Elementary

The Mayor opened the Public Hearing at 9:05 PM.

Terms of Agreement: *Use of Conner Elementary School site from September 1, 2001 to December 31, 2001, renewable on month-to-month basis thereafter, at the option of either party. *Lease payment of $6,500 payable at time of signing of lease, and $1,500 monthly after January 1, 2002. *City shall apply lease payments toward the construction of sidewalks on the north side of Manassas Drive, in the vicinity of the railroad tracks; however, sidewalks may not be completed during lease period. *PRTC agrees to pay all installation costs, and the costs of removal of any improvements at the end of the lease, unless waived by the City. *Baseball backstop to be removed by City by July 15, 2001. *PRTC to install pedestrian crossing at Park Center Court, and flashing warning pedestrian crossing signs in each direction. PRTC to provide shuttle bus service to site to reduce pedestrian- vehicular conflicts. After thirty days PRTC may discontinue bus service if the average daily usage is less than 25% of the total parkers at the site or ten passengers, whichever is less. *Appropriate insurance, indemnification provided by Potomac and Rappahannock Transportation Commission. PRTC will not be able to complete the required improvements until August.

MOTION: Councilmember Wren moved to close Public Hearing at 8:58 PM. SECOND: Councilmember Baker VOTE: Unanimously passed

Page Five Public Hearing June 5, 2001

Councilmember Brendel stated that the lights being proposed are flashing lights just to indicate someone maybe crossing. There is not a stoppage of traffic. Councilmember Brendel asked what the number of parking spaces would be. The City Manager stated they do not know at this time but it will be less than 100. They will restripe the parking lot. Councilmember Brendel stated his concern is a four-lane road with a turning lane. People will be crossing where the lights are. They will be crossing four lanes during the busiest time of the day rush hour mornings and evenings. We know from history that although it is a 25MPH zone, nobody does 25MPH. The police department has clocked drivers going 65 MPH. We are going to have people playing chicken with their lives to catch their train. They are probably running late because they could not get a space at the VRE station parking lot.

Councilmember Brendel stated he had originally asked for traffic signalization to stop to allow them to get across. Anything less than that will be a serious hazard to people crossing the road and for that reason, he will have to vote no. The City Manager stated that PRTC has agreed to provide shuttle bus service for passengers. They have the option to ride rather than walk. The shuttle bus is contingent and voluntary by PRTC after first month. They have stated they will cut bus service if they have less than ten people riding it. Councilmember Baker stated that you may have six people that ride it on a regular basis but PRTC can still cut the bus service because it is less than ten people. Now those six people are now crossing the street twice a day. The City Manager stated it is discretionary they can provide the bus but they do not have to. It behooves PRTC to provide a safe advance from temporary parking. Councilmember Baker stated they say that but she does not have faith that they would keep it if they do not have rider ship only because of what they did with the people in Belmont Station and Blooms Crossing. If you call them, they will come and pick you up and take you to the bus. They had the rider ship where you stand on the corner and they pick you up. She knows people who did that but it was not enough for PRTC so they cut it out. To those people it was a service. The City Manager stated we have representation on the Commission and this is a safety issue, which would rise above convenience or additional service that people are use to in terms of bus service. The City Manager stated that it has been his experience that in terms of bus service, they are very user friendly and client oriented. They do have financial considerations and the number of users would enter into it. Councilmember Baker stated she would like the stipulation taken out that they have an option and make it mandatory they provide the bus service. Councilmember Brendel stated his point is if the bus has already run five minutes ahead of time to make sure the walkers have gotten to train station, it means the bus will not be of use to the walkers, so they will still be running to cross the street. He would like to see a stipulation put in agreement that would be discretionary on city part to say if city receives complaints that they will be required to put traffic signalization end as soon as city request it. 18171

Page Six Public Hearing June 5, 2001

Councilmember Wren stated he would suggest that PRTC advertise the shuttle bus and encourage the people to use that service rather than trying to find a way to eliminate it. He stated that Mr. Brendel was right that is the worst time of the day for traffic on a busy thoroughfare. Councilmember Brendel stated the traffic count is about 13,000 cars a day through that section. The City Manager stated you could put in the lease agreement that they must provide bus service.

The issues are shuttle bus service and the ability to cross Manassas Drive safely. Mayor Treuting asked if they are going to put warning lights up to alert cars to pedestrian traffic why can’t they do something where the pedestrian pushes a button like at most crosswalks and the lights changes to allow pedestrians to cross. Councilmember Brendel stated there is no traffic light there only blinking lights. Councilmember Brendel stated you are going into the rainy season and snow season. Dan Painter, Planning Director, addressed the signalization issue. He has been a transportation planner for eighteen years. There are a set of warrants that determines when you put in a signal light and when you shouldn’t. You must make sure those warrants are met. The City can be held liable for putting in a signal light or stop sign if it is not warranted. If someone were to get hurt there, the city could be held responsible because the light was not needed. A lot of cities put in them in years ago and many are now taking the lights out. What happens is you get in the habit of going through this section of street without major changes. It becomes autopilot. You go through every day and it is always yellow. All of sudden one day the button is pushed and the light is red and the driver who has driven through here hundreds of time with it never turning red, proceeds through the section of street the same as before. Many people have been killed this way. Councilmember Kassinger asked what the possibility was of putting a police car there during rush hour. People do slow down when they see a police car. If you have flashing signals, drivers would know that something is going on ahead and to slow down. Councilmember Wren stated that would be very expensive. She agrees that there would be a safety issue. This should be a partnership. We are looking at Park Center Crosswalks and where they are going to be. The City Manager stated it would be obvious to the drivers with the flashing lights that they are approaching a crosswalk. Councilmember Privett asked when the lights would have to be in. The City Manager stated it would have to be in before start of operation, which would be September 2001. Councilmember Privett want to place the radar trailer there that shows the speed of the vehicles so drivers will know how fast they are going.

Noreen Slater stated the pedestrians would still have to cross the railroad tracks. City should have extra spaces to accommodate more traffic. She is not in favor of any of this.

Page Seven Public Hearing June 5, 2001

Councilmember Wren stated there are people that cannot be accommodated for parking spaces. They end up driving in and once they get back in their car, and start down the highway, it is very difficult to win them back to riding the train. He thinks the answer is advertising the shuttle buses. That will take care of their parking needs. Councilmember Brendel stated Mr. Painter made two clear remarks. The issue about pedestrian activated signals that people drive through intersection a period of time and they tend to be on autopilot. He believes that once flashing yellow lights are up for two weeks; people are going to be on autopilot. Somebody is going to dart out because they missed their train. In creating this crossing area, he questions what kind of liability the City’s and PRTC is creating by designating a pedestrian crossing in an area not safe for pedestrian crossing.

He thinks the Governing Body should go back and look at the option of Signal Hill Park, which is paved. It would eliminate pedestrian crossing issues of crossing Manassas Drive and railroad track. The only issue the city would have would have to be security of people using Signal Hill Park. The City can figure out lights and cameras.

Councilmember Kassinger stated the Governing Body should revisit this issue. She stated if you park at Signal Hill Park and the bus is not there and it is dark in the late fall, she would not want to wait for the bus. There are issues on either side. These are adults that are going to have to use their heads. They are not kids running across the street. You have to give credit to pedestrian. You are only talking about from now to January 2002. The City controls the time. It is an open area so you do not have a security issue. She stated that going back to Signal Hill is not the answer.

MOTION: Councilmember Brendel moved to defer this item and send it back to be restudied. SECOND: Councilmember Kassinger VOTE: Yes: Brendel, Kassinger, Baker, Pizzola, Privett, Treuting No: Wren

Approved July 3, 2001

______William J. Treuting, Jr.

OFFICIAL MINUTES OF THE REGULAR MEETING of THE MANASSAS PARK GOVERNING BODY HELD ON TUESDAY, JUNE 5, 2001 AT 7:30 PM AT CITY HALL, ONE PARK CENTER COURT, MANASSAS PARK, VIRGINIA.

Roll Call

Absent: None

Closed Meeting: State Code of Virginia: Freedom of Information Act: Chapter 2.1-344a:

MOTION: Mayor Treuting moved that the Governing Body and its legal counsel will now go into closed meeting to discuss two items. Item #1 involves a personnel matter. Item #2 involves the possible acquisition of real property for a public purpose. Item #1, and #2, can be discussed in closed meeting because they involve “consultation with legal counsel pertaining to specific legal matters requiring the provision of legal advice by such counsel, “pursuant to Paragraph (7) of Section 2.1-344(a) of the Code of Virginia. In addition, Items #1 can be discussed in closed meeting because it involves “discussion of performance of specific public officers, appointees, or employees” of the City, pursuant to Paragraph (1) of Section 2.1.344(a) of the Code of Virginia. SECOND: Councilmember Wren VOTE ROLL CALL: Yes: Treuting, Wren, Baker, Brendel, Pizzola, Privett, Kassinger

Reconvene in Open Meeting:

Mayor Treuting reconvened the open meeting out of closed meeting at 8:00 PM.

Certification of Closed Meeting and addition of items to Agenda due to closed meeting (if necessary):

MOTION: Councilmember Brendel moved to approve the following Resolution:

Page Two Regular Meeting June 5, 2001

WHEREAS, THE Governing Body of the City of Manassas Park has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, 2.1-344.1 of the Code of Virginia requires a certification by this public body that such closed meeting was conducted in conformity with Virginia law. NOW THEREFORE BE IT RESOLVED that the Governing Body of the City of Manassas Park hereby certify that, to the best of each member’s knowledge, (I) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting just concluded were those both lawfully exempted from the open meeting requirements and identified in the motion by which the closed session was convened. SECOND: Councilmember Wren VOTE ROLL CALL: Yes: Brendel, Wren, Baker, Kassinger, Pizzola, Privett, Treuting

5. Invocation: Councilmember Wren

6. Pledge of Allegiance: Councilmember Brendel

Approval of Agenda:

MOTION: Councilmember Wren moved to approve Agenda with addition of Item 13d Park Center Plan-Advisory Committee. SECOND: Councilmember Brendel VOTE ROLL CALL: Yes: Wren, Brendel, Baker, Kassinger, Pizzola, Privett, Treuting

Citizen Time:

Joe Dazzo, 72 Meeker Court:

He is here tonight to discuss the dangerous traffic issue at intersection of Colfax Drive and Manassas Drive. Everyone is under the impression that the painted yellow lines at intersection represent no parking area.

He was at this podium before complaining about this and the Chief stated they would lengthen the yellow line curb area at the intersection so you could see cars coming from both ways on Manassas Drive. The yellow curbs were extended. He stated the police informed him that it does not represent a no parking area unless No Parking signs have been installed. He stated that it is almost impossible to get out of this intersection especially in the morning and afternoon. You have to pull out into the road because you cannot see around the vehicles. This is an area that is waiting for an accident to happen. He knows the speed limit going up Manassas Drive is 25MPH but nobody does 25MPH. Councilmember Pizzola stated that she had brought up the issue of having a four-way stop there but the public safety director did not think that was a good area for one.

Page Three Regular Meeting June 5, 2001

Mr. Dazzo stated he does not understand the reason for the 15 MPH speed limits on Kent Drive and Colfax Drive but Travis Street is 25MPH. His car does not shift gear until 18 MPH because it is an automatic transmission. Mr. Wren stated the width of the street determines the speed limit of the street.

Mr. Wren asked the Code Committee to come up with an Ordinance that states that the yellow curbed area is a no parking area and city not have to put up signs. Mr. Wren recommended that Staff explore the possibility of having four-way stop signs at Colfax Drive, Colfax Court and both directions of Manassas Drive. Mayor Treuting asked Staff to also address the question of the legality of yellow lines unless no parking signs are installed. He thought that stop signs had been installed to address visibility issues. Mayor Treuting told Mr. Dazzo that Staff would work on this issue and asked Mr. Dazzo to come to next meeting and see what answers staff has come up with to address the problem. Councilmember Pizzola stated that the City has to do something to make sure the people living on Colfax Drive can get out onto Manassas Drive.

Joy Hart, 9432 Lanae Lane: She is here representing the Belmont Station Homeowners Association. She is here tonight to complain about the large vehicles such as recreational vehicles & boats being parked on Andrew Drive and W. Carondelet. In Arlington County, they have an ordinance that if a vehicle sits on the street and is not moved for ten days, it is considered abandoned and can be towed. Why doesn’t the city have such an ordinance? She would be glad to mark the tires to determine how long it sits on street without being moved. This is a safety issue because of the children crossing the street from Manassas Christian School on W. Carondelet Drive. She stated they would get a petition to present to Governing Body on this issue.

Councilmember Brendel clarified that they were talking about boats, trailers, commercial vehicles that are lined along Andrew Drive and West Carondelet. The Association feels that they create visual barriers that make it hard to see where you are going and get around corners and negotiate streets.

Councilmember Brendel stated even if you clear the abandoned vehicles and allow regular on street parking, the same issue would be there. He used to live in Belmont Station. He stated that commercial vehicles of certain size limits are not allowed to be in on the private property.

The majority of the vehicles parked on Andrew Drive belong to the people that live in Belmont Station. Those over sized vehicles would automatically be parked on city streets. These vehicles are their daily work vehicles and they bring it home with them. They must park them on the public street because they cannot park them in Belmont Station.

Page Four Regular Meeting June 5, 2001

The regulation in Belmont Station were so strict when he lived there that a police officer could not bring a police car home and park it in the driveway because it was considered a commercial vehicle. Most boats are taken out on weekend during the summer so they would not be parked for ten days. Ms. Hart would like to see people charged for parking per day (up to $5) on these streets.

Councilmember Brendel stated he has a business that requires that he have a trailer to transport his equipment. He cannot park this in the city and has to store it in a storage facility outside the City. He pays for his decal but it is not stored in the city. He stated that is an issue when you start taking expensive recreational vehicles out of the city. That is a loss of revenue. There are a lot of factors to be considered.

The City Manager stated the city has an ordinance on abandoned vehicles. The definition is a vehicle that is left on streets for ten days. The City does mark the vehicles, the owner is notified and if owner does not move vehicle, the city will tow it. The City Manager stated the abandoned van on Andrew Drive would be moved. They are trying to be responsive to some of the concerns that have been addressed.

The City Manager talked with the Principal at Manassas Christian School and they do not have a problem with vehicles being parked on W. Carondelet. Dan Painter, City’s Planning Administrator, stated he met with builders of Belmont Station today. He stated that the owners hope to have the paving completed by end of June. The parking lot by Jessica Court will be paved by end of July. Once that is complete, the development will be turned over to homeowner association. Once the project is complete, there would be a parking lot of about 30 spaces where boat and recreational vehicle owners can park their vehicles within Belmont Station.

Councilmember Wren stated he has asked City Staff to try and find some area to park these vehicles in the City. Staff could not find any areas for this. There were no businesses that were willing to locate in the City that operates these storage areas.

Councilmember Brendel asked if ordinance on abandonment applied to all city streets.

Councilmember Brendel stated you would have to enforce it for every home even if someone did not have a driveway and owned a boat. They have parked them on the street for years.

The City Manager stated you could do this on a complaint basis. If someone did not have a driveway, the city would try to work with the homeowner. The issue is there and the ordinance is applicable everywhere. Councilmember Brendel stated he wanted to make sure that if we towed some abandoned vehicles on complaint basis that we don’t become liable to discrimination suits.

Page Five Regular Meeting June 5, 2001

Mayor Treuting thanked Ms. Hart for her comments and asked that this issue be forwarded to Code Committee and City Attorney for their review.

9. Reserved including public hearings/decision (if necessary) Public Hearings a. Public Hearing: Lease of City Property 1. City Hall Property: Alliance Bank 2. Lease of City Property: VRE Station-Alliance Bank ATM Site 3. Temporary Parking: Conner Elementary School b. Public Hearing: School Board Appointments

Separate minutes were taken of public hearing Report of City Officials and Staff: a. City Registrar: Street Achievement Award:

Patricia Brendel, City Registrar, addressed this Item. She stated they are approaching council again with the purpose of launching off the last project in a two part series. First they introduced the Voter Ribbons and tonight they introduce The Street Achievement Award. The goal behind this project stems from competition, and who doesn’t like to win. Due to state laws they are not allowed to give gifts or special recognition to certain citizens to get them to the polls. So they will give the Award to the Streets with voter participation of 75% or higher. They take each street and get the total number of registered voters and how many citizens voted on that street and turn that into a %. They chose 75% because they want citizens to have a reachable goal and still work for the award. The lowest % for the presidential election was 23% and the highest 100%; maybe all the streets will not reach the 75% goal but if there is an increase in the percentage what a great Achievement.

To advertise the challenge to citizens they will publish the Presidential Election results in the 4th quarter newsletter and also on the city channel. The program is geared toward the November and May elections. Due to State certifying dates it will take at least two months past the election date to compile the results.

So tonight when the Award is unveiled take a look, did your street make the cut. She asked all citizens to register to vote because your vote does count.

Councilmember Baker asked the Registrar if she would put the board letting the public know when you can vote absentee back in the median strip. This is a reminder to the public.

City Manager: In reference to issue with railroad crossing, Staff is scheduling a meeting with Superintendent of Norfolk Southern.

Page Six Regular Meeting June 5, 2001

The softball building in Costello Park that is under construction should be completed in near future. There are punch list items that need to be completed.

Councilmember Kassinger: Last week, she attended the Volunteer Recognition Night at Conner Elementary School.

She was impressed with number of volunteers that they have in support of educational program. The amount of time they put into the schools is phenomenal and high school students too.

She went to the high school today to watch the seniors receiving awards. This is the largest graduating class ever. In 2001, the seniors received a total of $200,000 in scholarships. Students will be going to several colleges such as William & Mary, University of Virginia, Bridgewater and one to the naval academy. She was invited to attend Emmanuel Graduation. It was very impressive and she congratulated those seniors as well.

Councilmember Pizzola: She thanked all the people who have called and offered prayers, transportation, etc. She is going in for her third week of chemotherapy for cancer. She is losing her hair, which is no problem. She will be finished in September and hopefully; everything should work out real good.

Councilmember Brendel: Part of being a Boy Scout or Cub Scout is a series of achievements in obtaining various ranks. His son and four others were Tiger Scouts this year, which is the first level for first graders. On May 19th all 5 of them graduated from Tiger program to start on their Wolf program.

They became Bobcats, which is first step in Wolf program. He congratulated five Tiger Scouts from Pack 1370 on great year as Tiger Scout. He wished them success. He has volunteered to be their Den leader. School will officially end on June 11th and he wanted to remind the kids and motorist to be careful during the summer.

On the next agenda, he would like to revisit the cable franchise and the compliance issues. He has received numerous calls about fiber optics and other issues for the western part of city. He would like public works to look at the brown signs along Manassas Drive that have Manassas Park Public Golf Course on them. They need to be changed to General’s Ridge. The City Manager stated they were working on a sign package that will replace those. On Consent Agenda is resignation of Will Hoff. He would like to see Mr. Hoff be recognized for his volunteer work on Parks and Recreation Advisory Commission. He worked with Will and personally thanked him for all his efforts.

Page Seven Regular Meeting June 5, 2001

He and Councilmember Wren, along with others, attended the Republican Convention last weekend. It was a thrill to be in Richmond amongst various levels of government between City of Manassas, Prince William County and throughout Commonwealth as well as on state level. The Lieutenant Governor and Attorney General were present. Many of these representatives came up to them and acknowledged Manassas Park and remembered being in the City and supporting various things. Throughout the State, people realize that Manassas Park is where we are and not Manassas or Prince William County. We are a separate identity. People throughout the state are taking notice of the great things our city is doing. He asked the Mayor starting at the next Governing Body meeting if Governing Body could switch over to summer uniform. It is getting a little warm for ties and jackets.

Councilmember Wren: The Public Works Committee met tonight and approved the three items on Consent Agenda. They recommend 11 f, g, and h on Consent Agenda. The PRTC will have a joint meeting with NVTC Thursday night at Springfield Hilton at 6:00 pm. He would like to see ordinance drafted that would stipulate that yellow curbs mean no parking without having to install No Parking signs. Could Staff contact Cable Company about how Manassas Park is shown on Channel 19 the preview channel? Trashcans are still being left on sidewalk on Manassas Drive from Route 28 to Euclid Avenue and they are being set out early.

He asked Staff to re-examine this to see if they can be picked up in front of town homes. Ask the HOA to communicate with its citizens about resolution to this problem.

Councilmember Privett: She stated she worked with Bryan Polk on School Board. She does not know of anybody that would be easier to reappoint to School Board. She did not work with Donna West but has heard good things about her. The School Board is a good team. She sees children riding their skateboards down the middle of Manassas Drive. She wants them to stop it because they are going to get killed.

City Clerk: The Finance Committee will meet on June 12, 2001 at 7:30 pm.

Mayor Treuting:

On behalf of Mayor Treuting, Councilmember Kassinger and Councilmember Wren, he recognized the veterans who have served our country. Those serving in an administrative capacity may not appreciate the intense loyalty and professional commitment of veterans.

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Many cannot understand why military service men and women continue volunteer to exchange their lives for their country’s freedom. This Governing Body offers its sincere gratitude to each of the veterans both past and present for their services to our great country.

11. Consent Agenda: a. Planning Commission: Appointment of Jesse Ludvigsen for Four-Year Term b. First Quarter Appropriation for Fiscal Year 2002: School Board Budget $3,986,766.00 Cafeteria Budget $ 150,013.00 c. Resignation: William S. Hoff, Parks and Recreation Advisory Commission d. Digital Drive Performance Bond Amendment to Agreement e. Planning Commission Mission Statement f. Blooms Crossing-Section C Payment #7: Owens & Dove: $30,829.05: Public Works Committee g. Blooms Crossing-Section B Phase II Change Order #1: $2,769.48: Public Works Committee h. Blooms Crossing Section A Phase II Change Order #2: $1,535.35: Public Works Committee i. GASB 34 Implementation Contract: $29,500.00: Robinson Farmer Cox Associates

MOTION: Councilmember Wren moved to approve as presented. SECOND: Councilmember Brendel VOTE ROLL CALL: Yes: Wren, Brendel, Baker, Kassinger, Pizzola, Privett, Treuting

Unfinished Business

13. New Business/Action Items

Blooms Crossing Section A3Bid Award: Owens & Dove:

Bids were opened on May 31st. City received six bids. The low bid was Owens & Dove in amount of $1,039,700. City Engineer recommends approval subject to approval by City Attorney. This section would have 47 single-family lots with a sale price of $55,000 yielding gross proceeds of $2.585 million.

MOTION: Councilmember Wren moved to accept recommendation of Public Works Committee and City Engineer and award contract to Owens & Dove in amount of $1,039,700 subject to final approval by City Attorney. SECOND: Councilmember Privett The first lots are due to be turned over to Miller & Smith in November or December. Councilmember Brendel stated that city must follow procurement procedures but it is nice that the low bidder was a Manassas Park business.

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VOTE: Yes: Wren, Privett, Baker, Brendel, Kassinger, Pizzola, Treuting b. Authorization for Hiring Part-Time Webmaster

Councilmember Kassinger placed this on agenda. We have a web site but she believes it can be better optimized. This site does not provide current standards that web master’s use. We do not see more than text. We do not have security for that sight for any financial transactions or private information such as when you enter your social security to activate a particular operation that we could put on the site. We do not maximize, on an on going basis. the ability that we could use site for. There has been a preliminary study on technological capability on functional level. The study assessed that the web site is not doing what it could do for everybody in the City.

Councilmember Kassinger is proposing to the Governing Body that the city look at hiring a part-time continuous employed person to master our web site. One that can provide interactivity that brings programming skills such java script, HTML, graphic design or any other programming system that would add capability to that site. They could coordinate with staff, support and update functional needs and continue website standards so we can compete commercially with people that are looking at the city as a potential residence or employment site.

MOTION: Councilmember Brendel moved to send the hiring of a part-time Webmaster to Finance Committee. SECOND: Councilmember Kassinger Councilmember Wren asked if it could be an existing employee. Mayor Treuting stated he did not think it was realistic to expect existing staff to pick up the additional workload. Councilmember Kassinger does not think one person could acquire the amount of skills and keep operation going in short period of time we need to have it up. It would take six to nine months to get somebody who would be familiar with what needs to be up, how it needs to be up, how to keep it going as well as learning the program that would support the activities. Councilmember Kassinger did a salary search on Internet and in the Metro area, full time web master ranges between $43,000 - $70,000. She thinks it would probably be about $20,000 a year part time. The City Manager stated that funding would come from Technology line item. Staff looked at the budget and this is the only fund that is not committed at this time. The web page is technology based. If you wanted to do something in advance of mid-year budget, that would be a place to take funds from. Councilmember Brendel asked if this item could be forwarded to Finance Committee.

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They have not gone through the study to figure out what we need to posture ourselves over next year. It is one thing to have a web master and design it. What will we do about hosting it and where is that website going to sit and what is it going to cost per month to host it. The Technology Committee makes sure that the tools and technology were available but the content becomes a whole different animal. He is not sure that is appropriately placed under the Technology Committee as much as it probably is under the City Manager auspices and maybe economic development if that is a tool we are going to use for that.

He believes that the responsibility for content should be removed from Technology Committee. Councilmember Kassinger agreed because it is a public information area. Councilmember Brendel asked City Manager to research to see if a college student in this field could do this work. Councilmember Kassinger drafted a proposed Human Resources Job description for the Webmaster. A college student may or may not be able to fill that. It takes some seasoned eyesight. VOTE: Unanimously passed c. Path and Direction through Camp Carondelet: Councilmember Kassinger:

Camp Carondelet is a sleepy site on a pipe stem boarded by the school and residences. Recently the elementary school brought some classes through to have a living history lesson. Because there are no marked paths or signs they were crossing the fence onto residential areas using their driveway and crossing their front yard. It was suggested that signs be installed to indicate how one can go from Camp Carondelet to Georgia Cemetery. Have some obvious type of routing. It would help the public to know where to go. There are no present plans for development of this property. They have the manpower to do some clearing of underbrush to create a singular path from school site to Stephanie Street. They could do that this summer. They could mulch the trail. The Historic Society has plans to restore the site to original conditions but that is only in the discussion stage.

MOTION: Councilmember Brendel moved to refer to Staff. SECOND: Councilmember Kassinger VOTE: Unanimously passed d. Park Center Plan-Advisory Committee:

The Committee had met last night and recommended a Park Center Plan to the Governing Body for consideration. They have suggested holding an open house on Tuesday, June 26 at 7pm. The Committee and consultants will make a formal presentation to the Governing Body, Planning Commission and public at a public hearing at 8pm. Advance copies of the project report will be distributed prior to the meeting although some drawings and the final report will not be available until July.

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At that time, the Planning Commission and Governing Body will need to schedule and hold a public hearing for an amendment to the Comprehensive Plan to reflect the proposed changes to this section of the City. Councilmember Kassinger encourages the public to attend this open house. A lot of work has gone into the landscaping.

It will define whom our city is in the future to future residents moving to the city and future businesses. Have a voice on what your city looks like. It is our best guess on what the residents want.

14. Reading, correction (if necessary) and approval of the Minutes of the Previous Meetings:

a. May 15, 2001 Public Hearing Rezone Digital Park from I-1 to I-1 with Proffers REZ 01-04:

MOTION: Councilmember Brendel moved to approve as presented. SECOND: Councilmember Wren VOTE: Unanimously passed b. May 15, 200l Public Hearing: Proprietary Fund Supplemental Appropriation:

MOTION: Councilmember Brendel moved to approve as presented. SECOND: Councilmember Wren VOTE: Unanimously passed

c. May 15, 200l Public Hearing Procurement Ordinance:

d. May 15, 2001 Amendment to City’s Zoning Ordinance:

e. May 15, 2001 Regular Meeting:

MOTION: Councilmember Brendel moved to approve with following corrections: Page Seven: Councilmember Brendel requested the status on softball fields. Make sure all pages have date of May 15, 2001. SECOND: Councilmember Wren VOTE: Unanimously passed

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Discussion Period

There were no items for discussions.

Closed Meeting: State Code of Virginia: Freedom of Information Act: Chapter 2.1-344a 10:00 AM (Personnel (1):

MOTION: Councilmember Brendel moved that the Governing Body and its legal counsel will now go into closed meeting to discuss two items. Item #1 and 2 involves personnel matter. Item #1, and #2, can be discussed in closed meeting because they involve “consultation with legal counsel pertaining to specific legal matters requiring the provision of legal advice by such counsel, “pursuant to Paragraph (7) of Section 2.1-344(a) of the Code of Virginia. In addition, Items #1 can be discussed in closed meeting because it involves “discussion of performance of specific public officers, appointees, or employees” of the City, pursuant to Paragraph (1) of Section 2.1.344(a) of the Code of Virginia. SECOND: Councilmember Baker VOTE ROLL CALL: Yes: Brendel, Baker, Kassinger, Pizzola, Privett, Treuting, Wren

Reconvene in Open Meeting:

Mayor Treuting reconvened the open meeting out of closed meeting at 10:30 PM.

18. Certification of Closed Meeting and addition of items to Agenda due to closed meeting (if necessary):

MOTION: Councilmember Brendel moved to approve the following Resolution:

WHEREAS, THE Governing Body of the City of Manassas Park has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, 2.1-344.1 of the Code of Virginia requires a certification by this public body that such closed meeting was conducted in conformity with Virginia law.

NOW THEREFORE BE IT RESOLVED that the Governing Body of the City of Manassas Park hereby certify that, to the best of each member’s knowledge, (I) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting just concluded were those both lawfully exempted from the open meeting requirements and identified in the motion by which the closed session was convened. SECOND: Councilmember Wren VOTE ROLL CALL: Yes: Brendel, Wren, Baker, Kassinger, Pizzola, Privett, Treuting

Page Thirteen Regular Meeting June 5, 2001

MOTION: Councilmember Kassinger moved that the City begin the process of establishing and formalizing financial guidelines and procedures and seeking to further professionalize the financial services provided for the city and for its residents, including the possibility of supplementing the salaries of the City Treasurer and Commissioner of the Revenue up to a maximum of $10,000.00 annually. SECOND: Councilmember Brendel VOTE ROLL CALL: Yes: Kassinger, Brendel, Baker, Pizzola, Privett, Wren, Treuting

19. Adjournment 10:40 PM:

MOTION: Councilmember Brendel SECOND: Councilmember Kassinger VOTE: Unanimously passed

Approved June 19, 2001 ______William J. Treuting, Jr., Mayor