Regular Meeting Motley City Council s2

REGULAR MEETING - MOTLEY CITY COUNCIL MOTLEY MN July 22, 2008

Pursuant to due call and notice thereof, Acting Mayor Sampson called the meeting to order at 7:00 p.m. with the following council members present: Nancy Nieken and Bruce Mills. Alexander and Johnson were absent. The meeting took place at city hall.

The following persons were present for all or part of the meeting: Cliff & Lydia Goodwater; Gary Lambert; Floyd Griffith; Betty Starke; Bruce & Gayle Quinn; Marinell Philipps; Marge Mills; Aric Welch; Mark Hallan; Frank Qureshi; Pat Blue and Dawn Timbs.

The pledge of allegiance to the flag was given.

Sampson moved, with a second by Nieken, approving the consent agenda as presented: A. Outstanding Bills - Claim # 4566 – 4605 Check # 25131 – 25153 Check # 12484 – 12497 B. Minutes of the Regular July 8, 2008 meeting C. Employee Leave Report Mills, Nieken and Sampson voted aye, none nay. The acting mayor declared the motion carried.

Additions to the agenda were as follows: 1. Mail to be delivered at City Hall. 2. Ernie Converse Park – Water spout.

Mark Hallan presented information regarding our Wastewater Facility Plan.  Motley scored 19 points for the IUP list.  We will receive 20 additional points in October 2008 when our system is officially 20 years old.  A phosphorus limit would give us 10 additional points.  This would give us a total of 49 points.  The fundable range is at 44 points this year.  Could apply for our NPDES permit early to get a phosphorus limit.  Hold a work session meeting with the Significant Industrial Users to outline where we are going and what we may be looking for from them.

A target date and time of August 12, 2008 at 5:30 p.m. was set for the Mayor, City Clerk, Mark Hallan, Aric Welch, Trident and Morey’s to meet.

Rezoning of Block 3 of the Original Plat of the City of Motley from C-2 to C-1 and an ordinance amendment to modify uses in the C-1 zoning district, Section 5.5 of the City of Motley Land Use Ordinance were both tabled until the August 12, 2008 meeting of the City Council due to the absence of two members of the council.

An advertisement for Planning Commission members will need to be placed.

of 3 Minutes of the regular July 22, 2008 Motley City Council meeting

Five (5) sealed bids for the BMW Mini Cooper seized by the police department were received and opened. The bids were as follows: 1. Mark Oaks $ 5,200.00 2. Frank Qureshi $ 7,199.00 3. Dan Birkholtz $ 6,150.00 4. Gary Nytes $ 12,500.00 5. Jack Wheeler $ 14,126.51

Mills moved, with a second by Nieken, to accept the bid of Jack Wheeler in the amount of $ 14,126.51. Nieken, Mills and Sampson voted aye, none nay. The acting mayor declared the motion carried.

The regular meeting was recessed at 7:35 p.m. and the public hearing regarding a sign moratorium was called to order. There were no person’s present wishing to be heard. The public hearing was closed at 7:37 p.m. and the regular meeting was reconvened.

The Sign Moratorium Ordinance was tabled until the August 12, 2008 regular meeting of the council due to the absence of two council members.

Marinell Philipps presented a list of events for the 2008 Motley Two Rivers Music Fest. She encouraged all present to attend the event.

Sampson moved, with a second by Nieken, to set a hiring committee for the Receptionist as follows:  Terri Smith  Steve Johnson  Bruce Mills  Gary Lambert  Wayne Barros Nieken, Sampson and Mills voted aye, none nay. The acting mayor declared the motion carried.

Sampson moved, with a second by Mills, to set the 2009 Budget Committee as follows:  Rob Sampson  Nancy Nieken  Wayne Barros  Troy Davis  Gary Lambert  Terri Smith Nieken, Sampson and Mills voted aye, none nay. The acting mayor declared the motion carried.

Nieken asked about the mail being delivered to City Hall instead of being picked up. Smith is waiting to hear from the Post Master regarding this.

Sampson stated that an issue over the weekend that involved the Maintenance Department brought concerns about the ability to reach department heads after hours. Sampson stated

of 3 Minutes of the regular July 22, 2008 Motley City Council meeting that he feels the cell phone issue needs more discussion. He does not feel that the city should provide cell phones for each of the department heads. The issue was responded to by Barros and Brotherton. Sampson wondered if it could or should be addressed in job descriptions. Mills stated that he didn’t feel it would be fair to the employee if city business caused them to exceed the minutes provided in their cell phone plan. Sampson suggested that it could be reimbursed in that case. When a member of the audience asked if it would be for all city department heads because one already has a city provided cell phone. Sampson stated that he feels this is why it needs to be reviewed, to have equity. This item will be placed on the agenda for the August 12, 2008 meeting.

Mills clarified that he at one time he felt that the Charger was not a good choice for a police squad car but that after discussion with some of the officers, he believes that we may just have a lemon. The officers had pointed out several safety features on the Charger and the council felt that they need to be better informed of the safety features. Sampson stated that he has heard discussion regarding what kind of car is needed in such a small town. Lambert will have more information for the budget committee.

Sampson moved, with a second by Nieken, to adjourn the meeting. The meeting was adjourned at 8:07 p.m.

Terri Smith Clerk Treasurer