Project Closure Checklist s1

The State of New Mexico Department of Information Technology Project Closeout Report Template GenTax - Rollout 5++ (.Net upgrade Project Name Report Date 11/29/2007 / fuel taxes) Executive Sponsor Libby Gonzales & Phil Salazar Lead Agency Taxation & Revenue Project Manager Loretta Silva Agency Code 333

Schedule and Budget Planned Start Date 07/05/2005 Actual Start Date 07/05/2005 Planned End Date 06/23/2006 Actual End Date 11/19/2006 Planned (Budget) Cost: $2,283,938 Actual (Total) Cost: $2,283,545  Professional $2,283,938  Professional $2,283,545 Services Services  Hardware  Hardware  Software  Software  Network  Network  Other  Other

Funding Sources Other State Funds Federal Funds Internal Svc Funds / General Fund ( Indicate fund) ( Indicate Grant Total Inter-Agency Transfer Number(s) $1,283,545 TRD $1,000,000 DOT $2,283,545 Operating Budget

Scope Verification Requirements Review Yes No Explanation/Notes Were the project objectives (expected outcomes) including all Yes appropriation/ OCIO/ITC contingencies accomplished? Were all Deliverables submitted and accepted? Yes Did the IV&V vendor verify that all deliverables met the requirements? Yes Have all contracts (e.g., IV&V) been closed? Yes Have all final payments been made (i.e., invoices paid) Yes Have the support staff/end users been trained in the new product/service? Yes Are the stakeholders satisfied with the results? Yes

Maintenance/Operations Are there recurring maintenance/operational costs for the product/service? No $: Are there any recommended enhancements or updates? No (Attach comments) Where will the funds come from to pay for the maintenance/operational costs? (Attach comments)

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BUSINESS PERFORMANCE MEASURES FOR PROJECT LIFE-CYCLE (COMPLETE FOR ALL PHASES) COMMENTS:

PHASES COMPLETION DATE GOALS/OBJECTIVES RESULTS

Phase Zero

Initial 12/05/2005 for .NET 11/19/2006 for CFT (Combined Upgrade the GenTax architecture from VB6.0 to Fuel Taxes) VB.net and implement the fuel taxes in GenTax Completed .NET upgrade and 09/05/2006 for (gasoline, special fuel, petroleum products loading implementation of fuel taxes AFT (Alternative fee, alternative fuel, and weight distance). in GenTax Fuel Tax), AFU (Alternative Fuel Usage) and WDT (Weight Distance Implementation Tax)

Closeout

PROJECT SIGN OFF: The signatures below certify that this project was completed in accordance to the specified budget, schedule, scope, and achieved the intended outcome. Also, the stakeholders are satisfied with the results.

STAKEHOLDERS SIGNATURE CERTIFYING RESULTS DATE Executive Sponsor (or Designee) Lead Agency Head (or Designee)

Project Manager

AGENCY (LIST THE KEY LESSONS LEARNED FROM THIS PROJECT): Comments: 1) Technical issues with each phase caused the subsequent phases to be pushed back further and further. Not enough time was allocated between the three projects (.NET, CFT and AFT/WDT) to allow for resolving problems before going on to the next phase. 2) The CFT project was prematurely implemented and caused a lot of problems that had to be resolved after going live. 3) Overlapping projects made it difficult for developers vying for the same resources.

PROJECT MANAGER SIGNATURE DATE:

This is a controlled document; this version supersedes all other versions. Revision: 2.0 Page 2 of 3 The State of New Mexico Department of Information Technology Project Closeout Report Template

DOIT RECOMMENDATION: The Department of Information Technology will determine when a project is officially closed contingent upon acceptance of the project closeout report.

DOIT APPROVAL DATE:

This is a controlled document; this version supersedes all other versions. Revision: 2.0 Page 3 of 3