2017-18 Provisional Facilitators Conference Calls

2017-18 Provisional Facilitators Conference Calls Topic: Core Leadership Team and Staff Buy-In Dates: October 20 & 23, 2017

Host: Julia Slater XY Host: Lisa Gragg XY Western Region Central Region Eastern Region X Allen, Nicole Ayers, Tonya Sue Bartman, Donna X

Carpino, Kelly X Beirne-Getz, Karen Cook, Britnee X X Caputo, Rachel X Burnham, Jill Eisenberg, Rachel X Y Cook, Shana Deitterick, Meghan Franchini-Muir, Danielle Y

Farrell, Samantha Eckhardt, Joyce Ginoff, Lisa X X Gump, Nicole X Gusser, Curtis Hogue, Catrina Y Y Harvey, Amy Y Mellott, Allison Leadbeater, Lauren Y Jacobs, Dana Y Neely, Cherie X Motichka, Jennifer X

Wilson, Theresa Y Post,Hanna X

Reed, Nichole Y Pride, Tanesha Y

Romasco, Sara X

Hengst, Kim Y Snyder, Theresa X

Stricker, Laina X

Yee, Christy X

Huetas, Beth X

IF: IF:

SLT: DeVoka Gordon XY SLT: Sue Zeiders X SLT:

SLT: SLT: Aimee Newswanger Y Thomas, Shyno; Johanna Morales YY IF=Independent Facilitator, SLT=State Leadership Team Member X=present during Friday call, Y= present during Monday call Topics for discussion: Notes from Discussion

Welcome and Introductions- (Independent Facilitator)

Review badge and PAPBS.org entry process one more time. Review instructions for both websites. www.papbs.org – you receive your log in and password from Marie Bozelli. This site contains many of the materials reviewed in the webinars from the EITA Portal.

The EITA Portal – www.eita-pa.org : You gain access once this way. Your user name is your email address

- Your password is Welcome#2017

- You may change your password after logging in.

Only provisional facilitators are able to use these webinars for credit.

If you have tried this you may not have finished your application process. If you have ANY trouble with the EITA portal you can access support from the helpdesk at [email protected] .1

*Reminder to complete the quiz/activity and obtain badge for September. There are two options whether they attended or not.

QUESTION: WHERE TO FIND WEB OBJECTS.

Core Leadership Team FRIDAY:  Implementation Science- exploring and preparing-activities around Each program is in a different place as they prepare for exploring and preparing with your staff to develop a CLT and next steps. implementation. Exploration and Preparation is occurring. Continue to join calls regardless of where you are in the Topics for discussion: Notes from Discussion

process. Please share and ask questions on the calls as they are valued.

MONDAY: Exploring and Preparation is critical for implementation science.

Zoom Room Poll: FRIDAY:  Have you had your first CLT meeting? 4 programs have held their first CLT meeting  If no, is it scheduled? (Jefferson-Clarion; Bright Beginners) One program has scheduled their first CLT meeting

MONDAY: Danielle- has had multiple CLT mtgs. -had several meetings as well -Dana- multiple meetings

www.PaPBS.org-> PW Prov.FAC-> PW Resources-> Data Collection Tools-> BoQ and FRIDAY: EC PAPBS Network Data Requirements First step is to complete the Benchmarks of Quality (BoQ). Must have a baseline of the BoQ to guide your next steps. Benchmark of Quality- show document and reference the Critical Element working on (Core Leadership and Staff Buy In) . Julia (host) shared where to find resources and how to navigate the  Baseline BoQ- within first two months of first CLT and where to enter data website. She pointed out the data tools, pwpbis Benchmarks of Quality  Any specific questions about the BoQ or its use after completing Provisional (BoQ), & data requirements for the network. Facilitator Day and/or the web-object?  Making connections to Facilitator Action Plan Start document-Facilitator Action Plan- reach out to your regional facilitator (Julia- East; Aimee-Central; DeVoka and Lisa- West) if you have questions or needs.

MONDAY: Topics for discussion: Notes from Discussion

Dana- I’ve gone in but our BoQ are already in. Julia- you may want to update your annual BoQ. Pick an annual date to always update. Catrina- still getting acquainted with the website.

www.PaPBS-> PW-Provisional Fac.-> Under Program-Wide Resources FRIDAY: Facilitator Action Plan (from Kick Off day)-expectation Provisional Facilitators have Next steps for you are outlined in the BoQ. his/her action plan available for every call.  Pull up a copy of the action plan Laina-her team completed BoQ in spring 2017 and action planning  There will be a specific time in February when you will share your action plan around the BoQ. Should they do another BoQ now? with your Regional facilitator but you can also share anytime between now Please enter their baseline from the Spring into the database. Enter it and February with your Regional Facilitator. annually from there according to what makes sense for their program. They can complete a BoQ as often as they find useful and as needed. MONDAY:

Put BoQ on Facilitator Action Plan as a “To Do”!

Establish Core Leadership Team FRIDAY:  Who is on your team? On a CLT: You (facilitator); Administrator; person with experience in  Who do you think should be on your team? behavior; & others. Who is represented on the building team? Will  Is a parent included on your team? there be individuals from the infant/toddler room? Will there be  How often is your team meeting? individuals who float between classrooms? Will there be a preschool  TIPS Model: Have you used TIPS in the past? If so, how has it contributed to teacher or teacher assistant on the team? the organization of your CLT meetings? You will have someone who will represent others at the table. Another critical person is to have a PARENT/FAMILY MEMBER who is representing families at your program. Your CLT will determine the best way to include a family member (i.e. attend meeting; skype into meeting) TIPS model: way to organize your CLT meeting. (May want to add this to Topics for discussion: Notes from Discussion

your Facilitator Action Plan and reach out to your regional facilitator for more information.)

MONDAY: Julia spoke to the “Who” is on the CLT Catrina- do not have a parent/family member on CLT yet Having a family member on the team is often a piece that is missing. Does anyone have a parent? Danielle- CLT in each building. In some of the teams we have parents on the team. If there is not a parent on the team, this can be a goal for the CLT.

www.PaPBS-> PW-Provisional Fac.-> Under Program-Wide Resources FRIDAY:

CLT will complete an Implementation Plan. It is created from the results Program Wide PBS Team Implementation Plan of the BoQ. It will help guide your next steps. It will be reviewed and updated. Meetings will be focused and built around the implementation -to be completed after CLT completes BoQ and reviewed/updated monthly plan. The facilitator will guide these action steps with the team. Review BoQ-#5 Team develops an implementation plan that includes all critical elements. A the implementation plan at least annually. written implementation plan guides the work of the team. The team reviews the This plan is also a tool found under resources on www.papbs.org plan and updates their progress at each meeting. Action steps are identified to ensure achievement of the goals. *Important for Independent Facilitator status*

BoQ-#6 review & revise the plan at least annually Nicole- have many buildings and sites with separate teams and BoQ. Should they consider a “traveling” team? Some of the buildings only PaPBS Network: Independent Facilitation Documentation: optional item to be have 1-2 classrooms. Some programs have done geographic groupings. completed- Assist Core Leadership team to build an annual action plan with multiple Consider if the traveling teams truly know and understand the buildings data sources and submit action plan. they are traveling to. Further conversations will be needed among the team. These circumstances require flexibility.

MONDAY: Topics for discussion: Notes from Discussion

No questions

Staff Buy- In FRIDAY:  Staff Buy-In Poll; How might you develop a system for gathering staff input Why is staff buy-in important? CLTs help to develop staff buy in for and providing feedback on an ongoing basis/staff polls? those not at the table.  Maintaining Buy-In; How might you develop an acknowledgement plan? If you would like to use the PW PBS network’s developed Staff Survey that is created through google, please contact Aimee Newswanger at [email protected]

Example of a way to promote staff buy-in and give staff a voice around implementation: PBS question/suggestion box

Want to acknowledge staff for their implementation of PBIS. This will help maintain staff buy-in. It creates a positive culture of PBIS. It makes Program Wide (PW) PBIS unique. As you facilitate this team, how are you going to address staff buy-in?

MONDAY:

Aimee shared the survey she created for programs to use. They need to email Aimee to ask for the link. They will be able to check their own program’s questions and responses. This one question is all you need for a quick staff buy in survey.

Staff survey is a way to gauge your program staff’s maintenance of staff buy-in. What do they have questions about? What is their Topics for discussion: Notes from Discussion

understanding of PBIS?

Data Survey: FRIDAY:  Have you logged into the EC PBS database? (we looked at that with Add these items to your Facilitator Action Plan if you have not yet datasheet)- provide/show link completed these steps.  If you have had a CLT mtg, have you entered agendas and/or meeting notes using a coaches log? Remember to reach out to your Regional Facilitator if you have  Have you entered the BoQ into the database? questions or need support with this.

MONDAY:

Questions from the group:

Catrina-feels need more staff buy-in for PBIS. Staff feel overwhelmed and are not making PBIS their priority.

Julia spoke about CLT meetings and staff surveys to determine who could be the “cheerleader” to begin the process of PBIS.

Dana-concerns with staff buy-in. Used “well done” to acknowledge staff for implementing PBIS/giving the “bees.” The bees are used as tangibles to reinforce children following the expectations in the program/class.

Suggestions from Julia provided for ways to provide incentives and motivation for staff. (i.e. which class gave each child a bee at the end of the day).—take back to CLT. Topics for discussion: Notes from Discussion

Survey: Review the staff buy in survey and how it will work. [email protected]

Key links: www.PAPBS.org www.eita-pa.org Upcoming Network Involvement Dates:

 Module 1 PDII- Oct. 26th  PWPBIS Webinar Call: Family Involvement- November 17 & 20 Please remember you can reach out to your regional facilitators: Regional Facilitator Contact: Julia Slater – Eastern – [email protected] DeVoka Gordon – Western – [email protected] Aimee Newswanger – Central – [email protected] Lisa Gragg – Western- [email protected]

Activities will be opened after Monday’s Call around 2PM *** Show them the homework on the portal to be completed after 2PM on Monday. #1 BoQ and Coaches Log: (They can also do a test BoQ if their CLT is not ready and want to do it right away)---They need to let their Regional Facilitator know if they use this as practice. After they submit their homework, their Regional Facilitator will “grade/check” their work. Let them know there is NO timeline on this… do not need to repeat meeting or BoQ, just submit what they have already done. (requirement for Independent Facilitator) Topics for discussion: Notes from Discussion

#2 Staff Survey- facilitators can use their own survey or one EITA has created for them. If they are interested in using the one EITA created for them, they are to email Aimee at [email protected]

Handouts needed/documents to show:

Facilitator Action Plan

Implementation Plan

Did the pre-call work provide you with useful information? Yes, I learned something I didn’t know Somewhat, but some No, I already knew before. of it was review everything that was covered ***Surveys not given this month**** Was this call a good use of your time? Yes, I got my questions answered Somewhat, but I still No, I didn’t learn have questions anything beyond what was in the pre-call work.