Liverpool Parks Animation Project Board Minutes

2.11.12

Vision Boardroom

Present: Cllr Peter Mitchell – Mayoral Lead for Parks Cllr Wendy Simon – Cabinet Member Culture & Tourism Sarah Vasey – Culture Liverpool Derek Dottie – LCC Parks Laurie Peake – Biennial/LARC Peter Ward – Hope St Ltd/COoL Richard Tracey – Liverpool Vision Neil Bascombe – LCC Parks Ann-Marie Moran – LCC Licencing Rob Connor – LCC Sport & Rec Julie Turner – Culture Liverpool Peter Cosgrove - Glendale

Apologies Sarah Dewar – Liverpool PCT Sue Lees – Culture Liverpool Sue Finnegan – Culture Liverpool Cllr Tim Moore – Cabinet Member Environment & Climate Change Louise Gray – LCC Community Services

Action 1. Introductions & Apologies

Apologies received from Sarah Dewar PCT, Sue Lees LCC, Sue Finnegan LCC, and Cllr Tim Moore.

2. Purpose of the Meeting

PM outlined purpose of meeting in relation to Mayoral priorities to further animate NOTE parks in city.

3. Background to Animating Parks

SV gave background to establishment of Parks Animation Board in relation to NOTE corporate/Mayoral wish to further enhance Parks animation programme and  ensure efficient mechanisms in place operationally to support, promote and attract animation of the parks.  Integrate parks animation programme with wider city events programme  Ensure relevant partnerships established to develop strategy for parks

Request from WS for a breakdown of all current activity in each park to SV demonstrate spread of activity and identify gaps in provision. SV to ask Chris Lines, LCC Parks to provide for next meeting. ACTION 1

4. Proposed Structure and Function of the Project Board

PM guided members through the suggested structure of the Board with reference to circulated papers (attached). Additional members suggested are:  Phil Knibb – Alt Communiversity SV  Beautiful North representative – SV to ask Erika Rushton to nominate strategic lead PM  Neighbourhoods rep – PM to ask Cllr Steve Munby to nominate strategic lead All It was also agreed that Board members should provide a named alternative should they be unavailable to attend to ensure continuity.

5. Proposed Business Arrangements and Work Plan

Appointment of Chair – SV nominated Cllr Peter Mitchell, WS seconded. PM NOTE appointed as Chair. Attendees and alternative representatives agreed as above. All agreed that Parks Animation Board be time-limited to 6months initially. NOTE Frequency of meetings agreed as every 6weeks.

PM outlined expected outcomes of Project Board (as in attached). All agreed with following amends:  Outcome 1 to read ‘to develop and deliver a high profile, innovative programme of activity within Liverpool parks…..which aims to boost economic impact, increase tourism and enhance health and wellbeing.’  Outcome 5 to read ‘explore and scope potential fundraising and sustainable income streams/models and a commercial approach to pricing that is fair and robust, and to provide recommendations  Outcome 8 to be researched and agreed and fall within Working Group role.  Outcome 9 agreement that general maintenance quality standards and infrastructure investment need to be further identified in relation to new Green Flag standards and recognised relationship between infrastructure, investment and maintenance and events sustainability. NOTE  Outcome 11 Otterspool to be added to pilot parks SV to update

6. Proposed make-up of Working Groups

DD outlined suggested Working Groups and suggested membership as outlined on attached. Board discussed themes and agreed following Working Groups:

Working Group 1 – PR, Marketing and Events  to encompass Theme1 and Theme5. SV,DD,JT,CL,  Membership SV, DD, JT, Chris Lines (LCC Parks), NB, SL, Kevin Bell NB,SL,KB,AMM, (LCC Film Office) and invite representative from LCC Highways, AMM RC (LCC Licencing) and RC (LCC Sport & Rec)  All to note Wkg Grp 1 has had initial meeting and is progressing on creation of portfolio to promote Parks as events venues, identify gaps in infrastructure, simplify booking/advice process and pricing strategy. SV  ACTION 2 – add Parks Events to Major Events Planner JT  Progress report to next Board mtg

Working Group 2 – Parks Business Forum and Development  to encompass Theme 2 and Theme 3 DD  Membership DD, PC, RT, and to invite Ged Gibbons (BID) in first instance  Group to develop recommendations of how to engage with Parks DD Businesses and develop new partnerships – progress report to next Board Meeting  Potential to develop a Parks BID

Working Group 3 – Croxteth Country Park  To work in partnership with Croxteth Country Park Stakeholders group  To develop ‘quick-win’ events programme for 2013/14 SV  Membership Croxteth Country Park Stakeholders Grp plus SV, PC, Lesley Beattie, PW, NB, LP – invite Myerscough College and CCP Garden Centre NB  Develop model of events programme for best practice sharing NB  Use model as mechanism of delivery across all parks NB/SV  Compare pricing in relation to overall parks events pricing rates Working Group 4 – Financing/Funding DD  To develop a funding strategy to support parks animation strategy PM  Membership PM, DD, SV ????  Explore potential of new lottery fund  Explore partnerships and investments from RSL’s

There was discussion about how the Board should engage with Friends of and DD Parks Friends Forums. Board will present to Parks Forum with recommendations. DD to invite Chair of Friends Forum to attend Board.

LP raised engagement with Green economy/industries, universities re skill development, productivity within parks. PM/SV Communications Strategy of elected members and reporting to Mayor was discussed to ensure everyone aware of work and opportunities. PM/SV to update.

7. Next Steps ACTIONS AGREED  Update papers SV  Circulate notes SV  Working groups to meet prior to next Board Meeting ALL  Development of communication strategy SV/PM  Budget implications/resource SV/DD/PM

8. Next Meeting

Next meeting to be Friday 7th December 2012 1.30pm Vision Board Room NOTE