Integrated Fire Management Planning Framework

The Integrated Fire Management Planning Framework Working together to manage fire in Contents communities and the environment Table of Contents Introduction to IFMP 4

The IFMP Framework 6

How will IFMP work? 10 – State Fire 10 Management Planning 11 Committee – Regional 11 Strategic Fire 12 Management Planning Committees – The Regional Strategic Fire Management Plan – Municipal Fire Management Planning Committees

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Appendix14 1

Information16

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A c k n o w The Integrated Fire Management Planning Framework l e d g e m e n t s T h e

S t a t e

F i r e

M a n a g e m e n t

P l a n n i n g

S u p p o r t

T e a m a c k n o w l e d Victoria’s rural and urban landscapes are diverse and The framework known as the Integrated Fire The arrangements for the operation of IFMP will be increasingly changing. Climate change, population Management Planning Framework for Victoria included in the Emergency Management Manual Introduction growth, the changing land use and social trends was developed through extensive consultation, Victoria (EMMV). Full details of the planning such as increased urbanisation and increasing with those who will participate in, and be affected processes and supporting tools will become available bushland/urban interface are all impacting on the by its implementation. Its guiding principles and as the Framework is rolled out across the state. Victorian landscape. recommendations have been developed and are to IFMP outlined in this booklet. Critical to the success of IFMP will be building These issues require new ways to manage fire across and maintaining relationships across government, our landscapes that accommodate households, The Planning Framework will operate under existing the private sector and the broader community. industries, public and private assets including fire and emergency management legislation and it Participation, support and cooperative decision This booklet provides an overview Victoria’s natural environment and infrastructure. will be gradually introduced across Victoria. making by all these sectors working in collaboration of the new Integrated Fire to develop fire prevention, suppression and recovery Reducing Victoria’s fire risk is a priority of the State This approach does not replace the existing statutory strategies for all types of fire risk, and meeting Management Planning (IFMP) Government and the agencies and organisations that roles and responsibilities of agencies, it aims to the needs of local communities are all essential to Framework for Victoria. have legislated responsibilities. support and enhance them through government and the success of IFMP. The coordinated, whole of agencies working together. government approach used by Victoria provides It outlines what the Framework is, The Victorian Government, as part of its the best possible capability to deal with emergency how it will function, who will be commitment to community safety, has endorsed and IFMP aims to achieve a consistent and effective events of any scale. IFMP will be a critical part of this involved, how they will be involved funded the Integrated Fire Management Planning means for fire management planning within approach and is an important initiative that provides Project as it recognises the delivery of integrated Victoria through a commitment to cooperation, the opportunity to fully engage all sectors to deliver and how the process will be services is one of the most important building blocks including information sharing and the building of a truly integrated service to and with the community. supported and sustained. for the future of fire management in Victoria. collective knowledge.

The Integrated Fire Management Planning Framework The Integrated Fire 4 Management Planning Framework · Report to the Victoria Emergency Management 5. That the Municipal Fire Management Planning Council. Committees: The IFMP · Be supported by the State Fire Management Planning Support Team. · Produce the Municipal Fire Management Plan for · Consist of representatives from the following adoption by the municipal council.5 organisations: · Monitor, review and report to the municipal – Metropolitan Fire and Emergency Services council and the community through the Framework Board (MFESB) Municipal Emergency Management Planning Committee – and to the Regional Strategic Fire Manageme FrameworkEnvironm fornt Planningthe implementationent (DSE) Committee. – · Identify and ofCountry IFMP Fire is incorporatelisted in the 22 strategiesAuthority local needs to (CFA) the fire below. – Thesemanageme strategies wereDepartment nt planning supportedfor Planning byprocess. the four and · Replace keyCommunity Ministries existing of Police andMunicipal Emergency Fire Prevention Services,Developm ent 2 Committee Environment, – s andLocal fulfil GovernmentMunicipal theand current Association responsibili Health.of Victoria This tiesframework is the – vehicleof the Department Municipal forof Primary improvement Fire in fire managementIndustries Prevention planning. – Committee Department s. of Human · In their Services planning – processes, be Victoria managed and Police supported – with Department technical of Transport 3 expertise – by the fire Regional services. Development · Be Victoria 4 supported by – the State Fire Tourism Management Victoria Planning – Support Energy Safe Team. Victoria · Determine – their own VicRoads procedures – including the Parks Victoria election/ap pointment of a chair subject to the guidelines provided by the EMMV. appropriate. life and the Strate – Victoria State · Consist of representatives – Other members as a five- RSFMP. gies 1 Emergency Service from the following required. year – – - 6 Office of the organisations: and/ Annual Emergency Services – The municipality 6. That integrated state, or “as review, establ Commissioner or alpine resort. regional and municipal necessa including a ish – Other members – MFESB, CFA and fire management planning ry” review of the the nominated by the DSE (one or more) as be supported by the review, Integr established fire and sustainabi ated management networks, as · Municipal lity of the Fire well as Fire Municipal Mana by a multi-agency team of Managemen Fire geme personnel attached to t Plans nt the State Fire Management outlining a Managem Planni Planning Support Team multi- ent Plan ng to be managed by CFA on year with a struct behalf of all stakeholders. program longer ure of term for 7. That the SFMPC establish a activities view. imple consistent format includin – Built ment and life cycle for plans that g: in flexibility consists of: ation. – for a Implementa municipal Strate Coordinator in Chief. · Regional Strategic Fire · A State Fire Management Planning tion of the strategic gies 7 Management Plans Committee4. That the Regional Strategic Fire strategies plan. – 22 (RSFMP) with a ten-year (SFMPC)Management outlined in 1The State Fire direct – . · EightPlanning Regional Committees: Strategic Fire · Ensure a consistent,Management sustainable and the Utilities Planning Management integrated 2 – .Committee has imple Planning· Produce Committees the Regional (RSFMPC)Strategic Fire approach to fire3since management revised this planning ment ·Management Municipal Fire Management Planning acrossVicRoads .period to 2 years. Plan. – Formally known as ation Committees (MFMPC) for Victorian Victoria. 4the Department of Victoria . of the municipal· Report to the State Fire · Be chaired Victorianby an appointee of the Police Communities. planni districtsManagement and alpine Planning resorts. Coordinator Formally known as – 5 ng, Committee on fire planning in Chief, on the.the Departmentrecommendation of of the Victoria Infrastructure and consis 2. issues. Victoria State representing Rail tency consistent· Are managed fire and supported Emergency ManagementAuthorities. Council, for a Emergency Regional and managementwith technical planning be developed by period of Service Development contin the expertise by the fire services. three years. Victoria and – uous SFMPC· Be supported and inserted, by the by State amendments, Fire into Tourism Victoria Other although not on impro theManagement the members as veme EmergencyPlanning Management Support Team. Manual Victoria initial committee (EMMV)· Be chaired by member of the required. membership list nt have since proce tocommittee, account electedfor the new planning accepted an arrangements.subject to the guidelines in the invitation to join sses. the committee. EMMV. See section on 1. That · Consist of representatives from Municipal Fire Planning Management the fire the following Planning on page managem Committee:organisations: 12. ent – Local municipal councils planning (inc. alpine resorts) framewor – CFA The Integrated Fire Management Planning The k – DSE Framework Integrated be – MFESB 6 Fire establ – Department of Human Management Planning ished Services Framework by – Department of Primary the Industries Coord – Parks Victoria inator – Rail Authorities in Chief of Emer gency Mana geme nt to create : 8. That the SFMPC ensure a consistent community 19. That the SFMPC promote and facilitate a ‘centre engagement framework for application in the of excellence’ (a process, not necessarily a physical integrated fire management planning process. structure) that will provide opportunities to share and explore good practice and continuous 9. That the SFMPC ensure consistent terminology improvement in fire management across Victoria. for use by fire agencies, municipal councils and other fire stakeholders in the integrated fire 20. That the SFMPC establish a municipal and management planning process. regional recognition program for good practice in fire management. 10. That the SFMPC ensure consistency of the fire risk assessment models to be used 21. That the SFMPC investigate opportunities within the for incentive-based recognition for industry, Integrated Fire Management Planning process. landholders and non-government organisations. 11. That the SFMPC develop and promote the implementation of standard 22. That the SFMPC promote the development of a protocols for the Code of Practice for fire management for all land sharing and exchange of data between tenure across Victoria.6 agencies, municipal councils and organisations with fire management responsibilities.

12. That the SFMPC develop a web-based interface as a tool to allow the community to process. for continuous improvement in fire 6. review management. and provide feedback on Regional 17. Strategic SFMPC Fire Management Plans and establish a Municipal Fire process to Management Plans. resolve issues of non- 1 . That the SFMPC, in partnership participation with the relating to all Emergency Management Training aspects Committee, of Integrated lead the development of an Fire integrated training Management and exercising policy and process. Planning.

14. That the SFMPC develop a process 18. of SFMPC work performance monitoring and with other review, for state or all stakeholders with responsibility national peak for fire bodies, such as management planning, to track the the Australasian progress of Fire Authorities the Regional Strategic Fire Council (AFAC), Management Plans Emergency and the Municipal Fire Management Management Plans. Australia (EMA) and the Bushfire 15. That the SFMPC establish an audit Cooperative process Research Centre and appoint an auditor with (CRC), to consideration of influence resources, expertise, independence and and source alignment research and with the emergency management development audit process. funding and investigate 16. That the SFMPC establish a dispute national/internati resolution onal programs The State Fire Management Planning and builds Committee has amended this on the many strategy to replace the reference of “Code of Practice” with “Interim good Fire Management Strategy” Integrated practices and Fire existing Managem networks already ent involved in fire Planning planning recognises across Victoria.

The Integrated Fire Management Planning Framework The Integrated Fire 8 Management Planning Framework The Framework will be supported by the Regional Strategic Fire Management following structural entities, established Planning Committees How will by the Coordinator in Chief of Emergency Management (Minister for Police and Emergency Services) using powers enabled by Eight Regional Strategic Fire Management Planning the Emergency Management Act 1986: Committees will be established across the state based on the “A Fairer Victoria: creating opportunity IFMP Work? · A State Fire Management Planning Committee and addressing disadvantage” (2005) report (SFMPC). (see Appendix 1 for regional maps). Committee · Eight Regional Strategic Fire Management members will work collaboratively to produce a The IFMP Framework will provide Planning Committees (RSFMPC). Regional Strategic Fire Management Plan, meeting at appropriate intervals and sharing planning the mechanisms and networks · Municipal Fire Management Planning Committees (MFMPC) for Victorian municipal information. to integrate planning while districts and alpine resorts. acknowledging the legislative Regional Strategic Fire Management Planning The roles, responsibilities and processes of these Committees will provide a critical link between responsibilities of all stakeholders. committees are described below. municipal and state fire management planning. Reporting to the State Fire Management Planning Committee, Regional Committees will draw together State Fire Management Planning state and regionally based stakeholders to integrate Committee planning. This will occur both within and across regions, to enhance planning for fire risks that cross The gboundaries its and Stat consistencyenhance coordination and sustainability. The e Committeefor incidents provides policiesthat are and beyond direction a to facilitate an Fire integratedmunicipal scale. Man approach to fire management planning age acrossFlexibility Victoria. in men membership will exist t Theto allow Chair of the Committee will be Plan appointedother agencies, by the organisations or ning Coordinator in Chief of Emergency Management.specific interest Co Thegroups Committee to participate will report to the mmi Victoriaat this level, as ttee Emergencyrequired. Management Council on has issuesAs functioning relating bee tocommittees, fire management each will planning. This will n includeelect from crea performance,within its membership non-participation, ted legislativea suitable reformperson to to andchair other the matters of significance esta relatingmeetings. to Thefire that blis maychairperson impact onwill effective be emergency h, management.asked to arrange ena Participantsadministrative will support attend regular ble meetingsfor the committee. to review A and andmember authorise policies, processes and mon toolsof the to IFMP support State Fire itor theManagement integrated Planning fire management the planningSupport process. impl Team (SFMPST) will eme provide executive ntat support (see ion more detail later in this of section). the IFM Relationships with P Divisional Emergency Fra Response me Planning Committees wor and Regional Recovery k, Committees will need ens to be established. This urin will enable the flow of information and knowledge to enhance emergency management planning at Regional manag this level. Strategic ement The Regional Strategic Fire Fire planni Management Plan Managem ng. Each Regional Strategic Fire ent Management Planning Committee will work collaboratively to Planning develop their own regional plan as outlined in Committe Part 5 of the es Emergency Management Manual Victoria (EMMV). will

The Regional Strategic Fire provide a Management Plan will be risk-based and consider the needs critical of the region as a whole. This plan will guide the link development of between each municipal level plan within the region and will municipal include advice on various treatment options, which and state may be considered in municipal level planning. fire

The Integrated Fire Management Planning Framework The Integrated Fire 1 1 Management Planning 1 0 Framework The Municipal Municipal Fire Management Planning The committee members will review and report fire recovery programs are consistent and holistic. The Committees management planning actions to the Municipal plan will be risk-based, having regard for the social, Fire Management Emergency Management Planning Committee. economic, built and natural environment aspects of This committee will in turn report to the municipal fire, and function as a guide for participants involved Planning Committee The Municipal Fire Management Planning council and other stakeholder agencies with in fire management planning activities. The plan Committee will be a sub-committee of the Municipal accountabilities in the plan, and raise matters to will also contain appropriate reference to other will be responsible for Emergency Management Planning Committee and the Regional Fire Management Planning Committee applications of fire, including ecological and cultural. will determine its own procedures subject to the when required. integrated planning guidelines provided in the Emergency Management The Municipal Fire Management Planning Manual Victoria. The implementation of the IFMP Framework will be Committee will endorse the plan prior to submitting at the municipal and an incremental process, developed with stakeholders it through the Municipal Emergency Management local level. Municipal Fire Management Planning Committees to ensure that the transition occurs smoothly, Planning Committee for endorsement by the will replace the existing Municipal Fire Prevention without loss of current knowledge or planning input. municipal council and other stakeholders with Committees within the country area of Victoria.7 The pace of change will be determined locally to accountabilities in the plan. Existing requirements for municipal councils to make meet the needs of all stakeholders. statutory appointments of a Municipal Emergency An audit process will be undertaken that will Resource Officer and a Municipal Fire Prevention consider the development and implementation of Officer will not alter under this Framework. The Municipal Fire Management Plan the plan. This audit will be aligned to the municipal emergency management planning audit, to Municipal Fire Management Planning Committees Municipal Fire Management Planning Committees streamline the activity. will be responsible for integrated planning at the will produce a Municipal Fire Management Plan. municipal and local level. Committee members will Requirements in accordance with the Country Fire work collaboratively, meet at appropriate intervals, Authority Act 1958 for municipal fire prevention State Fire Management Planning share planning information and produce a Municipal planning will continue to be met through this new Support Team Fire Management Plan. process. Ministerial Guidelines for municipal fire management planning will be published in part 6 The implementation of the IFMP Framework will The integrated fire management planning process of the Emergency Management Manual Victoria be facilitated and supported by the State Fire will be managed and supported with the technical in accordance with S. 21(5) of the Emergency Management Planning Support Team. This team expertise of the relevant fire services. Management Act 1986. comprises a manager, administration officer and eight fire network planning managers. One fire The Municipal Fire Management Planning The Municipal Fire Management Plan will be network planning manager is located within Committees will be responsible for writing the prepared and maintained as a sub-plan to the each planning region and will be responsible for Municipal Fire Management Plan, ensuring Municipal Emergency Management Plan to ensure providing support and assistance to integrated fire implementation of the actions detailed in the plan, that the linkages across fire prevention, response and management planning within the region. and monitoring the effectiveness of those actions.

Country area of Victoria is defined in Section 3 of the CFA Act 1958. The Integrated Fire Management Planning Framework The Integrated Fire 1 -597. 1 Management Planning 3 2 Framework Appendix 1

Regional Fire Management Planning Boundaries and Local Government Area Boundaries

The Integrated Fire Management Planning Framework The Integrated Fire Management Planning Framework 15 14 For more information go to: www.ifmp.vic.gov.au

You will find your local contact on the State Fire Management Planning Support Team here. or

Telephone: (03) 9262 8469 Email: [email protected]