COUNTY OF ALAMEDA GENERAL SERVICES AGENCY-PURCHASING ADDENDUM No. 1 to RFP No. 900621 For RECORDS MANAGEMENT SYSTEM
New Calendar of Events ______
NOTICE TO BIDDERS
THIS COUNTY OF ALAMEDA, GENERAL SERVICES AGENCY (GSA), RFP ADDENDUM HAS BEEN ELECTRONICALLY ISSUED TO POTENTIAL BIDDERS VIA E-MAIL. E-MAIL ADDRESSES USED ARE THOSE IN THE COUNTY’S SMALL LOCAL EMERGING BUSINESS (SLEB) VENDOR DATABASE OR FROM OTHER SOURCES. IF YOU HAVE REGISTERED OR ARE CERTIFIED AS A SLEB PLEASE ENSURE THAT THE COMPLETE AND ACCURATE E-MAIL ADDRESS IS NOTED AND KEPT UPDATED IN THE SLEB VENDOR DATABASE. THIS RFP ADDENDUM WILL ALSO BE POSTED ON THE GENERAL SERVICES AGENCY (GSA) CONTRACTING OPPORTUNITIES WEBSITE LOCATED AT HTTP://WWW.ACGOV.ORG/GSA/PURCHASING/BID_CONTENT/CONTRACTOPPORTUNITIES.JSP .
The following Sections have been modified to read as shown below. Changes made to the original RFP document are in bold print and highlighted, and deletions made have a strike through.
H. CALENDAR OF EVENTS
Event Date/Location Request Issued December 4, 2009 Written Questions Due by 12:00 Noon on January 6, 2010 Networking/Bidders January 7, 2010 @ 10:00 a.m. at: General Services Agency Conference 1401 Lakeside Drive Room 1107, 11th Floor Oakland, CA 94612 Networking/Bidders January 8, 2010 @ 2:00 p.m. at: Public Works Agency Conference 4825 Gleason Drive Main Conference Room Dublin, CA 94568 Addendum # 1 Issued January 25, 2010 Addendum #2 Issued February 10, 2010 1401 LAKESIDE DRIVE, SUITE 907, OAKLAND, CALIFORNIA 94612 510 208 9600 FAX 510 208 9626 www.acgov.org/gsa D:\Docs\2018-04-03\01fc7ae570d50369a64040b017ad296b.doc County of Alameda, General Services Agency – Purchasing RFP No. 900621, Addendum No. 1
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Response Due February 16 March 5, 2010 by 2:00 p.m. Evaluation Period February 16 March 5–April 2 February 23, 2010 Vendor Interviews March 1-4 March 29 -April 2, 2010 Board Letter Issued March 24 April 14, 2010 Board Award Date April 6 May 4, 2010 Contract Start Date April 15 May 17, 2010
Note: Award and start dates are approximate.
Addendum 2 will contain the Specification Clarification/Modification and Recap of the Networking/Bidders Conferences held on January 7, 2010 and January 8, 2010. County of Alameda, General Services Agency – Purchasing RFP No. 900621, Addendum No. 1
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The following participants attended the Bidders’ Conferences:
Company Name Representative Contact Information Perceptive Software Joshua Balwanz Phone: 913-667-8392 22701 W. 68th Terrace E-Mail: Shawnee, KS 66226 [email protected] Prime Contractor: Yes Subcontractor: Certified SLEB: No Stria Jim Damian Phone: 510-499-0907 4300 Resnic Ct., #102 E-Mail: [email protected] Bakersfield, CA 93311 Prime Contractor: Yes Subcontractor: Certified SLEB: No EMC Andy Tran Phone: 408-239-9040 6801 Koll Center Pkway E-Mail: [email protected] Pleasanton, CA Prime Contractor: Subcontractor: Yes Certified SLEB: No Wave Technology Solutions Group Nick Young Phone: 916-412-1518 8805 Research Dr., Ste. 100 E-Mail: [email protected] Irvine, CA 92618 Prime Contractor: Yes Subcontractor: Certified SLEB: No Canon Business Solutions Neal Roth Phone: 925-230-1139 6723 Sierra Ct., Ste. D E-Mail: [email protected] Dublin, CA 94568 Prime Contractor: Yes Subcontractor: Certified SLEB: No CBS-Newcal Graham Wiseman Phone: 415-374-8571 3266 Buskirk Ave. E-Mail: [email protected] Pleasant Hill, CA 94523 Prime Contractor: Yes Subcontractor: Certified SLEB: Yes Oracle Rick Taylor Phone: 415-420-4200 1001 Sunset E-Mail: [email protected] Rocklin, CA Prime Contractor: Subcontractor: Yes Certified SLEB: No Caltronics Business Systems Mark Demee Phone: 925-226-1277 6130 Stoneridge Mall Rd., #165 E-Mail: [email protected] Pleasanton, CA 94188 Prime Contractor: Yes Subcontractor: Certified SLEB: No Ikon Victor Dembowski Phone: 209-351-2819 390 N. Wiget Lane, #200 E-Mail: [email protected] Walnut Creek, Ca 94598 Prime Contractor: Yes Subcontractor: County of Alameda, General Services Agency – Purchasing RFP No. 900621, Addendum No. 1
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Certified SLEB: No Company Name Representative Contact Information Jeskell/RSCA Rakesh Shah Phone: 510-376-4311 37600 Central Ct., #210 E-Mail: [email protected] Newark, CA 94560 Prime Contractor: Yes Subcontractor: Certified SLEB: No GRM Theresa Gonzales Phone: 415-559-9958 41009 Boyce St. E-Mail: [email protected] Fremont, CA 94538 Prime Contractor: Yes Subcontractor: Certified SLEB: No IBM Douglas Naschke Phone: 916-920-6046 2710 Gateway Oaks, Drive, #200S E-Mail: [email protected] Sacramento, CA 95833-4307 Prime Contractor: Subcontractor: Certified SLEB: No Autonomy Josh Roskom Phone: 415-625-1421 One Market E-Mail: [email protected] Spear Tower, 19th Floor Prime Contractor: Yes San Francisco, CA 94105 Subcontractor: Certified SLEB: No EMC Corporation Gina Maziarz Phone: 916-296-1839 1601 Koll Center Pkwy E-Mail: [email protected] Pleasanton, CA Prime Contractor: Subcontractor: Certified SLEB: No BMI Robert Kyhn Phone: 408-736-7444 1115 East Arques Ave. E-Mail: [email protected] Sunnyvale, CA 94085 Prime Contractor: Yes Subcontractor: Certified SLEB: No BMI Mike Aufranc Phone: 916-924-6666 749 West Stadium Lane E-Mail: [email protected] Sacramento, CA 95834 Prime Contractor: Yes Subcontractor: Certified SLEB: No CGR Mgt Consultants Tom Brightbill Phone: 510-654-2738 1624 Franklin St., #911 E-Mail: [email protected] Oakland, CA 94611 Prime Contractor: Subcontractor: Yes Certified SLEB: Yes GRM Phone: 510-933-4223 41099 Boyce Road E-Mail: [email protected] Fremont, CA 94538 Prime Contractor: Yes Subcontractor: Certified SLEB: Yes County of Alameda, General Services Agency – Purchasing RFP No. 900621, Addendum No. 1
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Company Name Representative Contact Information GRM Theresa Gonzales Phone: 415-555-9958 41099 Boyce Rd. E-Mail: [email protected] Fremont, CA 94538 Prime Contractor: Yes Subcontractor: Certified SLEB: Yes ECS Imaging Inc. Pete Herschelman Phone: 925-586-7549 4737 Imhoff Place, Ste. 1B E-Mail: [email protected] Martinez, CA 94553 Prime Contractor: Yes Subcontractor: Certified SLEB: No CBS Greg Boutte Phone: 415-743-7304 E-Mail: Prime Contractor: Yes Subcontractor: Certified SLEB: Yes Neko John Edmondson Phone: 916-774-7125 Olympus Corporate Center E-Mail: [email protected] 3017 Douglas Blvd., #300 Prime Contractor: Yes Roseville, CA 95661 Subcontractor: Certified SLEB: No ImageSource Inc. Christie Whitney Phone: 916-869-5433 E-Mail: [email protected] Prime Contractor: Yes Subcontractor: Certified SLEB: No EC Wise Inc. Tom Spitzer Phone: 415-526-5103 101 Glacier Point Road, Ste. D E-Mail: [email protected] San Rafael, Ca 94901 Prime Contractor: Subcontractor: Yes Certified SLEB: No ASG Bob Garber/Bob Smith Phone: 707-328-8268 555 California, #300 E-Mail: [email protected] San Francisco, CA 94109 Prime Contractor: Yes Subcontractor: Certified SLEB: No AMCAD Mark Ostrowski Phone: 260-532-1461 17221 N. Woodson Ct. E-Mail: [email protected] San Diego, CA 92065 Prime Contractor: Yes Subcontractor: Certified SLEB: No IBM Mike Ross Phone: 916-641-4409 2710 Gateway Oaks Drive E-Mail: [email protected] South Building, Ste. 200 Prime Contractor: Yes Sacramento, Ca 95841 Subcontractor: Yes Certified SLEB: No County of Alameda, General Services Agency – Purchasing RFP No. 900621, Addendum No. 1
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Company Name Representative Contact Information DesignMind Business Solutions Mark Ginnebaugh Phone: 415-538-8484x201 1900 Powell St., Ste. 500 E-Mail: [email protected] Emeryville, CA 94608 Prime Contractor: TBD Subcontractor: TBD Certified SLEB: Yes Net Result, LLC Phat Bui Phone: 714-713-4079 10071 Trask Ave. E-Mail: [email protected] Garden Grove, CA 92843-3129 Prime Contractor: Yes Subcontractor: Yes Certified SLEB: No Net Result, LLC Bruce Tran Phone: 714-823-6689 10071 Trask Ave. E-Mail: [email protected] Garden Grove, CA 92843-3129 Prime Contractor: Yes Subcontractor: Yes Certified SLEB: No GTSI Corp. Sarah Hosterman Phone: 925-980-3038 2553 Dulles View Dr. E-Mail: [email protected] Herndon, VA 20171 Prime Contractor: Yes Local office: 2922 Chardonnay Dr. Subcontractor: Pleasanton, CA Certified SLEB: No Burntsand Sid Sahn Phone:408-768-1664 900 E. Hamilton Ave., #150 E-Mail: [email protected] Campbell, CA 95008 Prime Contractor: Subcontractor: Certified SLEB: No ASG Bob Smith Phone:415-407-1791 555 California E-Mail: [email protected] San Francisco, CA 94105 Prime Contractor: Yes Subcontractor: Certified SLEB: No Lincoln Training Center Belinda Owens Phone:800-949-4582x2581 8331 Sierra College Blvd., #220 E-Mail: [email protected] Roseville, Ca 95661 Prime Contractor: Subcontractor: Yes Certified SLEB: No Amcad Mark Ostrowski Phone:760-532-1461 17221 N. Woodson Ct. E-Mail: [email protected] San Diego, CA 92065 Prime Contractor: Subcontractor: Yes Certified SLEB: No GTSI Corp. Sarah Hosterman Phone:925-980-3038 2553 Dulles View Dr. E-Mail: [email protected] Herndon, VA 20171 Prime Contractor: Yes Subcontractor: Certified SLEB: No County of Alameda, General Services Agency – Purchasing RFP No. 900621, Addendum No. 1
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Company Name Representative Contact Information Infonetica Pallavi Dakwale Phone:925-786-3865 5820 Stoneridge Mall Rd., Ste. 100 E-Mail: [email protected] Pleasanton, CA 94588 Prime Contractor: Subcontractor: Yes Certified SLEB: Yes COUNTY OF ALAMEDA, GENERAL SERVICES AGENCY-PURCHASING EXHIBIT A – BID ACKNOWLEDGEMENT
RFP No. 900639, Addendum No. 1
The County of Alameda is soliciting bids from qualified vendors to furnish its requirements per the specifications, terms and conditions contained in the above referenced RFP number. This Bid Acknowledgement must be completed, signed by a responsible officer or employee, dated and submitted with the bid response. Obligations assumed by such signature must be fulfilled. 1. Preparation of bids: (a) All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing bid. (b) Quote price as specified in RFP. No alterations or changes or any kind shall be permitted to Exhibit B, Bid Form. Responses that do not comply shall be subject to rejection in total. 2. Failure to bid: If you are not submitting a bid but want to remain on the mailing list and receive future bids, complete, sign and return this Bid Acknowledgement and state the reason you are not bidding. 3. Taxes and freight charges: (a) Unless otherwise required and specified in the RFP, the prices quoted herein do not include Sales, Use or other taxes. (b) No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by County, will be paid by the County unless expressly included and itemized in the bid. (c) Amount paid for transportation of property to the County of Alameda is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping papers show the consignee as Alameda County, as such papers may be accepted by the carrier as proof of the exempt character of the shipment. (d) Articles sold to the County of Alameda are exempt from certain Federal excise taxes. The County will furnish an exemption certificate. 4. Award: (a) Unless otherwise specified by the bidder or the RFP gives notice of an all-or-none award, the County may accept any item or group of items of any bid. (b) Bids are subject to acceptance at any time within thirty (30) days of opening, unless otherwise specified in the RFP. (c) A valid, written purchase order mailed, or otherwise furnished, to the successful bidder within the time for acceptance specified results in a binding contract without further action by either party. The contract shall be interpreted, construed and given effect in all respects according to the laws of the State of California. 5. Patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order. 6. Samples: Samples of items, when required, shall be furnished free of expense to the County and if not destroyed by test may upon request (made when the sample is furnished), be returned at the bidder’s expense. 7. Rights and remedies of County for default: (a) In the event any item furnished by vendor in the performance of the contract or purchase order should fail to conform to the specifications therefore or to the sample submitted by vendor with its bid, the County may reject the same, and it shall thereupon become the duty of vendor to reclaim and remove the same forthwith, without expense to the County, and immediately to replace all such rejected items with others conforming to such specifications or samples; provided that should vendor fail, neglect or refuse so to do the County shall thereupon have the right purchase in the open market, in lieu thereof, a corresponding quantity of any such items and to deduct from any moneys due or that may there after come due to vendor the difference between the prices named in the contract or purchase order and the actual cost thereof to the County. In the event that vendor fails to make prompt delivery as specified for any item, the same conditions as to the rights of the County to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government. (b)Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the vendor. (c) The rights and remedies of the County provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract. 8. Discounts: (a) Terms of less than ten (10) days for cash discount will considered as net. (b) In connection with any discount offered, time will be computed from date of complete, satisfactory delivery of the supplies, equipment or services specified in the RFP, or from date correct invoices are received by the County at the billing address specified, if the latter date is later than the date of delivery. Payment is deemed to be made, for the purpose of earning the discount, on the date of mailing the County warrant check. 9. California Government Code Section 4552: In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. 10. No guarantee or warranty: The County of Alameda makes no guarantee or warranty as to the condition, completeness or safety of any material or equipment that may be traded in on this order.
THE undersigned acknowledges receipt of above referenced RFP and/or Addenda and offers and agrees to furnish the articles and/or services specified on behalf of the vendor indicated below, in accordance with the specifications, terms and conditions of this RFP and Bid Acknowledgement.
Firm: Address: State/Zip
By:______Date______Phone______
Printed Name Signed Above:______
Title:______RFP No. 900621
EXHIBIT L RFP VENDOR BID LIST
Below is the Vendor Bid List for this project consisting of vendors who have responded to RFI # 900621 and/or been issued a copy of this RFP. This Vendor Bid List is being provided for informational purposes to assist bidders in making contact with other businesses as needed to develop local small and emerging business subcontracting relationships to meet the requirements of the Small Local Emerging Business (SLEB) Program (described within this RFP). For additional information regarding the SLEB Program, please visit our website at http://www.acgov.org/auditor/sleb/ and/or contact the Auditor- Controller’s Office of Contract Compliance (OCC) located at 1221 Oak St., Rm. 249, Oakland, CA 94612 at Tel: (510) 891-5500, Fax: (510) 272-6502 or via E-mail at [email protected]
Vendors who attended the Networking/Bidders Conferences have been added to the Vendor Bid List. Please see the RFP sections entitled ‘Calendar of Events’ and ‘Networking/Bidders Conferences’ for additional information. The Networking/Bidders Conferences scheduled for all current projects are posted on the GSA Calendar of Events website at http://www.acgov.org/calendar_app/DisplayListServlet? site=Internet&ag=GSA&ty=PUR. This RFP Addendum is being issued to all vendors on the Vendor Bid List; the following revised vendor list includes contact information for each vendor attendee at the Networking/Bidders Conferences.
RFP No. 900621 - Records Management System Zi Business Name Contact Phone Address City Email p Darwin (408) 519- 780 Montague Express Way, AboutScan.com Malloy 0887 Ste 302 San Jose CA [email protected] Advanced Records Linas (618) 398- Fairvie Management Grybinas 6738 125 North Ruby Lane Heights IL [email protected] Gboyega (510) 763- AEKO Consulting Aladegbami 2356 x13 1939 Harrison Street, Suite 420 Oakland CA [email protected] Matt (916) 927- Altec Systems Monaghan 4211 209 Commerce Circle Sacramento CA [email protected] Matt (916) 927- Altec Systems Monaghan 4211 209 Commerce Circle Sacramento CA [email protected] American George (213) 250- [email protected] MircoImaging Bandarian II 3000 1125 W. 6th St., Ste 201 LA CA om Associated Reproduction (562) 696- Services Dan Jakle 1181 x300 13925 Whittier Blvd. Whittier CA [email protected] Andrew (415) 412- One Market, Spear Tower, 19th [email protected] Autonomy Northrop 1435 flr San Francisco CA m BMI Imaging Michael (916) 924- [email protected] Systems Aufranc 6666 x405 1115 E. Arques Avenue Sunnyvale CA om Neil J. (323) 725- sales@capitol- Capitol Image Hamadey 6005 5950 S. Eastern Ave. Commerce CA image.com (610) 687- [email protected] Core Solutions Joe Gariano 6080 x116 985 Old Eagle School Road Wayne PA om Laurel (415) 760- lmcadams@databankim DataBank IMX McAdams 7075 12000 Baltimore Ave. Beltsville CA x.com Datamatics Global Bala (781) 425- 31557 Schoolcraft Rd. Suite srinivasan_ka@datamati Service Srinivasan 5243 100 Livonia MI cstech.com Devon K. (714) 630- devery@datanet- Datanet Solutions Every 0337 4071 E, La Palma #B Anaheim CA solutions.com
Exhibit L Page 1 of 2 Deliverex Judy (800) 957- Acquisition Corp. Chandler 5051 x137 2054 Zanker Rod. San Jose CA [email protected] Mark (415) 538- DesignMind Ginnebaugh 8484 1900 Powell Street, Suite 500 Emeryville CA [email protected] (213) 670- DocuTech Services Fred Vasquez 0012 915 wilshire Blvd., Suite 1810 Los Angeles CA Stephanie (813) 489- 4830 West Kennedy Blvd. Ste [email protected] eBridge Solutions Jones 6067 545 Tampa FL m Pete (925) 586- ECS Imaging Herchelman 7549 3720 Sunnyside Dr. Suite 200 Riverside CA [email protected] (408) 394- [email protected] EMC Corporation Salman Khan 9891 6801 Koll Center Parkway Pleasanton CA m Carole (510) 623- carole@experexchange. ExperExchange Sarmento 7071 x603 46751 Fremont Blvd. Fremont CA com Dennis (925) 459- Formtek Scanton 0480 2190 Meridian Park Blvd. Ste G Concord CA [email protected] Dave (312) 212- [email protected] Genesis Imaging Nicholson 8967 140 S. Dearborn, Ste 306 Chicago IL m Sarah (925) 535- [email protected] GTSI Corp Hosterman 2832 2553 Dulles View Drive Herndon VA om Bhavesh (818) 450- 10900 E. 183rd Street, Suite [email protected] Ignify Ashani 7909 285 Ceritos CA om Maurice (925) 988- IKON Stewart 4222 [email protected] (415) 460- jcassidy@image- Image Access West John Cassidy 1700 103 Shoreline Parkway San Rafael CA access.com (805) 964- [email protected] Image X Joe Stupar 3535 35 S. La Patera Ln., Suite C Goleta CA m Christie (916) 869- W christiew@imagesource. ImageSource Whitney 5433 612 Fifth Avenue SW Olympia A com (415) 365- belnida.moen@informati Informatix Belinda Moen 1515 1740 Creekside Oaks Dr. #175 Sacramento CA xinc.com (916) 830- procurement@informatix Informatix Lisa Cruz 1400 1740 Creekside Oaks Dr. #175 Sacramento CA .com John (916) 774- NEKOIndustries Edmondson 7125 3017 Douglas Blvd #300 Roseville CA [email protected] Michele Muller, RPM (631) 968- NetSmart New York Mgr 2000 3500 Sunrise Hwy, Suite D122 Great River NY [email protected] Optical Image (814) 308- Technology Rick Strage 0636 100 Oakwood Avenue State College PA [email protected] Ray Morgan (530) 230- Company David Noble 4844 3131 Esplanade Chico CA [email protected] (510) 715- Recall John Bryan 2892 10901 Bigge Street San Leandro CA [email protected] Shayne (919) 841- O [email protected] Results Engineering Magee 8915 130 Wetherby Lane Westerville H om RS Computer (510) 795- Associates Rakesh Shah 7722 37600 Central Court #210 Newark CA [email protected] Sharp Business Nicole (925) 931- Systems Ludwig 4986 470 Boulder Court Pleasanton CA [email protected] Sitrof Technologies, Timothy (732) 403- Inc Wendel 6283 700 Alexander Park, Suite 302 Princeton NJ [email protected] (916) 276- [email protected] Solution West Bill Bigley 0016 1918 K St., Suite 250 Sacramento CA om (510) 499- STRIA Jim Damian 0907 4900 Hopyard Rd, Suite 100 Pleasanton CA [email protected] (925) 245- The CCV Group Mark Owens 6885 [email protected] (650) 619- TIBCO Software Julia Allen 5193 3307 Hillview Avenue Palo Alto CA [email protected] Exhibit L Page 1 of 2 Track ComputerCenter Jim (510) 772- 7068 Koll Center Parkway Ste jbeneterou@trackcompu Services Beneterou 2621 417 Pleasanton CA ters.com Viatrom Systems, Ernst (310) 756- Inc Gangnes 0605 18233 Hoover Street Los Angeles CA [email protected] Document Storage Kelly (561) 472- Systems Kavooras 5674 12576 US Highway 1 #200 Juno CA [email protected] 510-933- GRM Tim Walker 4223 [email protected] julie.baccelli@guidances Guidance Software Baccelli, Julie Emeryville CA oftware.com 248-823- [email protected] CareTech Solutions Ted Balowski 0506 901 Wilshire Drive Troy MI om 408-744- Jeskel Javin Hann 0603 155 Moffett Park Dr. Sunnyvale CA
Exhibit L Page 1 of 2