Butte School District No s1

BUTTE SCHOOL DISTRICT NO. 1 BOARD OF TRUSTEES REGULAR MEETING DECEMBER 15, 2014

The Board of Trustees held a Regular Meeting on Monday, December 15th at 5:00 p.m. at the School Administration Building with Chairperson Ann Boston presiding. Trustees present: Kyle Barsness, Patti Hepola, Scott Johns and Scott Ferguson and Carol Wold. Absent: Linda Sorini Granger and Eddie Zimpel. Also present were: Judy Jonart, Superintendent, J.R. Richardson, Business Manager and Therese McClafferty, Director of Human Resource.

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

WELCOME AND DIRECTIONS FOR PUBLIC PARTICIPATION

APPROVAL OF MINUTES

Item 1 – Regular Board Meeting, November 17, 2014

Wold moved to approve, second by Johns, motion carried.

COMMUNICATIONS

Item 2 – Butte High School Presentation with Recognitions – John Metz, Administrator

John Metz shared a power point presentation (a complete copy of the presentation is on file in the Clerk’s Office and by this reference is made part of these minutes).

Mr. Metz stated that Butte High School has 114.8 certified staff; 43 student clubs for Butte High School students and 35 sports/activities for students.

Metz shared that the fall count in 2007 was 1553 and in 2014 is 1260; attendance and graduation rates have increased at Butte High School; in part because of a new position and topics such as Graduation Coach; MBI, Walk the Schedule and Dual Credit Courses.

Item 3 – Update from BHS Student Representative

Item 4 – Update on Montana Behavioral Institute (MBI) – Jim O’Neill

Jim O’Neill shared a power point presentation (a complete copy of the presentation is on file in the Clerk’s Office and by this reference is made part of these minutes).

Mr. O’Neill reported that MBI is a school-wide positive support system and behavior plan.

MBI Process:  Each school attends four 2 day trainings over the course of two years;  Each school is assigned an MBI consultant through the Montana Office of Public Instruction; and  Schools meet regularly to continue planning during two years. Currently:  All schools have attended 1st training;  Schools are developing UNIVERSAL EXPECTATIONS;  Schools are developing school-wide common area behavior matrix;  Schools have completed surveys: o Student (BHS 966) o Staff (BHS 69 of 75) o Parent (BHS 97)  Schools are analyzing surveys to make data based decisions to improve culture; and  Focus groups have been developed for further analysis. 160

BHS Universal Expectations:  D edicate yourself to school!  O n time and present!  G raduate!  S how respect for yourself, others and your school! Next Steps:  Training Module II – February  Training Module III – October  Training Module IV – February 16  On-going school team meetings  Implementation in stages  Not a program; it’s a process that becomes part of a school culture!

Item 5 – Public Comment On Items Not On Agenda

CONSENT AGENDA

Item 6 – Consent Agenda

 Payroll, Claims & Budget Transfers & Revenue Reports (November 2014)

PAYROLL Page #6 RECAP

MONTH: NOVEMBER 2014

DATE: DECEMBER 1, 2014

GRAND FUND TOTALS TOTAL

$1,293,398.1 ELEMENTARY GENERAL $1,293,398.19 9 ELEMENTARY TRANSPORTATION $57,415.14 $57,415.14 FOOD SERVICE $58,054.21 $58,054.21 ELEMENTARY RETIREMENT $189,250.41 $189,250.41 ELEMENTARY ADULT EDUCATION $1,525.37 $1,525.37 MEDICAID SPECIAL SERVICES $7,009.76 $7,009.76 ELEMENTARY SICK LEAVE RESERVE $390.05 $390.05 HIGH GENERAL FUND $698,662.05 $698,662.05 HIGH TRANSPORTATION $28,703.76 $28,703.76 HIGH RETIREMENT $99,957.89 $99,957.89 HIGH ADULT EDUCATION $4,576.13 $4,576.13 BUS ACTIVITY $6,866.94 $6,866.94 HIGH CO-CURRICULAR ACTIVITIES $3,467.60 $3,467.60 FEDERAL PROGRAMS $240,848.79 $240,848.79

TOTAL CLAIMS (400) $2,690,126.29 $2,690,126.2 9 GRAND TOTAL PAID THIS MONTH $2,690,126.29 161

CLAIMS Page # 5 RECAP

MONTH: NOVEMBER 2014

DATE: DECEMBER 1, 2014

GRAND FUND TOTALS REIMBUSEMENTS TOTAL

ELEMENTARY GENERAL $121,018.84 $136.20 $120,882.64 ELEMENTARY TRANSPORTATION $6,202.27 $6.00 $6,196.27 FOOD SERVICE $58,957.24 $58,957.24 MEDICAID SPECIAL SERVICES $70,710.08 $46.57 $70,663.51 ELEMENTARY DEBT SERVICES FUND $30,835.74 $30,835.74 COBRA $25,014.70 $25,014.70 HIGH GENERAL $139,640.60 $139,640.60 HIGH TRANSPORTATION $3,081.48 $3.00 $3,078.48 HIGH TRAFFIC EDUCATION FUND $292.13 $292.13 HIGH DEBT SERVICES FUND $15,187.75 $15,187.75 ACTIVITY BUS $182.00 $182.00 CO-CURRICULAR $14,980.92 $14,980.92 FEDERAL PROGRAMS $104,645.77 $104,645.77

TOTAL CLAIMS (400) $590,749.52 $191.77 $590,557.75 LESS REIMBURSEMENTS $191.77 GRAND TOTAL PAID THIS MONTH $590,557.75 $191.77 $590,557.75

Note: A complete and detailed listing of the Payroll and Claims Warrants, Budget Transfers and Revenue Reports is on file in the Clerk’s Office and by this reference is made part of these minutes.

 Student Activity Fund Report from East Middle School (November 2014)  Student Activity Fund Report from Butte High School (October 2014)

Wold moved to approve, second by Hepola, motion carried.

PERSONNEL

Item 7 –Personnel Action Report – (PAR) – December 15, 2014 - Therese McClafferty

BUTTE SCHOOL DISTRICT NO. 1 PERSONNEL ACTION REPORT December 15, 2014

Name Effective Assignment/Location

CLASSIFIED PERSONNEL

APPOINTMENT: Carol Booth 12/16/14 Substitute Food Service Judith Brannigan 01/05/15 Food Service, Cook’s Helper/Server, East Ashley Choquette 01/05/15 Project Aware Case Manager Mary Kaye Ericson 01/05/15 Administrative Assistant, 162

Superintendent Patsy Lingenfelter 12/16/14 Substitute Monitor Cassie O’Leary 01/05/15 Project Aware Coordinator Kaylee Reynolds 01/05/15 Project Aware Case Manager Emily Smith 01/05/15 Project Aware Case Manager Mary Kate Staley 01/05/15 District Receptionist Jodi Tombarge 12/16/14 Substitute Bus Driver, Monitor

TRANSFER: Kim Bengtson 11/24/14 From 3.0 hour, Food Service Cook’s Helper at BHS to 3.5 hour, Cook’s Helper at BHS

RESIGNATION: Linda Baker 12/05/14 Adult Ed/Alternative School Secretary, BHCC Richard Bertoglio 11/14/14 Substitute - Food Service/Class Monitor/Playground Monitor/Cleaner

RETIREMENT: William Pickett 08/01/15 Engineer, BHCC Carmilla Sue Sparks 12/31/15 Bus Monitor, Transportation

CERTIFIED PERSONNEL

EXTENSION OF LEAVE OF ABSENCE: Becky Burke 01/06/15-01/30/15 3rd Grade Teacher, Emerson

LEAVE OF ABSENCE: Terry Hauser 11/21/14-12/19/14 Special Ed, Adaptive PE, BHCC SUPPLEMENTAL PERSONNEL

APPOINTMENT:

Joshua Ballensky 12/16/14-06/05/15 Volunteer, Elementary Sports Coach Bryce Foley 12/16/14-03/31/15 Volunteer Wrestling Coach, BHS Christopher Hunter 12/16/14-06/05/15 Volunteer, Elementary Sports Coach Chad Jonart 11/25/14-03/31/15 Interim Head Boys’ Basketball Coach, BHS Carrie Leary 12/16/14-06/05/15 Volunteer, Elementary Sports Coach Danee Leary 12/16/14-06/05/15 Volunteer, Elementary Sports Coach Jared Lovshin 12/16/14-03/31/15 Volunteer Boys’ Basketball Coach, BHS Michael O’Dell 12/16/14-06/05/15 Volunteer, Elementary Sports Coach Everett Parsons 12/16/14-06/05/15 Volunteer, Elementary Sports Coach Maria Robinson 12/16/14-06/05/15 Volunteer, Elementary Sports Coach Seth Schutte 12/16/14-06/05/15 Volunteer, Elementary Sports Coach Noah Thatcher 12/16/14-03/31/15 Assistant Boys’ Basketball Coach, BHS Devyn Waddell 12/16/14-06/05/15 Volunteer, Elementary Sports Coach Kody West 12/16/14-03/31/15 Assistant Wrestling Coach, BHS 163

RESIGNATION: Dani Greer 11/13/14 Girls’ Basketball Coach, EMS Terry Hauser 11/24/14 Head Boys’ Basketball Coach, BHS Chad Jonart 11/24/14 Assistant Boys’ Basketball Coach, BHS

ADDITION TO SUBSTITUTE TEACHER LIST: Ashley Johnson 12/16/14

Hepola moved to approve, second by Barsness, motion carried.

Item 8 – Approval of Contract for Administrative Assistant to the Superintendent – Therese McClafferty

Therese McClafferty stated that the December PAR included an appointment of the new Administrative Assistant to the Superintendent. Ms. McClafferty requested Board approval of the employment contract for Mary Kaye Ericson effective January through June 30, 2015.

Hepola moved to approve, second by Wold, motion carried.

Item 9 – Approval of Project Aware Employment Contracts – Therese McClafferty

Therese McClafferty stated that the December PAR included appointments for the Project Aware Program effective January 5 through June 30, 2015. Ms. McClafferty requested Board approval of the employment contracts for the following: Cassie O’Leary Project Aware Coordinator Ashley Choquette Project Aware Case Manager Kaylee Reynolds Project Aware Case Manager Emily Smith Project Aware Case Manager

Barsness moved to approved, second by Johns, motion carried.

Item 10 – Approval of Temporary Cleaner for the Remainder of the 2014-2015 School Year – Superintendent Jonart

Superintendent Jonart requested Board approval of a temporary cleaner position for the remainder of the 2014-2015 school year. This position would be an addition to the original staffing plan and would be located at West and Margaret Leary.

Hepola moved to approve, second by Ferguson, motion carried.

Item 11 – Approval to Advertise for School Psychologist(s) for the 2015-2016 School Year – Kathy Cannon

Kathy Cannon requested Board approval to advertise for School Psychologist(s) based on the need of the 2015-2016 school year. The new position will be funded through IDEA.

Wold moved to approve, second by Barsness, motion carried.

Item 12 – Approval to Advertise for Speech Language Pathologist(s) for the 2015-2016 School Year – Kathy Cannon

Kathy Cannon requested Board approval to advertise for Speech Language Pathologist(s) based on the need of the 2015-2016 school year. These positions are needed to assist in facilitating student speech goals and objectives. The new Speech Language Pathologist position(s) will be funded through IDEA.

Johns moved to approve, second by Barsness, motion carried. 164

Item 13 – 2 nd Reading and Approval of Policy 2410P-Instruction-High School Graduation Requirements – John Metz

John Metz stated that the changes to Policy 2410P-Instruction-High School Graduation Requirements are in alignment with the last legislative session.

Hepola moved to approve, second by Johns, motion carried.

Item 14 – 2 nd Reading and Approval of Policy 3121P-Students-Enrollment and Attendance Records – Superintendent Jonart

Superintendent Jonart stated that the changes to Policy 3121P-Students-Enrollent and Attendance Records are in accordance with arrogate hours required by the State of Montana.

Barsness moved to approve, second by Wold, motion carried.

Item 15 – 2 nd Reading and Approval of Form 3102F-1-Students-Enrollment and Data Form – Superintendent Jonart

Superintendent Jonart stated that the change to Form 3102F-1-Students-Enrollment and Data Form was the addition of the military connected student information.

Hepola moved to approve, second by Ferguson, motion carried.

Item 16 – 2 nd Reading and Approval of 6410P-Administrative-Evaluation of Administration Staff-Principal Evaluation Rubrics – Superintendent Jonart

Superintendent Jonart stated that the changes on the “Evaluation Summary Page” of Policy 6410P are to correspond with the changes previously made to the policy.

Item 17 – Approval of School Bus Driver Manual Handbook Changes – Jed Hoopes

Jed Hoopes requested Board approval of changes made to the 2014-2015 calendar year School Bus Driver Manual.

Note: A complete copy of the School Bus Driver Manual is on file in the Clerk’s Office and by this reference is made part of these minutes.

Wold moved to approve, second by Hepola, motion carried.

Item 18 –Approval of East Middle School’s Grant Application to CenturyLink Teachers and Technology Grant – Larry Driscoll

Larry Driscoll requested Board approval of East Middle School’s grant application to CenturyLink Teachers and Technology Grant. The proposed Grant amount is $3,000.00 and will fund a 3-D printer and supplies for use with three after school programs: rocketry, robotics and 3-D modeling. There are no District matching funds required.

Item 19 –Personnel Matter – Closed Session

Meeting closed at 5:46 p.m. Meeting re-opened at 6:51 p.m.

Vice-Chairperson Hepola made a motion that the recommendation by Jed Hoopes and Judy Jonart, which was discussed during the closed portion of this meeting, be approved and the administration directed to proceed consistent with those recommendations. Chairperson Boston seconded the motion, motion carried unanimously. 165

ADJOURNMENT

There being no further business to come before the board, Trustee Hepola moved to adjourn, second by Trustee Johns, motion carried. Chairperson Boston adjourned the meeting at 6:54 p.m.

______Chairwoman of Board of Trustees

______District Clerk Pj