Staff Attendance/Absentee/Leave Information

EARLY CHILDHOOD EDUCATION HANDBOOK CONTENTS 2011-2012

Table of Contents

Philosophy, Goals & Vision 4

Staff Attendance/Absentee/Leave Information Staff Illness 5 Absentee Policy 5 Emergency Schedules 6 Flex Time 6 Overtime & Compensatory Time Policy 7 Staff Calendars 7 Children in the Workplace 7

Staff Requirements Dress Code 8 Staff Professional Development 8 ECEAP/Head Start and Special Education Staff Requirements 8 Professionalism 9 Confidentiality 9

Health Policies & Guidelines Child Abuse & Neglect 9 Toileting 9-10 Hand Washing 10 Cleaning/Disinfecting 101 Administration of Medication at School 10-11

Safety Policies & Guidelines Authorized Adults/Signing In and Out 11 Removal/Release of students During school hours Policy 11 Classroom Safety 12 Supervision 12 Medical Emergency Policy 12 Playground/Outdoor Play 13

Transportation ECE Policy and Procedure 14 ECE Check Off Log 15

2 General Information Parent Communication 16 Newsletter 16 Non-discrimination Language 16 Controlled Substances 16-17 Field Trip 18 Photo Copier 18 Visitors 18 Forms 18

Classroom Policies & Procedures Conferences & Home visits 19 Classroom Maintenance 19 Storage Sheds/Closets 19 Cell Phones 19 Posted Information 20 Child Nutrition Information 20 Classroom Orientation Checklist 21 Classroom Etiquette 22 Record Keeping 23 Holiday Policies 23 Travel & Mileage 23 Service Requests 24 Inventory 24

Discipline Policy & Guidelines Disciplinary Action & Discharge Policy 25-26

Staffing Employee Identification Badges 26

Current School Year Calendar 27

Bethel School District is an Equal Opportunity employer and complies with all federal rules and regulations, including Title IX, RCW 28A.640, RCW 28A.642 and Section 504. Bethel does not discriminate on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any disability, or use of a trained service animal by a person with a disability in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Contact the Assistant Director of Human Resources at (253) 683- 6023 or the Executive Director of Special Services at (253) 683-6921 with any questions or complaints.

3 Bethel Early Childhood Staff Handbook

PHILOSOPHY

It is the philosophy of the Bethel Early childhood program and its staff that children, their families and society benefit from high-quality early childhood programs. We believe that there is a critical link between a child’s early experiences and later success in life. We believe that children learn best through their play, interactions and experiences.

The learning environment at Bethel Early Childhood Education (ECE) programs is structured in such a way as to give all children an opportunity to independently explore, select, create and problem solve. Classrooms are organized around interest centers and play areas that include art, math, science, language arts, blocks, dramatic play and cooking and nutrition. We celebrate cultural diversity and incorporate multicultural perspectives throughout our curriculum.

 Increase student learning through the promotion of meaningful parent and family involvement.  Facilitate student learning by setting developmentally appropriate expectations for children.  Enhance student learning by strengthening the partnerships between Early Childhood Education programs, Bethel’s K-12 education system and the community.

VISION

The vision of the Early childhood Education programs is to work in partnership with families and the community to enhance the abilities and the skills of the whole child, including (SPICE) social, physical, intellectual communication and emotional development.

Work in partnership with families in the community. Enhance the abilities and skills of the whole child. Develop social, physical, intellectual, communication and emotional skills. Provide unified developmentally appropriate curricula. Provide preschool experiences that build a foundation for learning.

4 STAFF ATTENDANCE/ABSENTEE/LEAVE INFORMATION

Staff members are expected to arrive on time. It is the responsibility of the Lead Teacher to be preparing for the days lessons and greet their children as they arrive. A Director must approve any additional hours/overtime. Please email the Early Childhood Secretary with daily staff attendance. Each site will select a designee to email attendance on behalf of the site staff.

Staff Illness

It is extremely important that you keep yourself in good physical and mental health. The care and education of young children can be draining. In order to provide quality care and education to our children, you will need to have high energy and an alert mind. Employees who become ill at work must contact the ECE Secretary prior to leaving. All staff must report sick, emergency or personal time off using the Substitute Management System (SMS) through AESOP via phone or internet.

Absentee Policy

Staff members are responsible for maintaining regular attendance according to his/her schedule. Whenever a staff member must be absent for personal illness, family illness, appointments, etc. the following apply:

 Obtaining a Substitute: It is the employee's responsibility to cover his/her entire schedule and responsibilities with an approved sub. All staff must call into the AESOP system, even when a sub is not needed.  Substitute Folder: It is the Lead Teacher's responsibility to keep a current substitute folder in the classroom so that other staff members are able to locate it for the substitute. The folder shall contain a class list, lesson plans, daily schedule, emergency exits, and location of pertinent items including snacks, names of teaching assistants who work in your room, etc.  AESOP Sub System: Go to www.AESOPonline.com -or- Aesop SMS under Links in myBethel –or- call 1-800-942-3767 to enter your absence. Employees will need to have their ID# and PIN#.  Notifying the Office: It is the employee's responsibility to notify the ECE office (683-6929) or the Assistant Director (683-6919) or Director (683-6923), that you will be absent and who will sub for you. You may call an Administrator at home or on the cell phone.  Leaves: Specific details on leaves are included in the collective bargaining agreements for both classified staff (PSE – article 9) and certificated staff (BEA – articles 32-41). Bargaining agreements are available from the Bethel website under District Services » Human Resources.  Leave Request Form: It is the employee's responsibility to submit a leave request form for planned or unplanned absences and to have it approved by a Director (prior to the absence if it is planned). A request form must be submitted for approval 5 days prior for planned leave. Forms are available on the Bethel website under District Services » Human Resources  Emergency/Serious Illness: If an employee is very ill and feels he/she cannot make the phone calls specified in this policy, he/she should notify the ECE Secretary and she will assist the employee in finding a substitute.

Excessive absences means an interruption in the education program and an adjustment for the children. The number of days/hours missed each trimester may be included on your evaluation.

5 Emergency Schedules

During the school year, we can anticipate occasions where emergency schedules may be necessary. The district has consistently demonstrated concern for staff safety and flexibility when accommodating unique staff situations. However, we must be clear that late starts, early dismissals, and other schedule changes are invoked because of an overriding concern for student safety. It is important to clarify with all staff that the district must ask each employee to make a reasonable effort to report to work in a timely manner and to complete a full shift whether hourly or contractual. The district cannot be placed in the position of “gifting” public funds to employees who work less than a full workday or who fail to report for work.

When employees are notified of a late school starting time due to emergency or inclement weather, they should make a reasonable effort to get to work on time. Employees are not encouraged to take unreasonable risks and supervisors have the authority to accommodate individual situations by revising work schedules and allowing make-up time.

When employees are notified of an early dismissal for students due to emergency or inclement weather, staff members are expected to complete their regular workday unless conditions are such that staff safety is a major concern. In that case, supervisors have the authority to revise work schedules and to allow make-up time.

If, because of inclement weather, an employee is unable to report to work for the day, the following alternatives are available to the employee:

 The employee may take a day of personal leave or vacation if available.  If an employee has an accident on the way to work, said employee may request emergency leave.  The employee may take the day off without pay.  The employee may, with the approval of his/her supervisor, reschedule the workday.

Flex Time

All employees are hired for specified hours. According to the Fair Labor Standards Law, all hourly, 8 hour paid employees will be allowed two fifteen minute breaks and a 30 minute lunch break during the work day. If you work less than 8 hours the employee is given one 15 minute break and a 30 minute lunch. All staff must take their break and lunch time during the workday and not leave early.

Employees shall be at their job site in accordance with the time, set forth by a Director. All staff members are to be on site during assigned work hours unless prior approval is given. All overtime must be pre-approved by the supervisor except in case of an emergency as determined by the supervisor. Board policy states, “In the event that a supervisor requests that an employee work beyond the specified working hours, … the district may grant at the employees request of compensatory time off in lieu of overtime pay, when time exceeds 40 hours in the established work week.”

FSS will adjust work time to accommodate monthly parent and family evening events or anticipated overtime for PM conferences etc. All staff must have prior approval for working any additional time including flexing time. All flextime is taken within the same week as it is earned. 6 School Board Policies

Policy Number: 5313

Policy Title: OVERTIME AND COMPENSATORY TIME

Policy Wording:

The district shall be responsible for establishing the workday schedule for each classified employee. Each employee shall be assigned to a work shift with designated beginning and ending times.

The board of directors recognizes that the wages, hours, and terms and conditions of employment for district employees represented under RCW 41.56 and RCW 41.59 are described in their respective collective bargaining agreements. Those agreements describe the overtime and compensatory time rights of such employees.

An employee of the district not represented under RCW 41.56, RCW 41.59, and not exempted from the Fair Labor Standards Act shall be paid at the rate of one and one-half times the salary schedule rate when that employee works for more than 40 hours during the regular work week. In the event a supervisor requests that an employee work beyond the specified working hours and this exceeds the 40 hours during the established work week, the district may grant, at the employee's request, compensatory time off in lieu of overtime pay. An employee may accumulate up to 80 hours of compensatory time. When the 80-hour limit has been reached, the employee must either take compensatory time off or receive pay for such excess hours. Compensatory time may not be carried over to the next fiscal year.

See Also: Fair Labor Standards Act of 1938 PL 99-150 Fair Labor Standards Amendments of 1985

Legal References: RCW 49.46.130 WAC 180-44-050 Revision Dates: Policy Adopted January 13, 1987

Staff Calendars

Family Support Specialists, and the ECE Secretary will work when students are present. Additional days will be on a yearly calendar approved by a Director. Summer enrollment hours will be included on these calendars.

Children in the Workplace

According to Board Policy 6500, Risk Management, it is the responsibility of management to determine risks the district can afford to assume and which they cannot. The practice of bringing children to the workplace has been determined to be a risk the district cannot take. It is also a violation of the State Ethics Law. According to the Washington Executive Ethics Board and the Attorney General’s Office, caring for children at the workplace on an emergency basis would be allowable on an infrequent and rare occasion of short duration with Director approval. However, caring for children at the workplace on a regular basis is not allowable practice. Other arrangements for offsite childcare must be made, this includes non-student contact days. You may be asked to take your child home.

STAFF REQUIREMENTS

7 Dress Code

The following describes dress that is appropriate for staff while working in a Bethel School District Preschool: Clothing that is modest and provides coverage (shorts and skirts must be no shorter than where your fingertips meet your thigh when your arms are hanging at the side), clothing that allows the staff member to move freely, sit on the floor and be with the children, shoes that allow that staff member to comfortably play outside with the children and play games with them, clothing that allows the staff member to be comfortable with the messy activities of the program. Staff should be dressed neat, clean, comfortable, approachable and properly covered.

Staff Professional Development

The Early Childhood Education Program supports the growth and development of staff as follows:

a. Continuing Education

b. Conferences and seminars directly related to the teacher's job

c. Consultations and observations

d. Professional Learning Communities

All requests will be submitted and approved in writing to the Director.

Certificated Staff and Classified Staff have access to the Professional Development Department courses throughout the school year. Summer Institute provides courses for both Certificated Staff and Classified Staff.

ECEAP/Head Start/Special Ed Preschool Staff Requirements:

CPR & First Aid: All ECE Staff

Food Handlers Card: All staff that directly handle meals, or snacks

TB Test: New ECEAP Staff, & All Head Start Staff

Blood Borne Pathogens Training: All ECE Staff yearly

Physical Exams for Child Nutrition Helpers & Para Educators

Required ESD and School District Trainings

Child Abuse

Professionalism

8 All children, parents, staff members and visitors should be treated with kindness, friendliness, patience and respect. Staff should refrain from gossip, loud talking, and other unnecessary noise and forms of conduct, which could disturb the program and distract from the professionalism of the Early Childhood Education Program. If you have an issue or a concern, staff should respond professionally and go to the source or if the issue is not resolved with those involved go to the Director. Complaining to others shows a lack of professionalism and negatively impacts staff morale.

The care and education of all young children is taken very seriously in the program. Each individual staff member is part of a team whose main goal is the well being of the children. All staff members are expected to present themselves in a professional and caring manner, which includes due respect for each other, staff members, parents, children, and other Bethel School District students.

In order for our programs to run smoothly, staff members must be willing to work together. When a concern arises with a staff member, contact that staff member to try and resolve the issue. Then you can go to the Director and together meet with the individual. The concern will be discussed and an action plan will be determined along with an appropriate time-line.

Confidentiality

It is contrary to the interest of the ECE Program and those we serve, to give out information regarding children and their parents. Such information should be held in strict confidence and should not be discussed with anyone outside of the program. We trust all staff members will appreciate the value of respect for one's privacy. Inside the program such information shall be discussed only when it will benefit the education we offer the children and the parents.

HEALTH POLICIES & GUIDELINES

Child Abuse, and Neglect

All school district employees are Mandated Reporters, and are required by law to report any suspected child abuse or neglect. Any reports made to Law Enforcement or Child Protective Services must be reported to the ECE Director and building principal and paperwork completed by program staff ASAP.

Toileting

Children in diapers shall be diapered as needed. Changing tables shall be disinfected after each use. Staff shall wash their hands before and after, and the child's hands after diapering. Staff must use plastic gloves when changing the child. Children are not to be left unattended on the changing table. Diapering procedures are posted in classrooms and/or restrooms. Teachers of preschool classrooms are not required to have a regular diapering schedule, but will change children as needed.

Toilet accidents should be treated as that: accidents! The child should not be shamed or made to feel bad. Simply require the child to change his/her own clothes (if possible) giving as little attention as possible. The attitude should be: I know you'll remember next time.

9 Restrooms need to be checked throughout the day. Make sure children are flushing toilets and paper towels are disposed of in waste baskets.

Hand Washing

Hands should be washed upon arrival at the site, before handling food, before and after every diaper change, after use of the toilet, before and after using the water table, after touching pets, after being outside and after blowing/wiping noses. In order to teach good HAND WASHING skills to children, please help them wash their hands as noted above. Research has shown that proper HAND WASHING is effective in reducing the spread of communicable illness/disease.

How: Wet hands with warm, running water; apply liquid soap, wash hands vigorously for 15 seconds. Rinse well with fingertips pointed down, dry hands with a paper towel and turn off faucet with a paper towel.

Cleaning/Disinfecting

Teachers shall implement proper and frequent cleaning and disinfecting practices and routines to provide a clean environment for children and to help prevent the spread of disease. Disinfecting with chemical agents (bleach, disinfectant) destroys specific, harmful germs. Teachers shall use the following guidelines for cleaning and disinfecting:

 Surfaces and objects contaminated with blood, urine, vomit or stool: clean and disinfect immediately,  Objects handled by young children (ex. Toys, mouthed objects, table tops, door handles): clean and disinfect at least weekly and when soiled,  Diapering area: clean and disinfect after each diaper change.

Administration Of Medication at School (BSD Health Services Manual)

Symptoms common to many illnesses include: runny nose, cough, sore throat, fever, headache and other ache and pains. A child exhibiting any of these symptoms should be kept home from school. If a child has had an elevated temperature, he/she should remain home for 24 hours after temperature returns to normal. If a child is ill enough to require any of the many cold medications, he/she should remain at home where they can obtain adequate rest and avoid passing the cold on to others. This is a protective measure for him/her and a preventive measure for classmates and teachers.

PROCEDURE FOR THE ADMINISTRATION OF MEDICATION AT SCHOOL

1. Only medications prescribed by a physician are to be administered at school. 2. They must be in a properly-labeled container from the pharmacy containing the following information: a. Name of student b. Name of medication and dosage c. Directions for giving medication at school d. Name of physician prescribing the medication e. Date medication was prescribed. 3. After obtaining signed and dated parent and physician permission for giving medication at school, the medication can be given to the student.

10 4. Medications are to be brought to the health clerk. The health clerk will document receiving the medication and secure it appropriately. 5. At the end of the prescription time, parents will be notified to pick up the remaining medication. If the medication is not picked up, it will be discarded.

SAFETY POLICIES Authorized Adults / Signing In and Out

The arrival and departure of children are extremely important events. Parents develop opinions about schools, teachers and the program from these interactions. PLEASE GREET VISITORS, PARENTS AND CHILDREN BY INTRODUCING YOURSELF AS THEY ENTER YOUR ASSIGNED ROOM AND ACKNOWLEDGE THEM WHEN THEY LEAVE!

Parents should sign in the exact time they drop off their child in the room each day on the designated form located at the entrance to each classroom. Parents must also sign out the exact time they pick up their child.

A parent(s) must designate, in writing, all other adults who may pick up their child from the program on a cases by case basis. If an unfamiliar adult comes to pick up a child, check the listing of authorized adults for the child and if their name is listed, check their identification. If you recognize the person listed, you do not need to always check I.D. The authorized adult must sign the child out on the daily attendance record with their signature. IMPORTANT: No matter how insistent a person may be, if he/she is not an authorized adult, you CANNOT let the child leave with the person. *Site sign in/out logs for children & staff Copy of Original is in GlassCubes » Preschool Workspace » Documents » Site Materials

Policy Number: 3124 Policy Title: REMOVAL/RELEASE OF STUDENT DURING SCHOOL HOURS Policy Wording:

Removal of Student During School Hours Students will not be removed from school grounds, any school building, or school function during school hours except by a person duly authorized in accordance with district procedures. Before a student is removed or excused, the person seeking to remove the student must present to the satisfaction of the superintendent, the principal or their authorized representative, evidence of his/her proper authority to remove the student. A teacher should not excuse a student from class to confer with anyone unless the request is approved by the principal.

The superintendent shall establish procedures for the removal of a student during school hours. 11 Release of Student During School Day Prior to sending a student to his/her home for illness, discipline or a corrective action, the principal shall attempt to reach the student's parent to inform him/her of the school's action and to request that he/she come to the school for the child. If the principal cannot reach the parent, or their authorized representative the student shall remain at school until the close of the school day. A student may be released to a law enforcement officer in accordance with district policy.

Legal References: RCW 28A.605.010 Revision Dates: Policy Adopted March 11, 2003

Classroom Safety

The staff is responsible for the safety and well being of each child. In doing so, the staff shall be responsible for the following safety precautions:

 The classroom shall be arranged to allow for freedom of movement with no sharp corners, unanchored bookshelves or other safety hazards,  All furniture and equipment shall be in good repair,  Carpeting shall be kept clean,  Walls shall be kept clean and free of dirt, paint, or cracks,  Classrooms shall be kept clean and free from accumulated trash and dirt,  All medications, cleaning substances or any toxic substances shall be kept under lock and key, with the key out of children's reach,  Extension cords shall not be used; Surge protectors shall only be used on computers.  Any items in need of repair or cleaning shall be reported to the custodial staff at the site. Any work not completed can be called in to the ECE Secretary for submittal.

Supervision

Children will be supervised at all times and will never be left anywhere unattended. At times when it is necessary for teachers to separate, each staff member shall be responsible for a number of children so that no one teacher is left over-ratio.

Medical Emergency Policy

DO NOT leave an injured child unattended or leave the other children. Have another staff member assume responsibility for the other children if you have to leave the area to care for an injured child. Provide basic first aid. A first-aid kit is located in each room.

If an injury is serious enough to be considered an emergency, the program staff should call 911 for ambulance assistance. Staff will call the residential guardian to get approval for ambulance transport. One staff member will accompany the child to the hospital. Staff members are not allowed to transport children in their cars! The Teacher, or Family Support Specialist will contact the parent(s) who should meet their child at the designated hospital emergency room (the child must be taken to the hospital stated as the preference on the Emergency Medical Form) or to the nearest hospital. The emergency release form and current physical for the child must be sent with the child and staff

12 member to the emergency room. Contact a Director or ECE Secretary when a 911 call is made and notify the elementary school office.

After the child has received emergency medical care, program staff must complete an Accident Report Form. A completed copy of the Accident Report Form shall be given to the Director and a copy is to be placed in the child's health file. The original will go to the parent(s). The Director or ECE Secretary will alert the ESC staff ASAP of the 911 call.

Playground / Outdoor Play

The teacher will enforce the following playground rules and inform teaching assistants to enforce them also:

1. Children may not throw pea gravel or wood chips. 2. Children may not climb up the slide. 3. Children must slide feet first down the slide and must be on their bottoms. 4. No toys from the classroom or toys from home are allowed outside on the playground. Balls, shovels, or other outdoor materials are not allowed on climbing structures. 5. Tricycles stay on the sidewalk. Children must be seated to ride tricycles. If a child runs into the wall or another child while riding the tricycle they will lose their turn. 6. Children must sit down to swing. Only one child will be allowed on the swing at a time. Children may not stand on the swing. 7. Pushing, shoving and wrestling are not allowed. 8. Staff is to be actively involved with the children on the playground. Staff must be positioned to view all parts of the playground. Staff must be spread out throughout the playground so that they are on opposite ends of the playground from each other. 9. No climbing on the fence. 10. No climbing on top of the monkey bars.

While you are outside with the children, it is your responsibility to be actively engaged with the children. Adults should be spread out over the playground, able to see all areas.

Preschool Bus Transportation

Policy and Procedure

As safety and security of students is our primary goal, we have established documentation guidelines for pickup and delivery of students to the preschools. The documentation guidelines are required to be followed by all drivers and ECE staff.

The drivers and ECE staff will be accountable for documenting student pickup and dropoff by initialing on the Student Check Off List form that the event has occurred. These forms are being utilized for both a.m. and p.m. preschool sessions, therefore drivers and ECE staff will need to initial on the Student Check Off List form in the appropriate columns for morning and afternoon pickup/dropoff.

The following guidelines are to be followed when filling out the Student Check Off List forms:

13 Pickup from home: 1. The driver will verify that the student has entered the bus. As the students enter the bus from home, the driver will initial the Monday-Friday AM On column for each student entering the bus. 2. Upon arrival at school as the children depart the bus but before leaving the bus area, the ECE staff member will initial the Monday-Friday AM Off column for each student exiting the bus. The assigned ECE staff member for each bus will sign Check Off List form for the day. 3. The driver will walk the bus at the school site to verify no students are remaining on the bus.

Pickup from school: 1. The ECE staff member will verify that students have entered the bus by initialing the Monday-Friday PM On column for each student entering the bus. The assigned ECE staff member for each bus will sign Check Off List form for the day. 2. The driver will transport children to their respective homes and initial the Monday-Thursday PM Off column as each student departs the bus at their home. 3. The driver will walk the bus at the transportation center or next school, as appropriate, to ensure that no students are remaining on the bus.

If a student is absent an ‘X’ will be placed in the appropriate column where the driver and ECE staff normally initial.

Drivers will turn the forms in at the end of each week to transportation. Transportation will verify that all forms have been turned in and ensure that the documentation is filled out accurately. NCR copies will be forwarded to the ECE Director.

Forms can be ordered through the print shop and supplies will be kept on hand at both the ECE and Transportation Departments.

Late Buses When a bus will be arriving at an ECE site after the scheduled arrival time, Transportation staff will call the ECE site and speak with a staff member to let them know the estimated time of arrival. If an ECE member is not reached, Transportation will call the main office of the respective school site.

The driver will bring the children and the Student Check Off List form to the Preschool entrance door, ring the bell or knock, verify the ECE staff member and release the students to the staff member. Check off of students must still occur utilizing the Student Check Off List form. - Or - An ECE staff member will arrive at the bus and checking off of students will occur as if the bus had arrived on time. If time permits and the ECE staff member needs assistance, the driver will walk with students and assist the ECE staff member in escorting students into the classroom.

Although this adds additional work to everyone’s schedule, it is our responsibility to serve and protect students. This safeguard has been put in place to protect not only students, but employees as well.

14 QuickTime™ and a decompressor are needed to see this picture.

15 GENERAL INFORMATION

Parent Communication

Parent Communication is very important. Monthly newsletters are to be sent home from each site to keep families informed. Written communication for every child on site that will be sent home needs prior approval from a Director.

Non-discrimination Language

The non-discrimination language below needs to be a part of every newsletter, brochure, etc… that is distributed to parents and the public. The language updates current federal and state requirements.

Bethel School District is an Equal Opportunity employer and complies with all federal rules and regulations, including Title IX, RCW 28A.640, RCW 28A.642 and Section 504. Bethel does not discriminate on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any disability, or use of a trained service animal by a person with a disability in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Contact the Assistant Director of Human Resources at (253) 683-6023 or the Executive Director of Special Services at (253) 683- 6921 with any questions or complaints.

Controlled Substances

Policy Number: 4215 Policy Title: USE OF TOBACCO Policy Wording: Recognizing the known detrimental health effects of tobacco use, the Bethel School District provides a tobacco free environment for its students, staff, and patrons. The use of tobacco products is prohibited in all district facilities, in all district vehicles, and on all district properties. This policy is applicable to all district employees, students, volunteers, outside contractors, visitors, and the general public. Notices advising district employees and patrons of this policy shall be posted in appropriate locations in all district buildings and at other district facilities as determined by the superintendent or designee. Employee and student handbooks shall include notice that using tobacco on school property is prohibited. Employees and students are subject to discipline for violations of this policy, and school district employees are responsible for the enforcement of the policy. Staff violations of the tobacco policy may result in discipline following a progressive discipline plan. This plan will include warning, suspension and possible termination of employment. Severity and frequency of violation(s) will determine the appropriate discipline. Legal References: RCW 28A.210.316 RCW 70.155.080 Revision Dates: Policy Revised January 10, 2006 Policy Revised September 23, 2003 Policy Adopted September 27, 1988

16 Policy Number: 5201 Policy Title: DRUG-FREE WORKPLACE Policy Wording: The board of directors has an obligation to staff, students, and citizens to take reasonable steps to assure safety in the workplace and to provide safety and high quality performance for the students that the staff serves. In addition, district employees have a responsibility to model appropriate behavior for students. "Workplace" is defined to mean the site for the performance of work done on school district premises. That includes any district building or any school premises; any district-owned vehicle or any other district-approved vehicle used to transport students to and from school or school activities; off district property during any district-sponsored or district-approved activity, event, or function, such as a field trip or athletic event, where students are under the jurisdiction of the school district. The board of directors declares that the following behaviors will not be tolerated: 1 Reporting or returning to work under the influence of alcohol, illegal chemical substances, or opiates. 2. Using, possessing, distributing alcohol, illegal chemical substances (including anabolic steroids) or opiates in any amount or in any manner on district property at any time. Any staff member convicted of a felony attributable to the use, possession, or sale of illegal chemical substances or opiates or refusing to submit to drug/alcohol testing under circumstances of reasonable suspicion will be subject to disciplinary action, including immediate termination. 3. Using district property or the staff member's position within the district to make or traffic alcohol, illegal chemical substances, or opiates. 4. Using, possessing, or distributing illegal chemical substances and opiates in the workplace. Any staff member who is taking a drug or medication whether or not prescribed by the staff member's physician, which may adversely affect that staff member's ability to perform work in a safe or productive manner is required to report such use of medication to his or her supervisor. This includes drugs which are known or advertised as possibly affecting judgment, coordination of any of the senses, including those which may cause drowsiness or dizziness. The supervisor in conjunction with the district office then will determine whether the staff member can remain at work and whether any work restrictions will be necessary. As a condition of employment, each employee shall notify his or her supervisor of a conviction under any criminal drug statute violation occurring in the workplace as defined above. Such notification shall be provided no later than five days after such conviction. The district shall inform the federal government within ten days of such conviction, regardless of the source of the information. The superintendent or his/her designee shall establish a drug free workplace awareness program to ensure that each employee is educated about the dangers of drug abuse and is notified of this policy and procedures regarding drug activity at work. Any staff member who violates any aspect of this policy shall be subject to disciplinary sanctions (consistent with local, state, and federal law) up to and including termination of employment. A disciplinary sanction may include the completion of any appropriate treatment program at the employee's expense as a condition of continuing employment. An employee subject to discipline under this policy has the due process rights under federal or state law or the applicable collective bargaining agreement. Nothing in this policy shall be construed to guarantee reinstatement of any employee who violates this policy, nor does the school district incur any financial obligation for treatment or rehabilitation ordered as a condition of eligibility for reinstatement. An employee subject to discipline under this policy has the due process rights under federal or state law or the applicable collective bargaining agreement. Nothing in this policy shall be construed to guarantee reinstatement of any employee who violates this policy, nor does the school district incur any financial obligation for treatment or rehabilitation ordered as a condition of eligibility for reinstatement. Employees with alcohol or drug abuse problems are encouraged to seek help by contacting the district's employee assistance program and/or the personnel office. All requests for help, referrals, interventions, and/or test results will be treated confidentially to the fullest extent possible. Other actions such as notification of law enforcement agencies may be taken in regard to a staff member violating this policy at the district's discretion as it deems appropriate. Legal References: 20 USC 7101-7118 41 USC 701-707 21 USC 812 21 CFR1300.11-1300.15 RCW 69.50.435 Revision Dates: Policy Revised January 10, 2006 Policy Revised January 25, 2005 Policy Revised June 10, 2003 Policy Revised March 8, 1994 Policy Revised October 8, 1991 Policy Adopted November 13, 1990

17 Field Trips

Teachers may take children on field trips. The Director must approve arrangements for off-campus field trips at least 2 weeks in advance. Written permission must be obtained from all parents. When leaving the school district premise, you must note the time you left, where you are going, when you will be back, and the names of the staff persons present on the trip. Each teacher is responsible for planning and organizing classroom field trips. Many teachers find that planning all yearly field trips at the beginning of the year is helpful. It is helpful to announce the field trips for the year with dates, times and locations to the parents at the beginning of the year. This allows parents to make plans and increases the teacher's chance of getting enough field trip volunteers. All volunteers must complete a background check through the Bethel School District Human Resources Office.

The Bethel School District Transportation Department will provide field trip transportation or they will contract with another transportation organization. Children will be transported in accordance with the student IEPs and/or Bethel School District Policy. Emergency medical forms and health assessments for each child must be taken on the trip. A first aid kit must be with the site staff.

Photo Copier

A copy machine is available to all staff and may be used to copy program materials. Personal use of the copier is not allowed.

Computers

Computers are provided for staff use related to the work required for their positions. Personal use of school computers, unrelated to work tasks, is cautioned and discouraged. Use of district supplies and resources for personal benefit or gain are prohibited.

Visitors

We have an : “OPEN DOOR” policy and we welcome parents and staff to visit our programs. Besides prospective parents, we also have student teachers, teacher observers, administrators and staff visitors. All volunteers must complete an application through Human Resources, including a background check. ECE Staff is expected to be courteous at all times to these visitors and welcome them to our center. A Director must approve prospective visitors who want to volunteer in the preschools as part of their work on college credits or course credit.

Forms that are used by all ECE staff are located in GlassCubes under the Preschool Workspace. Forms specific to ECEAP and Head Start are found by going to Puget Sound ESD’s website and looking under Early Learning.

18 CLASSROOM POLICIES & PROCEDURES

Conferences & Home Visits

Parent conferences can and should be rewarding experiences. A parent conference is a meeting between a child's parent(s) and teacher. The meeting brings out a good understanding of the child and his or her development. Parent conferences are to be scheduled by the teacher. It is the teacher’s responsibility to meet with every parent. ECEAP staff will follow ECEAP Guidelines for family contact requirements. All Head Start staff will comply with home visit and conference program standards.

There are several reasons for parent conferences. The first is progress. This means the rate at which each child is developing and meeting developmental milestones. Each child's developmental assessment demonstrates this clearly and should be shared with families at that time. Conferences can also be arranged to discuss behavior. These are general conferences just to touch base with the parent. The parent can report on such things as the child's attitudes, health, family relationships, interests, and any social factors that may come into play with the child's development. This is an opportunity for staff to provide parents with tools and ideas to encourage successful development and growth at home by setting goals for the child and family. Also, the teacher can answer questions or concerns regarding educational issues, transportation, etc. The teacher should report on such things as the child's attitude toward school, interactions with other children and progress in his/her development.

Classroom Maintenance

It is the responsibility of each staff member to keep rooms and the building neat, safe, clean, organized, attractive and appropriate for children. The lead teacher is required to have the classroom ready each day before the children arrive, and are responsible for putting the room back in a clean and orderly way at the end of the day. Teachers will encourage children to clean up after themselves in the restrooms, making sure that the water is off, sinks and counters are wiped off, toilets are flushed, and there is no paper on the floor.

Storage Sheds & Closets

Teachers are responsible for keeping their classroom storage sheds and/or closets clean and orderly. We encourage teachers to store materials in plastic storage containers with lids and discourage the use of cardboard boxes.

Cell Phones

Cell phones are useful tools, especially in an emergency, to communicate with others. Personal use of your cell phone should be done before school, after school, and during breaks and lunch. Please refrain from personal phone use during times you are supervising, instructing and working with students or their families. Have phone on a silent mode during class time.

Posted Information 19 Each classroom teacher is responsible to assure that the following are posted in the room:

 Emergency Procedures Flip Chart  Allergies  Classroom Schedule  First Aid, CPR & Food Handlers Card  Menus  Fire Drill Report  Diapering Policy

On the Parent Board: Each classroom teacher is responsible to post the following on his/her classroom "Parent Information Board".

 McKinney Vento Information  Social Emotional Behavior Support Policy  Policy Council Dates/Meeting Minutes  Site Newsletter  Upcoming Events and Activities  Community Resources  Current Information on Early Childhood Education (optional)

Child Nutrition Information

Children should wash their hands before being seated for breakfast, lunch and snacks. Preschoolers are encouraged to serve themselves family style in an orderly manner. Children are encouraged to try all foods, however, if a child is not interested in a particular food, do not force him/her to try it. Food is not to be used as a reward or punishment. All food components are to be passed two times at the table.

All children need to be encouraged to sit at the tables during breakfast, lunch and snack time. Encourage the children to show courtesy by not eating until everyone is served. After finishing the meal, preschool aged children should be instructed how to scrape leftover food from their plate into the small dish bins and dumping fluids into the designated area. Children should be encouraged to help as much as possible. Teachers are to encourage and demonstrate pleasant conversation at the tables. Teachers model with small portions of the same food while the children are eating, however, when the children are close to finishing, all staff must finish as well. Do not rush the children through a meal, however, do not allow children to play in their food. After lunch, have the children use the restroom, wash their hands, and brush their teeth.

Staff should wear plastic kitchen gloves when handling food. Teachers shall wash and sanitize table surfaces before meals and snacks. After meals, the table shall be washed and sanitized

20 Classroom Orientation Checklist for New Classroom Staff

Date completed

1. ______Tour of classroom

2. ______Classroom policies

3. ______Teacher expectations of Teacher Assistant

4. ______Children's files - location and confidentiality

5. ______Releasing children - sign in/out sheets, location of authorized release forms

6. ______Daily schedule

7. ______Classroom safety

8. ______Location of first aid kit

9. ______Diaper changing procedure - emphasize wearing gloves and hand washing

10. ______Emergency procedures

11. ______Discipline policy

12. ______Playground rules

13. ______Communication with parents

14. ______Required to have TB test, First Aid, CPR and Food Handlers cards

15. ______New Employee training

Teacher signature______Date______

Teacher Assistant signature______Date______

Copy and send completed form to ECE Secretary

21 Classroom Etiquette

Teachers shall plan their programs as to minimize behavior problems by:

 Planning a program that is appropriate for the age and individual levels of the children.  Providing a balance between active/quiet and self-directed/teacher-directed activities.  Carefully planning transitions between activities.  Focusing 100% attention on the children, guiding their behavior, facilitating their learning, interacting and encouraging them as they meet and strive to overcome new challenges.

DO'S AND DON'TS

DO SAY DON'T SAY Sit down when you slide Don't stand up when you slide Dig in the sand Don't throw sand Keep the puzzle on the table Don't dump the puzzle on the floor Turn the pages carefully Don't tear the book Talk in a quiet voice Shut up! Don't shout Time to go inside Should we go inside? Wash your hands Do you want to wash your hands?

 Speak in a calm, kind voice.  Speak directly to the child; do not call across a room.  Speak in short, meaningful sentences appropriate to the child's level of understanding.  Begin the sentence with the child's name.  Get down on the child's level if possible so that the child can see your face.  Keep your emotions under control.  Praise the child for appropriate actions.

 Make fun (harass, humiliate, name call, embarrass) the child.  Give the child a choice if he cannot, in reality, have a choice  Be dishonest with the child. "Johnny didn't mean to hit you."  Make a child feel guilty by saying "I'm ashamed of you." Instead express your feelings "That makes me disappointed when you do that."  Make a child feel inferior by saying, "You're big now. Only babies cry."  Make a child say they are sorry.

22 Record Keeping

It is the responsibility of the site staff to keep accurate and up-to-date copies of enrollment forms, copies of medical records, field trip waivers, accident report forms, Authorization to Dispense Medication forms, and any other classroom activity warranting permanent or temporary records. Daily sign-in sheets and meal count sheets are to be turned in at the end of each week to the Child Nutrition office and ECEAP or Head Start. Please See ECEAP, Head Start or Special Education Retention dates. All Student files shall be kept in a locked cabinet with a File Access Log posted.

Holiday Policies

See Bethel School District, ECEAP, and Head Start Policy.

Travel/Mileage

Forms are available on the Bethel website under District Services » Finance » Resouces and Tools.

Travel Requests - Form Required: Travel Request PLEASE PLAN AHEAD!  Complete the Travel Request including anticipated expenses.  Attach a copy of the conference/workshop notice with billing information and completed registration  Conferences and hotels can be pre-paid with a purchase order and/or purchase card after the Travel Request is approved by the program director.  A copy of the approved Travel Request will be returned to you with a Claims For Expense form. The actual mileage and other expenses must be claimed on this form and returned for director’s signature.  Original receipts must be attached or the claim will be rejected.  Be sure to sign your claim and your receipts.  All out-of-state travel must be approved by the board of directors (check your calendars for bi-monthly board meeting).  The Travel Request form must be submitted at least two weeks prior to workshop/seminar deadline for program director approval and office processing.

Claim for Expenses - Form Required: Claim for Expenses  The Claims for Expenses form is used for regular monthly mileage  Detail of daily mileage is completed on the back.  Mileage “to” and “from” needs to be on the actual day of travel.  The “purpose” should be specified if other than your normal daily schedule. A normal daily schedule “purpose” would show “assigned duties.”  Total miles are carried forward to the front.

23  All monthly mileage claims must be submitted on the first of each month for the prior month. Mileage and claims over 60 days late will not be accepted.

Service Requests

Library Media Center (LMC) - Form Required: Learning Resource Center Authorization Form  Arrangements for laminating can be made with this department directly.  Fill out a Learning Resource Center Authorization Form  Contact the appropriate program secretary to get an account code so that charges are credited to the correct program/building account.  Send the completed form with any items to the LMC at the BSA.

Print Shop - Form Required: Print & Copy Work Order Form available on the Bethel website under District Services » Print & Copy Services » Order Forms/Request Estimate  Form must be filled out by requester and forwarded to the director for approval, signature and account coding, prior to sending to Print shop.

Transportation - Form Required: Transportation Field Trip Request  Form must be filled out by requester and forwarded to the director for approval, signature and account coding 30 days prior to the field trip.

Warehouse Service Request An online request for Warehouse service may be made through the my.bethelsd.org website.

Technology Service Request An online request for technology assistance may be made through the my.bethelsd.org website.

Inventory

All Teachers, and Family Support Specialists are required to maintain a working inventory on supplied Excel format. Inventories are due at the beginning of June to the ECE Secretary via email.

Staff will be required to check out/in laptop computers and cameras at the beginning and check in at the end of each school year. Laptops and cameras are to be kept in a locked cabinet throughout the year. Staff members signing out the equipment are responsible for replacement of lost or stolen items.

24 DISCIPLINE GUIDELINES

Students

Teachers use many techniques to assist children in resolving conflicts. Although methods vary depending on children's ages and the severity of the situation, all teach problem-solving skills and instill an intrinsically motivated sense of right and wrong. Teachers use the following techniques when dealing with conflict situations:

 Limit setting: Children are given basic, clear, and concise rules to guide their behavior. Boundaries and expectations expand as children develop.  Consistency: So children know what to expect, limits and expectations are consistent throughout the classes, and all adults respond in a similar way to conflict situations.  Tone: A kind yet serious tone delivered by intervening adults reinforces children's sense of security and lets them know the situation is under control.  Modeling: Adults clearly demonstrate compassionate, caring behaviors that set examples for children to follow.  Passive intervention: Teachers give children time to work through their own problems, but are there to help if things escalate to destructive or aggressive behavior.  Physical intervention: Children are physically separated if they begin to hurt each other.  Identifying/ interpreting: Teachers clarify problems, diffuse tension, and facilitate problem solving.  Validating feelings: Acknowledging one's own emotions and those of other children facilitate learning.  Generating options/solutions: Children are given tools to settle conflicts (negotiate, make retribution, collaborate, etc.).  Redirection: A request to stop a negative behavior is accompanied by a suggestion for an appropriate behavior to replace it.  Natural consequences: Teachers point out and reinforce natural consequences as they occur. Children see the results of their own behavior and begin to modify it accordingly. "You threw sand after we asked you not to. Now you need to leave the sandbox and find a different area to play in."

Policy Number: 5282 Policy Title: DISCIPLINARY ACTION AND DISCHARGE Policy Wording: Staff who fail to fulfill their job responsibilities or follow the reasonable directions of their administrators or who conduct themselves on or off the job in ways that significantly affect their effectiveness on the job or in such other ways that the law determines to be sufficient cause shall be subject to discipline. Behavior, conduct or action which may institute disciplinary action or discharge may include, but is not limited to: insubordination; gross incompetence; immorality; conviction of a felony; nonprofessional conduct; mental or physical inability to perform the duties for which employed; intemperance; intentional discrimination; vulgar speech or actions; use of habit-forming drugs without pharmaceutical prescription by a doctor of medicine licensed to practice in the state of Washington; use of alcoholic beverages on school premises or at a school-sponsored activity off the school premises; and use of district supplies and equipment for personal betterment or financial gain. Discipline shall be reasonably appropriate to the circumstances but may include suspension or discharge. Drug, alcohol, tobacco and firearm violations will result in discipline following a progressive discipline plan. This plan will include warning, suspension and possible termination of employment. Severity and frequency of violation(s) will determine the appropriate discipline. In the event that allegations or charges are made against a staff member for misconduct with minors, the superintendent may contact the child protective services central registry for evidence regarding the staff member as an adjudicated or admitted perpetrator of child abuse or neglect. Discharge or other adverse action affecting the contract status of certificated staff shall be instituted by the superintendent in the manner prescribed by law. In cases where the allegations involve violations of the state professional code of conduct for certificated staff, the superintendent shall file a report with the office of professional practice in the state superintendent’s office. When the district or superintendent discharges, fails to renew the contract or permits a certificated staff member to resign, the superintendent shall notify the office of professional practice of such termination of employment.

25 Upon the request of a suspended staff member, the board shall meet with the suspended staff member to determine if discharge action shall be taken. If a request is not received, the board shall act upon the recommendation of the superintendent. STAFFING

Employee ID Badges

Please wear employee ID badges when at work.

If you need a Bethel School District Identification badge, please contact Human Resources for an appointment. Replacement of a lost badge is also done through Human Resources.

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