Cool Query Glossary

CONFIDENTIALITY INDICATOR = Y or null Important: Student has asked to have directory information supressed. This must always print on reports, to know if the information on this student can be shared with a third party.

TERM_CODE_KEY = 200210, 200220, 200230. The first four digits are the year, the last two are the semester Spring = 10 Summer = 20 Fall = 30

e.g., Spring 2002 = 200210

TERM_DESC = Term description; Spring 2002, Summer 2002, Fall 2002

TERM_CODE_LAST_ATTENDED = same as above, but last term student was registered and enrolled. e.g., 200210

TERM_DESC_LAST_ATTENDED = same as above, with the term spelled out; e.g., Spring 2002

BIO/DEMOGRAPHIC INFORMATION

ID = Student ID (currently same as SSN) SSN = Social Security Number

Name: LAST_NAME = Last Name FIRST_NAME = First Name MIDDLE_INITIAL = Middle Initial NAME_PREFIX = Mr, Ms, etc. NAME_SUFFIX = Jr, Sr, III, etc.

Bio Data: BIRTH_DATE = Birth Date (format MM/DD/YYYY) GENDER = M Male F Female ETHN_CODE = Ethnic Code , one letter (from table STVETHN) e.g. W White ETHN_DESC = Ethnic Code Description (full description from STVETHN)

Address: Note: Address “1” fields (street1, city1, etc.) are the student’s Permanent Address e.g., STREET1_LINE1, CITY1, STATE1, etc. Address “2” fields (street2, city2, etc.) are the Residence Hall or Local Off-Campus Address. If no local or Residence Hall address is on file, the Permanent Address will be shown. e.g., STREET2_LINE1, CITY2, STATE2, etc.

GOREMAIL_EMAIL_ADDRESS = Email address ADDRESS_TYPE1 = First Address Type (from table STVATYP) PR = Permanent

STREET1_LINE1= First line of street address STREET1_LINE2 = Second line STREET1_LINE3 = Third line CITY1 = City STATE1 = State ZIP1 = Zip Code CNTY_CODE1 = County Code (two digit) from table STVCNTY CNTY_DESC1 = County Code name (e.g. Chautauqua) NATN_CODE1 = Nation Code from table STVNATN NATN_DESC1 = Nation name (e.g. United States) PHONE_AREA_CODE1 = Area Code PHONE_NUMBER1 = Phone number PHONE_TYPE1 = Phone type (from table STVTELE) ADDRESS_TYPE2 = Second Address Type LO = Off-campus Local RH = Residence Hall all other address information same, with “2” replacing “1”

ACADEMIC INFORMATION

ACADEMIC ADVISOR ADVISOR_LAST_NAME1 = Advisor’s last name ADVISOR_FIRST_NAME1 = Advisor’s first name TERM_CODE_EFF_ADVISOR1 = Term advisor assigned to student

CLASS LEVEL CLAS_CODE = Class Level (table STVCLAS) FR Freshman SO Sophomore JR Junior SR Senior GR Graduate CLAS_DESC = Class Level Description (full text, above)

DEGREE APPLIED_FOR_DEGREE_IND = Degree Application on file in Registrar’s Office for term specified in TERM_CODE_KEY. Y = Yes N = No

GRADUATED_IND = Degree Conferred Y = Yes N = No

Important notes: Degree conferred information is not linked to the term specified. It is simply a Yes or No indicator. Also, For graduate students, a “Y” may appear for an undergraduate degree previously earned, it does not mean that a graduate degree has been conferred).

DEGC_CODE = Degree Associated with first major program (table STVDEGR) DEGC_DESC = Name of degree associated with first major program, e.g.: BS = Bachelor of Science BA = Bachelor of Arts BSEd = Bachelor of Science in Education

MAJOR, MINOR, CONCENTRATION

General Information: Majors, minors, and concentrations are “term specific,” which means that what is present for any given semester is what the student has officially declared as of that semester.

Majors (from table STVMAJR)

Majors

Title Cert Program Code Dept Code Lev Degree

Accounting ACCT-BS BUAD 0281 UG BS Accounting ACCT-MS BUAD G6(7)82 GR MS Acting THEA-ACT-BFA THEA 0262 UG BFA Adolescence Ed - Biology Y BIOL-BS-ADOL BIOL 2127 UG BS Adolescence Ed - Chemistry Y CHEM-BS-ADOL CHEM 2128 UG BS Adolescence Ed - Earth Science Y EARS-BS-ADOL GEO 2131 UG BS Adolescence Ed - English Y EN-BA-ADOL ENGL UG BA Adolescence Ed - French Y FREN-BA-ADOL LANG UG BA Adolescence Ed - Mathematics Y MATH-BS-ADOL MATH 2126 UG BS Adolescence Ed - Physics Y PHYS-BS-ADOL PHYS 2129 UG BS Adolescence Ed - Spanish Y SPAN-BA-ADOL LANG 2124 UG BA Adolescence Ed-Social Studies Y SOC-BA-ADOL HIST 2125 UG BA Art-BA-General (no degree) ART-BA ART 0308 or F001 UG OTHER admissions only Art-BFA-General (no degree) ART-BFA ART F201 UG OTHER admissions only Biochemistry BIOCHEM-BS CHEM 0387 UG BS Biology 7-12 (MSED) Y BIOL-MSED BIOL G6(7)72 GR MSED ends Jan 2011 Biology-BS BIOL-BS BIOL 0313 UG BS Biology-MS BIOL-MS BIOL G6(7)93 GR MS Business Admin - Finance BUADFIN-BS BUAD 0282 UG BS Business Admin - General BUAD-BS BUAD 0280 UG BS Business Admin - Management BUADMGMT-BS BUAD 0275 UG BS Business Admin - Marketing BUADMKTG-BS BUAD 0285 UG BS Business Admin - MIS BUADMIS-BS BUAD 0284 UG BS Chemistry 7-12 (MSED) Y CHEM-MSED CHEM G6(7)73 GR MSED ends Jan 2011 Chemistry-BS CHEM-BS CHEM 0316 UG BS Chemistry-MS CHEM-MS CHEM G6(7)94 GR MS Childhood Ed:7-9 Extensions EDM-GEN EDU 4100 UG OTHER admissions only Childhood Ed:Biology 7-9 Ext Y EDM-BIO-BSED EDU 4101 UG BSED Childhood Ed:Chemistry 7-9 Ext Y EDM-CHE-BSED EDU 4105 UG BSED Childhood Ed:Earth Sci 7-9 Ext Y EDM-EAR-BSED EDU 4106 UG BSED Childhood Ed:English 7-9 Ext Y EDM-ENG-BSED EDU 4102 UG BSED Childhood Ed:French 7-9 Ext Y EDM-FRE-BSED EDU 4103 UG BSED Childhood Ed:Gen Science 7-9 Y EDM-SCI-BSED EDU 4104 UG OTHER admissions only Childhood Ed:Math 7-9 Ext Y EDM-MAT-BSED EDU 4107 UG BSED Childhood Ed:Physics 7-9 Ext Y EDM-PHY-BSED EDU 4111 UG BSED Childhood Ed:Soc Stds 7-9 Ext Y EDM-SOC-BSED EDU 4108 UG BSED Childhood Ed:Spanish 7-9 Ext Y EDM-SPA-BSED EDU 4109 UG BSED Childhood Educ - Art Conc Y EDC-ART-BSED EDU 3177 UG BSED Childhood Educ - Biology Conc Y EDC-BIO-BSED EDU 3112 UG BSED Childhood Educ - Chemistry Conc Y EDC-CHE-BSED EDU 3113 UG BSED Childhood Educ - Earth Sci Conc Y EDC-EAR-BSED EDU 3114 UG BSED Childhood Educ - English Conc Y EDC-ENG-BSED EDU 3102 UG BSED Childhood Educ - French Conc Y EDC-FRE-BSED EDU 3103 UG BSED Childhood Educ - General Y EDC-GEN EDU 3100 UG OTHER admissions only Childhood Educ - Math Conc Y EDC-MAT-BSED EDU 3107 UG BSED Childhood Educ - Music Conc Y EDC-MUS-BSED EDU 3111 UG BSED Childhood Educ - Physics Conc Y EDC-PHY-BSED EDU 3115 UG BSED Childhood Educ - Spanish Conc Y EDC-SPA-BSED EDU 3109 UG BSED Childhood Educ - Soc Stdies Conc Y EDC-SOC-BSED EDU 3108 UG BSED Communication - Audio/Radio COMM-AR-BS COMM 0758 UG BS Communication - Comm Studies COMM-CS-BS COMM 0354 UG BS Communication - General COMM-GEN COMM 0279 UG OTHER admissions only Communication - Media Mgmt COMM-MM-BS COMM 0761 UG BS Communication - Public Relations COMM-PR-BS COMM 0765 UG BS Communication - TV&Digtl Film COMM-VD-BS COMM 0780 UG BS Communication Disorders COMDIS-BA SPA 1354 UG BA Computer Science COMP-SCI-BS MATH 0288 UG BS Computer Information Systems COMP-INFO-BS MATH 0289 UG BS Computer & Info Science CIS-BS MATH 0286 UG BS ends June 2008 Computer Sound Production MEDIA-CS-BFA MEDA 1351 UG BFA Continuing Education NONDEG-UGRAD CONT F003 UG OTHER Cooperative Agriculture COOP-AGRI COOP 0140 UG OTHER Cooperative Engineering COOP-GEN COOP 0222 UG OTHER Criminal Justice CRIM-BA SOC 0297 UG BA Curriculum and Instruction Y ED-CI-MSED EDU G6(7)53 GR MSED Early Childhood - Art Conc Y EDE-ART-BSED EDU 1177 UG BSED Early Childhood - Biology Conc Y EDE-BIO-BSED EDU 1112 UG BSED Early Childhood - Chemistry Conc Y EDE-CHE-BSED EDU 1113 UG BSED Early Childhood - Earth Sci Conc Y EDE-EAR-BSED EDU 1114 UG BSED Early Childhood - English Conc Y EDE-ENG-BSED EDU 1102 UG BSED Early Childhood - French Conc Y EDE-FRE-BSED EDU 1103 UG BSED Early Childhood - General Y EDE-GEN EDU 1100 UG OTHER admissions only Early Childhood - Math Conc Y EDE-MAT-BSED EDU 1107 UG BSED Early Childhood - Music Conc Y EDE-MUS-BSED EDU 1111 UG BSED Early Childhood - Physics Conc Y EDE-PHY-BSED EDU 1115 UG BSED Early Childhood - Spanish Conc Y EDE-SPA-BSED EDU 1109 UG BSED Early Childhood-Soc Stdies Con Y EDE-SOC-BSED EDU 1108 UG BSED Earth Science-BA EARSCI-BA GEO 0320 UG BA Economics ECON-BA ECON 0322 UG BA Elementary Educ - Curr & Instr. Y ED-CURR-MSED EDU G6(7)54 GR MSED ends Jan 2011 English 7-12 (MSEd) Y EN-MSED-CERT ENGL G6(7)66 GR MSED ends Jan 2011 English-BA ENGLISH-BA ENGL 0323 UG BA English-MA Y ENGLISH-MA ENGL G6(7)81 GR MA French FREN-BA LANG 0324 UG BA Geochemistry GEOCHEM-BS GEO 0165 UG BS Geology GEOL-BS GEO 0327 UG BS Geophysics GEOPHYS-BS GEO 0378 UG BS Graduate Summer Session Only GRAD G013 GR OTHER Health Services Admin HLTHADMIN-BS SOC 0253 UG BS History HIST-BA HIST 0329 UG BA Industrial Management INDUST-BS PHYS 0887 UG BS Interdis Stds - American Studies INTD-AMST-BA INDS 0304 UG BA Interdis Stds - Arts Administration INTD-AADM-BA INDS 0826 UG BA Interdis Stds - Environmental Studies INTD-ESCI-BS INDS 0363 UG BS Interdis Stds - International Studies INTD-INTL-BS INDS 0811 UG BS Interdis Stds - Legal Studies INTD-LEGL-BA INDS 0818 UG BA Interdis Stds - Music Business INTD-MUSB-BA INDS 0022 UG BA Interdis Pre-Proposal INTD-PREPROP INDS 0377 UG OTHER Interdis Self Designed BA INTD-SELF-BA INDS F300 UG BA Interdis Self Designed BS INTD-SELF-BS INDS F301 UG BS Interdisciplinary Studies-MA SPST-MA INDS G6(7)20 GR MA Interdisciplinary Studies-MS SPST-MS INDS G6(7)30 GR MS Liberal Arts GENSTDS 0000/ADV 0000 UG OTHER no degree Literacy I: Birth-6 Y ED-LIT1-MSED EDU G6(7)41 GR MSED Literacy II: 5-12 Y ED-LIT2-MSED EDU G6(7)42 GR MSED Math Middle Childhood Cert Y MATH-BS-MID MATH 0116 UG BS Mathematics BS MATH-BS MATH 0334 UG BS Mathematics MA MATH-MA MATH G6(7)92 GR MA Mathematics 7-12 (MSED) Y MATH-MSED MATH G6(7)74 GR MSED ends Jan 2011 Mathematics-Physics MATH-PHYS-BS MATH 0369 UG BS Media Arts - General BA MEDIA-GN-BA MEDA 1352 UG BA Media Arts - General BFA MEDIA-GN-BFA MEDA 1353 UG BFA Media Arts - Music/Sound Prod MEDIA-MS-BFA MEDA 1349 UG BFA ends May 2005 Media Arts - Theatre MEDIA-TH-BFA MEDA 1348 UG BFA Medical Technology MEDTECH-BS BIOL 0290 UG BS Molecular Genetics MOLEC-GEN-BS BIOL 0837 UG BS Music - General Admit MU-GEN MUS 0335 or F335 UG OTHER Music Education-MM Y MU-EDUC-MM MUS G6(7)58 GR MM Music Education-MUSB Y MU-EDUC-MUSB MUS 0152 UG MUSB no change Music History & Literature MU-HIST-BA MUS 0337 UG BA ends Dec 2005 Music Performance-MM MU-PERF-MM MUS G6(7)84 GR MM Music Theory MU-THEORY-BA MUS 0338 UG BA Music Theory/Composition-MM MU-THEORY-MM MUS G6(7)79 GR MM ends Dec 2005 Music Therapy MU-THRAPY-BS MUS 0178 UG BS Musical Theatre MU-THTR-BFA THEA 0303 UG BFA Music-Applied MU-APPL-BA MUS 0336 UG BA Music-Composition-MUSB MU-COMP-MUSB MUS 0195 UG MUSB Music-Performance-MUSB MU-PERF-MUSB MUS 0366 UG MUSB Non Degree - Graduate NONDEG-GRAD GRAD mulitple GR OTHER admissions only Non Degree - Undergrad NONDEG-UGRAD CONT mulitple UG OTHER admissions only Philosophy PHIL-BA PHIL 0340 UG BA Physics PHYS-BS PHYS 0342 UG BS Political Science POLI-BA POLI 0343 UG BA Production Design THEA-PRD-BFA THEA 0264 UG BFA Psychology PSYCH-BA PSY 0347 UG BA School Administr & Suprvsn Y SCHLADM-CAS EDU G6(7)60 GR CAS Social Studies - Adolescent Ed Y SO-MSED-ADOL HIST G6(7)69 GR MSED Social Work SOCWORK-BS SOC 0298 UG BS Sociology SOC-BA SOC 0352 UG BA Sound Recording Technology SRT-BS MUS 0145 UG BS Spanish-BA SPAN-BA LANG 0353 UG BA Speech & Hearing Hndcppd MSED Y SPHRG-MSED SPA G6(7)65 GR MSED ends 2010 Speech & Language Disabilities Y SPLANG-BSED SPA 0118 UG BSED Speech Pathology SP-PATH-MS SPA G6(7)64 GR MS SUNY Net CONT F011 UG OTHER TESOL Y ED-TESL-MSED EDU G656 GR MSED TESOL Y ED-TESOL-CAS EDU G661 GR CAS Theatre Arts THEA-BA THEA 0356 UG BA Visiting Empire State CONT F007 UG OTHER admissions only Visiting Student CONT F005 UG OTHER admissions only Visiting Summer Session Only CONT F013 UG OTHER admissions only Visual Arts-BA-Art History ART-BA-HIST ART 0309 UG BA Visual Arts-BA-Ceramics ART-BA-CERAM ART 0801 UG BA Visual Arts-BA-Drawing ART-BA-DRAW ART 0370 UG BA Visual Arts-BA-Graphic Design ART-BA-GRAPH ART 0389 UG BA Visual Arts-BA-Illustration ART-BA-ILLUS ART 0082 UG BA Visual Arts-BA-Painting ART-BA-PAINT ART 0382 UG BA Visual Arts-BA-Photography ART-BA-PHOTO ART 0383 UG BA Visual Arts-BA-Sculpture ART-BA-SCULP ART 0385 UG BA Visual Arts-BFA-Ceramics ART-BFA-CERA ART 0801 UG BFA Visual Arts-BFA-Drawing ART-BFA-DRAW ART 0370 UG BFA Visual Arts-BFA-Graphic Design ART-BFA-GRAP ART 0389 UG BFA Visual Arts-BFA-Illustration ART-BFA-ILLU ART 0082 UG BFA Visual Arts-BFA-Painting ART-BFA-PAIN ART 0382 UG BFA Visual Arts-BFA-Photography ART-BFA-PHOT ART 0383 UG BFA Visual Arts-BFA-Sculpture ART-BFA-SCUL ART 0385 UG BFA Minors

Accounting 0281 African American Studies M435 American Indian Studies M438 Anthropology M248 Applied Mathematics M432 Art History M201 Art Studio M202 Arts Administration M422 Athletic Coaching M433 Biology 0313 Business Administration 0280 Business History M236 Chemistry 0316 Clinical Psychology Assistant M428 Communication 0279 Communication Disorders 1354 Computer Science 0286 Dance M426 Earth Science 0320 Economics 0322 Electronic Publication M434 English 0323 Film Studies 0402 French 0324 Geographic Information Systems M429 Geology 0327 Gerontology M424 Health Services Administration 0253 History 0329 Industrial Organizational Psyc M208 Interdis Stds - Amer Studies 0304 Interdis Stds - Arts Admin 0826 Interdis Stds - Crim Justics 0287 Interdis Stds - Envir Science 0363 Interdis Stds - Legal Studies 0818 Interdis Stds - Music Business 0022 Jazz M207 Journalism M437 Latino Studies M436 Mathematics 0334 MultiEthnic Studies M439 Music - Applied 0336 Philosophy 0340 Physics 0342 Political Science 0343 Psychology 0347 Public Relations M255 Social Work 0298 Sociology 0352 Spanish 0353 Speech Heating Hndcppd Educ 0117 Sports and Exercise Studies 0455 Theatre Arts 0356

MAJR_CODE = First Major numeric code (from table STVMAJR); e.g., 0100 = Elementary Education General MAJR_DESC = First Major name (from STVMAJR) DEPT_CODE1 = Department code for first major (from table STVDEPT); e.g. EDU = Education This is a very good way to pull all majors in a given department!!! e.g., using DEPT_CODE1 = EDU will bring in all elementary, childhood, junior high extension, etc. majors. MAJR_CODE2 = Second Major numeric code (from STVMAJR) MAJR_DESC2 = Second Major name (from STVMAJR) DEPT_CODE2 = Department code for second major (from STVDEPT)

Minors (from table STVMAJR)

MAJR_CODE_MINOR_1 = First Minor number code MAJR_DESC_MINOR_1 = First minor name MAJR_CODE_MINOR_1_2 = Second minor number code MAJR_DESC_MINOR_1_2 = Second minor name

Unlike majors, minors do not have “DEPT” codes; the numeric codes from STVMAJR must be entered for each minor.

Concentrations (from STVMAJR – for selected graduate programs in Education)

MAJR_CODE_CONCENTRATION_1 = numeric code MAJR_DESC_CONCENTRATION_1 = concentration name

COLLEGE (from STVCOLL - available for primary major programs only) COLL_CODE = Code for major programs e.g. AH = Arts and Humanities COLL_DESC = Name of dean’s area for major programs

GRADE POINT AVERAGE, CREDIT HOURS EARNED, etc. – This information is for the student’s current level – UG (undergraduate) or GR (graduate). It is available for: Institutional (cr. hrs. attempted, earned, gpa, etc.) Transfer (credit hours earned only) Overall (Institutional plus Transfer)

Notes: “Institutional” and “Overall” data are exactly the same, except for hours earned – “Overall” hours earned include transferred credit hours.

All information is “term specific,” and includes all information as of the end of a semester. Accordingly, for current semesters, the grade point average is the g.p.a. calculated for the immediate preceding semester.

The difference between ‘LGPA_HOURS_EARNED(or PASSED)’ and ‘LGPA_HOURS’ is that ‘LGPA_HOURS’ exclude courses with grades of “P/F” (pass/fail) or “S/U” (satisfactory/unsatisfactory) which are not used in the GPA calculation.

INST_LGPA_HOURS_ATTEMPTED = Institutional Cr. Hrs. attempted INST_LGPA_HOURS_EARNED = Institutional Cr. Hrs. earned INST_LGPA_HOURS_PASSED = Institutional Cr. Hrs. passed (same as earned) INST_LGPA_QUALITY_POINTS = Institutional quality points (for GPA calculation) INST_LGPA_HOURS = Institutional Cr. Hrs. (for GPA calculation) INST_LGPA_GPA= Institutional Grade Point Average (calculated from INST_LGPA_QUALITY_POINTS/INST_LGPA_HOURS) TRANSFER_LGPA_HOURS_EARNED = All transfer credit hours OVERALL_LGPA_HOURS_ATTEMPTED = Credit hours attempted OVERALL_LGPA_HOURS_EARNED = Cr. Hrs. earned (institutional and transferred) OVERALL_LGPA_HOURS_PASSED = Cr. Hrs. passed (same as institutional earned)M OVERALL_LGPA_QUALITY_POINTS = Quality Points for GPA calculation OVERALL_LGPA_HOURS = Cr. Hrs. used for GPA calculation OVERALL_LGPA_GPA = Overall Grade Point Average

STUDENT STATUS AND TYPE

STATUS STST_CODE = Status Code (from table STVSTST) AS = Active Student IL = Inactive, on Leave of Absence IS = Inactive Student IW = Inactive, Withdrawn STST_DESC = Status description/name

TYPE STYP_CODE = Student Type (from table STVSTYP) A = Freshman C = Transfer H = Undergraduate Continuing L = EDP Freshman M = EDP Transfer etc., etc., etc....(check the table STVSTYP)

STYP_DESC = Student type description, from STVSTYP, above

LEAVE OF ABSENCE (under Miscellaneous Student Information connected via the “options” menu to SGASTDN) LEAV_CODE = Type of leave of absence (currently only one type exists in STVLEAV) LEAV_DESC = Description of leave of absence LEAV_FROM_DATE = Date leave began (MM/DD/YYYY) LEAV_TO_DATE = Date leave is to end (MM/DD/YYYY)

ADMISSION INFORMATION TERM_CODE_ADMIT = Term admitted (200230, 200310, etc.) ADMT_CODE = Admission Code (from table STVADMT) A = Freshman B = Freshman, advanced standing C = Transfer, SUNY Fredonia E = Transfer, NYS Private, 4 year etc., etc., (check table STVADMT)

ADMT_DESC = Admissions code description

MISCELLANEOUS

ACTIVITY CODES currently used for Intercollegiate athletic teams (from SGASPRT)

ADDITIONAL_SPORTS_IND ‘Y’ = Yes ‘N’ = No

‘Y’ indicates that the student is participating in an NCAA-recognized intercollegiate sport – this information is term specific. Check SGASPRT for more information (names of specific team sports).

HOLDS are current financial obligations to the college (from SOAHOLD) Report will include up to 4 holds; beyond that ADDITIONAL_HOLDS_IND = “Y” and you must check in SOAHOLD. This has not happened at Fredonia thus far!

HOLD_CODE1 = department code originating hold HOLD_DESC1 = department originating hold HOLD_FROM_DATE1 = date hold was placed on record HOLD_TO_DATE1 = ending date (currently 2099) HOLD_AMOUNT_OWED1 = amount owed HOLD_REASON1 = free form entry sometimes present to describe reason

HOLD_CODE2, HOLD_CODE3, HOLD_CODE4 and all corresponding data elements available, as indicated above.

N. Bowser; October 2002