E-Reserves Workflow and Copyright Fee Decisions

E-reserves workflow and copyright fee decisions

 Each item on a reserve request list is examined and searched for in the online catalog or other appropriate databases.  If the request is from a journal and it is available from one of the e-packages the library subscribes to, we consider it OK to use. (Rochelle is compiling a list with all our e-packages that will indicate any restrictions). If we have to scan from a bound volume we usually do no more than 2-3 articles per issue. (Although that has seldom happened.)  If the request is from a book the amount requested is compared with the amount we can scan under “Fair Use”. This is done by the staff member that will work the course. (Sometimes this is done ahead of time by the Reserve Librarian or the Reserve Coordinator) o We generally apply the 10% or 1 chapter rule. If a reading falls within that category we consider it “Fair Use”. In some instances we scan more than 1 chapter as long as it does not comprise more than ca. 10% of the book o If the request is more than 10%, but below 25% we seek permission via the Copyright Clearance Center or apply directly to Rightsholder if CCC doesn’t cover that particular publisher. . If we get permission and the fee is reasonable* we will scan and put the reading up. . If the rightsholder doesn’t respond and we have done every effort to seek permission we can consider to put it up anyway. (Clayton Marsh indicated that this would be OK in most cases). . If we are denied permission we contact the faculty member and ask them to either cut down the selection they want scanned or consider to put the book on regular reserves. If the enrollment is high we will offer to purchase additional copies of the title. o If the request is more than 25% we usually advise the faculty member that we very seldom get permission from rightsholders. We ask them to either cut down the selection they want scanned or consider to put the book on regular reserves. If the enrollment is high we will offer to purchase additional copies of the title.

Reasonable fee There are no specific guidelines on what is considered a reasonable fee. In general we will approve anything up to ca. $100, which is the limit for book orders as well. The factors to consider in deciding are: - Enrollment in the course - How many copies of the book do the library already own - How much does an additional copy cost to purchase and is it readily available - For how many other items are we paying royalties for that course

MWC 2/23/04