Selectmen S Meeting Minutes s2

Selectmen’s Meeting Minutes October 25, 2010

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Attending: Chairman Steve McCourt, Vice Chairman Warren Bryant, Tim DeMillo, Tom Goding, Amy Gould and Town Clerk Ronda Palmer.

Guests: Donna Perry (Sun Journal), Todd Hiscock (Recycling Coordinator), Barry Matulaitis (Advertiser), Lisa Bryant (Finance Director) Larry White (Police Chief), John Johnson (Highway Foreman), Al Landry, Ellen Levesque, Steve Gettle, Anthony Couture, and Mary Howes.

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Pledge of Allegiance: 6:00 P.M.

Public Hearing on Planning Board Appointments Chairman Steve McCourt opened the Public Hearing on Planning Board Appointments at 6:01 P.M. After no discussion Chairman Steve McCourt closed the Public Hearing.

M/M/S Amy Gould/ Tom Goding to appoint Dennis Stevens and Stephen Haley to a five year term to the Planning Board. 5-0-0 vote

Minutes: M/M/S-Warren Bryant/Tom Goding to accept the Selectmen’s Minutes from September 27, 2010 meeting. 5-0-0 vote

Loader Purchase Authorization There are three vendors who are bidding on the Loader. The Companies are: Nortrax (2010 John Deere 524K Wheel Loader), The Oliver Store (JCB 426ZX Wheel Loader) and Beauregard Equipment (2011 621E Wheel Loader). A 1995 Loader is being traded in.

M/M/S Warren Bryant/ Tom Goding to accept the low bid for the 2010 John Deere 524 K for $87,650.00. This loader is without the bucket. The money will be taken out of the Capital Reserve Account. 5-0-0 vote. Bids are attached.

Single Sort Recycling: Recommend Contract The Recycling Committee met on October 18th and their recommendation is to go with Eco Main, with the contract to pay zero to $15.00 per ton. Tim DeMillo requested that the Board give permission to allow Ruth Cushman to enter into an agreement at a later date. The contract with Eco Maine is open ended until June. Tim stated that another firm has contacted the Town and may be located closer to the Town of Jay with a similar or lesser cost to the Town. The Board decided to table Single Sort Recycling until more info can be brought before the Board.

John Johnson requested that the Ordinance Review Committee meet on November 17th to discuss the new Recycling Ordinance.

Health Spending Account Agreement The Town of Jay is offering pretax Health Spending Accounts. Steve McCourt stated that the town has not been in compliance with the administration of this. Lisa Bryant has requested that this be done by a third party - in order to not have personal health information in the office. Lisa Bryant recommends the plan be outsourced thru PayChex. The Town could also allow pretax for childcare up to $5,000.00.

M/M/S Amy Gould/Warren Bryant to accept the proposal for PayChex to outsource the Health Spending Account. 5-0-0 vote. See Attachments.

Steve Gettle update on Wood Lot The Town has 193 acres of which 152 acres are forested -slated for harvest. To date 42 acres have been harvested for an income of $41,757.76. The highlighted areas in yellow on the attachment are the prices that increased the highlighted; pink are decreases in price. Ron Ridley plans to harvest the Town land until the end of November. He will come back in February to finish work on land that may be going to the new RSU which will be voted on in January. Steve Gettle also mentioned that he was approached by Randy Easter to make a path from the Bus Garage to the Elementary School to alleviate a communication problem between the Bus Garage and the Schools. Steve will return at the end of 2010 with final figures for the year. See Attachments.

Smoking Policy/Tobacco Smoke Free Zone A new Smoking Policy was presented to the Board. This would make the Municipal Building and the Sewer Treatment Plant a smoke free zone.

M/M/S Amy Gould/ Warren Bryant to enact the Town of Jay Workplace Smoking Policy. 5-0-0. vote. See Attachments.

Jay Community Development By-Laws M/M/S Warren Bryant/ Tom Goding to accept the restated bylaws as written for the Jay Community Development Corporation. 5-0-0 vote. See Attachment These bylaws need to be reinstated in order for the Town to keep its tax -exempt status for this organization.

Updated On Compliance Document for Fire Department The Chief informed the Selectmen that the Town has hired Fire Services Compliancy Associates for $1,400.00 to update the Fire Departments Compliance Documents. The Chief also requested a courtesy inspection from Safety Works. This will protect the Town from receiving any fines. Discussion on Town Meeting Date M/M/S Amy Gould/Tom Goding to set the Town Meeting date for June 7th. 5-0-0 vote.

Correction Tower fund/cell tower not Head Start The money for the rent for the Headstart goes into the General Fund not the Tower Fund as previously stated.

Discussion on process for Agencies to request funds from annual town meeting M/M/S Amy Gould/Tom Gould to utilize the Application for Funding form for Agencies to request donations at the Annual Town Meeting. 5-0-0 vote. See Attachment.

It was suggested that this form be put on the web and/or email to the Agencies.

Other Business Step at Station One is a tripping hazard. The Chief knows about this and plans to have it fixed.

M/M/S Amy Gould/ Tom Goding adjourn at 7:06 PM. 5-0-0 vote.

Respectfully Submitted By

Ronda Palmer Town Clerk