* - Obligatory Fields

Participant Pre-registration Form Please pre-register by entering your personal data and preferences. If you have any problems or questions concerning your registration, please contact us at [email protected]. * - obligatory fields Personal Information

* Mr Ms Title

* First name * Last name

Organisation (in English – needed for the conference badge) *

Organisation (in your language)

* Title/Function and Department (in English – needed for the conference badge)

Title/Function and Department (in your language)

Contact Information

* Street Postal / ZIP code

* City Country

* Phone

(country code/city code/phone number)

Mobile Twitter (for being reached during the conference) will be used solely in connection with your participation in the conference * E-Mail

Conference Programme Ghent tours * Please indicate a tour you wish to attend

Wednesday 24 September 2014, 20:00 Architecture & culinary tour: Find out about the changing face of the city of Ghent and enjoy a beer at the celebrated Gruut Brewery. Historical tour: Take a guided tour of Ghent’s historic city centre, with stops including the medieval city hall, and the Gravensteen castle. Boat tour and design museum: embark on an eco-friendly electric boat trip on the canals of Ghent to the ‘No Design to Waste’ exhibit at the Design Museum Ghent. 2

I will not attend

Sub-plenaries* Please indicate the session you wish to attend

Thursday 25 September 2014, 11:10-12:30 Procuring clean, energy-efficient vehicles Energy efficiency and energy performance of buildings Mainstreaming Fair and Ethical Principles in Public Procurement Policies and support for stimulating PPI and PCP I will not attend

Parallel sessions* Please indicate the session you wish to attend

Thursday 25 September 2014, 13:30-15:00 Financial cooperation driving Sustainable Procurement Piloting innovation in emergency services Sustainable tropical timber: Creating a market Pre-Commercial Procurement: A tool for Innovative Lighting Solutions Innovation and sustainability in catering procurement Sustainable procurement strategy: sharing knowledge between pioneers in Europe Measuring the impact of sustainable procurement Circular Economy I will not attend

Additional activities* Please indicate if you wish to attend these additional activities

Friday 26 September 2014, 14:00 Meet Your Buyer: A unique sustainability networking event where public procurement experts can meet and exchange information on sustainable products & services, innovations and business models. I will not attend

Evening programme* Sustainability of the event - Please support our effort in creating a sustainable event by ticking your catering needs Wednesday 24 September 2014, 18:00

Welcome Reception on Wednesday 24 September 2014, starting at 18:00 I will attend I will not attend

Thursday 25 September 2014, 19:30

Official Dinner (vegetarian) on Thursday 25 September 2014, starting at 19:30

I will attend I will not attend

Dietary preferences:

Registration fee* Please note: the official deadline for registration was 15 August 2014. All registrations after this date will be subject to a €50 late fee.

Business fee €700 per person Participant from public sector / NGO / non-profit €400 per person ICLEI member €350 per person

Reduced fee The reduced fee is applicable to representatives who fall into one of the following categories. Please select the relevant category Procura+ national partner €300 per person Parallel Session speaker €200 per person Accompanying public procurer ** €200 per person ** Reduced fee for public authority procurers accompanying a full fee participant No fee

If you have a selected no fee, please give a short explanation below.

VAT number

Participants commit to make a payment via bank transfer for the registration fee within three weeks after the date when the registration is accepted. In case the payment is not received within three weeks of the date of the invoice, the registration will be cancelled. If the registration was made after 1 September 2014 payment must be made by 12 September 2014

Remarks/ Special needs:

If you have a disability, special needs and require assistance in order to fully participate in the event, please email us at: [email protected] and you will be contacted by our staff to discuss your special requirements.

General terms and conditions for registrations to the conference

Conference fee The conference fee covers admission to the event, participation in all sessions, including conference materials, lunches, coffee breaks, one reception, one dinner, and a Ghent tour. Accommodation is not included in the registration fee. Please do not book your travel or accommodation until you receive written confirmation of your registration.

Payment When pre-registering online, participants commit to make a payment via bank transfer for the conference fee within three weeks after the date when the registration is confirmed. In case the payment is not received within three weeks of the date of the invoice, the pre-registration will be cancelled. If the pre-registration was made after 26 August 2014 payment must be made by 10 September 2014. Payment on site (cash only) is accepted only on exceptional cases.

Substitution Participants unable to attend the conference may transfer the registration to a substitute participant without additional cost. In this case, please inform the secretariat in writing and providing the names of the substituting person .Should the billing address need to be changed, participants need to inform the Secretariat in writing including the new billing address and the substitution email. The substitute participant should register as well and state under Remarks that s/he is replacing another participant.

Cancellation Participants may cancel their registration at no extra cost if written notice of cancellation is received by the conference secretariat before 15 August 2014. The bank charges for the reimbursement of the fee will have to be covered by the participant. The organisers will reimburse only 50 % of the registration fee amount in order to cover the costs related to the commitments to the conference service providers (printed material, catering, etc.). Cancellations received after this date may be charged a cancellation fee of 50 Euro.

Liability The programme and speakers are subject to change. Due to force majeure, unavailability of the conference venue, speakers being prevented or else, the organiser reserves the right to cancel the conference. In case of cancellation all participants will be promptly informed. The cancellation due to low attendance will not be made later than two weeks prior to the conference. In this case, all registration fees will be reimbursed.

Payment details Full payment is required in order to confirm registration. A confirmation of payment will be sent via email (Please note however that payment receipts will only be issued upon request). Please pay via bank transfer, ensure that all bank fees are covered and that the applicable funds are transferred to:

Account holder Stadsbestuur Gent

Botermarkt 1 Address of Account Holder 9000 Gent, Belgium

Account No. 091-0002777-90

National bank code 050

Name of Bank Belfius Bank NV

Pachecolaan 44 Address of Bank 1000 Brussels, Belgium

IBAN/ SEPA Code BE34 0910 0027 7790 BIC Code

GKCCBEBB

Do not forget to include Participants name, EcoProcura2014 - fee in the transfer. If the bank transfer is made for several people, please make sure you either list them or inform the conference secretariat accordingly.

Conference Secretariat

ICLEI Europe Strategic Services Leopoldring 3 D-79098 Freiburg im Breisgau, Germany

Tel: +49-761 / 3 68 92-20 Fax: +49-761 / 3 68 92-29 [email protected]