Floyd County Board of Education Regular Meeting s1

FLOYD COUNTY BOARD OF EDUCATION REGULAR MEETING MONDAY, JUNE 22, 2009 - 6:30 P.M. BETSY LAYNE HIGH SCHOOL BETSY LAYNE, KENTUCKY

A G E N D A

1. CHAIR’S WELCOME/CALL TO ORDER

A. Roll Call/Welcome B. Reminder for a Request to Speak C. Moment of Individual Silent Reflection: “Why are we here?” D. The Adoption of the Agenda

2. SPOTLIGHT ON STUDENT/STAFF/COMMUNITY ACHIEVEMENTS, REPORT ON STUDENT WORK BY BETSY LAYNE HIGH SCHOOL STUDENTS AND REPORT BY SBDM COUNCILS.

A. Recognize School Bus Rodeo Winners.

3. COMMUNITY COMMENTS TO THE BOARD OF EDUCATION

A. Students B. Parents, PTA/O’s C. SBDM Councils D. Classified Employees E. Certified Employees/FCEA F. Principals’ Association G. Members of the Board of Education** H. Public Comment 4. ACTION OR SPECIAL REPORTS – STUDENT LEARNING

A. Receive Attendance/Enrollment and Health Aide Service Report. B. Receive Presentation and Progress Update by the Curriculum, Instruction, and Assessment Team.

5. ACTION OR SPECIAL REPORTS – STUDENT SUPPORT

A. Receive Report of the Superintendent. B. Receive Utility Report for Betsy Layne High School. **C. Consider Allocation for Additional Head Start Funds. **D. Consider Athletic Policy Handbook Revisions.

6. ACTION – BY CONSENT

A. Consider Approval of Minutes. **B. Consider Payment of Bills and Claims. Warrant #053109 Warrant #061809 Warrant #061909 Warrant #062209 Warrant #062309 Bank Reconciliation and Balance Sheets Monthly Report School Activity Fund Summary C. Superintendent’s Report on Personnel: 1. Actions Taken 2. Consider Requests for Leaves-of-Absence D. Consider Amended School Calendar for 2008-2009. E. Consider Start/End Times for 2009-2010. F. Receive Report on Healthy Floyd County 2010 Dental/Oral Health Action Team. G. Consider Retroactive Approval of Read to Achieve Contract. H. Consider FY 2010 FRYSC Contract. I. Consider Monitor Position at Allen Elementary for “Alternative Education Program” for 2009-2010. J. Consider Fundraiser Event for Allen Elementary with Bumblebee Marketing, Inc. for 2009-2010. K. Consider Health Department Nurse’s Contract for 2009-2010. L. Consider Certified/Classified Salary Schedules for 2009-2010. M. Consider Board Depository for 2010 and 2011 Fiscal Years. N. Consider First Reading of KSBA Policy Update #32 and Procedure Update #13. O. Consider Memorandum of Agreement Between Mountain Comprehensive Care Center and Floyd County Schools for School- Based Therapy Services for 2009-2010 School Year. P. Consider Memorandum of Agreement Between Mountain Comprehensive Care Center and Floyd County Schools for SIGHTS Programs for 2009-2010 School Year. Q. Consider Memorandum of Agreement Between Mountain Comprehensive Care Center and Floyd County Schools for Summer Fun Camp During Summer 2009. R. Consider Commercial Carrier for Adams Middle School and Prestonsburg High School Cheerleading Programs to Attend Universal Cheerleading Summer Camp in Cincinnati, Ohio on July 27-31, 2009. S. Consider Spring 2009 Revision of Comprehensive District Improvement Plan Assurances. T. Consider Pipeline Relocation at South Floyd High Football Field. U. Consider Extending Current Contract Yearbook Bid. V. Consider Contract for Services With Floyd County Health Department for Hepatitis B Vaccinations for 2009-2010. W. Consider Commercial Carrier for Gifted/Talented Students for a Study Tour of Washington, DC on April 7 – April 11, 2010. X. Consider Commercial Carrier for Gifted/Talented Students for Study Tour of the Biltmore Estate in Asheville, North Carolina on November 14, 2009. Y. Receive Report on Overview of Spring Assessment Implementation in Floyd County Schools. Z. Consider Memorandum of Understanding With Unite Service Corps/Operation Unite for Continuation of Two AmeriCorps Math and Drug Education Tutoring Positions for 2009-2010 School Year. AA. Consider Membership With Ky Valley Educational Co-op (KVEC). BB. Consider Membership With Ky Educational Development Co-op (KEDC). CC. Consider Trip for South Floyd High School Volleyball Team to Knoxville, Tennessee for Volleyball Camp on July 24-27, 2009. DD. Consider Agreement for Consultative/Athletic Services. EE. Consider Establishing Grant Writer Position. 7. EXECUTIVE SESSION TO DISCUSS (LITIGATION, PROPERTY, PERSONNEL AND EXPULSIONS) KRS 61.810.

8. ADJOURNMENT

Henry Webb, Superintendent Floyd County Schools

The meeting was called to order at 6:30 P.M. by Mr. Jeff Stumbo, Board Chair. Let the record show that the following board members were present: Mr. Jeff Stumbo, Ms. Linda Gearheart, Dr. Chandra Varia, and Ms. Rhonda Meade. Mr. Douglas Hopkins was not present. Also not present: Mr. Henry Webb, Superintendent and Mr. Mike Schmitt, Board Attorney.

Mr. Jeff Stumbo read the Agenda into record pulling the following Items until a Special called meeting: 4-A, 4-B, 5-A, 5-B, 5-C, and 5-D. Dr. Varia asked the Items 6-F and 6-H also be pulled until such time as Mr. Webb was present.

ORDER NO. 16329 Agenda

Dr. Varia made the motion and Ms. Meade seconded the motion to accept the Agenda as read tabling Item 4-A, Item 4-B, Item 5-A, Item 5-B, Item 5-C, Item 5- D, Item 6-F, and Item 6-H..

There was an affirmative vote by all board members present to approve the motion. The motion carried.

Spotlight on Student/Staff/Community Achievements, Report on Student work by Betsy Layne High School Students and report by SBDM Councils; Reorganization: Prestonsburg Elementary Academic Team who took the top spot in the Region 33 Governor’s Cup Competition this year. (ask them to come forward). This year they were the 1st Place Quick Recall Winners and Winners of the HUME Sportsmanship Award Competition. Prestonsburg’s academic team is coached by Sheree Douglas. Members of the team are: Emily Dillon, Dakota Collins, Brenden Wright, Tanner Hall, Tate Greene, William Salisbury, Grant Minix, Tanner Rorrer, and Hannah Arnett . Mathematics: 1st Tate Greene, Prestonsburg; Social Studies: 1st Tate Green, Prestonsburg; 3rd Grant Minix, Prestonsburg Social Studies: 1st Tate Greene, Prestonsburg; 3rd Grant Minix, Prestonsburg Composition: 1st Dakota Collins, Prestonsburg;

Prestonsburg Elementary second place in Forensics Competition in the region and that qualified them for state competition this year. In addition to this outstanding team effort, three students on the team placed first in their respective categories: Hannah Depoy, Mason McCoy and Lance Wells. Joann Conn, is the coach for the team.

Betsy Layne High School student Lauren Casey Ross was selected to participate in the 2009 Governor’s School for the Arts Program in architecture at Transylvania University. She was selected from 1600 applicants throughout the state, with 223 students accepted to attend the three week summer session. She is the daughter of Diana Ross and the late Lee Roy Ross. Join me in recognizing Lauren Casey Ross.

BLHS Student Among Seniors Featured in Kentucky Monthly Magazine

Rebecca Ratliff, now a graduate from Betsy Layne High School, who was one of ten honorees from across the state featured in Kentucky Monthly’s Most Likely to Succeed section that is devoted to graduating seniors. The selection was based on academic achievement, accomplishments, honors, and recommendations. We also recognize Rebecca for her recent accomplishment as a 2nd place Coal Fair Winner in English Literature in grades 9-12.

Floyd County Band and Arts Festival - selection of the Musician of the Year Award. This year Arial Hopkins, flutist, was selected for the her outstanding accomplishments in representing Floyd County. Arial is a graduate of Betsy Layne High School.

Perfect Attendance – all four years high school: Jessica Dawn Kidd, graduate of Betsy Layne High School and Matraca Dawn Collins graduate of Allen Central High School for this outstanding accomplishment. The Board salutes all our bus drivers for the great job they do in transporting kids each and every day! Tonight we recognize those who won awards in the district, regional and state BUS SAFETY RODEO Competitions this year. From 58 th District School Bus Rodeo (1st & 2nd place winner’s advance to 15th Region Rodeo held in Floyd County) Small bus division: 1st place – Richard Hall – BL area driver 2nd place – Shannon Wallen – AC area driver Conventional bus division: 1st place – Cecil Boyd – BL area driver 2nd place – Samuel Ramsey, Jr., - P area driver Transit bus division: 1st place – Belinda Burke – P area driver 2nd place – Anthony Bolden – BL area driver

15 th Region School Bus Rodeo (1st & 2nd place winner’s advance to State Bus Rodeo held in Bowling Green) Small bus division: 1st place – Richard Hall – BL area driver Conventional bus division: 1st place – Samuel Ramsey, Jr., - P area driver Transit bus division: 1st place – Anthony Bolden – BL area driver 2nd place – Belinda Burke – P area driver

KAPT (Kentucky Association for Pupil Transportation) State School Bus Rodeo Small bus division: 2nd place – Richard Hall – BL area driver Transit bus division: 3rd place – Anthony Bolden – BL area driver 4th place – Belinda Burke – P area driver Team division: 1st place – Anthony Bolden – BL area driver 2nd place – Samuel Ramey, Jr., - P area driver AND 2nd place – Belinda Burke – P area driver

Richard Hall and Anthony Bolden will represent Kentucky at the International School Bus Rodeo in Greensboro, NC on July 19-20, 2009.

Cassandra Akers, Principal at Betsy Layne High School had a Power point presentation on where the school is at and where they want to be. (see attached)

ORDER NO. 16330 May 18, 2009 Minutes (Item 6-A)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve the minutes of the regular called meting held May 18th 2009 at South Floyd High/South Floyd Middle School.

ORDER NO. 16331 May 27 th , 2009 Minutes (Item 6-A)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve the minutes of the special called meting held May 21st 2009 at May Valley Elementary.

ORDER NO. 16332 Bills and Claims (Item 6-B)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve the payment of bills and claims.

Warrant #053109 $3,531,416.33 Warrant #061809 $ 272,788.90 Warrant #061909 $ 58,527.81 Warrant #062209 $ 159,513.10 Warrant #062309 $ 213,923.33

EMPLOYEE REQUESTS FOR LEAVE

*The Superintendent recommends approval of the following requests for leave. NAME TYPE OF LEAVE TYPE OF REQUESTED DATES EMPLOYEE Cheryl Arms Family Medical Leave 04/13/2009 - 04/23/2009 Classified Teressa Lester Family Medical Leave 04/28/2009 - 06/30/2009 Certified Leslie Ousley Family Medical Leave 03/25/2009 - 06/16/2009 Certified Mary Beth Tackett Family Medical Leave 05/14/2009 - 06/21/2009 Classified Greta Gilbert Family Medical Leave 05/18/2009 - 06/30/2009 Certified Glen Ripkoski Family Medical Leave 05/01/2009 - 05/08/2009 Certified Donna Tackett Family Medical Leave 04/03/2009 - 05/20/2009 Classified

ORDER NO. 16333 Report on Personnel (Item 6-C)

Ms. Meade made the motion and Dr. Varia seconded the motion to receive the report on personnel.

Superintendent Henry L. Webb is giving notice of personnel actions that have taken place since the last regular board meeting.

CERTIFIED RETIREMENTS: 1. Karen Henry, Teacher at Stumbo Elementary School, effective July 1, 2009.

CERTIFIED NON-RENEWALS: The following certified employees have received notification that their contracts will not be renewed for the 2009-2010 school year: 1. Sheree Douglass 2. Amy McHargue 3. Nancy Macon 4. Teresa Moore 5. Amy Morgan 6. William Newsome, Jr. 7. Billie O’Quinn 8. Danny O’Quinn

CLASSIFIED RESIGNATIONS: 1. Tessie Young, Cook at South Floyd High School, effective May 8, 2009. 2. Steven Bailey, Bus Inspector/Bus Mechanic III at the Transportation Department, effective May 29, 2009.

CLASSIFIED SUBSTITUTES: 1. Lisa Hamilton, Custodian, effective May 26, 2009. 2. Marty Sadler, Bus Monitor, effective May 26, 2009. 3. Kathy Williams, Aide, effective May 26, 2009.

CLASSIFIED NON-RENEWALS: The following classified employees have received notification that their contracts will not be renewed for the 2009-2010 school year: 1. Arthur Adams 2. Ruby Bailey 3. Sandra Baldridge 4. Marilyn Barnes 5. Lea Bentley 6. Margaret Bentley 7. Janet Bingham 8. Margie Blackburn 9. Amber Campbell 10. Jerry Comstock 11. Karen Cornett 12. Ramona Dingus 13. Patricia Dye 14. Cheryl Hackworth 15. Judy Hancock 16. Clydia Heintzelman 17. Chrystal Howard 18. Kristi Howard 19. Alicia Hughes 20. Sabrina Hughes 21. Misty Johnson 22. Robin Johnson 23. Laura Kegan 24. Misty Knott 25. Sheila Lawson 26. Carol Little 27. Lenice Manns 28. Sandra Martin 29. Charlotte Moore 30. Christopher O’Quinn 31. Krystal Reeves 32. Kristen Robinette 33. Rosemary Tackett 34. Melissa Williams 35. Salena Williams 36. Jennifer Woods

ORDER NO. 16334 2008-2009 Amended School Calendar (Item 6-D)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve amending the 2008-2009 School Calendar.

702 KAR 7:125 An Amended School Calendar shall be submitted for approval to the Kentucky Department of Education prior to June 30th of each year. Loss of funding is possible if legal standards are not met for attendance requirements. Students are required to be in attendance 177 six-hour instructional days or the equivalent (1,062 instructional hours). All schools have missed a total of 30 days for weather except for the following: Betsy Layne High School missed 1 additional day due to construction May Valley Elementary missed 1 additional day due to power outage from storm.

ORDER NO. 16335 2009/2010 Start/End Times (Item 6-E)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve start and end times for the 2009-2010 SY.

KRS 160.345 states the school council shall adopt a policy to be implemented by the principal in the following additional areas: determination of the schedule of the school day and week, subject to the beginning and ending times of the school day and school calendar year as established by the local board. (See attached) ORDER NO. 16336 Read to Achieve Contract (Item 6-G)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve retroactive the Read to Achieve contract for 2009-2010 SY.

BOE Policy 01.11, Powers and Duties of the Board. Five participating schools will receive $60,000.00 each from the continuation grant award for Read to Achieve Grant (RTA). Each of the five schools will fund a RTA teacher to implement the RTA program for the 2009-2010 school year. The total amount of the award is projected to be $300,000.00. The Read to Achieve Grant program provides funding to support teachers in the implementation of research-based model that utilizes a balance of instructional strategies, including phonics, to address the diverse learning needs of primary students reading at low levels. The five elementary schools participating in the RTA program are: McDowell Elementary, Prestonsburg Elementary, May Valley Elementary, Osborne Elementary and Stumbo Elementary.

ORDER NO. 16337 Alternative Education Program (Item 6-I)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve monitor position at Allen Elementary School for “Alternative Education Program” for the 2009-2010 SY.

KRS 160.345. Section 6 funds: $8,500.00. The program would be called “AEP” (Alternative Education Program). It would serve to improve study skills; help maintain standards of student behavior which would enhance their learning experiences, while under strict supervision. Allow for improvement of student to student and student to staff rapport which would serve to enhance school culture.

ORDER NO. 16338 Bumblebee Marketing, Inc Fundraiser (Item 6-J)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve fundraiser event for Allen Elementary with Bumblebee Marketing, Inc for the 2009-2010 SY.

Board Policy \: 09.33 – all school wide fund raising activities must be approved by the Board. The funds raised during this event allow Allen Elementary to purchase replacements for aging audio-visual equipment, computer peripherals, etc. It also allows the school to support extra-curricular trips and equipment needs. In the past the school has bought lockers, bleachers for the football field, playground equipment, banners for the building, etc. The school expects to make approximately $7,000.00.

ORDER NO. 16339 Health Department Nurse Contract (Item 6-K)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve the Health Department Nurse’s Contract for 2009-2010 SY.

KRS 160.190 duties and powers of the Board: 01.11. Contract with the Floyd County Health Department and the Floyd County Schools and to prove a registered nurse to deliver direct health services to all students in several school for the 2009-2010 school y ear. The health department will bill Medicaid for allowable visits for sick care, physicals examinations, and immunizations.

ORDER NO. 16340 2009-2010 SY Certified/Classified Salary Schedule (Item 6-L)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve 2009-2010 SY Certified/Classified Salary Schedule.

BOE Policy 03.121/221. Consider/Approve FY 2010 Certified 187 day with mandated 1.0 % increase, Administrative Extra Service with 1.0 %, Co-Curricular/Athletic Extra Service, Certified Substitute, and Classified Salary Schedules with a 1.0 % increase. The legislature has mandated that all districts provide an increase for all staff, certified and classified of 1%. The current recommended Tentative Working Budget for FY 2010 has the mandated salary increases included. The only additions/changes are as follows: Creation of additional certified salary scale to recognize staff earning a doctorate level degree; an additional classified salary schedule to recognize finance staff earning/maintaining a license as a Certified Public Accountant; and a revision based on similarities of responsibilities/duties of the Secretary of the Superintendent and the Administrative Assistant’s positions, to make the schedules the same rates of pay.

ORDER NO. 16341 2010 and 2011 FY Board Depository (Item 6- M)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve the board depository for 2010 and 2011 fiscal year.

KRS 160.570; BOE Policy 4.2. Selection of a depository is mandated per statue and BOE policy. The District received four proposals from local banks. Based on the measurable criteria the successful bidder was Citizens National Bank.

ORDER NO. 16342 KSBA Policy Update #32 and Procedure Update #13 (Item 6-N)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve the first reading of KSBA Policy Update #32 and Procedure Update #13.

KRS 162.90, powers and duties of the local board. The policy updates that have a real or possible financial impact: 2.421, i8.133, and 9.311. As part of the policy service to districts KSBA provides an annual update for policy and procedure to districts. All policies and procedures will be reviewed with appropriate board staff and the attorney.

ORDER NO. 16343 Mountain Comprehensive Care Center (Item 6-O)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve the memorandum of agreement between Mountain Comprehensive Care Center and the Floyd County Schools for school based therapy services for 2009-2010 School Year.

KRS 158.44 and 160.290. There will be no direct cost to Floyd County Schools associated with this agreement. Therapeutic services will be billed to each child’s medical card, insurance, or to any grant monies available at MCCC. Therapists are provided a room in which to work at each school served. ORDER NO. 16344 SIGHTS Programs – 2009-2010 SY (Item 6-P)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve the memorandum of agreement between Mountain Comprehensive Care Center and Floyd County Schools for SIGHTS Programs for 2009-2010 School Year.

707 KAR 1:320 Individual Education Programs, Section 1 Individual Programs and Section 5 contents of IEP; KAR 1:350 Placement Decisions, Section 1 Placement Decision (Statutory Authority; KRS 156.070 (1), 156.160, 157.220, 157.224, 157.260, 167.015. SIGHTS is a collaborative educational and mental health program designed to provide a therapeutic environment for children whose emotional, social, and educational needs cannot be met in less restrictive settings. The programs’ target population includes children whose primary needs are emotional/social in nature. SIGHTS represents the most intensive (day treatment) program currently available to Floyd County students. Only children who demonstrate a clear inability to function successfully in less intensive and restrictive school settings will be considered for admission. Programs are operating at McDowell Elementary and Adams Middle School. There will be no direct cost to Floyd County Schools associated with this agreement.

ORDER NO. 16345 Summer Fun Camp 2009 (Item 6-Q)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve the memorandum of agreement between Mountain Comprehensive Care Center and the Floyd County Schools for Summer Fun Camp during the summer of 2009.

Relates to Federal law and Kentucky Statutes and Administrative Regulations related to transition services. MCCC has conducted Summer Fun Camp for years in order to meet the therapeutic needs of students through recreational activities when school is not in session. The Kentucky Continuous Monitoring Process for Special Education Programs targets reducing the drop out rate while increasing successful interactions within school and from school to the community. Summer Fun Camp is designed to facilitate the development of skills that will contribute to goal setting and future success in school and the community. During each session the students will work in groups facilitated by therapists.

ORDER NO. 16346 Universal Cheerleading Summer Camp (Item 6-R)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve commercial carrier for Adams Middle School and Prestonsburg High School Cheerleading Programs to attend Universal Cheerleading Summer Camp in Cincinnati, Ohio on July 27-31, 2009.

9.35 AP .211 (Out of State Trips) – 212 (Common Commercial Carrier). The Prestonsburg High School Varsity and the Adams Middle School Boys Varsity Cheerleading programs request permission to attend a Universal Cheerleading Association (UCA) summer camp July 27 – 31, 2009 in Cincinnati, Ohio via common commercial carrier (Miller Transportation Charter Bus). Booster Club and Community Sponsorships have assisted each team member in fundraising the money needed to attend the camp with parents/guardians paying any remaining balance.

ORDER NO. 16347 Revision of Comprehensive District Improvement Plan (Item 6-S)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve the Spring 2009 revision of the Comprehensive District Improvement Plan Assurances.

Board of Education Policy 01.111. Each year the district must submit assurances to the Kentucky Department of Education in June stating we are utilizing resources according to regulation. The Comprehensive District Improvement Plan (CDIP) is a required portion of the assurances. The Comprehensive District Improvement Plan (CDIP) indicates and directs use of funds toward practice to improve school performance.

ORDER NO. 16348 Pipeline Relocation (Item 6-T)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve the pipeline relocation at South Floyd High School Football Field. There was an affirmative vote by all board members present to approve the motion. The motion carried.

702 KAR 4:090. Property Disposal/Section 2. the Board of Education will receive $3,000.00 for damages due to relocation/replacement of 1500’ of 4” pipe.

ORDER NO. 16349 Yearbook Bid (Item 6-U)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve extending the current bid contract for yearbooks.

BOE Policy 01.11, and 4.32, KRS 45A.345-360. The increase of 3% would be calculated into the price we charge for yearbooks. Jostens services have included a full color publication and online creation process for the district. The yearbook provides a quality product containing memories for students, staff, and the community.

ORDER NO. 16350 Hepatitis B Vaccinations (Item 6-V)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve the contract with the Floyd County Health Department for Hepatitis B Vaccinations for 2009-2010 SY.

OSHA regulations. These vaccines are to be offered to any employee whose job duties would put them at risk to exposure to blood and other body fluids or post exposure. Approximate cost $15,000.00. ORDER NO. 16351 Washington DC Study Tour (Item 6-W)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve commercial carrier for the Gifted/Talented students for a Study Tour of Washington, DC on April 7-11, 2010.

KAR 704 3:285 Section 6, Board Policy 09.36. The Washington, DC study tour will be funded through parent contribution combined with funding from the Gifted & Talented field trip budget. Fund raising will be offered to any student needing assistance in order to participate.

ORDER NO. 16352 Biltmore Estate Study Tour (Item 6-X)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve commercial carrier for the Gifted/Talented students for Study Tour of the Biltmore Estate in Asheville, North Carolina on November 14, 2009.

KAR 704 3:285 Section 6, Board Policy 09.36. The Biltmore Estate study tour will be funded through parent contribution combined with funding from the Gifted & Talented field trip budget. Fund raising will be offered to any student needing assistance in order to participate

ORDER NO. 16353 Spring Assessment Overview (Item 6-Y)

Ms. Meade made the motion and Dr. Varia seconded the motion to receive report on the overview of Spring Assessment Implementation in Floyd County Schools.

KRS 160.90, Powers and Duties of the Board, Board Policies 8.222 and 8.5 relating to assessment and program evaluation. Each spring the two week window for the CATS assessment is an energetic time where the year-long efforts of students and staff culminate with the administration of the test and congratulate all students and staff for a job well done. ORDER NO. 16354 Unite Service Corps/Operation Unite (Item 6-Z)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve the memorandum of understanding with Unite Service Corps/Operation Unite for continuation of two AmeriCorps Math and Drug Education Tutoring positions for 2009-2010 School Year.

Board of Education Policy 01.11 General Powers and Duties of the Board Board of Education Policy 08.141 At-Risk Students. Prestonsburg Elementary and John M Stumbo Elementary participates in the AmeriCorps offer of tutors in Mathematics and Drug Education tutoring during the 2008-2009 school year. Two major functions of the positions were to provide tutoring mathematics to at- risk students as identified by the school and provide tutoring in Drug Education to students. AmeriCorps is offering a continuation of the services. Each school provided financial support in the amount of $5,500 per member. Funding for each AmeriCorps (tutoring) position will come from the schools utilizing the position. Two schools (Prestonsburg Elementary and John M Stumbo Elementary) will provide $5,500 each for the positions(s). No additional cost is expected to the district.

ORDER NO. 16355 Ky Valley Educational Co-op (Item 6-AA)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve membership with Kentucky Valley Educational Co-op (KVEC).

KRS 160.190 Duties and Powers of the Board: 1.1. Fiscal/Budgetary Impact: $8,500.00. The Floyd County District has been a member of KVEC for several years. KVEC is more local and they provide valuable professional development and consultative services to the district. KVEC continues to provide a collective voice of Eastern Kentucky School Districts on legislative issues. ORDER NO. 16356 Ky Educational Development Co-op (Item 6-BB)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve membership with Kentucky Educational Development Co-op (KEDC).

KRS 160.190 Duties and Powers of the Board \: 1.1. These is no fee. The Floyd County District has been a member of KEDC for several years. Our district benefits from quality professional development programs and one of the main benefits of our membership is the large bidding group as they have over sixty five member districts.

ORDER NO. 16357 Volleyball Camp (Item 6-CC)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve trip for South Floyd High School Volleyball Team to Knoxville, Tennessee for Volleyball Camp on July 24-27, 2009.

Board policy 09.3 Student activities of an educational nature shall be encouraged and maintained, based upon the needs and interests of pupils.) Board policy 09.36 (Field trips shall be related to the course of study and have educational value.) The South Floyd High School is requesting a trip for the volleyball team to attend volleyball camp this summer. The students will depart to the University of Tennessee on July 24 in Knoxville, Tennessee and return on July 27, 2009. The trip is scheduled during summer break wile school is not in session. The students will fundraise the money to cover the cost of the trip. There will be no expense to the school of the Board of Education.

ORDER NO. 16358 Consultative/Athletic Services (Item 6-DD)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve the agreement for Consultative/Athletic Services.

KRS 162.90 Powers and Duties of the local Board. Approve contract for District Athletic Consultant/Director and abolish position of Assistant Superintendent. The cost to contract for an Athletic Consultant/Director will be $36,000 with a reimbursable amount not to exceed $2,000 for insurance coverage and mileage, paid at the same rate as other district employees, to and from scheduled sites. Mileage is estimated at approximately $1,000. As the contract is for three (3) years, the total expense for the duration of the contract is $117,000. This cost will be more than covered by abolishing the Assistant Superintendent position. The salary for the Assistant Superintendent position for the 2009-2010 school year would be $91,771 combined with an estimate for mileage reimbursement of $1,600 for a total of $93,331. Annual savings are estimated at $54,371 with a savings over the three (3) year period of $163,113.

ORDER NO. 16359 Grant Writing Position (Item 6-EE)

Ms. Meade made the motion and Dr. Varia seconded the motion to approve establishing a Grant Writer Position.

KRS 162.90 Powers and duties of the local Board. The cost to contract for a District Grant Writer will ne $26,557 for one hundred (100) eight (8) hour days and mileage, paid at the same rate as other district employees, to and from scheduled sites. It is hoped the contract can be paid from stimulus funds and that sufficient grants will be awarded to cover the expense of the contract. If after the second year, the amount of grants awarded to the district do not cover the compensation costs of the contract, the contract will not be renewed for a third year.

ORDER NO. 16360 Adjournment (Item 8)

Dr. Varia made the motion and Ms. Gearheart seconded the motion to adjourn the meeting.

There was an affirmative vote by all board members present to approve the motion. The motion carried. The time being 7:35 P.M.

______CHAIR

______SECRETARY