Box Elder County Commission

MINUTES BOX ELDER COUNTY COMMISSION OCTOBER 04, 2017

The Board of County Commissioners of Box Elder County, Utah met in an Administrative/Operational Session at the County Courthouse, 01 South Main Street in Brigham City, Utah at 4:45 p.m. on October 04, 2017. The following members were present:

Jeff Hadfield Chairman Stan Summers Commissioner Jeff Scott Commissioner Marla R. Young Clerk

The following items were discussed:

1. Agenda Review/Supporting Documents 2. Commissioners’ Correspondence 3. Staff Reports – Agenda Related 4. Correspondence

The Administrative/Operational Session adjourned at 4:50 p.m.

The regular session was called to order by Chairman Hadfield at 5:00 p.m. with the following members present, constituting a quorum:

Jeff Hadfield Chairman Stan Summers Commissioner Jeff Scott Commissioner Marla Young County Clerk

The prayer was offered by Commissioner Scott. The Pledge of Allegiance was led by Clerk Marla Young.

APPROVAL OF MINUTES

THE MINUTES OF THE REGULAR MEETING OF SEPTEMBER 06, 2017 AND SEPTEMBER 20, 2017 WERE APPROVED AS WRITTEN ON A MOTION BY COMMISSIONER SCOTT, SECONDED BY COMMISSIONER SUMMERS AND UNANIMOUSLY CARRIED.

AGENDA: ATTACHMENT NO. 1

ADMINISTRATIVE REVIEW/REPORTS/FUTURE AGENDA ITEMS – COMMISSION Commission Meeting 2 October 04, 2017

Tragedy in Las Vegas – Chairman Hadfield

Chairman Hadfield expressed condolences to those affected by the shootings in Las Vegas. He stated it is definitely a different world that we are living in. He encouraged everyone to be mindful of others, help one another, and to keep the victims in your prayers as we move forward.

USACC Meetings- Commissioner Summers

Commissioner Summers reported Box Elder County hosted the recent USACC meetings which involves Commissioners and County Council Members throughout the state. He said there was an excellent turnout and they enjoyed their stay here in the county.

FORMER AGENDA ITEMS FOLLOW-UP – COMMISSIONERS

Promontory Resources Road Improvement Agreement #17-35

Community Development Director Scott Lyons explained the agreement was on a previous agenda but the commissioners needed additional information. The agreement allows Promontory Resources to deposit $2,900,000 into an escrow for road work to cover costs involved in improving the road with an overlay on East Promontory Road, which was part of their conditional use permit.

MOTION: Commissioner Summers made a motion approve Contract # 17-35, Promontory Resources Road Improvement Agreement. The motion was seconded by Commissioner Scott and unanimously carried.

ATTACHMENT NO. 2 – CONTRACT # 17-35

CONTRACTS/AGREEMENTS/ORDINANCES/GRANTS

Update on VOCA and VAWA Grants – Julie Jacobsen and Alissa Weller

Victim Coordinator Julie Jacobsen and Victim Volunteer Coordinator Alissa Weller gave an update on the VOWA and VOCA grants. Ms. Jacobsen stated they have had 375 cases with 1,708 victims helped. The VOWA grant will be used for an investigator starting January 1. She reported they have started a Victim Services Facebook Page.

Tremonton Animal Control Services Agreement #17-41 – Stephen Hadfield

Chairman Hadfield explained the contract is the usual agreement between the County and Tremonton for animal control services.

MOTION: Commissioner Summers made a motion to approve Contract #17-41 for Animal Control Services in Tremonton. The motion was seconded by Commissioner Scott and unanimously carried. Commission Meeting 3 October 04, 2017

ATTACHMENT NO. 3 – CONTRACT #17-41

UCIP Representative Appointment for Annual Membership Meeting – Commissioners

Chairman Hadfield explained each year they appoint a representative to attend the UCIP Annual Membership meeting. He recommended Jenica Stander be appointed with Stephen Hadfield as an alternate.

MOTION: Commissioner Scott made a motion to approve Resolution #17-11 appointing Jenica Stander as the UCIP representative and Stephen Hadfield as the alternate. The motion was seconded by Commissioner Summers and unanimously carried.

ATTACHMENT NO. 4 – RESOLUTION #17-11

Bret Williams Subdivision – Scott Lyons

Community Development Director Scott Lyons explained the Bret Williams Subdivision is located at 13838 N 6000 W. The plat has been reviewed and approved by all the necessary departments.

MOTION: Commissioner Summers made a motion to approve the Bret Williams Subdivision. The motion was seconded by Commissioner Scott and unanimously carried.

Proposed Zoning Map Ordinance #464 – Scott Lyons

Community Development Director Scott Lyons stated the ordinance is regarding a five-acre parcel located at 1115 N 1000 W. The ordinance changes the zoning from an A-20 to an M-G zone. Planning Commission held a public hearing where there was one commenter who was neutral. The Planning Commission has forwarded a recommendation for approval.

MOTION: Commissioner Scott made a motion to adopt Ordinance #464. The motion was seconded by Commissioner Summers and unanimously carried.

ATTACHMENT NO. 5 – ORDINANCE #464

WARRANT REGISTER – COMMISSIONERS

The Warrant Register was signed and the following claims were approved for payment: Claims 103930 – 103983 in the amount of $304,100.35 with claims 103928 and 103929 voided. Claims103846 – 103928 in the amount of $625,534.90 with claims 101732, 103649, 103773 and 103874 voided.

PERSONNEL ACTIONS/VOLUNTEER ACTION FORMS – COMMISSIONERS

Department Employee Action Date Commission Meeting 4 October 04, 2017

Sheriff's Department Hailey Allen Compensation Change 10/03/2017 Sheriff's Department Eric Estrada Compensation Change 10/04/2017 Sheriff's Department David Freeze Compensation Change 09/17/2017 Sheriff's Department Paula Jo Gomez Promotion 10/01/2017 Sheriff's Department Mark Jordan Compensation Change 09/17/2017 Sheriff's Department Kevin Koontz New Employee 09/18/2017 Sheriff's Department Lisa Naef Separation 10/04/2017 Victim Services Bonnie Mortensen New Volunteer 10/04/2017 Weed Department Wyatt Freeze Separation 09/30/2017 Weed Department Dayton Nicholas Separation 09/27/2017 Weed Department Betty Jo Spencer Separation 08/10/2017 Weed Department Parker Theurer Separation 09/29/2017

CLOSED SESSION

There was not a closed session.

ADJOURNMENT

A motion was made by Commissioner Scott to adjourn. Commissioner Summers seconded the motion, and the meeting adjourned at 5:40 p.m.

ADOPTED AND APPROVED in regular session this 18th day of October 2017.

______Jeff Hadfield, Chairman

______Stan Summers, Commissioner

______Jeff Scott, Commissioner

ATTEST: Commission Meeting 5 October 04, 2017

______Marla R. Young, Clerk