Regular/Organizational Meeting Of s3

CITY OF NOWTHEN REGULAR CITY COUNCIL MEETING TUESDAY, MARCH 13, 2012 @ 7:00 PM (Meeting will be taped for transcribing purposes only.)

Present: Bill Schulz Jeff Pilon Harlan Meyer Laurie Olmon Orval Leistico

Others: Shane Nelson, Engineer Bruce Kimmel, Ehlers

Approve/amend the meeting agenda – Pilon pulled item 7.1.2, Audited Bills and moved it to Item 8.k. Schulz added Items 8.k. fans for the City Hall. Meyer made a motion to approve the amended agenda; Leistico seconded. All in favor; motion carried.

1). Floor Items: - Mary Rainville of 6633 191st Ave asked questions of Sergeant Kim Hauger.

Dale Ames 22176 Sugar Bush Road NW said that the Planning and Zoning Commission had presented a Rural Cluster Development Plan to the Council and there is going to be a workshop scheduled. He doesn’t want this issue lost or forgotten, so he is just bringing it to the Council’s attention.

2). Sheriff Report: - Sergeant Kim Hauger gave the February Sheriff’s report and answered questions.

3). GO Capital Improvement Refunding Bonds, Series 2012A: - Bruce Kimmel from Ehlers stated that the bids came in the winning bid was Northland Securities, Inc. at an interest rate of 1.8295%. The credit rating from Standards & Poor’s came back as an A+ rating. Meyer made a motion to adopt the Resolution 2012-07, A Resolution Awarding the Sale of General Obligation Capital Improvement Plan Refunding Bonds, Series 2012A, In the Original Aggregate Principal Amount of $695,000; Fixing Their Form and Specifications; Directing Their Execution and Delivery; Providing For Their Payment; Providing for the Escrowing and Investment of the Proceeds Thereof; and Providing for the Redemption of Bonds Refunded Thereby; Pilon seconded. All in favor; motion carried. City of Nowthen Regular City Council Meeting March 13, 2011 Page 2

4). Engineer updates: a). CSAH 22 No Parking Resolution 2012-05 – Pilon made a motion to adopt Resolution 2012-05, A Resolution Establishing Parking Restrictions on CSAH 22 from CR 65 to 1,000’ East of CSAH 5; Olmon seconded. All in favor; motion carried.

b). Old Viking Bridge Update – Hakanson Anderson has completed most of the design for the Old Viking Bridge. This is Just a status update, no Council action needed at this time. Next step is to submit it to all the reviewing agencies.

5). Firewood Bids: - Meyer made a motion to sell piles #2, 4, 6, 8, 9 to Chris Maltz for $10.00 each and to sell piles #1, 3, 5, 7, 10, 11 to Jeff Pilon for $5.56 each; Olmon seconded. All in favor; motion carried. All in favor; motion carried. These bids were sealed and LaDoucer and Glaze were the ones who opened them.

6). Fire Dept Update: a). Grant Opportunities / Fire Engine – Chief Kapler said that we were not awarded the Fire Act Grant. He thinks that we should continue to make application for a fire engine. It is a matching grant of about 20%. Pilon made a motion to continue to pursue the grants; Olmon seconded. All in favor; motion carried. Kapler did inform the Council that Nowthen did receive a $600 grant which is also a matching grant. Chief Kapler also provided the Council with a CIP for the Nowthen Fire Station. He stated that we should not be relying on a grant to purchase an engine and that we should be looking into replacing the equipment as shown in the CIP.

b). Replacement of Automatic Transfer Switch on Generator – Glaze said that they can manually start up the generator as long as we can get additional keys made. Need to check into the broadband issues as well. LaDoucer will check with the County to see if we could use HRA Funds to purchase a generator for the City Offices.

7). Consent Agenda: 1.1 Approve the February 14, 2012 City Council Meeting Minutes 1.2 Removed for discussion 1.3 Financial Report 1.4 Approve 2012 Audited Financial Statements City of Nowthen Regular City Council Meeting March 13, 2012 Page 3

Pilon made a motion to approve the Consent Agenda; Leistico seconded. All in favor; motion carried.

8). Council Items: a). Fire Security System – Meyer made a motion to table this until the April meeting so staff can obtain a couple of estimates for the electrical work required to install the Fire Security System; Schulz seconded. All in favor; motion carried.

b). Fire District Meeting Date – There will be a 5 Council Community presentation in Ramsey on April 12th at 7:00 PM.

c). Establish precincts and polling places – LaDoucer explained that with the redistricting, now is the time to establish two precincts. Precinct 1 would consist of that part of the city lying in School District #11 and #728. Precinct 2 would consist of that part of the city lying in School District #15. Both precincts would be located at the Nowthen Fire Station. Meyer made a motion to approve Resolution 2012-06, A Resolution Establishing Precincts and Polling Places; Olmon seconded. All in favor; motion carried.

d). Chainsaw equipment (safety supplies) – Pilon thinks that a policy regarding the use of chainsaw equipment should be also adopted. Pilon made a motion to approve the purchase of safety chainsaw equipment for the maintenance staff; Leistico seconded. All in favor; motion carried.

e). Eisenschenk Property Clean Up Update – Pilon said that the gates have been locked every time he goes by. He will continue to try and make contact with Eisenschenk

f). Code violations “prosecution goal” – Pilon made a motion to advise the prosecuting attorney that the Council’s goal for the properties in violation of the Ordinance is for them to come into compliance; Olmon seconded. All in favor; motion carried.

g). Reassess Building Inspector position – Pilon made a motion to contact the City of St. Francis to discuss the possibility of contracting for Building Official Services; Olmon seconded. All in favor; motion carried. City of Nowthen Regular City Council Meeting March 13, 2012 Page 4

h). Clarification regarding staff reduction of hours – It was the intent of the Council not to accrue FTO on top of FTO. Pilon made a motion that staff only accrue FTO on the actual hours worked; Schulz seconded. All in favor; motion carried.

i). Recycling Center Meter Reading Issues – Pilon made a motion to contact Dana to see if the meter even works and if not then they can put an opening in the area to read; Meyer seconded. All in favor; motion carried.

j). Ordinance 2012 – Meyer made a motion to adopt Ordinance # 2012-01, An Ordinance Amending Section 3 of the Nowthen City Code pertaining to City Council Salaries and adding a timeline for submittal of receipts; Pilon seconded. All in favor; motion carried.

k). Approve All Audited Bills Claim #7362 through Claim # 7408, plus Net Distribution reports dated February 13th and February 27th, 2012. – There were some questions regarding the Planning Company invoices and Hakanson Anderson’s invoice. LaDoucer will check with the Planning Co. about the Codification billing and request that in the future they code the invoice with the job. Pilon made a motion to approve all Audited Bills and Net distribution Reports; Meyer seconded. All in favor; motion carried.

l). Fans for City Hall – Schulz did talk to Joe Green and he estimated it would be about $400 to install the two fans. Pilon made the motion to approve the installment of two ceiling fans at an amount not to exceed $450; Olmon seconded. All in favor; motion carried.

Olmon made a motion to adjourn the meeting at 9:35 pm; Meyer seconded. All in favor; motion carried.

Respectively Submitted by:

______Corrie LaDoucer, City Clerk William Schulz, Mayor