Voiding a Readychex Check

Voiding a Readychex check

Readychex checks are drawn on the Paychex bank account to allow for the convenience of the single payroll reconciliation for the client.

Voiding a Readychex check is a two step procedure 1) Voiding the check in the Preview system 2) Contacting your CSR so that the check can be voided through the Paychex banking system

Important questions to ask to determine the best course of action  Were the wages issued in error?  Does the whole check need to be corrected or a portion?  Does the check need to be replaced?  Was the check rendered non-cashable?  Has the check been lost or stolen?

Determining the best course of action The circumstances surrounding the check will determine the best course of action.

Lost or stolen check: If the location of the check is unknown, a fee may be charged for stopping payment on the check. Un-cashable: If a check has been mutilated (torn, washed, etc.) but a portion of the check remains as proof of possession, a Readychex check can be voided without cost.

Has the employee been paid in the current quarter? Will the employee be paid again in the current quarter? Call your CSR if the answer to either question is NO.

Situation Action DP0010 required Additional fee for the stop payment Error in issuance Entire check issued in error Void in Preview system and Contact CSR to void in banking No – client in No system possession of check Part of check incorrect Contact CSR for options EE has possession of check Check rendered non-cashable EE turns in remnants of check; through mutilation (torn, washed, Replace check with manual check etc) Or No Void and reissue through payroll No – possession of system. check verified

Contact CSR to void in banking system. EE loses check and needs replacement EE states check stolen and requests replacement DP0010 is filled out, signed by EE. Yes – possession of Yes EE no longer employed by client and DP0010 must be notarized and check not verified needs replacement of check returned to CSR. EE is really not sure if Readychex check is lost but is requesting replacement. EE never had possession of check Client loses the Readychex check and reports that EE never had Contact CSR to void in banking Yes possession. system. Yes – possession of Check or entire payroll lost by check not verified postal service or courier. EE never No had possession. Voiding the check in Preview System: Pull Void Chk

Pull Void Chk is used to view or void a check issued in a previous payroll.

Click Pull Void Chk, then:

 Select an employee using F3 or type in the employee number

 Click Browse Checks for this Employee

 Click the desired check to view or void

 Click Select

 Click View to view the check before voiding

 View and verify the selected check

 Click Close to close the check viewing window

 Click Void and

 Click Save

Void checks in the issuing quarter. Contact your CSR if you need to void a check in a previous quarter. Readychex Lost/Stolen Check Affidavit

State of: Last four digits of employee SSN ______

County of:

, being duly sworn, deposes and says: (Employee/Affiant’s Name) I hereby acknowledge receipt of payroll check number , dated / / , in the amount of , payable to the order of the undersigned.

I further acknowledge and affirm that the said check has been (lost, stolen, destroyed, etc.) and has never been cashed or otherwise negotiated in anyway by the undersigned or by any agent on my behalf.

I acknowledge that, in reliance upon my representations herein, I will be issued a replacement check in the place and stead of the above-described check and I agree to return the above-described check if it should ultimately be found or discovered.

I further acknowledge that I may be subject to civil and criminal penalties (including criminal prosecution for fraud and perjury) if it is ultimately discovered that I have cashed or otherwise negotiated (or allowed to be negotiated) the above- described check.

(Employee/Affiant’s Signature) (Print Employer’s Name)

(Print Employee/Affiant’s Name) (Print Company Name)

(Print Employer/Affiant’s Address)

State of: County of: Sworn to before me this day of Paychex Use Only , 20 Office/Client #: (MONTH) (YEAR) Client Name: Notary Public My Commission Expires: / / DP0010