Attention All Bidders s6

TO: Prospective Bidders INVITATION FOR BID NUMBER: 17037 (ITB 47-17) Bid must be submitted online at https://mss.jccal.org/mss. SEPARATE SEALED BIDS FOR: COUNTY WIDE OFFSET PRINTING AND COPY SERVICES Dorothea Robinson, Principal Buyer INVITATION TO BID RESPONSES WILL 716 Richard Arrington Jr. Blvd North, BE RECEIVED BY: Room 830 Courthouse Birmingham, AL 35203-0009 ***IMPORTANT SOLICITATION DATES*** ITB DUE DATE: ITB EVALUATION BEGINS: January 25, 2017 by 11:30 PM January 26, 2017 at 2:00 PM (Central Standard Time) (Central Standard Time) PARTICIPANTS MUST SUBMIT BID ONLINE AT HTTPS://MSS.JCCAL.ORG/MSS INSTRUCTIONS ARE LOCATED IN THE VSS “RESOURCES SECTION” OR CAN BE OBTAINED BY CONTACTING THE BUYER LISTED WITHIN THIS DOCUMENT. VENDORS MUST BE REGISTERED IN MUNIS/VENDOR SELF SERVICE TO ACCESS BID 17037 (ITB 47 - 17)

BID OPENING WILL BE HELD AT: Jefferson County Courthouse Purchasing Department, Room 830 Courthouse 716 Richard Arrington Jr. Blvd North Birmingham, Alabama 35203-0009

NOTIFICATION OF INTENT: All recipients of this solicitation are required to complete and return the enclosed Notification of Intent. Only those vendors submitting the Notification of Intent will be advised of any clarifications, addendum, answers to inquiries, etc. pertaining to this ITB. Notification of Intent may be faxed to 205-214-4034 or emailed to Dorothea Robinson [email protected] no later than JANUARY 18, 2017. (Full document available for download at http://paca.jccal.org)

PLEASE RESPOND NO LATER THAN FRIDAY, JANUARY 18, 2017 WITH YOUR INTENT.

TELEPHONE INQUIRIES – NOT ACCEPTED: Telephone inquiries with questions regarding clarification of any and all specifications of the bid will not be accepted. All questions must be submitted to Dorothea Robinson, Principal Buyer: via email [email protected] or fax 205.214.4034

Submissions may be withdrawn, modified, and resubmitted prior to the formal bid due date. Any submission modifications submitted after the “ITB Due Date” may be considered based on the needs of the County.

Jefferson County (henceforth referred to as “The County” reserves the right to accept or reject any or all Bids, or any part of any proposal, and to waive any informalities or irregularities in the bid.

All costs incurred by the company to respond to this solicitation will be wholly the responsibility of the Bidder. All copies and contents of the bid, attachments, and explanations thereto submitted in response to this ITB, except copyrighted material, shall become the property of the Jefferson County Commission regardless of the Consultant selected. Any materials submitted in response to this solicitation shall not be returned. Response to this solicitation does not constitute an agreement between the Bidder and the County.

The County is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the County, or any other means of delivery employed by the Bidder. Similarly, the County is not responsible for, and will not open, any bid responses, which are received later than the date and time, indicated above. Late bids will be retained in the bid file, unopened.

Released by:

______JEFFERSON COUNTY COMMISSION PURCHASING DIVISION ROOM 830 COURTHOUSE BIRMINGHAM, AL 35203-0009 OFFICE: (205) 325-5381 / FAX: (205) 214-4034

PRINCIPAL BUYER: DOROTHEA ROBINSON JANUARY 11, 2017 PURCHASING AGENT: MICHAEL MATTHEWS, C.P.M. MUNIS 17037 (ITB: 47-17)

ITB # 47-17 “COUNTY WIDE OFFSET PRINTING AND COPY SERVICES”

Dorothea Robinson, Principal Buyer Room 830*716 Richard Arrington Jr. Blvd N Birmingham, Alabama 35203 Phone: (205) 325-5381 Email: [email protected]

of 23 JEFFERSON COUNTY COMMISSION PURCHASING DIVISION ROOM 830 COURTHOUSE BIRMINGHAM, AL 35203-0009 OFFICE: (205) 325-5381 / FAX: (205) 214-4034

PURCHASING ASSOCIATION OF CENTRAL ALABAMA TO ALL BIDDERS:

The attached ITB/RFP presents a cooperative bid/proposal for the Purchasing Association of Central Alabama (PACA) members below:

Alabama School of Fine Arts Hoover, City of Palmerdale Fire Department Alabaster Board of Education Hueytown, City of Pelham, City of Bessemer, City of Indian Ford Fire District Pelham Board of Education Bessemer Board of Education Irondale, City of Pell City School System Birmingham Board of Education Jefferson County 911 Emergency Pickens County Board of Education Birmingham-Jefferson Civic Center Communication District, Inc. Pinson, City of Birmingham Public Library Jefferson County Board of Education Pleasant Grove, City of Birmingport Fire Districts Jefferson County Assisted Housing Rocky Ridge Fire/Rescue Blount County Board of Education Corp Shannon Fire Department Cahaba Valley Fire & Rescue Jefferson County Economic & Industrial Shelby County Board of Education Center Point, City of Development Authority (JCEIDA) St. Clair County Board of Education Center Point Fire District Jefferson County Housing Authority Tarrant, City of Chelsea, City of Jefferson County Library Coop Tarrant City Board of Education Chilton/Shelby Mental Health Board Jefferson State Community College Trussville Board of Education Clay, City of Kimberly, Town of Trussville Volunteer Fire Department Concord Fire Department Lawson State Community College Tuscaloosa City Schools Eastern Valley Volunteer Fire Dept. Leeds Board of Education Tuscaloosa County Board of Education Fairfield Board of Education Leeds, City of Tuscaloosa County Commission Forestdale Fire Department McAdory Fire Departments Vestavia Hills, City of Four Mile Fire Department Midfield, City of Vestavia Hills Board of Education Fultondale, City of Midfield Board of Education Walker County Board of Education Glennwood Fire District Minor Heights Fire Department Warrior, City of Gardendale, City of Morris, Town of Warrior River Fire & Rescue Service Helena, City of Mountain Brook, City of Homewood, City of Mountain Brook Board of Education Homewood Board of Education North Shelby Fire Department

Other government entities and all school systems within Jefferson County and counties adjoining thereto may elect to participate in this cooperative bid. Vendors must agree that if any additional government entity does join the Association, vendors shall honor prices on this Invitation to Bid for those additional entities that may join the Association.

ITB/RFP #: 17037 (47 – 17) Commodity: “COUNTY WIDE OFFSET PRINTING AND COPY SERVICES” Principal Buyer: Dorothea Robinson Telephone: (205) 325-5381

The proposal award will be made by the Jefferson County Commission on behalf of the Association in accordance with the provision of the intergovernmental agreement between the Jefferson County Commission and the members of the Association. Each participating governmental entity of the Association will be responsible for issuing its own purchase orders, delivery instructions, invoicing, insurance requirements, and issue its own tax exemption certificate as required by vendors.

This cover letter is considered an integral part of this Request for Proposal document and shall be included by reference into any contract. Acknowledged by

______Vendor Name Authorized Signature/Title

INVITATION TO BID

Bids will be accepted until 11:30 P.M. Central Time (standard or daylight savings time, as applicable) on January 25, 2017. Bids submitted after this date and time may be considered based on the needs of the County .

Bids will be publicly opened at 2:00 P.M. on JANUARY 26, 2017.

The County is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the County, or any other means of delivery employed by the bidder. Similarly, the County is not responsible for, and will not open, any bid/proposal responses, which are not received later than the date and time, indicated above. Late bids/proposals will be retained in the bid/proposal file, unopened.

STATEMENT OF PURPOSE: Jefferson County is seeking competitive Bids from qualified firms who can provide Printing and Copy Services as outlined in this Invitation to Bid. The qualified firm is expected to provide fast, efficient and cost-effective production and distribution solutions.

This ITB provides interested parties with sufficient information to enable them to prepare and submit a response for consideration by the Jefferson County Commission. By submitting a response, you are affirming that you (in the case of individuals) and/or your organization are interested in biding with the County to provide services covered herein. This document serves a two-fold purpose in that it is the County’s document of record showing our specifications, terms and conditions, besides the purchase order, that will be executed with regard to the purchase of the services requested herein.

Included with this ITB is a cover sheet that lists current members of the Purchasing Association of Central Alabama (PACA), a purchasing cooperative, hosted by the Jefferson County Commission who will be entitled to utilize this ITB when awarded. Firms who submit Bids are thereby agreeing to provide the product and services included in any resulting bid to present and future members of the Purchasing Association of Central Alabama (PACA).

BACKGROUND INFORMATION: In June 2011 the County closed its in-house Print Shop located in Tarrant, AL. Currently, Jefferson County utilizes multiple bided vendors to meet their printing and copying needs. The printing needs of the County are diverse and include print and copy services. Some examples of printing requests include flyers, brochures, envelopes, letterhead, forms, business cards, newsletters, etc. Requests vary in quantity from a few hundred to thousands. The type of paper varies as well.

TERM OF BID: Any bid resulting from this ITB will become effective upon ITB award (or within 30 days of award notification, approval of the County Commission).

BID PERIOD: One to Three (1-3) year bid with 30 day cancellation provision based on the needs of the County.

NOTIFICATION OF INTENT: All recipients of this ITB are asked to return a letter of Notification of Intent indicating that they intend to submit a proposal. Only those vendors submitting the Notification of Intent will be advised of any clarifications, addendum, answers to inquiries, etc. pertaining to this ITB. Notification of intent must be e-mailed no later than January 18, 2017 to Dorothea Robinson.

INQUIRES: Questions about this ITB should be directed in writing, via e-mail to Dorothea Robinson at [email protected], no later than the end of business, January 18, 2017, 5:00 p.m. CST. Correspondence with individuals other than those listed herein will not be allowed.

INVITATION TO BID – CONT’D

SUBMISSION INSTRUCTIONS: All costs incurred by the company to respond to this solicitation will be wholly the responsibility of the Bidder. All copies and contents of any proposal, attachment, and explanation thereto submitted in response to this ITB, except copyrighted material, shall become the property of the Jefferson County Commission regardless of the selected vendor or individual. Any materials submitted in response to this solicitation shall not be returned.

Failure of any Bidder to receive or examine any form, instrument, addendum or other document shall in no way relieve any Bidder from any obligation with respect to their proposal or to any bid resulting from this proposal. The submission of a proposal shall be taken as conclusive evidence of compliance with this condition. Failure to meet this condition may result in rejection of any offering on the proposal.

1. Submittal Instructions Pricing: Offer/Price Instructions- Price sheet must be submitted in a separate, sealed envelope marked (price sheet ITB 47-17 and (Provider name) See Pages 8-12 of ITB. Bidder are asked to provide two cost Bids 1) for one year with the option to renew for two additional years (one year at a time) and 2) 3 years bid with 30 day cancellation provision.

SCOPE OF PRODUCT AND SERVICE: Ordering - Proposers should list all methods of ordering provided.

 Orders resulting from this bid will be placed directly with the awarded vendor(s) by the individual purchasing entity. The vendor will ship and bill as requested by the ordering agency. The ordering agency will remit payment directly to the vendor.  All printed orders must be shrink wrap at no additional charge.  Describe your process for handling hard copy orders  No minimum dollar or item count is allowed in the bid.

2. Experience and Geographic Coverage: Proposers must provide a brief history and description of their company including but not limited to the following:

 Company ownership (sole proprietor, partnership, etc.) – Incorporated companies must identify the state in which the company is incorporated and the date of incorporation. The selected vendor(s), prior to doing business, must be appropriately licensed.  Company background/history – why proposer is qualified to provide the services described in this ITB.  Time Frame-Length of time proposer has been providing services described in this ITB to the public and/or private sector.  Reference – Vendor must provide a minimum of three (3) references from customers who have obtained similar products and services from the vendor within the last two (2) years. At least three (3) of the customer references must be from a state agency, political subdivision, or institution of higher education. Relationship of customer reference to vendor –references provided by the vendor must not be from a person, company or organization with any interest, financial or otherwise, in the vendor’s organization. References that do not originate from a client in an arms- length relationship with vendor will be rejected.

3. Customer Service: Jefferson County and PACA Members customers expect high service standards from all bidders.

 Product Delivery A. Penalties may be imposed on bidders that have continual late deliveries. These penalties may include but are not limited to cancellation of orders, request for discounted pricing, non-use of an offending bidder. B. Partial deliveries may be determined to be acceptable by the procuring organization. However, payment will not be authorized until the entire order is received. 1) No additional charges as a result of bidder error shall be incurred by procuring organizations. 2) Prices for all items associated with this bid are to be FOB Destination, freight prepaid anywhere within the geographic area offered.

 Turn-around Time The successful vendor will make every effort to accommodate the deadline request of customers. A. Turnaround times on copy center projects will depend upon the size and complexity of the request. Jobs will be completed within a time frame that meets mutually agreed upon deadlines set at the time the request was made. Standard jobs (duplexed, collated, shrink wrap and stapled if requested) should have a maximum turnaround time of 48 to 72 hours. 1) Detail the service guarantees and turn-around time that you are willing to meet as a provider for Jefferson County and PACA members 2) Detail performance guarantees that your company will provide Jefferson County and participating PACA members. B. Service representatives shall be available by telephone, at a minimum, from 8:00 am to 5:00 pm in EACH time zone, Monday through Friday.

4. Pricing: Pricing proposed by Vendor shall exclude sales tax, and shall include all vendor costs (labor, paper, shipping etc.) related to performing the tasks set forth in this ITB. Customers will not pay for any overages. The expectation is for deliverance of quantities ordered. Price proposal requirements:

 Each subsection of Pricing Proposal must be addressed in the vendor proposal. Any vendor who fails to provide all the information requested in the subsection, will be found to be non responsive and the proposal rejected.  Pricing capabilities of the supplier should also include the ability to provide consistent “bid” pricing across all channels (delivery & retail footprint).

Failure of any Bidder to receive or examine any form, instrument, addendum or other document shall in no way relieve any Bidder from any obligation with respect to their proposal or to any bid resulting from this proposal. The submission of a proposal shall be taken as conclusive evidence of compliance with this condition. Failure to meet this condition may result in rejection of any offering on this proposal

After written Bids have been reviewed, discussions with prospective companies may or may not be required. If scheduled, the oral interview will be a question/answer format for the purpose of clarifying the intent of any portions of the proposal. The individual from your company that will be directly responsible for carrying out the bid, if awarded should be present at the oral interview.

A notification of intent to award may be sent to the vendor selected. Award is contingent upon the successful negotiation of final bid terms. Negotiations shall be confidential and not subject to disclosure to completing vendors unless an agreement is reached. If bid negotiations cannot be concluded successfully, the County may negotiate a bid with the next highest scoring vendor or withdraw the ITB.

TAX: Jefferson County is exempt from all tax. Successful Proposer is responsible for all Federal, State, and Local taxes that are due as a result of this transaction; these taxes are not deducted from monthly payment.

CANCELLATION: Failure to deliver as specified and in accordance with the ITB submitted, including promised delivery will constitute sufficient grounds for cancellation of the order at the option of the County Commission.

NON- DISCRIMINATION POLICY: The Jefferson County Commission is strongly committed to equal opportunity in solicitation of ITB’s and RFP’s. The County encourages bidders and proposers to share this commitment. Each bidder/contractor submitting a proposal will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability or veteran status. The Bidder/Contractor will ensure that qualified applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, age, disability or veteran status. Such action shall include, but not be limited to the following: employment, promotion, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

GENERAL: The Jefferson County Commission expressly reserves the right to reject any or all ITBs, or parts of ITBs, or to re-bid and to make the award or awards as the best interest of the County appears.

NEGOTIATIONS: Jefferson County reserves the right to enter into bid negotiations with the selected Bidder. If the County and the selected Bidder cannot negotiate a successful bid, the County may terminate negotiations and begin negotiation with the next selected Bidder. This process will continue until a bid has been executed or all Bids have been rejected. No Bidder shall have any rights against the County arising from such negotiations.

COMPLIANCE WITH LAWS: The Bidder agrees to comply with all applicable federal, state and local laws and regulations.

GUARANTEE: Bidder certifies by bidding that he is fully aware of the conditions of service and purpose for which the services included in this ITB/ITB are to be purchased, and that his offering will meet these requirements of service and purpose to the satisfaction of the Jefferson County Commission and its agent.

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INVITATION TO BID – CONT’D Page 7 of 23 JEFFERSON COUNTY COMMISSION PURCHASING DIVISION ROOM 830 COURTHOUSE BIRMINGHAM, AL 35203-0009 OFFICE: (205) 325-5381 / FAX: (205) 214-4034

INSURANCE: The successful Bidder will maintain such insurance as will protect him and the County from claim under Workmen's Compensation Acts, and from claims for damage and/or personal injury, including death, which may arise from operations under this bid. Insurance will be written by companies authorized to do business in Jefferson County, Alabama and shall include Jefferson County, Alabama as Added Additional Insured By Endorsement including a thirty (30) day(s) written cancellation notice. Evidence of insurance will be furnished to the Purchasing agent not later than seven (7) day(s) after Purchase Order/bid date. Successful Bidder is also required to include the ITB number on the evidence of insurance. Insurance Minimum Coverage: Biding party shall file the following insurance coverage and limits of liability with the County's Human Resource Department and Purchasing Department before beginning work with the County. General Liability: $1,000,000 - Bodily injury and property damage combined occurrence $1,000,000 - Bodily injury and property damage combined aggregate $1,000,000 - Personal injury aggregate Comprehensive Form including Premises/Operation, Products/Completed Operations, Contractual, Independent bidders, Broad Form property damage and personal injury. Automobile Liability: $1,000,000 - Bodily injury and property damage combined coverage Any automobile including hired and non-owned vehicles Workers Compensation and Employers Liability: $100,000 - Limit each occurrence Umbrella Coverage: $1,000,000 - Each occurrence $1,000,000 - Aggregate

Added Additional Insured by Endorsement: Jefferson County, Alabama 30 day(s) written cancellation notice

PURCHASE ORDER NUMBER AND/OR BID NUMBER MUST APPEAR ON THE FACE OF THE CERTIFICATE OF INSURANCE DOCUMENT

INVITATION TO BID – CONT’D CONFLICT OF INTEREST: Page 8 of 23 JEFFERSON COUNTY COMMISSION PURCHASING DIVISION ROOM 830 COURTHOUSE BIRMINGHAM, AL 35203-0009 OFFICE: (205) 325-5381 / FAX: (205) 214-4034

The Bidder declares that, as of the date of this bid, neither the County nor any County Commissioner nor any Director nor any other Jefferson County Government official is directly or indirectly interested in this bid or any bid with the Bidder for which compensation will be sought during the period of time this bid is being performed, and, furthermore, the Bidder pledges that he/it will notify the Purchasing Manager in writing should it come to his/its knowledge that any County official becomes either directly or indirectly interested in the bid or any bid with the Bidder for which compensation will be sought during the aforesaid period. In addition, the Bidder declares that, as of the date of this bid, neither he/it nor any of his/its officers or employees have given or donated or promise to give or donate, either directly or indirectly, to any official or employee of the Jefferson County

Commission, or to anyone else for the County’s benefit, any sum of money or other thing of value for aid or assistance in obtaining this bid with the County under which compensation will be sought during the period of time this bid is being performed and, furthermore, that neither the Bidder nor any of his/its officers or employees will give or donate or promise to give or donate, directly or indirectly, to any official or employee of the Jefferson County Commission, or to anyone else for the County’s benefit, any sum of money or other thing of value, for aid or assistance in obtaining any amendment to this bid with the Bidder for which compensation will be claimed during the period of time this bid is being performed.

STATEMENT OF CONFIDENTIALITY: Bidder agrees that any information accessed or gained in performance of those duties will be maintained in absolute confidence and will not be released, discussed, or made known to any party or parties for any reason or purpose whatsoever, except as required in the conduct of duties required, or where the disclosure is required by law or mandated by a court of law

TERMINATION OF BID: This bid may be terminated by either party with a thirty (30) day written notice to the other party regardless of reason. Any violation of this agreement shall constitute a breach and default of this agreement and shall be cause for termination. Upon such termination, the County shall have the right to immediately terminate the bid and withhold payments that are in excess of fair compensation for work completed or Bidder shall immediately refund to the County all amounts paid by the County pursuant to this agreement. Such termination shall not relieve the Bidder of any liability to the County for damages sustained by virtue of a breach by the Bidder.

HOLD HARMLESS AND INDEMNIFICATION: Biding party agrees to indemnify, hold harmless and defend Jefferson County, Alabama, its elected officers and employees (hereinafter referred to in this paragraph collectively as “County”), from and against any and all loss expense or damage, including court cost and attorney’s fees, for liability claimed against or imposed upon County because of bodily injury, death or property damage, real or personal, including loss of use thereof arising out of or as a consequence of the breach of any duty or obligations of the biding party included in this agreement, negligent acts, errors or omissions, including engineering and/or professional error, fault, mistake or negligence of Integrator, its employees, agents, representatives, or sub-bidders, their employees, agents or representatives in connections with or incident to the performance of this agreement, or arising out of Worker’s Compensation claims, Unemployment Compensation claims, or Unemployment Disability compensation claims of employees of company and/or its sub- bidders or claims under similar such laws or obligations. Company obligation under this Section shall not extend to any liability caused by the sole negligence of the County, or its employees. Before beginning work, bid party shall file with the County a certificate from his insurer showing the amounts of insurance carried and the risk covered thereby. Liability insurance coverage must be no less than $1,000,000. During performance the company must effect and maintain insurance from a company licensed to do business in the State of Alabama. Coverage required includes 1) Comprehensive General Liability; 2) Comprehensive Automobile Liability; 3) Worker’s Compensation and Employer’s Liability.

BUSINESS LICENSE: In the event you receive a notification of intent to award letter, you will be required to provide your Jefferson County business license within 7 days of receipt of notice of intent to award. If you are not currently registered with Jefferson County Revenue Department, and do not have a business account number, applications may be obtained by logging on to http://jeffconline.jccal.org/revenue. Once you have logged on, click on Business License and then **New Applicants. Failure to submit the requested information may result in the notice of intent to award being revoked.

AWARD: Page 9 of 23 JEFFERSON COUNTY COMMISSION PURCHASING DIVISION ROOM 830 COURTHOUSE BIRMINGHAM, AL 35203-0009 OFFICE: (205) 325-5381 / FAX: (205) 214-4034

The award may be made on all or none basis. The County shall award this contract to the lowest responsible and responsive bidder who best meets the terms and conditions of this bid. The County expects to award contract for secured pricing and services for a minimum of 12 months. Bidders are asked to submit pricing for 1 year and 3 year agreements (with available discounts). The county will award based on what is in the best interest of the County.

SINGLE BID: If a single bid response is received for this ITB, the bid will be rejected in accordance with Title 41-16-50-a-1 of the Alabama Code. The bids will be opened, and read publicly. We will proceed with negotiations for a lower price with the rejected Bidders and other Bidders by means of sealed quotes. The rejected Bidders initial offer will not be disclosed to other Bidders, prior to the awarding of a contract. The award will be made to the company offering the lowest negotiated quotation, provided that all conditions and specifications required by the Jefferson County Commission are met.

GOVERNING LAW/DISPUTE RESOLUTION: The parties agree that this bid is made and entered into in Jefferson County, Alabama and that all services, materials and equipment to be rendered pursuant to said Agreement are to be delivered in Jefferson County, Alabama. The interpretation and enforcement of this Agreement will be governed by the laws of the State of Alabama, without giving effect to the conflict of laws rules thereof. The parties agree that jurisdiction and venue over all disputes arising under this Agreement shall be in the Circuit Court of Jefferson County Alabama, Birmingham Division.

STATEMENT OF COMPLIANCE WITH ACT 2016-312 PROHIBITION AGAINST BOYCOTTING: Contractor certifies that it is not currently engaged in, and for the duration of this agreement will not engage in, the boycott of a person or an entity based in or doing business with a jurisdiction with which this state enjoys open trade.

PUBLIC DISCLOSURE: Subject to applicable law or regulations, the content of each Bidder’s Proposal shall become public information upon the effective date of any resulting contract.

PROTECTION DAMAGE: Successful bidder(s) will be responsible for any damage to property of the county or others caused by him, his employees or subcontractors, and will replace and make good such damage. The contractor will maintain adequate protection to prevent damage to his work and property of others, and take all necessary precautions for the safety of his employees and others.

Dorothea Robinson Principal Buyer

REQUIRED DOCUMENTS

BID PRICE SHEET (PROVIDE COST FOR PRINTING ONLY ON A SEPARATE SHEET)

ATTACHMENT A Cost per 500, 1000, 2000, 3000, 5000, 10,000 BW Copies Impression 500 1,000 2,000 3,000 5,000 10,000 BW SS Letter $ $ $ $ $ $ BW SS Legal $ $ $ $ $ $ BW SS Ledger $ $ $ $ $ $ BW DS Letter $ $ $ $ $ $ BW DS Legal $ $ $ $ $ $ BW DS Ledger $ $ $ $ $ $ Cost per 500, 1000, 2000, 3000, 5000, 10,000 Color Copies Impression 500 1,000 2,000 3,000 5,000 10,000 Color SS Letter $ $ $ $ $ $ Color SS Legal $ $ $ $ $ $ Color SS Ledger $ $ $ $ $ $ Color DS Letter $ $ $ $ $ $ Color DS Legal $ $ $ $ $ $ Color DS Ledger $ $ $ $ $ $ Full Bleed Color Letter $ $ $ $ $ $ Full Bleed Color Ledger $ $ $ $ $ $ Cost per 500, 1000, 2,000, 3,000, 5000, 10,000 Paper upgrades Cost per sheet 500 1,000 2,000 3,000 5,000 10,000 20lb Pastels - Letter size $ $ $ $ $ $ 20lb Pastels - Ledger size $ $ $ $ $ $ 24lb Pastels - Letter size $ $ $ $ $ $ 24lb Brights - Letter size $ $ $ $ $ $ 65lb Brights - Letter $ $ $ $ $ $ 67lb Vellum - Letter $ $ $ $ $ $ 90lb Bright - Letter $ $ $ $ $ $ 110lb Pastel Index - Letter $ $ $ $ $ $ 100% Cotton - Ivory 24# $ $ $ $ $ $ 100% Cotton - White 24# $ $ $ $ $ $ 25% Cotton Linen - White 24# $ $ $ $ $ $ 25% Cotton Linen - Ivory 24# $ $ $ $ $ $ Parchment 24# $ $ $ $ $ $ Parchment 32# $ $ $ $ $ $ Silver Certificate / Award $ $ $ $ $ $ Gloss 80lb-Text - Letter $ $ $ $ $ $ Gloss 80lb-Cover - Letter $ $ $ $ $ $

NAME OF YOUR COMPANY ______

PRICE SHEET – CONT’D (PROVIDE COST FOR PRINTING ONLY ON A SEPARATE SHEET)

ATTACHMENT A – Cont’d Cost per 500, 1000, 2,000, 3,000, 5000, 10,000 BW Copies Impression 500 1,000 2,000 3,000 5,000 10,000 Gloss 80lb-Text - Ledger $ $ $ $ $ $ Gloss 80lb-Cover - Ledger $ $ $ $ $ $ Gloss 100lb Text- Letter $ $ $ $ $ $ Gloss 100lb Cover - Letter $ $ $ $ $ $ Gloss 100lb Text - Ledger $ $ $ $ $ $ Gloss 100lb Cover - Ledger $ $ $ $ $ $ Transparencies B&W - Clear $ $ $ $ $ $

ATTACHMENT B NCR SETS – Priced Per Set, incl. Cost per 500, 1000, 2,000, 3000, 5000, 10,000 impression charge 500 1,000 2,000 3,000 5,000 10,000 B/W SS 2 Part NCR -Letter $ $ $ $ $ $ B/W SS 2 Part NCR - Legal $ $ $ $ $ $ B/W SS 3 Part NCR - Letter $ $ $ $ $ $ B/W SS 3 Part NCR - Legal $ $ $ $ $ $ B/W SS 4 Part NCR - Letter $ $ $ $ $ $ B/W SS 4 Part NCR - Legal $ $ $ $ $ $ B/W DS 2 Part NCR - Letter $ $ $ $ $ $ B/W DS 2 Part NCR - Legal $ $ $ $ $ $ B/W DS 3 Part NCR - Letter $ $ $ $ $ $ B/W DS 3 Part NCR - Legal $ $ $ $ $ $ B/W DS 4 Part NCR - Letter $ $ $ $ $ $ B/W DS 4 Part NCR - Legal $ $ $ $ $ $ Color SS 2 Part NCR - Letter $ $ $ $ $ $ Color SS 2 Part NCR - Legal $ $ $ $ $ $ Color SS 3 Part NCR - Letter $ $ $ $ $ $ Color SS 3 Part NCR - Legal $ $ $ $ $ $ Color SS 4 Part NCR - Letter $ $ $ $ $ $ Color SS 4 Part NCR - Legal $ $ $ $ $ $ Color DS 2 Part NCR - Letter $ $ $ $ $ $ Color DS 2 Part NCR - Legal $ $ $ $ $ $ Color DS 3 Part NCR - Letter $ $ $ $ $ $ Color DS 3 Part NCR - Legal $ $ $ $ $ $ Color DS 4 Part NCR - Letter $ $ $ $ $ $ Color DS 4 Part NCR - Legal $ $ $ $ $ $ ***Note: All NCR Paper pricing must be the same for the entire 1st year. If there is an increase from the manufacturer the 2nd and 3rd year renewal vendor must provide proof of price increase from the manufacture.

NAME OF YOUR COMPANY ______PRICE SHEET – CONT’D (PROVIDE COST FOR PRINTING ONLY ON A SEPARATE SHEET)

ATTACHMENT C ENVELOPES AND Cost per 500, 1000, 2,000, 3,000, 5000, 10,000, 15,000, 25,000 (additional 1,000 over 25,000) LETTERHEAD incl. Add’l 500 1,000 2,000 3,000 5,000 10,000 15,000 25,000 impression charge 1,000 #10 24# WHITE WOVE IMPACT REGULAR $ $ $ $ $ $ $ $ $ ENVELOPES W/LOGO #10 24# WHITE WOVE IMPACT WINDOW $ $ $ $ $ $ $ $ $ ENVELOPES W/LOG #10 24# WHITE WOVE IMPACT WINDOW $ $ $ $ $ $ $ $ $ ENVELOPES W/O LOGO #10 24# WHITE WOVE IMPACT REGULAR $ $ $ $ $ $ $ $ $ ENVELOPES W/O LOGO LETTERHEAD WITH WATERMARK 25% $ $ $ $ $ $ $ $ $ COTTON LINEN LETTERHEAD W/O WATERMARK 25% $ $ $ $ $ $ $ $ $ COTTON LINEN

NAME OF YOUR COMPANY ______

ATTACHMENT C – Cont’d Cost per box of 250, 500, 1000 BUSINESS CARDS incl. impression charge 250 500 1,000 Two color, one sided w/ Jefferson County logo, cost includes $ $ $ shell plus name personalization Two color, one sided w/ Sheriff’s logo, cost includes shell plus $ $ $ name personalization Two colors, two sides (back with full bleed, screen and reverse type) for Jefferson County Health Systems $ $ $ (Cooper Green Mercy Health Services), cost includes shell plus name personalization Two colors, one sided w/Jefferson County District Attorney’s logo (Seal of Alabama), cost includes shell $ $ $ plus name personalization Two colors, two sided (line copy flat printed on back) with $ $ $ Sheriff’s logo, cost includes shell plus name personalization. Two colors, one sided with Hoover School Board logo, cost $ $ $ includes shell plus name personalization. Two colors, one sided with Jefferson County School Board logo, $ $ $ cost includes shell plus name personalization. One color, white linen stock, one-sided with Jefferson County $ $ $ logo, cost includes shell plus name personalization A. Two colors, one-sided, gold & black on natural fiber stone stock with D.A., Worthless Check, cost includes $ $ $ shell plus name personalization. Three colors, one-sided, Bessemer District Attorney, cost $ $ $ includes shell plus name personalization. Three colors, white linen stock, one-sided with Jefferson County $ $ $ logo, cost includes shell plus name personalization.

Requirements for Business Card Set-Up: A. Paper Stock – Classic Crest Linen – 80# Avon Bullant Cover or equal. B. Negative and positive film or disk to be supplied for new logos by Jefferson County. C. Names for cards to be printed and set on template provided by vendor. D. Names can be faxed or e-mailed. E. Quark Xpress – Software, PhotoShop (not over 6.0) and Illustrated (not over 8.0.1) F. Fonts: New Century, Schoolbook or Times (not Times Roman or New Times Roman) and Helvetica (Bold and Regular) (Condensed as necessary). G. Type Size: 10 for names; 6, 7 or 8 for titles, address, phone, email, etc. H. Card Size: 2”H x 3-1/2”W. I. 250, 500, or 1000 cards per box. (Please state your delivery time for business cards ______).

NAME OF YOUR COMPANY ______Page 15 of 23 JEFFERSON COUNTY COMMISSION PURCHASING DIVISION ROOM 830 COURTHOUSE BIRMINGHAM, AL 35203-0009 OFFICE: (205) 325-5381 / FAX: (205) 214-4034

ATTACHMENT D Cost per 500, 1000, 2,000, 3,000, 5000, 10,000 Finishing services 500 1,000 2,000 3,000 5,000 10,000 Lamination Letter - 5 Mil $ $ $ $ $ $ Lamination Legal - 5 Mil $ $ $ $ $ $ Lamination Ledger - 5 Mil $ $ $ $ $ $ Hand Stapling $ $ $ $ $ $ Booklet Make w/trim $ $ $ $ $ $ Machine Stapling Upper Left $ $ $ $ $ $ Stapling Double Staple - Left $ $ $ $ $ $ Folding Per Sheet (Machine) $ $ $ $ $ $ Folding by Hand (Per sheet) $ $ $ $ $ $ Cutting Per Cut (Per 250 Sheets) $ $ $ $ $ $ Padding $ $ $ $ $ $ Drilling (per 1000 sheets) $ $ $ $ $ $ Tab Sets - Bank of 5 $ $ $ $ $ $ Tape Binding 1-100 pages $ $ $ $ $ $ Tape Binding 101+ pages $ $ $ $ $ $ Comb Binding 1-100 pages $ $ $ $ $ $ Comb Binding 101 + pages $ $ $ $ $ $ Coil Binding 1-100 pages $ $ $ $ $ $ Coil Binding 101 + pages $ $ $ $ $ $ Perfect Binding $ $ $ $ $ $ Clear Cover - each $ $ $ $ $ $ Solid Back Cover - each $ $ $ $ $ $ Linen Cover - each $ $ $ $ $ $ Regency Cover -each $ $ $ $ $ $ Hand Collation $ $ $ $ $ $ Perfing $ $ $ $ $ $ Scoring $ $ $ $ $ $ WIDE FORMAT PRINTING - PER SQ. FOOT Color on Bond per sq. ft. $ $ $ $ $ $ Color on Glossy per sq. ft. $ $ $ $ $ $ Color on Vinyl per sq. ft. $ $ $ $ $ $ B/W on Bond per sq. ft. $ $ $ $ $ $ B/W on Vellum per sq. ft. $ $ $ $ $ $ Laminate per sq. ft. (3 mil) $ $ $ $ $ $ Large Format Mount on Foam $ $ $ $ $ $ Core per sq. ft.

NAME OF YOUR COMPANY ______NOTIFICATION OF INTENT TO RESPOND

Reference Munis 17037 (ITB # 47-17) County Wide Offset Printing and Copy Services

( ) On behalf of myself/my firm/institution, I hereby certify that I/we intend to submit a response.

( ) On behalf of myself/my firm/institution, I hereby certify that I/we do not intend to submit a response.

______Authorized Signature Individual/Institution/Firm

______Title Date

NON – COLLUSION AFFIDAVIT

I, ______, an authorized agent/representative of ______attest that the Invitation to Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the Invitation to Bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham ITB, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham ITB, or that anyone shall refrain from proposing; that the Bidder has not in any manner, directly or indirectly sought by agreement, communication or conference with anyone to fix the ITB of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the ITB price or of that of any Bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the ITB are true; and further, that the Bidder has not, directly or indirectly, submitted his/her ITB price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay any fee to any corporation, partnership, company, association, organization, ITB depository, or to any member or agent thereof, to effectuate a collusive or sham ITB.

I, the undersigned, hereby certify that I have read and understand this Non- Collusion Affidavit and guarantee complete compliance with all the terms, conditions and stipulations.

Subscribed and Sworn to BY ______Authorized Signature of Bidder

Before me this ______day of ______20____. Date

______Print or Type Name of Bidder

______Notary Public of

My Commission expires ______

JEFFERSON COUNTY, ALABAMA EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION FORM

Contractor/Vendor Name: ______Address: ______The Contractor acknowledges receipt of Jefferson County’s Equal Employment Opportunity Contractor Compliance Administrative Order (attached hereto) and certifies that it is an equal opportunity employer and agrees to the requirements of the Policy and the Equal Employment Opportunity Clause therein. It further certifies that it will require all subcontractors to execute an Equal Employment Opportunity statement and certification of compliance in accordance with Jefferson County Administrative Order 08-4 as follows: 1. The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability or veteran status pursuant to the provisions of Title VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 1981, 1983, 1986 and all amendments thereto relative to discriminatory employment practices. The Contractor will ensure that qualified applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, age, disability or veteran status. Such action shall include, but not be limited to the following: employment, promotion, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 2. In the event of the Contractor’s non-compliance with the equal employment opportunity clause of this contract, this contract may not be awarded or may be cancelled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further County contracts. 3. The Contractor will include the provisions of paragraph (1) in every subcontract or purchase order. 4. The Contractor shall certify to the County its compliance with this policy prior to receipt of any contract or business with the County. The Contractor will furnish to the County, upon request, reports, notices, policies and/or information certifying compliance with this policy. In the event of the Contractor’s non-compliance with the equal employment opportunity clause of this contract, this contract may not be awarded or may be cancelled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further County contracts.

______Date Signature

______Title

STATEMENT OF COMPLIANCE WITH ALABAMA CODE SECTION 31-13-9

By signing this contract, the contracting parties affirm, for the duration of this agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.

______Printed Name Authorized Representative) Title

______Signature Authorized Representative) Date Signed

______Name of Business

AFFIDAVIT OF CONTRACTOR Alabama Act 2011-535

I affirm the following:

1. I will not knowingly employ, hire for employment, or continue to employ an unauthorized alien; and,

2. I affirm that the below listed Business Organization is enrolled in the E-Verify program, that the Business Organization listed below will remain enrolled in the E-Verify program during the term of the contract and that every employee that is required to be verified will be verified according to the applicable federal rules and regulations; and,

3. I acknowledge that §9(e) Alabama Act 2011-535 authorizes the County to terminate this contract for a first violation of §9(a) of said Act, and requires the County to terminate this contract for a second violate of §9(a) of said Act.

______Printed Name of Contractor (or Authorized Representative) Title

______Signature of Contractor (or Authorized Representative) Date Signed

______Name of Business Entity Phone Number

State of ______

County of ______

Sworn to and subscribed before me on

This ______day of ______, 20 ______.

______Page 21 of 23 JEFFERSON COUNTY COMMISSION PURCHASING DIVISION ROOM 830 COURTHOUSE BIRMINGHAM, AL 35203-0009 OFFICE: (205) 325-5381 / FAX: (205) 214-4034

NOTARY PUBLIC

My Commission Expires: ______

SIGNATURE PAGE

The Jefferson County Commission, or its agent, shall have the right to waive any informality or irregularity. Under certain limited conditions, the Purchasing Department may apply a local preference option in determining the low bid for purchases of personal property.

All provisions of this Invitation are accepted by Offeror as part of any contract or purchase resulting therefrom.

Date: ______Company Name: ______Web Address: ______

Terms: ______Address: ______City: ______

County: ______State: ______Zip: ______Phone: (___) ______

If Jefferson County Business License were issued to your company for the past twelve (12) months, please list numbers. ______

Vendor’s Federal I.D. Number: ______

I certify that ______has ____ has not ____ been in operation for one year at location(s) (Company Name) (Check One)

zoned for the type of business conducted by my company at the address stated above.

______(Authorized Signature) ______(Print Name) ______(E-Mail Address)

Toll Free Phone: ______Fax Number: ______

Return original bid in enclosed envelope. Authorized signature of bidder must be in ink. Bids received in our office after the specified date and hour will not be considered.

INDICATE THE FOLLOWING ADDRESSES IF DIFFERENT FROM ABOVE 1. BID AWARD NOTICE ADDRESS 2. PURCHASE ORDER ADDRESS 3. REMITTANCE ADDRESS, (AND MAKE IF DIFFERENT THAN ABOVE) 4. (Include a copy of your organization’s W-9)