Munich High School

Munich Public School District #19 410 7th Avenue / P.O. Box 39 / Munich, North Dakota 58352-0039 / Telephone: (701) 682-5321 / Fax: (701) 682-5323

Gerald Krenzke, Superintendent/ H.S. Principal Andrew Haider, Board President Jean Klein, Elementary Principal Chris Pankratz, Vice President Lois Tohm, Business Manager Kelly Haaven, Director Barbara Springsted, Adm. Assistant Susan Harder, Director Marney Pankratz, Adm. Assistant Terry Harder, Director Bobby Foster, Director Jason Wirth, Director Procedure for attending a Professional meeting, conference, or clinic requiring school district expenditure.

Periodically, teachers, advisors, coaches, and others wish to attend various workshops, conferences, clinics, etc. that require school district payment for expenses. (This is a direct expense, not a per diem.) Each individual wishing to attend same and have expenses paid or reimbursed by the school district must complete an ADVANCE REQUEST FOR TRAVEL FORM, attach an agenda for the workshop, and return to the Administration for approval. The travel forms are available in the office.

School district payments are determined by the established rates as follows:

In-State Travel: a. Lodging – Current state rate for reimbursement (direct billed to school when possible). * b. Meals - $35.00 per day (breakfast $7.00, lunch $10.50, dinner $17.50). ** c. Mileage $.535 per mile when a school vehicle is not available. d. Commercial transportation – Taxi, etc. receipts required for actual expense.

* If purchase orders for lodging are not obtained in advance the participant will be responsible to pay the sales tax. ** Reimbursement for meals is available for overnight stays only.

The School District requires that school vehicles be used to attend out of town meetings if such transportation is available. Participants choosing to use their personal vehicles will receive no reimbursement.

The completed ADVANCE REQUEST FOR TRAVEL FORM and the published agenda must be submitted to the administration a minimum of 3 weeks prior to the meeting date. The administration will review the requests to assure that sufficient funds are available and that transportation is arranged in the most efficient manner. Following final approval, a copy of the form will be returned to the person originating the request.

After the participant returns from the approved meeting, a REIMBURSEMENT TRAVEL EXPENSE FORM must be completed with receipts attached, and submitted to the administration for review and approval, then forwarded to the business manager for payment. Payment of approved expenses will be made within one month following receipt of the approved reimbursement claim.

page #1 of 4 Munich Public School District #19 410 7th Avenue / P.O. Box 39 / Munich, North Dakota 58352-0039 / Telephone: (701) 682-5321 / Fax: (701) 682-5323

Gerald Krenzke, Superintendent/ H.S. Principal Andrew Haider, Board President Jean Klein, Elementary Principal Chris Pankratz, Vice President Lois Tohm, Business Manager Kelly Haaven, Director Barbara Springsted, Adm. Assistant Susan Harder, Director Marney Pankratz, Adm. Assistant Terry Harder, Director Bobby Foster, Director Jason Wirth, Director

ADVANCE REQUEST FOR TRAVEL

Title of Conference / Meeting: ______Attach a copy of meeting agenda. Purpose of meeting: ______Meeting sponsored by: ______Location of meeting: ______Dates of meeting: From ______To ______Departure time: ______Date: ______Return Time______Date: ______Substitute Required: Yes ______No ______Lodging Amount: $______Number of nights: ______(current state rate for reimbursement, Lodging should be direct billed to the school whenever possible) Meal Amount $ ______In-State - $35.00 per day (breakfast $5.00, lunch $10.50, dinner $17.50)

Registration Cost: $______(District Share) Advance Fee: ______Other Travel Costs: ______for ______Total Cost: ______(District Share) Transportation requested: School Bus ______School Van ______# of passengers ______Personal Car ______($.535 per mile) Airplane ______Other ______*If school vehicle is available, no mileage will be paid for personal car*

I HEREBY STATE THAT THE ABOVE INFORMATION IS TRUE AND ACCURATE TO THE BEST OF MY page #2 of 4 KNOWLEDGE.

Signature ______Date ______Turn this signed form in to the administration. ______T his section is for administrative use only.

Approved _____ Denied _____ Administrator ______Date ______

Vehicle available: Yes______No______Vehicle ______

Munich Public School District #19 410 7th Avenue / P.O. Box 39 / Munich, North Dakota 58352-0039 / Telephone: (701) 682-5321 / Fax: (701) 682-5323

Gerald Krenzke, Superintendent/ H.S. Principal Andrew Haider, Board President Jean Klein, Elementary Principal Chris Pankratz, Vice President Lois Tohm, Business Manager Kelly Haaven, Director Barbara Springsted, Adm. Assistant Susan Harder, Director Marney Pankratz, Adm. Assistant Terry Harder, Director Bobby Foster, Director Jason Wirth, Director

TRAVEL REIMBURSEMENT **NO REIMBURSEMENT WILL BE MADE UNLESS A ADVANCE TRAVEL REQUEST FORM HAS BEEN PREVIOUSLY APPROVED.**

Fill in the spaces that apply. Employees must be out of town overnight to receive meal reimbursement.

Name ______

Reason for Travel ______

Destination ______

Departure Date ______Time______Return Date______Time ______

Transportation Expenses $______Personal vehicle reimbursed at $.535 per mile

$______Taxis / Shuttles, etc – must attach receipts

Lodging Expenses $______Current state rate (direct billed to school when possible)

Registration fee $______(attach receipt)

page #3 of 4 Total Meals $______From Reimbursement table below

MEAL REIMBURESEMENT RATES

MEAL IN-STATE

Breakfast 6:00 am – 12:00 noon $7.00 12:00 noon – 6:00pm $10.50 6:00 pm – Midnight $17.50 Maximum per day $35.00

Other Expenses $______(attach receipts)

Total Reimbursement claim $______

I HEREBY CERTIFY THAT THIS CLAIM IS TRUE AND JUST AND THAT NO PART HAS BEEN PAID TO ME.

SIGNATURE______DATE ______

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