Held Under the Sanction of USA Swimming s1

2016 Harvest Open Chehalem Swim Team October 21-23 2016

Held Under the Sanction of USA Swimming

Sanction Number: 12 and Under: Pending13 & Over: Pending In granting this sanction, it is understood and agreed that USA Swimming shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of this event.

Meet Referees: JoAnne Wisniewski Email: [email protected]

Sponsors: Chehalem Swim Team and Oregon Swimming Incorporated

Location: Chehalem Aquatic Center 1802 Haworth Ave, Newberg, OR 97132 Phone 503-538-7454

Directions: From I-5 (Hwy 99/Pacific Hwy) to Newberg. Once in Newberg go to 3rd signal and turn right onto Villa Rd to Haworth. Turn right onto Haworth. Pool is on the right. From Hwy 99 from SW (Dayton, McMinnville) go to 4th signal and turn left onto Villa Rd to Haworth. Pool is on the right hand side of the road.

Facility: Indoor, 25 yard pool, with six lanes, non-turbulent lane lines, and over flow gutters. All events will have a starting depth of 11 ft. depth and a turn end depth of 5 ft. 25 yard events will finish at the turn end (5 ft. depth). A Daktronics timing system, with pads at deep end of pool and horn starter, is used for the primary timing system, with dual manual buttons for the secondary and watches for the tertiary. Adaptive access is by ladders at both ends of the pool. The competition course has not been certified in accordance with 104.2.2C(4).

Concessions are open during meet. Camping is available with limited RV parking. Tent camping is allowed on the grass behind the pool and in the park adjacent to the pool. To accommodate campers the showers at the pool will be open until 30 minutes after the conclusion of the competition and from 7:00 am on Sunday.

For the Friday and afternoon sessions only, the shallow end of the pool will be available for warm downs.

Restrictions: Alcoholic beverages, tobacco products of any kind, and glass containers are not allowed in the swimming venue, on the grounds, or in the parking areas. Photography is not allowed behind the blocks during the start of the race or relay exchange.

Body shaving is not permitted in the swimming venue.

Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms, or locker rooms. Photography is not allowed behind the blocks during the start of a race or relay exchange.

Changing into or out of swimsuits other than in locker rooms or other designated areas is prohibited.

Deck Access: Coaches and officials must display appropriate 2015 USA Swimming, membership credentials at all times while on deck. Spectators and parents are restricted to the designated areas. Rules: Current USA Swimming Rules and Regulations will govern. Oregon Swimming Scratch Rules, Safety Guidelines and Warm-up Procedures will apply (page 55-56 2015 OSI Swim Guide). When a conflict between this meet information and the OSI Swim Guide are determined, the OSI Swim Guide will prevail (and is posted on the Oregon Swimming Website).

Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.

Format: This is a timed final, combined gender meet, with the exception of the 50 free events, which will have the preliminaries held on Saturday sessions with the finals held on Sunday in each gender and age group. The 1650 will be swum according to entries from fast to slow. Girls and boys will be seeding together but scored separately.

Eligibility: Swimmers must be currently registered with USA Swimming/Oregon Swimming. Swimmers age on first day of meet applies. No on deck registration will be available. Clubs entering swimmers who are not registered are subject to a fine per USA Swimming Rules and Regulations.

Time Schedule: Friday Warm-ups start @ 5:00 – Timed finals begin @ 6:00 pm

Saturday A.M. Warm-ups start @ 8:00 – Timed finals begin @ 9:00 am Saturday P.M. Warm-ups start 15 min after morning session (1 hr.) – Timed finals begin 75 min after afternoon warm-ups

Sunday A.M. Warm-ups start @ 8:00 – Timed finals begin @ 9:00 am Sunday P.M. Warm-ups start 15 min after morning session (1 hr.) – Timed finals begin 75 min after afternoon warm-ups

Entry Limits: A maximum of 2 individual events may be entered on Friday. A maximum of 3 individual events and 2 relays per day may be entered on Saturday. A maximum of 4 individual events and 2 relays may be entered for Sunday. Entries will be limited to the first 350 athletes.

Entry Deadline: Entries must be received by Noon (12 PM), Wednesday, October 5th 2016.

Entries: Teams with Hy-Tek capability are strongly encouraged to submit a Com-link entry File (cfile01.cl2) or by zipped e-mail file. Mail a hard copy with payment to the entry address. Please submit short course yard times for seeding purpose. Previously entered times cannot be updated. Hy-Tek Meet Manager Software will be used.

Relays: “Relay only” swimmers must be listed on the master entry file and designated as “relay only” and the surcharge paid. Names for relays can be submitted on the Hy-Tek entry files or submitted on relay entry forms provided at the meet. Relays may also be mixed gender with two (2) boys and two (2) girls (rule 101.7.3).

Meet Results: A Hy-Tek Com-link file and a HTML file will be posted on the Oregon Swimming website in the results section.

Entry Fees: $3.00 surcharge per swimmer $3.00 per individual event $8.00 per relay event $7.00 facility surcharge Make checks payable to Chehalem Swim Team or CST. Fees Must Accompany Entries.

Entry Address: Chehalem Swim Team

PO Box 1173 Newberg, OR 97132

Meet Director: Michael Rubottom, (503) 936-7728, [email protected]

Awards: Final events: 1st thru 3rd place for each gender, Medals Individual events: 1stthru6thplace for each gender, Ribbons Relay Events: 1stthru 3rdplace, Ribbons

Bull Pen: A bull-pen will be used for 8 &Under individual events.

Breaks: At the discretion of the Meet Referee, and dependent on the number of entries, Breaks will be scheduled to provide adequate rest for the athletes.

Meetings: Officials meetings will be held 45 minutes prior to the start of each session. Coaches meetings will be held 15 minutes prior to the start of each session.

Timers: Each club is requested to appoint a timers’ representative who will report to the head timer 30 minutes prior to the beginning of each session with a list of volunteer timers from their club. Clubs will be assigned timing responsibilities based on the number of swimmers entered.

Officials: As with every meet, official are vital. Entry into this meet requires your team will provide officials. Please send their names and the sessions they will be attending to Ray Jentges @ 503- 939-6327, [email protected].

Hospitality: Officials and coaches are invited to enjoy the hospitality room.

** Relays may be comprised of both male and female swimmers. Open relays will be scoredaccording to age group requirements. Relays comprised of multiple aged swimmers outside of age group requirements will be scored as an open relay. Times will not be eligible for USA Swimming Times Database

Schedule of Events – Friday October 21st, 2016

Event Number Group Event 1 Open Mixed ** 800 Free Relay 2 Open Mixed 200 IM 3 Open Mixed 1650 Free

Schedule of Events – SaturdayAM October 22nd, 2016

Event Number Group Event 4 8 & Under Mixed 50 Fly 5 9-10 Mixed 100 Fly 6 11-12 Mixed 100 Fly 7 8 & Under Mixed 25 Breast 8 9-10 Mixed 50 Breast 9 11-12 Mixed 50 Breast 10 10 & Under Mixed 100 IM 11 11-12 Mixed 100 IM 12 8 & Under Mixed 25 Back 13 9-10 Mixed 50 Back 14 11-12 Mixed 50 Back 15 8 & Under Girls 50 Free Prelims 16 8 & Under Boys 50 Free Prelims 17 9-10 Girls 50 Free Prelims 18 9-10 Boys 50 Free Prelims 19 11-12 Girls 50 Free Prelims 20 11-12 Boys 50 Free Prelims 21 8 & Under Mixed ** 100 Free Relay 22 9-12 Mixed ** 200 Free Relay

Schedule of Events – SaturdayPM October 22nd, 2016

Event Number Group Event 23 13 & Over Mixed 400 IM 24 13 & Over Mixed **200 Free Relay 25 13-14 Mixed 100 Breast 26 15 & Over Mixed 100 Breast 27 13-14 Mixed 50 Fly 28 15 & Over Mixed 50 Fly 29 13 & Over Mixed 200 Free 30 13-14 Mixed 50 Back 31 15 & Over Mixed 50 Back 32 13-14 Girls 50 Free Prelims 33 13-14 Boys 50 Free Prelims 34 15 & Over Girls 50 Free Prelims 35 15 & Over Boys 50 Free Prelims 36 13 & Over Mixed ** 400 Medley Relay

Schedule of Events – SundayAM October 23rd, 2016

Event Number Group Event 15 8 & Under Girls 50 Free Finals 16 8 & Under Boys 50 Free Finals 17 9-10 Girls 50 Free Finals 18 9-10 Boys 50 Free Finals 19 11-12 Girls 50 Free Finals 20 11-12 Boys 50 Free Finals 37 8 & Under Mixed 100 Free 38 9-10 Mixed 100 Free 39 11-12 Mixed 100 Free 40 8 & Under Mixed 50 Breast 41 9-10 Mixed 100 Breast 42 11-12 Mixed 100 Breast 43 8 & Under Mixed 25 Fly 44 9-10 Mixed 50 Fly 45 11-12 Mixed 50 Fly 46 8 & Under Mixed 25 Free 47 9-12 Mixed 200 Free 48 8 & Under Mixed 50 Back 49 9-10 Mixed 100 Back 50 11-12 Mixed 100 Back 51 8 & Under Mixed ** 100 Medley Relay 52 9-12 Mixed ** 200 Medley Relay

Schedule of Events – SundayPM October 23rd, 2016

Event Number Group Event 32 13-14 Girls 50 Free Finals 33 13-14 Boys 50 Free Finals 34 15 & Over Girls 50 Free Finals 35 15 & Over Boys 50 Free Finals 53 13 & Over Mixed 500 Free 54 13 & Over Mixed ** 200 Medley Relay 55 13-14 Mixed 100 Free 56 15 & Over Mixed 100 Free 57 13-14 Mixed 50 Breast 58 15 & Over Mixed 50 Breast 59 13-14 Mixed 100 Fly 60 15 & Over Mixed 100 Fly 61 13-14 Mixed 100 Back 62 15 & Over Mixed 100 Back 63 13 & Over Mixed ** 400 Free Relay

2016CST Harvest Open October 21-23, 2016 – Newberg, Oregon

Entry Summary Sheet – Team Name: ______

Entry Deadline - Noon (12 PM), Wednesday, October 5th, 2016

Totals

Total for AM Sessions $

Total for PM Sessions $

Total for Relays $

Grand Total $

*Please enclose ONE check payable to Chehalem Swim Team

Write your team name at the top of this page.

The following statement must be signed by the coach or a team representative.

I have read the meet information and attest that all swimmers and coaches attending the meet aremembers of USA Swimming Incorporated.

______Signature of Coach / Representative Date Phone Last Chance Check List

[ ] Have you carefully read this meet information and familiarized yourself with all provisions and instructions?

[ ] Are you sure all coaches and athletes are currently registered?

[ ] If mailing entries by next day service, have you specified “NO SIGNATURE REQUIRED”

[ ] Have you forwarded the correct amount of money with your entries?

[ ] Are “relay only” swimmers you are bringing to the meet listed on the master list?