Cochise College Governing Board Meeting s2

MINUTES COCHISE COLLEGE GOVERNING BOARD REGULAR MEETING

Tuesday, April 11, 2000 Douglas Campus 6:00 p.m.

1. GENERAL FUNCTIONS

1.1 Call to Order

The meeting was called to order by Mrs. Jan Guy, Board Chair at 6:05 p.m.

Board Members Present: Mrs. Jan Guy Dr. Randall H.Groth Mr. Bob Nelson Mrs. Jane C. Strain Mr. Juan P. Flores

1.2 Pledge of Allegiance

1.3 Adoption of Agenda

Dr. Nicodemus requested to table Item 4.04, Request for College Support of the DUSD Resolution, pending Dr. Jesus Greer’s (DUSD superintendent) discussion of the resolution with other county superintendents. She also requested to table Item 4.05, Chartwells, pending information requested by Dr. Nicodemus.

Mrs. Strain requested that the Board be informed of the status of the DUSD Resolution before it is placed on the Governing Board agenda again.

With the two changes noted, the agenda was adopted.

1.4 Citizen’s Interim

No information was presented. Cochise College Governing Board Meeting 2 Tuesday, April 11, 2000

1.5 Standing Reports

1.5.1 Representative to the AADGB

Mrs. Guy reported there was no meeting of the AADGB in March. The State Board meeting was held via teleconference. Due to background interference, the meeting was difficult to follow.

1.5.2 Senate Report

Mr. Cartagena reported that at the last Senate meeting, course and program modifications were reviewed and approved. President Nicodemus provided an update on policy governance and the Senate reviewed two policies: Sick Leave Bank Policy and the Academic Standards Policy. The next Senate meeting is scheduled for April 28 at 1:00 p.m. via ITV.

Dr. Nicodemus noted that Dr. Doris Jensen is chairing a task force that is looking at an academic senate to work in conjunction with the College Senate. Discussions are ongoing.

1.5.3 Student Government

No report was presented.

1.5.4 College President

Dr. Nicodemus acknowledged and welcomed students from Marcia Wojsko’s Education 200 class.

Legislative Update: Dr. Nicodemus briefed the Board on the following legislative matters:

•HB 2167 – This bill would allow community colleges to be a part of the State’s medical insurance. At present, HB 2167 is held up in the Senate for reasons unknown. Speculation is that this HB is a democratically sponsored bill; therefore the bill is not moving through the Senate per leadership. The bill has become a priority for the lobbyists who have been working diligently on behalf of community colleges. Cochise College Governing Board Meeting 3 Tuesday, April 11, 2000

•Community College Presidents have been invited to meet with Governor Hull on Thursday, May 13, 2000. This is in response to Governor Hull’s proposal to increase sales tax by .06 cents.

Community college presidents are being solicited for their support of the sales tax increase. The revenue generated by the additional sales tax would be directed to education with 80 percent distributed to the K- 12 systems and 20 percent distributed to higher education, of which 15 percent would be earmarked for universities and the remaining 5 percent for community colleges. In meeting with Governor Hull, it is the intent of community college presidents, to establish a more positive relationship with her and her staff. Community college presidents will consider the following issues at the meeting:

 Greater share of the revenues generated by the increase of the sales tax should be directed to the community colleges versus the universities;  Exemption from the expenditure limitation when revenues are generated by sales tax;  Community college districts should be allowed to receive funding without being subjected to an additional lengthy and unreliable appropriations process;  Request a stipulation that would allow sales tax revenues to supplement and not supplant current state funding;  Request inclusion of a provision of a process for the distribution of funds.

Dr. Nicodemus reported that community college presidents and chancellors met last week via teleconference. Discussion centered on the sales tax revenue. It was agreed that if they had a choice on how to spend the revenues, the revenue should be equally distributed (based on base funding and FTSE) to all community college districts. It is estimated that the 5 percent sales tax revenue directed to community colleges is $18.5M. However, Governor Hull stated that none of the funds should be used for capital. It is the preference of community colleges to have the funds available for technology and for the support of its infrastructure.

The Governor’s Office for Strategic Planning and Budgeting is drafting language that would authorize the State Board of Directors for Community Colleges (SBDCC) to be used as the pass through for the revenues. This would result in a process similar to that of a grant funding process. Community college presidents and chancellors would request that the monies go directly to the districts and fall under the oversight of the local district governing boards. Cochise College Governing Board Meeting 4 Tuesday, April 11, 2000 Dr. Groth inquired that if the Governor allows the $18.5M to pass through the SBDCC, would the funds become “grant” funds? Will there be a certain amount of monies put aside for a grant? Would the

SBDCC control part of the monies or the entire sum? Have all community college presidents agreed to allocate $200K to every community college district and the rest be based on FTSE? Furthermore, Dr. Groth suggested that all community college presidents go forward with their agenda and have a solution set in place for when the SBDCC receives the monies.

Dr. Nicodemus responded that this was considered and suggested that the handling of the monies be treated like a grant. Monies would be set aside and would be similar to how the College managed the AEGIS effort. The SBDCC would have control of the entire $18.5M.

Dr. Nicodemus stated that it is in the community colleges’ best interest to support Governor Hull in her request for sales tax revenues. She also noted that it is their intent to be supportive of the Governor and, at the same time, bring to the Governor’s attention the contribution made by community colleges to local workforce development and to address other issues that community colleges would like to have Governor Hull or her staff consider.

Compensation Study: Dr. Nicodemus reported that the College had engaged the services of a consultant to help with the non-faculty compensation study. The study is ongoing and will take more time than what was originally planned (90 day process). The study is composed of three phases: 1) Information is taken from the position description questionnaires, which were completed by all non-faculty employees. Desk audits were conducted with 150 employees; 2) Development of an outline of occupational job class titles based on the results of the desk audits that were reviewed by the administration and sent back to the consultants. The job titles will be compared to the market and assigned a market value. The market value had a range of salary assigned to a particular position. Fifty percent of this range is construed as being at 100 percent of the market. The consultants will provide results of these comparisons to the College administration; 3) The consultant, communications committee and administration have met and arrived at an agreement that would be the basis of comparison around the market. The results of the comparisons will be provided for administrative Cochise College Governing Board Meeting 5 Tuesday, April 11, 2000 review and approval. The consultant will then determine the fiscal impact. 4) Finally, implementation. This will require considerable input from the Governing Board. Dr. Nicodemus suggested

that the Board hold a study session to discuss the Board’s role in the compensation study.

The administration is concerned about the timeframe and will meet to consider the following: when to expect results from the consultant, when they could expect to receive a full understanding of the implementation process and the time required in order to put the compensation in place.

The faculty compensation committee has agreed on a compensation model and the administration is waiting for presentation of the proposal.

President Nicodemus informed the Board she has continued to have a dialogue through Meet and Confer with the various employee groups and are currently responding to the associate faculty’s request to look at a matrix that would take into consideration academic credentials as part of pay. At present, the administration has researched and conducted a survey of other colleges and universities and their pay scales.

Arizona Learning Systems (ALS): Dr. Nicodemus informed the Board that the ALS was a project initiated under the State Board of Community Colleges four or five years ago. Money was awarded by the legislature and is on hold pending action by community colleges. At the previous State Board teleconference meeting, one of the actions was to approve a 5-year contract with Management Applications (MA), a Virginia based company that has a partnership with AT&T. MA has experience deploying state and nationwide networks for government and business. The network is an asynchronous transfer mode type or ATM. MA would combine voice/video data on a single network. Phase one of this system would only provide video and data, which is upgradeable. MA would also provide support services for the network, and would create a private network for all community colleges on which instruction could be brought to all areas of the community college districts. There are three phases to this project. Phase One would provide the ten community college sites with placement of distance insensitive rates (the connectivity rate fee for a rural community college would then be the same as the connectivity rate fee paid by an urban community college). The Joint Legislative Budget Committee (JLBC) has allocated $3M in order to provide each community college site with one video conferencing classroom, all of the necessary networking, switching equipment and circuit costs for approximately one to two years. The Benson Center is the identified site for Cochise College. When the State Cochise College Governing Board Meeting 6 Tuesday, April 11, 2000 can no longer provide funds for this project, the costs would become the sole responsibility of each of the community college districts. The estimated cost to support ALS is $55,000 annually. Phase Two and Three would allow inclusion of additional connectivity sites into the

system at the one time cost of $60,000. However, each site is estimated to bring with it costs of another $55,000 to maintain connectivity. Lacking at this time is a business plan and program offerings. There are many issues to be resolved about how to provide support services.

Partnership with University of Arizona South (UA South): Dr. Nicodemus informed the Board that Cochise College formed an agreement, Partners in Education Resolution, with UA South and the Sierra Vista Public Schools. Dr. Nicodemus provided a proposal prepared by Dr. Joanna Michelich, Dr. Doris Jensen, Mr. Dave Pettes, Mr. Chuck Hoyack and Ms. Marcia Wojsko, to move forward with shared faculty positions. This is in response to a change in the pre- education curriculum at community colleges as it relates to the preparation of teachers for the K-12 system. In meeting with UA South, both the College and UA South have agreed to fund two part time positions collectively, that would become two full time positions in support of the pre-education program. The curriculum has changed in terms of the pathway and more classes would be added at the community college level, as well as the addition of a clinical experience where students at the community college level would be placed in local K-12 districts. The College will need to enter into an intergovernmental agreement with the UA South for sharing hired positions. Positions will be considered as clinical instructors and would be non-tenured positions.

1.5.5 Financial Reports for March 2000

Financial Reports for the month ending March 31, 2000 were submitted to the Board for their review. The financial reports were accepted as presented. A summary is attached.

1.5.6 Focus Report

No focus report was presented

2. APPROVAL OF MINUTES

2.1 Acceptance of Minutes, Regular Meeting – March 14, 2000

Minutes of the March 14, 2000 regular meeting of the Cochise College Governing Board were approved and entered into record. Cochise College Governing Board Meeting 7 Tuesday, April 11, 2000

3. INFORMATION ITEMS

3.1 Introduction of the 1999-2000 Men’s Basketball Team

Dr. Bo Hall, Athletic Director, thanked the Board and the administration for their support of the basketball team. Dr. Hall commended the coaching staff and the basketball players on their conduct and their representation of Cochise College at the national tournament at Kansas.

Coach Jerry Carrillo thanked Dr. Hall, the Board and the administration for the opportunity to travel to the national tournament. Coach Carrillo informed the Board that the basketball team not only performed well during the basketball season, but they also performed well academically. The team had a grade point average of 3.1. Coach Carrillo introduced and commended the following individuals: Mr. Ty Moseler, assistant coach, and Mr. David Matthews, from the Sierra Vista community, for being a great role model and volunteering his time with the team. The Cochise College Basketball Team is the first team in Arizona to win both the regular season, ACCAC Conference Championship, and the post-season tournament. The basketball players were introduced.

Dr. Nicodemus informed the Board that the Mall in Sierra Vista will be hosting Cochise College Days on Saturday, April 15, 2000, and the basketball team will be present.

3.2 Communications

A letter from Mr. Rod Risley, Executive Director of Phi Theta Kappa commending the Alpha Mu Zeta Chapter of Phi Theta Kappa Honor Society at the Cochise College Sierra Vista campus for their successful attainment of the goals required in the Society’s Five-Star Chapter Development Program. Alpha Mu Zeta Chapter is now recognized as a “Five-Star Chapter.”

A letter from Ms. Margaret Bemis, Counselor at Paul Huber Middle School in Douglas, Arizona, thanking the President and Dr. Robert Mena, Vice President for Student Services, for allowing their 7th and 8th grade Peer Mediators to use Douglas campus meeting rooms, equipment and the cafeteria for their yearly training.

3.3 State Audit Cochise College Governing Board Meeting 8 Tuesday, April 11, 2000 Dr. Nicodemus commended Dr. Montgomery and his staff on their success with the accounting records. She also thanked the Board for their support of staffing requests. As a result, Cochise College is current with its audits. The audit for June 30, 1996 was completed in March, 1998. There were 18 items

that needed correction. The audit for June 30, 1999 was completed in March 31, 2000. There were only three items that needed correction, two of which were corrected during the audit.

3.4 Recommendation to Suspend Southeastern Arizona Law Enforcement Training Academy

Dr. Nicodemus informed the Board that the College administration made a decision based on enrollments and other issues to suspend the Law Enforcement Academy. The academy averaged six students over the past two semesters.

4. NEW BUSINESS*

4.1 Consent Agenda*

Dr. Groth moved and Mr. Nelson seconded a motion to approve the Consent Agenda. The Board unanimously approved. MOTION CARRIED. The following items were approved:

4.1.1 Administrative Support; Appointment*

Eunice Cunningham, ESOL Instructor for Adult Education, effective April 12, 2000. This is a new 12-month (30-hours/week) position.

4.1.2 Classified; Appointment*

Carl Grubb, Maintenance Repair Worker on the Sierra Vista Campus, effective April 12, 2000. This is a 12-month position.

4.1.3 Classified; Resignation*

David Gonzales, Maintenance Repair Worker on the Sierra Vista Campus, effective April 12, 2000. This is a 12-month position.

4.1.4 Administrative; Retirement*

Robert Mena, Vice President for Student Services, effective June 29, 2000.

4.1.5 Classified; Retirement* Cochise College Governing Board Meeting 9 Tuesday, April 11, 2000 Robert Frias, Aviation Technician on the Douglas Campus, effective June 30, 2000.

4.1.6 Classified; Termination*

Sylvia Joy, Maintenance Service Worker on the Sierra Vista Campus, effective March 31, 2000.

4.01.7 Curriculum Changes*

The curriculum changes will be attached to the permanent record of the regular Governing Board minutes and made a part thereof.

4.01.8 Intergovernmental Agreement Renewal with Cochise County Highway and Floodplain Department *

This intergovernmental agreement renewal with Cochise County Highway and Floodplain Department is for the 2000/2001 fiscal year.

4.1.9 Amendment of Contract with Arizona DES for Employment Workshops *

This is an amendment to Contract E5900004 with the Arizona Department of Economic Security’s Jobs/JTPA Administration for Employment Workshops conducted by Cochise College Adult Education. The contract is being renewed for an additional year and shall terminate on June 30, 2001.

4.1.10 Amendment of Contract with Arizona Department of Economic Security (DES) *

This is an amendment to Contract E5900006 with the Arizona Department of Economic Security’s Jobs/JTPA Administration for Resumes and Testing conducted by Cochise College Adult Education. The contract is being renewed for an additional year and shall terminate on June 30, 2001.

4.02 Approval of Network Manager Job Description

Mr. Flores moved and Mrs. Strain seconded a motion to approve the job description for the position of Network Manager. The Board unanimously approved. MOTION CARRIED. Cochise College Governing Board Meeting 10 Tuesday, April 11, 2000 This position is an upgrade to the Internet Systems Administrator and will be responsible for all data and voice related activities for the enterprise. The position will report to the Vice President for Information Technology.

4.03 Personnel Listing for 2000-2001

Mrs. Strain moved and Dr. Groth seconded a motion to approve the personnel listing for 2000-2001. The Board unanimously approved. MOTION CARRIED.

Each year the administration reviews all the employees and recommends continuation of employment.

4.4 Request for College Support of DUSD Resolution

This item was TABLED pending further discussions.

4.5 Chartwells

This item was TABLED pending further discussions.

4.6 Discussion of Agreement with Arizona Police Officers’ Standards and Training Board (POST)

The Board may wish to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(3); Discussion or consultation for legal advice with the attorney of the public body.

Mr. Flores moved and Mrs. Strain seconded a motion to enter into executive session pursuant to the above statute. The Board unanimously approved. MOTION CARRIED.

The Board entered into Executive Session at 7:17 p.m. The regular session resumed at 7:30 p.m. Mrs. Guy noted that no action was taken.

Dr. Nicodemus suggested the Board consider moving on to Item 4.08 for discussion.

4.08 Consent Agreement with Arizona POST

Mr. Nelson moved and Mr. Flores seconded a motion ratifying the College President’s approval of the Consent Agreement with Arizona POST. The Board unanimously approved. MOTION CARRIED. Cochise College Governing Board Meeting 11 Tuesday, April 11, 2000 Dr. Nicodemus informed the Board that the agreement with Arizona POST followed discussions between College administration and Arizona POST officials. Both parties felt it was the appropriate action to take given the circumstances.

4.7 Discussion of Employee Termination

The Board may wish to enter into executive session pursuant to A.R.S. §38-431.03(A)(1); Discussion or consideration of employment, assignment, appointment, promotion, demotion, salaries, discipline, resignation or dismissal of a public officer, appointee or an employee of a public body.

Mr. Nelson moved and Mr. Flores seconded a motion to enter into executive session pursuant to the above statute. The Board unanimously approved. MOTION CARRIED.

The Board entered into executive session at 7:37 p.m. Regular session resumed at 8:00 p.m. Mrs. Guy noted that no action was taken.

4.09 Decision on Employee Termination (Adolfo Barreto)

Dr. Groth moved and Mrs. Strain seconded a motion to terminate the employment of Adolfo Barreto, effective March 13, 2000.

Dr. Nicodemus stated that a very thorough investigation was conducted. The employee had an opportunity to file an appeal, which resulted in further investigation. Based on conversations with the College administration and Arizona POST officials, Dr. Nicodemus recommended that the Board approve the termination of Adolfo Barreto.

5. GOVERNING BOARD REMARKS

Dr. Groth announced the upcoming choir performance “Messiah” for the Easter season and encouraged everyone to attend.

Mr. Flores expressed to the basketball team that it was a real good feeling to be a winner and hoped that they do not forget what it takes to be a winner. Mr. Flores thanked County Attorney, Ann Littrell, for being present at the meeting and is looking forward to another meeting.

Mrs. Strain stated that she is looking forward to seeing the Student Government, from both campuses, present at the Governing Board meetings. Cochise College Governing Board Meeting 12 Tuesday, April 11, 2000

5. ADJOURNMENT

Mrs. Guy adjourned the meeting at 8:05 p.m.

Respectfully Submitted:

Ms. Rosanna Hurtado, Administrative Secretary, Office of the President

Dr. Randall H. Groth, Secretary to the Governing Board

Rmn 4/13/00