The Three-Year Term of the Administrative Commission Extends Through Calendar Year 2013 s1

Administrative Commission Meeting Report from July 26, 2012

Administrative Attendance Administrative Attendance Schedule of PALs for reporting Commission Yes No Commission Yes No at monthly Session Meetings.

Brad Anderson X Chris Lawson X Written Oral

Wanda Boles X Jennifer Lockert X January Bob Grace

Bob Bruce X Dylan McKeeman X February Rick Gloria

Jeff Deaton X Rick Peacock X March Michael Bob

Chris Dolon X Lisa Shirley X April Grace Rick

Michael Euliss X Juan Suarez X May Gloria Michael

Gene Francis X Mickey Thigpen X June Bob Grace

Christal Giese X Tina Whitman X July None None

Lori Haupt X Brandon Williams X August Larry Gloria

Bruce Hayes X Gloria Wommack X September Michael Bob

Laura Hull X Ashley Woodard X October Grace Rick

Grace Josey X Alan Wright X November Gloria Michael

Gwladys Keating X December None None

The three-year term of the Administrative Commission extends through calendar year 2013. There are 25 members on the Commission. Will Ficklen and Chandler Dunklin were also in attendance for this meeting. A quorum was present for this meeting.

Welcome/Prayer – The meeting opened with prayer at 1:00 p.m. The Commission then considered the following items.

Review of Weekly Bulletin – Standing Item

Pastor’s Pick Pastor’s Pick Items July 29 – Crispi Ministry Life Ministry/Healing & Hope/ August 5 – VBS Stewardship / Discoveries Class / August 12 – Charlotte Mission Trip Food Preparation for Carenet Deacon ministry / August 19 – Discipleship/Sunday Morning August 26 – Youth Ministry September 2 – Community Celebration / Wednesday nights /College September 9 – Discipleship / Children’s Ministry September 16 – Café Help

Offertory July 29 – Volunteer Openings August 5 – August 12 – August 19 – August 26 – Youth Ministry Video September 2 – Discipleship talk-through

Video Testimonies – Standing Item Review Worship - Planning Center

CHURCH CALENDAR - 2012 * New Items - Wedding Request – Hannah Gainey and Hartley Hsu – October 20, 2012. (They were waiting to hear from Dudley Hall as officiating Pastor). Calendar is clear. Tabled – waiting on officiating Pastor. * From Dylan - Request to reserve the Sanctuary on Monday, August 20, for a Love God Ministry Meeting from 6:30-8pm. Calendar is clear. Approved * Home school AP Economics class taught by Chris Perry. Fall and spring semesters, Wednesdays, 5:00 – 6:30; 221 or 222 would probably work best. Room would have to be vacated promptly to make room fo r Building U classes. Room 125 was approved for this class. A small rack of folding chairs will have to be made available. * Home School Debate class taught by David Vogel. August 15–May 1, every other Wednesday, 2:00–5:00 +/- Needs one room for lecture plus three smaller breakout rooms. Room 221 was approved. * Request to reserve room 227 on Tuesday, August 7, at 7:00 p.m. for Birthing Kits assembly. Calendar is clear. Approved * Request to reserve the Johnston Building center room on August 4, 9:00 – 4:00, for student ministries steering committee. Approved

It was noted that “The Lift” meeting needs to be on the church calendar – Chris Lawson will find out details and follow up.

LONG-RANGE PLANNING – 2012 - Staff Meetings for 2012 January 26 May 3, 17, 31 September 6, 20 February 9, 23 June 14, 28 October 4, 18 March 8, 22, 29 Vision Day July 12, 26 November 1, 15, 29 April 5, 19(canceled) August 9, 23 December 6, 13

– Community Celebration – September 5 (Wednesday) – Begin Sunday morning groups (Discoveries, Alpha, Transformed Life, Gospel in Life, etc.) – September 9 – Building U begins – September 12 (Wednesday) – Kerygma Conference with Dudley Hall – October 12-13 (Fri-Sat) – Church-wide Fall Festival – October 31 (Wednesday) – Brandon Williams Ordination Service – November 7 (Wednesday) – Missions Conference/Vision Casting Night – November 14 (Wednesday) – Elderberries Christmas Dinner – December 6 (Thursday) – Luke 14 Banquet – December 8 (Saturday w/ Friday set-up) – Christmas Celebration – December 14 (Friday) – Summit Gyms are available. Need ending time for their clean up staff. – Christmas for the City – December 19 – Benton Convention Center

A GENDA 1. Budget – Standing Item Tina emailed PDF’s of the Balance Sheet and the Income and Expense Statement for June 2012. She requested that Staff and PALS review their area of responsibility and contact her or Mickey with an y questions or concerns. 2. Volunteer Availability - Standing Item 3. VBS setup and cleanup Mickey reminded those involved with VBS to be careful about cleaning up their areas and putting things away or disposing of unneeded items rather than taking up space in the storage room. 4. The following was presented as information and a reminder to leaders to make sure teachers understand how the heating and cooling system operates.

Thermostat Override review: Only when a thermostat is in the “Unoccupied” mode will the “Override” button be of any use to you for getting the room into a comfortable setting of “Occupied”. If the room is currently in an “Unoccupied” mode then the “Override” button will put the thermostat into an “Occupied” setting for ½ hour. Each additional time you hit the “Override” button you will increase the time in “Occupied” for an additional ½ hour up until the maximum of 4 hours.

CAUTION: If the thermostat has been programmed to be in “Occupied” mode which will be the case for most normal times of church operation and someone pushes the “Override” button then the thermostat will go into the “Unoccupied” mode which will take it out of a comfortable setting until midnight of that day unless someone advances it back into an “Occupied” setting.

If you need help or have any questions concerning the override function of a thermostat or temperatures that are uncomfortable please contact Rick Peacock or Brad Anderson. 5. George and Phyllis Crispi request permission to set up a table every Sunday through August 19 to help make people aware of the items being collected for their work in Malawi. It was approved for them to use the Pastor’s Pick table when not being used and set up a table in corner of Chapel when it is being used. Request to set up a display on the slatwall was approved as well.

Respectfully submitted, Lisa Shirley