Northvale Board of Education s2

NORTHVALE BOARD OF EDUCATION NORTHVALE, NJ 07647

Minutes of Public Budget Hearing/Regular Meeting held on April 28, 2014.

I. CALL TO ORDER AND ROLL CALL

Mr. Joseph McGuire, president called the meeting to order at 6:30 P.M.

Present: Mrs. Johanna Bargisen Mr. Robert Bargna Mrs. Gina Corrado Mrs. DeGennaro Mr. Joseph E. McGuire

Absent: None

Also present: Mr. Michael Pinajian, Superintendent Mr. Steven Linzenbold, Principal Mrs. Puccio, Rockleigh Board Member

II. FLAG SALUTE AND PLEDGE OF ALLEGIANCE

Mr. Joseph McGuire led all those present in a salute to the flag.

III. PUBLIC ANNOUNCEMENT BY PRESIDING OFFICER

Adequate notice of this meeting has been emailed to the municipal clerk and the Rockleigh School Business Administrator, and was also published in The Record on January 9, 2014.

IV. BUDGET HEARING

Mrs. Corrado motioned and Mr. Bargna seconded the motion that Resolutions 1 and 2 be accepted as presented.

Mrs. Bargisen Yes to all Mr. Bargna: Yes to all Mrs. Corrado: Yes to all Mrs. DeGennaro: Yes to all Mr. McGuire: Yes to all

1. Approval of the 2014-2015 Preliminary School District Budget

RESOLVED, that there should be raised for General Funds $8,341,911 for the ensuing school year 2014-2015; and WHEREAS the District qualifies for the following Tax Levy Cap Adjustments pursuant to NJSA 18A: Prebudget Year Tax Levy and Enrollment Adjustment- $66,588; Health Care Cost Adjustment - $37,147; Use of Banked Cap - $23,471; and BUDGET HEARING/REGULAR MEETING – April 28, 2014

WHEREAS, the District will bank the Prebudget Year Tax Levy and Enrollment Adjustment of $66,588 to be utilized in future budgets and forgo the Use of Banked Cap in the amount $23,471 based on not meeting the criteria established and set forth by statute and budget guidelines; and

WHEREAS, the District will utilize the Health Care Cost Adjustment in the amount of $37,147 and submit the necessary documentation supporting the request for the adjustment and assures that the health benefit invoices are reviewed monthly and/or quarterly and that coverage and payments are made only for current eligible employees; and

WHEREAS, the general fund appropriations include $10,218, which is a designated use for deposit into the Board of Education's approved Capital Reserve Account for future funding projects as prescribed in the district's Long Range Facility Plan (LRFP). This deposit is for capital projects and represents expenditures for construction elements or projects that are in addition to the facilities efficiency standards necessary to achieve the core curriculum content standards.

NOW, THEREFORE BE IT FURTHER RESOLVED, that the total budget for the ensuing school year 2014-2015 is $10,283,112, which includes Special Revenue and Debt Service.

Budget Local Tax Levy General Expense (Fund 10) $ 9,654,402 $ 8,341,911 Special Revenue (Fund 20) $ 107,000 N/A Debt Service (Fund 40) $ 521,710 $ 471,540 Totals $ 10,283,112 $ 8,813,451

2. Travel and Related Expense Reimbursement – 2014-2015

WHEREAS, the Northvale Board of Education recognizes school staff and board members will incur travel expenses related to and within the scope of their current responsibilities and for travel that promotes the delivery of instruction or furthers the efficient operation of the school district; and

WHEREAS, N.J.A.C. 6A: 23A-7.1 et seq. requires board members to receive approval of these expenses by a majority of the full voting membership of the board and staff members to receive prior approval of these expenses by the Superintendent of Schools and a majority of the full voting membership of the Board; and

WHEREAS, a Board of Education may establish, for regular district business travel only, an annual school year threshold of $150 per staff member where prior Board approval shall not be required unless this annual threshold for a staff member is exceeded in a given school year (July 1 through June 30) subject to applicable collective bargaining contracts; and

WHEREAS, travel and related expenses not in compliance with N.J.A.C. 6A: 23A-7.1 et seq., but deemed by the Board of Education to be necessary and unavoidable as noted on the approved Board of Education Out of District Travel and Reimbursement Forms; now 2 BUDGET HEARING/REGULAR MEETING – April 28, 2014

THEREFORE, BE IT RESOLVED, the Northvale Board of Education approves all travel not in compliance with N.J.A.C. 6A: 23A-7.1 et seq. as being necessary and unavoidable as noted on the approved Board of Education Out of District Travel and Reimbursement Forms; and

BE IT FURTHER RESOLVED, the Northvale Board of Education approves travel and related expense reimbursements in accordance with N.J.A.C. 6A: 23B-1.2(b), to a maximum expenditure of $11,400 for all staff and board members

V. APPROVAL OF MINUTES

On a motion by Mr. Bargna and seconded by Mrs. Bargisen, the Northvale Board of Education approved the following Northvale Public School District minutes:

Regular meeting March 17, 2014 Executive Session March 17, 2014

IN FAVOR: Mrs. Bargisen, Mr. Bargna, Mrs. DeGennaro and Mr. McGuire ABSTAINED:Mrs. Corrado OPPOSED: None

VI. COMMENTS FROM THE PUBLIC – AGENDA ITEMS ONLY

VII. SUPERINTENDENT’S REPORT

Mrs. Corrado motioned and Mr. Bargna seconded the motion that Resolutions 1 through 20 be accepted as presented.

Mrs. Bargisen Yes to all Mr. Bargna: Yes to all Mrs. Corrado: Yes to all Mrs. DeGennaro: Yes to all Mr. McGuire: Yes to all

1. To accept the resignation of Mr. Paul Stabile, School Business Administrator/Board Secretary effective June 30, 2014

2. Mr. Michael Pinajian, Superintendent, to serve as Board Secretary for the remainder of the 2013-2014 school year.

3. The re-hire of Mr. Steven Linzenbold, Principal, from July 1, 2014 through June 30, 2015.

4. The re-hire of Mrs. Patricia Kayan, Executive Secretary to the Chief School Administrator, from July 1, 2014 through June 30, 2015. 3 BUDGET HEARING/REGULAR MEETING – April 28, 2014

5. The re-hire of Mrs. Paige Gan, Business Office Administrative Secretary, from July 1, 2014 through June 30, 2015.

6. The re-hire of Mr. Anthony Coppola, Building and Grounds Supervisor, from July 1, 2014 through June 30, 2015.

7. The 2014 Track schedule. [click]

8. The following Scorers/Timers at $40 each per session. a. Mr. Haase/Mrs. Arcella May 5 b. Dr. Sarver/Mr. Haase May 23 c. Mrs. Russell/Dr. Sarver May 29 d. Ms. Quarato/Mrs. Russell June 4 e. Ms. Quarato/Dr. Sarver June 9

9. The following NVOT Seniors to be part of our Senior Service program for the months of May and June 2014.

Senior Student Staff Member Supervisor

Shawn McNulty-Kowal Mrs. Santos Jennifer Staropoli Mr. Kucheruck Tim Moraski Mrs. Vadovic John O’Reilly Mr. Schulman Taylor Saccocio Senora Duffy Christian Mattessich Mr. Praysner Chloe Walsh Mrs. Cerbasi Olivia Faletti Mrs. Hermalyn Taryn DeLeon Mrs. Helfman Dylan Hrbek Mrs. Greco Eun Sung (John) Lee Mr. Herndon Joey Lee Dr. Sarver Morgan McLoughlin Mrs. Russell Brian McLoughlin Ms. Dimataris

10. The following extracurricular and co-curricular stipend positions for the 2014 – 2015 school year.

Athletic Coordinator Mrs. Vadovic Intramural Coordinator Mrs. Vadovic Basketball Girls Coach Ms. Wall Basketball Boys Coach Mr. Haase Soccer Coach Ms. Dimataris Volleyball Coach Mr. Schulman Track Coach Mr. Kucheruck

AM Computer Lab Supervisor Mrs. Syre School Newspaper Advisor Mrs. Brecher 4 BUDGET HEARING/REGULAR MEETING – April 28, 2014 Literary Magazine Mrs. Hermalyn Ms. Tarrant

Yearbook Advisor Mrs. Syre

Art Club Supervisor Mrs. Matos International Club Supervisor Ms. Quarato

Drama Director (Spring Musical Ms. Vanderstreet or Play) AM Band Director Mr. Herndon AM Choir Director Ms. Vanderstreet

Student Council Advisor Mrs. Santos

Student Activities Advisors Mrs. Vadovic Mrs. Santos National Junior Honor Society Advisors Ms. Brecher (Approx. 2-3 meetings Mrs. Capizzi per year) Ms. Doramajian Ms. Madonna Mrs. Nicolich

Master Scheduler Dr. Sarver

Classroom Lunch Supervisors Mrs. Astudillo (Kindergarten Sept. only) Ms. Costa Mrs. Smith Mrs. Santoro Mrs. Gadino Lunchroom Supervisor Ms. Clarke

Child Study Team Chairperson Mrs. Santoro Subsitute Caller Mrs. Cavagnet

11. The following class trips: a. Third grade trip to Maritime Aquarium, Norwalk, CT [click] b. First grade trip to Tarrytown Music Hall Theater, Tarrytown, NY [click] c. Fourth grade trip to Franklin Mineral Mine, Franklin, NJ [click] d. Fourth grade trip to DeWint House Carriage House Museum, Tappan, NY [click]

12. Adult and Pediatric First Aid and CPR-AED Red Cross training course sponsored by the Northvale PTO, May 7 and May 14, 6:30 pm – 9:45 pm in the Media Center.

13. Danielle Trujillo and Elena Russell to attend the Paramus Summer Institute on the Teaching of Reading, July 7-10, 8:30 AM – 3:00 PM.

5 BUDGET HEARING/REGULAR MEETING – April 28, 2014 14. The following additions to the 2013-2014 substitute list. [click] a. Elizabeth Giampaglia b. Carl Sutter c. Gabrielle Dalmar d. Karisa Siramarco e. Sharon Lee (pending completed paperwork) f. Christina Benaquista

15. Policy 7438 (Lightning Safety) for First Reading.

16. NEA’s Scholarship Committee fundraiser event “Zumba May-nia”

17. Khyati Mehra and Debra Gadino’s “Lunch Bunch” for grades 3 – 8 during the months of May and June.

18. Career Day for students in grades 7th & 8th on May 16.

19. BE IT RESOLVED by the Northvale Board of Education (hereinafter referred to as the “Board”) as follows:

1. John Genardi’s resignation, effective at the close of business on April 30, 2014 is hereby approved and accepted.

2. The terms, stipulation and conditions of the Separation of Employment Agreement dated April 28, 2014, annexed to this Resolution, are hereby adopted and approved by the Board. The Board President and Business Administrator/Board Secretary are hereby authorized and directed to execute the attached Separation Agreement, and any other documents necessary to effectuate same.

20. The following Fire and Security Drills:

Fire Drill: March 20, 2014 2 minutes April 14, 2014 2 minutes

Security Drill: March 25, 2014 Evacuation/Lockdown 20 minutes

VIII. REPORT OF SCHOOL BUSINESS ADMINISTRATOR

Mr. Bargna motioned and Mrs. Corrado seconded the motion that Resolutions 1 through 15 be accepted as presented.

Mrs. Bargisen Yes to all Mr. Bargna: Yes to all 6 BUDGET HEARING/REGULAR MEETING – April 28, 2014 Mrs. Corrado: Yes to all Mrs. DeGennaro: Yes to all Mr. McGuire: Yes to all

1. General Fund warrants: April Bill List $402,402.05 April Payroll $484,549.84 Milk Fund warrant: March Milk $ 1,068.56

2. Report of the Board Secretary and Report of the Treasurer for the month ending March 31, 2014; and Further, that in compliance with NJAC 6A: 23-2.11(c) 4, the Northvale School District Board of Education certifies that no major account or fund has been over-expended and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

3. Transfer of funds between budgetary line items for March 2014 in compliance with NJ S- 1701 Regulations (10% cap).

4. The Second Addendum to Settlement Agreement and Release (4) in the matter of the Northvale Board of Education and a Rockleigh student (tuition cost $56,000)

5. One (1) placement to the Valley Program from March 17 to June 30, 2014 at a tuition cost of $22,943.38

6. Amendment to the FSA Plan to Allow the Carryover Provision

WHEREAS, the IRS modifies the “use-or-lose” rule under Section 125 Medical Flexible Spending Accounts to allow up to $500 of unused amounts remaining at the end of a plan year in a health FSA to be paid or reimbursed to plan participants for qualified medical expenses incurred during the following plan year, provided that the plan does not also incorporate the grace period rule.

NOW THEREFORE, BE IT RESOLVED that the Northvale Board of Education hereby amends our Health FSA plan for the 2014-2015 year to allow a $500 rollover provision of unused funds into the following plan year in lieu of the current 2.5 month grace period.

7. Upon the recommendation of the architect, Environetics Inc., the Northvale Board of Education approves payment requisition #5 to Cordoba Construction in the amount of $12,213.50 for work completed to date with the All Purpose Room Window and Floor Renovations.

8. WHEREAS, the Northvale Board of Education (hereinafter referred to as the “Board”) advertised for bids for the Media Center Window Replacement at Northvale Public School (hereinafter referred to as the “Project”); and

WHEREAS, on April 15, 2014 the Board received one (1) bid for the Project, with a base bid in the amount of $153,767; and

7 BUDGET HEARING/REGULAR MEETING – April 28, 2014 WHEREAS, the bid is excessive as to price, as it substantially exceeds the cost estimates prepared by the Architect for this Project and, as such, is unreasonable as to price.

NOW, THEREFORE, BE IT RESOLVED, that the Board hereby rejects the bid received for the Media Center Window Replacement at Northvale Public School pursuant to N.J.S.A. 18A:18A-22(a) as the bid substantially exceeds the cost estimates and, as such, is unreasonable as to price on the basis of the cost estimates prepared on behalf of the Board.

BE IT FURTHER RESOLVED that the Board Secretary/Business Administrator is hereby authorized to re-advertise the Project, in the best interests of the School District.

9. WHEREAS, the Northvale Board of Education (hereinafter referred to as the “Board”), in the County of Bergen, State of New Jersey, has undertaken a School Facilities Project entitled, “Exterior Fire Wall Finish Repair at Nathan Hale Middle School” Project, DOE Project #3730- 050-14-1002 SDA Project #3730-050-14-G2ZF (hereinafter referred to as the "Grant Project"); and

WHEREAS, the Board sought to obtain funding for the Grant Project pursuant to Section 15 of the Educational Facilities Construction and Financing Act through the New Jersey Schools Development Authority (hereinafter referred to as "the SDA"); and

WHEREAS, the Board received a proposed Educational Facilities Construction and Financing Act Section 15 Grant Agreement (hereinafter referred to as the “Grant Agreement”) from the SDA; and

WHEREAS, pursuant to the terms of the Grant Agreement, as well as the governing regulations, N.J.A.C. 19:32-1, et seq., the Board is required to fulfill certain obligations as a condition to receiving the grant funds; and

WHEREAS, the Board has determined that it is in the best interests of the School District to enter into the Grant Agreement in accordance with the terms set forth therein.

NOW THEREFORE, BE IT RESOLVED that the Board hereby authorizes the execution and delivery of the Grant Agreement to the Board President and the School Business Administrator.

10. WHEREAS, the Northvale Board of Education (hereinafter referred to as the “Board”), in the County of Bergen, State of New Jersey, has undertaken a School Facilities Project entitled, “Exterior Fire Wall Finish Repair at Nathan Hale Middle School” Project, DOE Project #3730- 050-14-1002 SDA Project #3730-050-14-G2ZF (hereinafter referred to as the "Grant Project"); and

WHEREAS, the Board received a proposed Educational Facilities Construction and Financing Act Section 15 Grant Agreement (hereinafter referred to as the “Grant Agreement”) from the SDA; and 8 BUDGET HEARING/REGULAR MEETING – April 28, 2014

WHEREAS, pursuant to the terms of the Grant Agreement, as well as the governing regulations, N.J.A.C. 19:32-1, et seq., the Board is required to maintain a project file for the Grant Project and to fulfill certain obligations as a condition to receiving the grant funds; and

WHEREAS, the Board has determined that administration of the Grant Project will be facilitated if the responsibilities for maintaining the project file and for fulfilling the grant obligations are centralized to the Business Office.

NOW THEREFORE, BE IT RESOLVED that the responsibilities for maintaining the project file and for fulfilling the grant obligations shall be centralized to the Business Office.

BE IT FURTHER RESOLVED, that the Board hereby authorizes the delegation of authority to the School Business Administrator for supervision of the School Facilities Project.

11. WHEREAS, the Northvale Board of Education (hereinafter referred to as the “Board”), in the County of Bergen, State of New Jersey, has undertaken a School Facilities Project entitled, “Replacement of Arched Storefront Window in Media Center at Nathan Hale Middle School” Project, DOE Project #3730-050-14-1005 SDA Project #3730-050-14-G2ZG hereinafter referred to as the "Grant Project"); and

WHEREAS, pursuant to the terms of the Grant Agreement, as well as the governing regulations, N.J.A.C. 19:32-1, et seq., the Board is required to maintain a project file for the Grant Project and to fulfill certain obligations as a condition to receiving the grant funds; and

WHEREAS, the Board has determined that administration of the Grant Project will be facilitated if the responsibilities for maintaining the project file and for fulfilling the grant obligations are centralized to the Business Office.

NOW THEREFORE, BE IT RESOLVED that the responsibilities for maintaining the project file and for fulfilling the grant obligations shall be centralized to the Business Office.

BE IT FURTHER RESOLVED, that the Board hereby authorizes the delegation of authority to the School Business Administrator for supervision of the School Facilities Project.

12. WHEREAS, the Northvale Board of Education (hereinafter referred to as the “Board”), in the County of Bergen, State of New Jersey, has undertaken a School Facilities Project entitled, “Replacement of Arched Storefront Window in Media Center at Nathan Hale Middle School”

9 BUDGET HEARING/REGULAR MEETING – April 28, 2014 Project, DOE Project #3730-050-14-1005 SDA Project #3730-050-14-G2ZG (hereinafter referred to as the "Grant Project"); and

WHEREAS, pursuant to the terms of the Grant Agreement, as well as the governing regulations, N.J.A.C. 19:32-1, et seq., the Board is required to fulfill certain obligations as a condition to receiving the grant funds; and

WHEREAS, the Board has determined that it is in the best interests of the School District to enter into the Grant Agreement in accordance with the terms set forth therein.

NOW THEREFORE, BE IT RESOLVED that the Board hereby authorizes the execution and delivery of the Grant Agreement to the Board President and the School Business Administrator.

13. To approve the purchase of four tables from Tesco Learning Environments in the amount of $3,965.34 and eight chairs from Lee Distributors, Inc. in the amount of $1,468.80 for the PARCC assessment testing and furthermore the purchase will be refunded from the Linda Maloof Memorial Fund.

14. Paige Gan attending the Family Medical Leave Act Compliance Update to be held on May 22, 2014 at Edison, NJ

15. Applications for use of school facilities by the following organizations/groups:

1. Northern Valley Lacrosse Association (3/15/14 – 6/6/14) 2. Northvale Recreation Softball Practice (3/27/14) 3. Red Cross CPR & First Aid Class – PTO (5/7 & 5/14/14) 4. Kathy Brunet – grass roots group (5/6/14) 5. Rain Site for Memorial Day Ceremony – Northvale Boro (5/26/14) 6. Ice Cream Social – PTO (6/13/14)

IX. NEW AND UNFINISHED BUSINESS

May 12th meeting cancelled and rescheduled for May 19th

DATE TO REMEMBER May 19, 2014 Regular Meeting……………………………………………..6:30 pm

10 BUDGET HEARING/REGULAR MEETING – April 28, 2014 X. COMMENTS FROM THE PUBLIC

XI. ADJOURN INTO EXECUTIVE SESSION

WHEREAS, the Open Public Meeting Act and the Northvale Board of Education policy reserve the right within the constraints of state law to sit in executive session; and

WHEREAS, there now exists a need for this board to meet in an executive session; now, therefore, be it

RESOLVED, that the Northvale Board of Education adjourn into executive session for personnel matters. No action will be taken; and

Motioned by Mrs. Corrado and seconded by Mr. Bargna, the meeting adjourned at 6:50 p.m. with all in favor.

Mike Pinajian ______Michael Pinajian Superintendent