Keynsham Town Council s3

KEYNSHAM TOWN COUNCIL

Minutes of the Town Council meeting held on Tuesday 17th June 2014 at 7.30 pm at the Council Chamber, 3rd Floor, North Block, Riverside, Keynsham.

PRESENT: Councillor C Fricker (Chairman)

Councillors A Crouch, G Hellier, B Jenkins, D Johnson, L O’Brien,

A Matthews, S Rossiter, B Simmons, K Simmons and R Staddon.

IN ATTENDANCE: Jo Swift – Town Clerk, Councillor C Gerrish (B&NES Council) and 1 member of the public.

44. APOLOGIES FOR ABSENCE

Apologies were received from Councillors D Biddleston, C Davis and C Duckett.

45. DECLARATIONS OF INTEREST

There were none.

46. NON DISCLOSABLE PECUNIARY INTERESTS

Councillor T Crouch, C Fricker, D Johnson and K Simmons – directors of KMFA LTD (agenda item 11).

47. DISPENSATIONS

There were none.

48. CONFIRMATION OF MINUTES

RESOLVED:

That the minutes of the Annual meeting of the Town Council held on 20th May 2014 are confirmed as a true record and signed by the Chairman.

49. PUBLIC PARTICIPATION

There was none.

50. QUESTIONS ON NOTICE BY MEMBERS

Councillor A Crouch asked if Councillors could take the opportunity to ask Councillor Dixon other questions when he attends the Town Council meeting in July 2014 and that he should be advised of this prior to his attendance. It was agreed, the Town Clerk to make contact with Councillor D Dixon.

51. MINUTES OF MEETINGS 2 | P a g e

RESOLVED:

That the minutes of the meetings of the Victorian Evening Committee 3 June, Grants Committee 3 June, Arts Committee 9 June and Review of Relationship with KMFA Working Party 4 June are approved.

52. MINUTES OF ARTS COMMITTEE MEETING – 9 th June 2014

RESOLVED:

(i) That the key tasks in the terms of reference are amended to read:

"To monitor the budget for the Keynsham Arts Development Activities (to replace Projects").

(ii) That the Arts Committee becomes a joint committee.

53. COMMITTEE NAME CHANGE

RESOLVED:

That the name of the Keynsham Victorian Evening is changed to the Keynsham Winter Festival and therefore the name of the Committee will be the same.

54. KEYNSHAM MUSIC FESTIVAL ASSOCIATION - CONTRACT

All Members received a copy of the revised contract. It was suggested that at point 5 the word ‘will’ is replaced by the word ‘may’, this was not seconded therefore no change was made. It was agreed to accept all the amendments as shown in the contract.

RESOLVED:

That the Keynsham Music Festival revised contract (now agreement) is approved with all the amendments shown.

55. CREATIVE INDUSTRIES WORKING PARTY

Although planning issues had slowed the development of the site this is now moving forward again and the site is progressing. The Chair recently met with Adrian Slade from Taylor Wimpey to keep the dialogue going. Adrian is happy for the working party to continue and will support it. The Chair is also in communications with Duncan Kerr (Economic Development, B&NES Council) to assist in actively promoting the businesses in Keynsham. It was therefore felt that there is still a requirement for this working party although it may be dormant presently.

It was suggested that the membership could be broadened to include the Chamber of Commerce and that the terms of reference should be reviewed.

RESOLVED:

That the Creative Industries Working Party will remain. 3 | P a g e

56. NEW NOTICEBOARD IN CEMETERY EXTENSION

RESOLVED:

That noticeboard A is purchased (double noticeboard manufactured in sustainable hardwood) at a cost of £821 plus vat & carriage.

57. FUTURE OF YOUNG PEOPLE'S LIAISON GROUP

Questions were raised about membership from the Town Council as it was thought that it should be the members that were appointed to the original YPLG, others felt that a representation of 9 was too many. This needs to be discussed at a meeting of the new group.

The recommendations in the report were all taken together.

RESOLVED:

That the 9 recommendations in the report were approved.

58. TOWN COUNCIL PLAY POLICY

RESOLVED:

That the Play Policy is adopted.

59. TOWN COUNCIL FACEBOOK PAGE

Concerns were expressed regarding possible negative comments that could be posted on the Facebook page and the control of this. It was therefore agreed that the Town Clerk finds out how other Town Councils with Facebook pages manage this and reports back.

RESOLVED:

That the Town Clerk finds out the information above and reports back to a future Town Council meeting.

60. DUAL HATTED MEMBERS

RESOLVED:

That the information is received and noted.

61. ANNUAL RETURN 2013/2014

RESOLVED:

That the Annual Return for 2013/2014 is approved and duly signed by the Chairman and the Responsible Financial Officer.

62. TOWN COUNCIL ACCOUNTS 2013/2014

RESOLVED: 4 | P a g e

That the Town Council accounts for 2013/2014 are approved and duly signed by the Chairman and the Responsible Financial Officer.

63. SCHEDULE OF ACCOUNTS – MONTH 2 (May 2014)

RESOLVED:

That the attached Schedule of Accounts is approved.

64. BANK RECONCILIATION – MONTH 2 (May 2014)

RESOLVED:

That the attached Bank Reconciliation is received and noted.

65. PETTY CASH EXPENDITURE – MONTH 2 (May 2014)

RESOLVED:

That the attached Petty Cash Expenditure sheet is approved.

66. JOURNALS

There were none.

67. BUDGET MONITORING REPORT – MONTH 2 (May 2014)

RESOLVED:

That the attached Budget Monitoring Report is received and noted.

68. STAFF OVERTIME

There was none.

69. YOUTH FINANCES (May 2014)

RESOLVED:

That the attached Youth Expenditure sheet is received and noted.

70. TIMEOUT ATTENDANCE MAY 2013/MAY 2014

RESOLVED:

That the information is received and noted.

71. POLICY ON STREET TRADING

RESOLVED:

That there are no comments to make on the consultation.

72. BATH & N.E. SOMERSET COUNCIL (OFF STREET PARKING PLACES) (NORTH EAST SOMERSET) (VARIATION) ORDER 201 (attached) 5 | P a g e

RESOLVED:

That there were no objections to the above Order.

73. REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES

Community @67 (Councillor R Staddon) – the asbestos has been removed from the building; the next stage is for the internal walls. Willmott Dixon has agreed to provide materials but volunteers that are capable of putting up partition walls are needed. The room will possibly house the community radio that is going well; initially a slot will be given on the Somer Valley Radio Station. The radio stations first ‘air play’ will be at the Music Festival.

Walkers are Welcome (Councillor D Johnson) – the launch walk is on Sunday 22nd June starting from the Park Café at 9.30 am. Numerous press have been contacted and The Voice has been particularly supportive featuring the group monthly in their publication.

The Chair reported that he had recently attended Mayor Making event, the 787th Mayor has been elected – Cherry Beath. Freedom of the City has been awarded to Mary Berry and the Bath Male Voice Choir performed. The Chair said that it was a pleasure to represent Keynsham at such an event.

74. DAMAGE/VANDALISM REPORT

The Clerk advised that the CCTV cameras are to be replaced at the bandstand in due course.

RESOLVED:

That the damage/vandalism information be noted.

75. DATE OF NEXT MEETING

RESOLVED:

That the scheduled date and time of the next Town Council meeting is Tuesday 8th July 2014 at 7.30 p.m. in the Council Chamber, 3rd Floor, North Block, Riverside, Keynsham.

76. EXCLUSION OF PRESS AND PUBLIC

RESOLVED:

That pursuant to the provision of the Public Bodies (Admission to Meetings) Act 1960, the press and public was excluded from the meeting as the publicity of this item could prejudice the commercial position on the Council making its decision.

77. TOWN COUNCIL AND TIMEOUT RELOCATION

Councillor S Rossiter left the meeting at this point (8.45pm).

It was requested that 2 units are requested for the use of TimeOut. 6 | P a g e

It was requested that the Working Party meet with the Chartered Surveyor as mentioned in paragraph 4.6 of the report.

RESOLVED:

(i) That the information provided in the report is noted.

(ii) Members agree to visit the One Stop Shop in Bath before considering this as an option.

The meeting finished at 9.10pm

SIGNED...... DATE...... (CHAIRMAN)