RHA Board of Governors

The University of North Carolina at Chapel Hill RESIDENCE HALL ASSOCIATION

[email protected] Carolina Union Box 12, Suite 3512C CB #5210 Chapel Hill, NC 27514

RHA Board of Governors September 24, 2013 MEETING MINUTES

EXEC BOARD: Kendall Nicosia-Rusin (President), John Wilhoite (Vice President), Shreya Shah (Executive Secretary), Hollie Fisher (Executive Treasurer), Adriana Golindano (Internal Affairs), Danielle Frider (External Affairs), Trinh Pham (CEO), Austin Glock Andrews (NCC)

GOVERNORS: Jordan Mathews (Carmichael), Nathan Clark (Cobb), Caitlyn Demetrius(Connor), (Craige), Leah Everist (Ehringhaus), Brantley Tart (Granville Towers), Spencer Ivey (Hinton James), Margaret Humble (Kenan), Grayson Berger (Manning East), Sarah Lee (Manning West), Ankit Patnaik (Morrison), David Ribar (OCLQ), Kevan Schoonover (OCUQ), Erica Broughton (Odum Village), David Marsh (Parker), Benjamin Blue (Ram Village)

ADVISORS: Michael Cherry

CALL TO ORDER: The meeting was called to order at 7:30 PM

Absent: Odum Village Proxies: Tardy: Early Leave:

Approval of Minutes: Move to approve by Upper Quad and seconded Manning East

Reports Executive Officers Reports

Vice President John Wilhoite  HeelPrint Training Day finished o Union claiming we didn’t show up Executive Secretary Shreya Shah  Met with Alumni Committee  Sent emails out to the secretaries who couldn’t make it to HeelPrint and set up training times with them  Found a booklet from 1982

Executive Treasurer Hollie Fisher  Went to HeelPrint  Halfway done training treasurers who didn’t show up

Internal Affairs Adriana Golindano  All applications for Programming committee in  Waiting for Tunnel applicants

External Affairs Danielle Fisher  Set up a ton of stuff for Marketing Manager  Scheduled 1:1  Exec Board having a meeting with DormitUp and Campus Bellhops

National Communications Coordinator Austin Glock Andrews  Secured the SAACURH 2013 Delegation  Affiliating ourselves with NACURH and SAACURH  SALT Bid  Working on grants for affiliation and delegations  SAACURH delegation first meeting will be Friday at 4

Chief Enhancements Officer Trinh Pham  Bought two vacuums for HJ today  Received large enhancements request from Craige and Parker

President Kendall Nicosia-Rusin  Went to HeelPrint  Met with Michael to discuss a HeelPrint evaluation for Community Governments

Board of Governors Carmichael Jordan Mathews  Had first meeting on Sunday  Went to David’s meeting o Tailgate Saturday with Parker

Cobb Nathan Clark  Went to HeelPrint  Trying to schedule a meeting for this coming Sunday Connor Caitlyn Demetrious  Blood Drive yesterday, about 40 participants  Community Government met Saturday, first official meeting this coming weekend

Craige Taylor Bates  Retreat on Friday  Treasurer meeting with Community Director for budget

Ehringhaus Leah Everist  Retreat after HeelPrint  First meeting on Monday  3 events coming up in the next couple weeks  Partnering with CHISPA for Hispanic Heritage Month

Granville Brantley Tart  HeelPrint Day  Met with Community Director a few times  First meeting on Wednesday  Bingo night on Thursday

Hinton James Spencer Ivey  HJ won roll call on HeelPrint Day  First community government meeting today  Retreat re-scheduled for coming Sunday

Kenan Margaret Humble  Weekly meeting times is Wednesday at 7  Meet & Greet moved to next Wednesday  Blood Drive scheduled for November 13 o Ben & Jerry’s

Manning East Grayson Berger  HeelPrint on Saturday  Bought a crown of recognition for Executive Board  Going over a list of enhancements  Treasurer looking at a swag option for Manning East

Manning West Sarah Lee  Manning Block Party is this Friday  Created an app to find a liasion for Spanish House  Meet & Greet on Sunday

Morrison Ankit Patnaik  Executive Board went on Retreat  Planning a Meet & Greet between now and fall break  Blood Drive scheduled for October 25  First meeting on Thursday night or next Monday night

Odum Village Erica Broughton 

OCLQ David Ribar  Blood Drive in October  First meeting Thursday at 7

OCUQ Kevan Schoonover  First meeting/Retreat on Monday o Went over details for Blood Drive on Nov 4 o Meet & Greet for October 7

Parker David Marsh  Went to HeelPrint  Retreat afterwards  First meeting on Sunday  Discussed Tailgate on Saturday with Carmichael o Also a Meet & Greet  Met with Community Director

Ram Village Benjamin Blue  First meeting/Retreat will be Wednesday  November 28 - Blood Drive  Pancake night and future events  Attended RA meeting this week  Met with Community Director

NRHH  Revise constitution to better reflect what NRHH wants  Trying to get applications for new members in October  October 10 – fundraiser at Ben & Jerry’s

Advisor Report:  Michael Cherry o Met with advisors to talk about SAACURH o Working on evalutation for HeelPrint Training Day Committees and External Appointments

 Housing and Advisory: o Can’t meet during the timings set up for Housing and Advisory o Replacement will probably come from the Ethics Board  Recognition: o Alternate who will be reading OTW’s every week  Alumni: o Tailgate in the works o Will meet tons of RHA Alumni

Grant Requests Program Goal: Expected Attendance: Expected Cost: Amount Requesting from RHA:  Presentation  Questions  Discussion

Old Business  HeelPrint Continuation o Concerns for the Year . Granville’s its own entity and hard to involve people and keep Exec Board engaged  Talk to Lin Ran – for advice from last year . Parker: attendance to events without food  No contact with Living Learning Community yet  Skit for the Chinese Autumn Festival – Chinese House . Manning East: Koury and Horton  Resentment between the two residence halls  Separate events for each residence hall  Hold programs in Horton to get more Koury people to come over  Still trying to bring together two separate residence halls  Program about joining the Honors Program o Make people aware of each other . Carmichael:  Delegation? o Do as little as possible in terms of delegation o Try to split responsibilities between Governor and Lt. Governor o Lt. Governor is in charge of programming . Ehringhaus:  Community Director is meant to advise o How to involve the Community Director without working around them o We are a student led organization . Have a conversation about where you want them to be and what you expect from them . Hinton James:  Most concerns have been addressed . Connor:  Dealing with people that haven’t been accepted to Community Government but are friends with  Check Constitution: can still come to meetings and vote on things . Morrison:  Attendance to events  Expanding Community Government so everyone is not too stressed  Concern with Community Director – really busy, how to involve her further o Tell her your timings, and try to set up meetings outside of her office hours . Ram Village:  Keeping morale up with Community Government  To keep people involved and motivated to do their jobs o Recognition o Teambuilder at meetings o Find a good length of time for your meetings so they aren’t too long – hour cap on meetings o Don’t be afraid to let people go and let others in o Set up agendas to ensure everyone has some time to interact or involve themselves in the conversation o Keep chatter for later or before meetings, stay on task o Reports: forces everybody to say something . Cobb:  Cobb has pretty distinct demographics o Finding a minimum to get more people to come out to events o Free food always works . Craige, Manning West, OCUP, Kenan, OCLQ for next week

New Business  Ben and Jerry’s Presentation o Worked over the summer to bring a strong relationship between RHA and Ben & Jerry’s o Catering Event: Place order, they do all the work o Blood Drives – great place to work with Ben & Jerry’s . Give a pint, get a pint deal o Open to any type of event . $2 a serving o Help you be inclusive . Allergies . Sherberts  C.H.E.A.P. Presentation o October 4-6th: Annual Resolve to Fight Poverty Conference . www.resolveconference.org - $65 for registration  60 student volunteers to help out during the conference  [email protected] . Training ground on addressing hunger, homelessness, and poverty issues . Opportunities and Action Fair . Let your residents know about the conference! . $175 for 4-5 big events for all residences  Not advisable because it’s a high cost/resident  Keep in mind that your residents have to be actively recruited if you partner up with this event . $250 open the conference to everyone in your residence hall . Pre-made posters/flyers to send out to communities  Large Enhancements – Speakers o ResNet approached RHA and asked for money to buy speakers for each community o Large speakers for communities to have outside as well . Want to get speakers for the 12 communities that don’t have them . $7,000 budgeted for speakers . Each community can choose if they want speakers and would use the Large Enhancement fund to purchase it . Ram Village, Kenan, Connor?

Recognition  Leah passes the crown to Caitlyn for throwing the first event of the year at Connor’s Blood Drive  Of The Week Awards: o Executive Board Member o Resident Advisor o Student o Program o Advisor o Residence Hall o Group o Spotlight

Announcements  Manning East: Humans vs. Zombies o Sole remaining survivor on campus o First round of midterms  Granville: Everyone’s invited to come eat at the Agora  Trinh: o Made door decks for everyone  Austin: o SAACURH Delegation: Eleishia Sawyer (NRHH Representative), John Wilhoite, Leah Everist, Spencer Ivey, Grayson Berger, Taylor Bates, and Austin Glock Andrews o Going to D.C. for a conference o People going to SAACURH meet after  Kendall: o Executive Board please stay after o DPS handouts in the bin o Write down programs you’re having tomorrow until next Tuesday o Everyone needs to send a full Community Government Roster . Emails, onyens for cEO’s  Shreya: o Kendall, Trinh, and Hollie stay after  Michael: o Applying for Orientation Leader, etc. applications are out due by October 16th  Kevan: o Going home this weekend to house-sit  Nathan: o Ben Bernanke is stepping down o Alisha Cab is the Athletic Director on Community Government  Benjamin: o Fraternity is having a pageant this Thursday at 7 in the Upendo  Leah: o Invited to E-haus for Ice Cream from Ben & Jerry’s

Adjournment Motion to adjourn from OCLQ and second from Cobb The meeting adjourned at 9:34 PM. The next BOG meeting will be held Tuesday, October 1 at 7:30 PM.