Annual Organizational Meeting of the Chairperson and Board of Trustees of Fairmont Nebraska

REGULAR MEETING OF THE CHAIRPERSON AND BOARD OF TRUSTEES OF FAIRMONT NEBRASKA JANUARY 9, 2017

The Regular meeting of the Fairmont Village Board of Trustees was convened in open and public session on Monday, January 9, 2017 at 7:00 p.m. at the Fairmont Village Hall, 635 6th Ave., Fairmont NE. Notice of the meeting was given in advance according to proper notification by posting of meeting notice at Heartland Bank-Fairmont Branch, U.S. Post Office and Fairmont Village Hall. Chairperson Donald A. Moses called the meeting to order. Clerk/Treas. Linda Carroll recorded the minutes. Board members present upon roll call were: Jack D. Slocum, Selina J. West, William W. Pfenning, David R. Seggerman and Chairperson Moses. Visitors to the meeting were: Lynn West, Steve McLeish, Kevin Kruse, Jamey Pankoke, Matt Robinette, Josh and Jill Jackson, Brandon VanderMey. Chairperson Moses noted that a copy of the Open Meetings Act was posted on the council table and in the council meeting room for public inspection and review. Seggerman moved and Pfenning seconded to approve the minutes of December 12, 2016 board meeting. Voting aye: Seggerman, Pfenning, Slocum, West and Moses. Motion carried. October 31, 2016 Treasurer’s Report was placed on file.

PUBLIC FORUM There was no one for public forum.

SEALED BIDS 1985 GMC 1 TON PICKUP Two sealed bids were received for the 1985 GMC 1 Ton Pickup—Matt Reinsch bid $1,601.01 and Delron Korbelik bid $1,000.00. Moses moved and Slocum seconded to accept the bid from Matt Reinsch in the amount of $1,601.01for the 1985 GMC 1 Ton Pickup. Voting aye: Moses, Slocum, West, Pfenning, and Seggerman. Motion carried.

MATT ROBINETTE, BLUESTEM ENERGY SOLUTIONS Matt Robinette, Director of Development for Bluestem Energy Solutions, and Jamey Pankoke, General Manager of Perennial Public Power, discussed the placement of three wind generators west of Fairmont on Hwy 6 where one of the three wind generators will be located in the one mile extraterritorial jurisdiction of the village. Items discussed: 1)Bluestem Energy Solutions is based out of Omaha and provides renewal energy projects; 2)Bluestem is partnering with Perennial on three wind generators (6.9 MW); 3)Location for the wind generators-- south of highway 6 one mile west of Fairmont and going west; 4)Will tie into Perennial distribution system; 5) Ground under lease where wind generators will be placed; 6)BlueStem Energy Solutions currently getting permits –will work with village and have worked with county zoning; 7)Hope to start process of permits in February-current zoning was 400’ height restriction the county removed the height restriction and Bluestem will request the village remove the 400’ height restriction; 7) If zoning process is completed would like to start in June and approximately four month completion period; 8)100% of energy produced would be used by Perennial customers; 9)Benefits and values for customers-can guarantee pricing for 20-25 years; 10)Bluestem is the owner and operator of the project; 11)Host communities see economic activity with construction, maintenance and can be used as a recruitment tool if a perspective business is interested in wind energy; 12)Project will be $25,000,000 and taxes will be paid on the wind generators. KEVIN KRUSE, JEO CONSULTING GROUP, INC Kevin reviewed information regarding the Storm Sewer Improvements, F St. from 1st Ave. to 3rd Ave. Items discussed: 1) Majority of work completed; 2) Road surfacing, crushed rock, erosion control and seeding will be completed in the spring; 3) Change order # 1 – changed an inlet for additional pipe and a power pole and guidewire damaged by contractor—Perennial assisted with repairs, the village paid Perennial and the repairs are deducted from the contractor’s payment. Change Order # 1 for a decrease of $1,619.08 for Van Kirk Brothers Contracting –Pfenning moved and Slocum seconded to accept Change Order #1 in the amount of a decrease of $1,619.08 to Van Kirk Brothers Contracting for Storm Sewer Improvements, F St. from 1 st Ave.to 3 rd Ave. Voting aye: Pfenning, Slocum, West, Seggerman and Moses. Motion carried.; 4) Pay application #1 in the amount of $21,632.53 for Van Kirk Brothers Contracting for Storm Sewer Improvements, F St. to 1st Ave to 3rd Ave. – Moses moved and Pfenning seconded to accept Pay Application #1 in the amount of $21,632.53 from Van Kirk Brothers Contracting for Storm Sewer Improvements F St. – 1 st Ave to 3 rd Ave. Voting aye: Moses, Pfenning, Slocum, West and Seggerman. Motion carried; 5) The balance left to pay Van Kirk Brothers Contracting with retainage is $3,931.19.

EXECUTIVE SESSION Slocum moved and Seggerman seconded to convene into executive session at 7:55 p.m. pursuant to Nebr. State Statue Section 84-1410 to prevent the needless injury to the reputation of an individual. Voting aye: Slocum, Seggerman, West, Pfenning and Moses. Motion carried. Chairperson Moses restated the reason for the executive session was to prevent the needless injury to the reputation of an individual. Seggerman moved and Pfenning seconded to reconvene into open session at 8:05 p.m. Voting aye: Seggerman, Pfenning, Slocum, West and Moses. Motion carried.

CLAIMS (Claims Abbreviations: Eq, Equipment; Ex, Expense; Ma, Maintenance; Mi, Mileage; Misc, Miscellaneous; Re, Repairs; Sa, Salaries; Se,Service; Su, Supplies; Ut, Utilities; CI, Capital Improvement; Tif, Tax Increment Financing). West moved and Pfenning seconded to pay the following claims: General Fund: AFLAC-Sa$859.54; AMERTIAS-Sa$2,028.83;ANGLE, MURPHY AND CAMPBELL-Se$1,035.74; ASSURITY-Sa$28.42;BLACK HILL’S ENERGY- Ut$1,469.16;BLUE CROSS/BLUE SHIELD-Sa$8,662.77;BILL’S REP.-Re$5.64;BRODY CHEMICALS-Su$192.65; BURTON-Ut$55; CASEY’S CONVENIENCE STORE-Ex$60.51; CPI LANSING-TIF $233,418.35;DATA TECH COMPUTER-Eq$2,718.75;EAKES OFFICE PROD.-Su$63.98; EMC INS.-Ex$40,639;EFTPS-Sa$5,019.44; ERDKAMP MOTORS- Eq$28,300;FAIRMONT LIGHT & WATER-Ut$3,918.26; FARMERS COOP- Ex$998.59;FIRST CONCORD GROUP-Sa$597.44;FILLMORE CO. TREAS.- Ex$22.78;FILLMORE CO. DEV. CORP-Se$3,000;FIRST NATIONAL BANK-Su,Re,Ex, $1,612.30;HAWKINS-Su$185.41;HEARTLAND BANK-Se$30.74;HOMETOWN LEASING- Ex$115;HYDRAULIC EQUIP.-Re$158.37;JEO-Se$1,061.50;KOPSCHOS-Ut$50; NATIONWIDE INS.-Ex$391;NEBR. PUBLIC HEALTH LAB-Se$15; NPPD-Ex$30,315.11; MADISON NATIONAL LIFE-Sa$74.78; PAYROLL-Sa$17,481.12; PERENNIAL- Ex$2,114.42; PULLIAM PLUMBING-Re$142; RIZZO ELECTRIC-Re, Su$1,569; RUHLS WELL SERVICE-Re$142.43; STATE OF NEBR. DEPT. OF REV.-Ex&Sa$3,251.15; THE NEBR SIGNAL-Se$44.54; US POST OFFICE-Ex$201; Bond Fund-Heartland Bank Int. $11,150.86; Voting aye: West, Pfenning, Slocum, Seggerman and Moses. Motion carried.

CORRESPONDENCE 1)Notification from Nebr. Dept. of Economic Dept. regarding village receiving $430,625 for a housing rehabilitation grant; 2) Fillmore County Visitors’ Committee regarding items for consideration if a community is interested in planning an event for the Total Eclipse in 2017; 3)Annual meeting for the Fillmore County Development Corp (FCDC) in Grafton on Thursday February 9, 2017 at 6:00 p.m. at Gary’s Brickhouse Grille; 4) December financials and December 12, 2016 meeting minutes for Fairmont Senior Center; 5) League of Nebraska Municipalities Legislative Bulletin #1

OLD BUSINESS There was no old business

MARSHAL REPORT Marshal Steve McLeish reviewed monthly report: Items discussed: Nothing at this time

UTILITY SUP. REPORT Acting Utility Sup. Lynn West reviewed monthly maintenance report. Items discussed: 1) Snow plow (from Matt Friend Equipment) and spreader will be used on new pickup; 2) Special meeting Tuesday for Maint. Tech Dan Slocum’s 6 month evaluation; 3) Brandon VanderMey from Maguire Iron, Inc. reviewed proposal for $1,675 for inspection of inside and outside of water tower and a second proposal in the amount of $8,700 for inspection of the inside, outside and to power wash the outside water tower. Slocum moved and West seconded to accept the proposal from Maguire Iron, Inc in the amount of $8,700 for inspection of the water tower (inside and outside) and power wash of the outside of the water tower. Voting aye: Slocum, West, Pfenning, Seggerman and Moses. Motion carried.

CLERK REPORT Linda Carroll, Clerk/Treas. reviewed monthly report. Items discussed: 1)Annual village audit completed; 2)Increased property values for village’s commercial insurance by $90,000 and fire equipment will be revalued for insurance purposes; 3)Started new full page utility bills with NEON Link; 4)Only property village paid taxes on was property recently purchased in Sheriff’s auction-once property will be used for a municipal purpose it will become tax exempt;5) Will need four – five individuals to serve on the Community Development Block Grant Housing Board.

PAYMENT ARRANGEMENT There were no payment arrangement forms.

PUBLIC HEARING Chairperson Moses opened a public hearing at 8:45 p.m. to receive public comments on a request from Bill Schropfer, B & A Storage, to construct an additional storage unit facility on the W84’ of W150’ lots 11-16, Block 2 East Addition, Fairmont, Fillmore County, Nebraska. Currently zoned I-2 Heavy Industrial – Proposed Zoning C-2 Commercial Highway. No public comments were received and Fillmore County Planning Commission minutes approved the change. Chairperson Moses closed the public hearing at 9:00 p.m.

West moved and Seggerman seconded to allow Bill Schropfer, B & A Storage, to construct an additional storage unit facility on the W84’ of W150’ lots 11-16, Block 2 East Addition, Fairmont, Fillmore County, Nebraska and to change the zoning from I-2 Heavy Industrial to C-2 Commercial Highway to allow the storage units. Voting aye: West, Seggerman, Slocum, Pfenning and Moses. Motion carried.

ADJOURNMENT West moved and Pfenning seconded to adjourn the meeting at 9:05 p.m. Voting aye: West, Pfenning, Slocum, Seggerman and Moses. Motion carried.

The next Regular Meeting will be Monday February 13, 2017 at 7:00 p.m.

DONALD A MOSES Chairperson LINDA J. CARROLL, CMC Clerk/Treas.