Ohio Department of Transportation s2

Ohio Department of Transportation

Office of Transit

Procedure for Ensuring Transit System/Agency/Project Compliance with Federal and State Requirements and Recommending Best Practices

Quality Assurance Review (QAR)

MONITORING PLAN SFY 2011 Ohio Department of Transportation – Office of Transit SFY 2011 QAR Monitoring Plan

Review Follow Up QAR Category Criteria Frequency Method Method FTA Section Action Plan for 5311 and Ohio Interview, Each system recommendations Public Document reviewed every and requirements Transportation Rural Transit Review, four (4) years established and Grant Program Program QARs Vehicle and (nine systems followed to (OPTGP) Facility reviewed per completion by Requirements Inspection year) ODOT System and Industry Representative Best Practices Combined Specialized Action Plan for Transportation FTA Section recommendations Program (STP), 5310 (STP and and requirements Ohio OCP), 5316 Interview, established and Coordination (JARC), and Four (4) Document followed to Program (OCP), 5317 (New agencies/projects Review, completion by Job Access and Freedom) reviewed per Vehicle ODOT STP Reverse Program year Inspection Coordinator, Commute Requirements JARC and New Program and Industry Freedom (JARC), and Best Practices Coordinators New Freedom Program QARs Action Plan for Interview, requirements Document Rural Transit 49 CFR Part established and Review, and Each system System Drug and 655 and Part followed to System and reviewed every Alcohol (D&A) 40 completion by Collection four (4) years QARs requirements ODOT Program Site Compliance Inspection Officer

2 QAR Teams

Team Leader: Marianne Freed, Administrator, Office of Transit

Rural Transit Program Team: Brett Harris, Rural Transit System Representative Seth McDonald, Rural Transit System Representative Justin Steele, Rural Transit System Representative Josh Gearhardt, Transit Manager (Special Projects Section) Jane Miller, Transit Manager (Program Management Section) Dave Seech, Rural Transit Program QAR Coordinator

Combined STP, OCP, JARC, and New Freedom Team: Pat Pikula, STP Program Coordinator Seth Budge, JARC Program Coordinator Jane Miller, Transit Manager (Program Management Section) Josh Gearhardt, Transit Manager (Special Projects Section) Dave Seech, STP QAR Coordinator

Drug and Alcohol (D&A) Review Team: Brett Harris, Rural Transit System Representative Seth McDonald, Rural Transit System Representative Justin Steele, Rural Transit System Representative Josh Gearhardt, Transit Manager (Special Projects Section) Jane Miller, Transit Manager (Program Management Section) Dave Seech, Drug and Alcohol Program QAR Coordinator

3 SFY 2011 Rural Transit Program QAR Schedule

QAR Date of QAR Report Issue Transit System Scheduling Site Visit Deadline Deadline Transportation Resources for Independent People of Sandusky 9/1/10 9/15/10 9/30/10 County (TRIPS) Fayette County Transportation 10/1/10 10/15/10 10/31/10 Program Harrison County Rural Transit 11/1/10 11/15/10 11/30/10 (HCRT) Marion Area Transit (MAT) 12/1/10 12/15/10 12/31/10 Logan County/Transportation for 2/1/11 2/15/11 2/27/11 Logan County (TLC) Lancaster Public Transit System 3/1/11 3/15/11 3/31/11

Shelby Public Transit 4/1/11 4/15/11 4/30/11

Huron County Transit 6/1/11 6/15/11 6/30/11

SFY 2011 STP, OCP, JARC, and New Freedom Programs QAR Schedule

QAR Date of QAR Report Issue Agency/Project Scheduling Site Visit Deadline Deadline Highland Area Rural Transportation System/FRS 10/1/10 10/15/10 10/30/10 Counseling Preble County Council on Aging 12/1/10 12/15/10 12/30/10 Interval Brotherhood Homes Inc. 2/1/11 2/15/11 2/27/11 Guernsey County Senior Citizens 5/1/11 5/15/11 5/30/11 Center

4 SFY 2011 Drug and Alcohol QAR Schedule

QAR Date of QAR Report Issue D&A System Review Scheduling Site Visit Deadline Deadline South East Area Transit (SEAT) 9/1/10 9/15/10 9/30/10 Logan County/Transportation for 10/1/10 10/15/10 10/31/10 Logan County (TLC) Warren County Transit Service 11/1/10 11/15/10 11/30/10

Athens Transit 12/1/10 12/15/10 12/31/10

Marion Area Transit 2/1/11 2/15/11 2/27/11

Chillicothe Transit System 3/1/11 3/15/11 3/31/11 Monroe County Public 4/1/11 4/15/11 4/30/11 Transportation Lancaster Public Transit System 5/1/11 5/15/11 5/30/11 Pike County/Community Action 6/1/11 6/15/11 6/30/11 Transit System