TC-25H THIRD REMINDER NOTICE of RECERTIFICATION

Management Handbook Form Instructions

TC-25h THIRD REMINDER NOTICE OF RECERTIFICATION (Termination of Section 8 Assistance)

Use this form when a resident household does not respond to their “First Reminder Notice of Recertification” or their “Second Reminder Notice of Recertification” (TC-24h). The TC-25h form should be sent on the 1st day of the month that is 60 days prior to the Annual Recertification date. This is because “First Reminder Notice” is sent 120 days in advance of the annual recertification date. The resident must respond by the 10th of the month that is 60- days prior to the Annual Recertification date in order to avoid paying market rate rent. This will allow for more time to complete the required certification paperwork. Please see the instructions below for completing the form. Be sure to record the date the TC-25h was sent for HUD compliance reasons.

If the resident fails to comply with this notice (TC-25h), their rent will be will be raised to market rate rent effective on their Annual Recertification date and their Section 8 assistance will be terminated. The resident will remain at market rent until he/she complies with the annual recertification request. In properties with a limited number of Section 8 slots, the slot should be given to another qualified resident or applicant effective on the Annual Recertification date stated. (Please see the Manager’s Handbook Policy under “Leasing and Occupancy” for further instructions.)

These instructions should be followed:

1. Insure that the first part of the form is completely filled out with all pertinent information.

2. Record the applicable dates (see table below).

Scheduled Annual 1st Reminder 2nd Reminder 3rd Reminder Notice 3rd Reminder Notice Recert Notice Notice Date Date Deadline Effective Date Date (TC-24h) (TC-25h) Date January 1st September 1st October 1st November 1st November 10th February 1st October 1st November 1st December 1st December 10th March 1st November 1st December 1st January 1st January 10th April 1st December 1st January 1st February 1st February 10th May 1st January 1st February 1st March 1st March 10th June 1st February 1st March 1st April 1st April 10th July 1st March 1st April 1st May 1st May 10th August 1st April 1st May 1st June 1st June 10th September 1st May 1st June 1st July 1st July 10th October 1st June 1st July 1st August 1st August 10th November 1st July 1st August 1st September 1st September 10th December 1st August 1st September 1st October 1st October 10th

3. Fill in the name of the “Head of House”.

4. Fill in the month that is 60-days prior to the annual recertification date. For example: 9/1/03 annual recert date; July 10, 2003, the final reminder date.

Third Reminder Notice of Recert (8/03) TC-25h Management Handbook Form Instructions

5. List the full market rate rent and effective date. The effective date of the higher rent is the annual recert due date. In the above example, this would be 9/1/03.

6. Be sure to enter the telephone number of the site Management Office.

7. Sign the letter, make two photocopies of the original and deliver to resident household per instructions on the form. Remember that the original letter (notice) must be mailed and a photocopy must be hand delivered. Please be sure to annotate how the form is delivered to the resident and by whom, both on the original and the photocopies.

8. Place one of the photocopies in the resident file with the certification paperwork NOT under the “Notices” section. When a file is audited for compliance, certification paperwork is checked to see if the resident household received the proper (required) HUD notices.

If you have any questions or concerns regarding this form, please contact our Occupancy Supervisor in the Occupancy Department.

Third Reminder Notice of Recert (8/03) TC-25h