Application for Tax Clearance Certificate (In Respect of Tenders)

INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE NORTH WEST PROVINCIAL LEGISLATURE

RFP01/2011 CLOSING DATE: 23 JAN 2012 CLOSING TIME: 12H00

DESCRIPTION: SERVICES FOR THE OFFICIAL OPENING OF THE NORTH WEST PROVINCIAL LEGISLATURE.

The successful bidder will be required to fill in and sign a written Contract Form

BID DOCUMENTS CLEARLY MARKED “NWPL RFP 01/2011” ADDRESSED TO:

The Secretary Deposited in the Tender Box North West Provincial Legislature MUST BE situated at The North West P/Bag X 2018 Provincial Legislature Building MMABATHO Dr James Moroka Drive 2735 Mmabatho, 2735

Bidders must ensure that bids are delivered timeously and at the right address as no late documents will be accepted.

ALL BIDS MUST BE SUBMITTED ON OFFICIAL BID FORMS (NOT RE-TYPED OR DUPLICATED).

THIS BID IS SUBJECT TO THE GENERAL CONDITIONS OF CONTRACT (GCC). THE FOLLOWING PARTICULARS MUST BE FURNISHED (FAILURE TO DO SO MAY RESULT IN YOUR BID BEING DISQUALIFIED)

Name of Bidder …………………………………………………………………………

Postal Address …………………………………………………………………………

Street Address …………………………………………………………………………

Telephone Number …………………………………………………………………………

Cellphone Number …………………………………………………………………………

Fascimile Number …………………………………………………………………………

VAT Registration Number ……………………………………………………………………

HAS A TAX CLEARANCE CERTIFICATE BEEN SUBMITTED (SBD2)? ……………….

SIGNATURE OF BIDDER ………………………………………………………………

DATE …………………………………………………………………

CAPACITY UNDER WHICH THIS BID IS SIGNED…………………………………………

Failure on the part of the bidder to sign this tender form (SBD1) and thus to acknowledge and accept the conditions in writing or to complete the attached forms, questionnaires and specifications in all respects, may invalidate the bid.

Bids should be submitted on the official forms and should not be qualified by the bidder's own conditions. Failure to comply with these requirements or to renounce specifically the bidder's own conditions of tender, 1 when called upon to do so, may invalidate the bid.

I/We hereby tender to supply all or any of the supplies and/or to render all or any of the services described in the attached documents to the Government of the Republic of South Africa on the terms and conditions and in accordance with the specifications stipulated in the bid documents (and which shall be taken as part of, and incorporated into, this bid) at the prices and on the terms regarding time for delivery and/or execution inserted therein.

I/We agree that -

The bid herein shall remain binding upon me/us and open for acceptance during the validity period indicated and calculated from the closing time of the tender;

If I/we withdraw my/our bid within the period for which I/we have agreed that the bid shall remain open for acceptance, or fail to fulfil the contract when called upon to do so, the State may, without prejudice to its other rights, agree to the withdrawal of my/our bid or cancel the contract that may have been entered into between me/us and the State and I/we will then pay to the State any additional expense incurred by the State having either to accept any less favourable bid or, if fresh bids have to be invited, the additional expenditure incurred by the invitation of fresh bids and by the subsequent acceptance of any less favourable bid, the State shall also have the right to recover such additional expenditure by set-of against moneys which may be due or become due to me/us under this or any other bid or contract or against any guarantee or deposit that may have been furnished by me/us or on my/our behalf for the due fulfilment of this or any other bid or contract and pending the ascertainment of the amount of such additional expenditure to retain such moneys, guarantee or deposit as security for any loss the State may sustain by reason of my/our default;

If my/our bid is accepted the acceptance may be communicated to me/us by letter or order by ordinary post or registered post and that SA Post Office Ltd shall be regarded as my/our agent, and delivery of such acceptance to SA Post Office Ltd shall be treated as delivery to me/us;

The law of the Republic of South Africa shall govern the contract created by the acceptance of my/our bid and that I/we choose domicilium citandi et executand i in the Republic as indicated above.

I/We furthermore confirm that I/we have satisfied myself/ourselves as to the correctness and validity of my/our bid; that the price(s) and rate(s) quoted cover all the work/item(s) specified in the bid documents; and that the price(s) and rate(s) cover all my/our obligations under a resulting contract and that I/we accept that any mistakes regarding price(s) and calculations will be at my/our risk.

2 I/We hereby accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on me/us under this agreement as the Principal(s) liable for the due fulfilment of this contract.

I/We agree that any action arising from this contract may in all respects be instituted against me/us and I/we hereby undertake to satisfy fully any sentence or judgement which may be pronounced against me/us as a result of such action.

I/We declare that I/we have participation*/no participation* in the submission of any other bid for the supplies/services described in the attached documents. If in the affirmative, state names(s) of bidder(s) involved

………………………………………………………………………..………………………………

………………………………………………………………………………………………………..

I/We hereby declare that I/We have read and understand the above and agree to be bound by the stated terms and conditions.

Are you duly authorised to sign the bid? * YES / NO

Has the Declaration of Interest (SBD4) been duly completed and included with the other bid forms? * YES / NO

Have the company or any of its Directors, Shareholders or Joint Venture Partners in their present or previous capacity ever been restricted from bidding by any organ of the State? * YES / NO

If yes, please provide full details of restriction. ………………………………………………………………………..………………………………

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………………………………………………………………………..………………………………

……………………………………………………………………………………………………….

3 TAX CLEARANCE REQUIREMENTS

IT IS A CONDITION OF BIDDING THAT -

1. The taxes of the successful bidder must be in order, or that satisfactory arrangements have been made with the Receiver of Revenue to meet his / her tax obligations.

2. The attached form “Application for Tax Clearance Certificate (in respect of bidders)”, must be completed in all respects and submitted to the Receiver of Revenue where the bidder is registered for tax purposes. The Receiver of Revenue will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of six (6) months from date of issue. This Tax Clearance Certificate must be submitted in the original together with the bid. Failure to submit the original and valid Tax Clearance Certificate may invalidate the bid.

3. In bids where Consortia / Joint Ventures / Sub-contractors are involved each party must submit a separate Tax Clearance Certificate. Copies of the Application for Tax Clearance Certificates are available at any Receiver’s Office.

4 APPLICATION FOR TAX CLEARANCE CERTIFICATE (IN RESPECT OF BIDDERS)

1. Name of taxpayer / bidder:......

2. Trade name: ......

3. Identification number:

4. Company / Close Corporation registration number:

5. Income tax reference number:

6. VAT registration number (if applicable):

7. PAYE employer’s registration number (if applicable):

Signature of contact person requiring Tax Clearance Certificate:......

Name: ......

Telephone number: Code:………………… Number: ......

Address: ......

......

DATE: 20_____ / ______/ ______

PLEASE NOTE THAT THE COMMISSIONER FOR THE SOUTH AFRICAN REVENUE SERVICE (SARS) WILL NOT EXERCISE HIS DISCRETIONARY POWERS IN FAVOUR OF ANY PERSON WITH REGARD TO ANY INTEREST, PENALTIES AND / OR ADDITIONAL TAX LEVIABLE DUE TO THE LATE- OR UNDERPAYMENT OF TAXES, DUTIES OR LEVIES OR THE RENDITION RETURNS BY ANY PERSON AS A RESULT OF ANY SYSTEM NOT BEING YEAR 2000 COMPLIANT.

5 PRICING SCHEDULE – FIRM PRICES (SERVICES PROVIDED)

NOTE: ONLY FIRM PRICES WILL BE ACCEPTED.

OFFER TO BE VALID FOR………DAYS FROM THE CLOSING DATE OF BID. ______

Name of bidder…………………………………… Bid number…………………...

Closing Time 12:00 on ………………………..

ITEM QUANTITY DESCRIPTION BID PRICE IN RSA CURRENCY (INCLUDING VAT)

(Bidders to provide a quote/price for the particular item that they can render only)

SERVICE ITEM NO. DESCRIPTION PRICE (INCLUSIVE OF VAT)

Item 1 (Lunch) Venue Hire

Catering

Deco and lighting

Beverages (Non-alcoholic)

Others (Services etc)

Item 1 (Gala Dinner) Catering

Venue Hire Item 2 Rental of Sound System and Equipment Item 3 In-house and District Proceedings

Sound Systems

Item 4 6 Rental and connection of Plasma Screens Item 5 Banners and Flyers

TERMS OF REFERENCE

Interested service providers are invited to submit proposals for provision of the above mentioned services to the North West Provincial Legislature on a contractual basis.

The requirements limited to the following items:

Service Item 1: Venue, Décor and Catering

1. Venue, decoration and catering for 1000 people.

Venue sitting arrangements for 1,000 people

Decoration – Theme based

Catering – Buffet Menu (Proposed menu)

 Carvery o Beef o Chicken

 Hot Dishes o Pasta o Fish o Tshotlho o Mala mogodu o Oxtail

o Cajun Potatoe Wedges o Rice o Stamp o Mabele a ting

 Atleast 2 hot vegetables

 3 – 4 Salads

 Dessert o Two types

7 Service Item 2 : Sound System for live Performances

1. Entertainment and sound system for live performances

SOUND SPECIFICATIONS

3-WAY ACTIVE SOUND SYSTEM OF REPUTABLE BRAND (EAW / NEXO / JBL / D&B / L’ACOUSTICS / MEYER) SYSTEM PROCESSING F.O.H. CONTROL (CENTRE OF VENUE, 25m-30m FROM STAGE) 1 x 32-CHANNEL DIGITAL OR ANALOGUE MIXING CONSOLE (YAMAHA / SOUNDCRAFT / ALLEN & HEATH / MIDAS) 2 x YAMAHA SPX2000 1 x TC ELECTRONICS D-TWO 2 x DBX 160XT COMPRESSOR LIMITERS (INSERT ON CHANNELS) 4 x DBX 166 COMPRESSOR LIMITER (INSERT ON GROUPS) 2 x 3RD OCTAVE GRAPHIC EQ’S (DBX / KT / BSS) 1 x CD PLAYER FOR PLAYBACK MONITOR MIX: 1 x 32-CHANNEL DIGITAL OR ANALOGUE MIXING CONSOLE (YAMAHA / SOUNDCRAFT / ALLEN & HEATH / MIDAS) 9 x 3RD OCTAVE GRAPHIC EQUALIZERS (DBX / KT / BSS) (IF MONITORS ARE RUN FROM FOH)

** NOTE: IF DIGITAL MIXING CONSOLES ARE PROVIDED, NO OUTBOARD EQUIPMENT IS REQUIRED

MONITORS 12 x 12” OR 15” WEDGE MONITORS (NEXO / EAW / JBL) 6 x WEDGE MONITOR MIXES 1 x CUE WEDGE MONITOR MIX 1 x DRUM FILL MIX WITH 1 x 2x18” DRUM SUB & 2 x WEDGE MONITORS 2 x 3-WAY ACTIVE SIDE-FILLS FOR STAGES WIDER THAN 10m

**ALL WEDGE MONITORS TO BE OF IDENTICAL BRAND AND MODEL MONITOR MIXES (MINIMUM) MIX 1: BV’S MIX 2: JONAS MIX 3: BRASS MIX 4: KEYS MIX 5: BASS MIX 6: GUITAR MIX 7: DRUMS MIX 8: SIDE FILL STAGE RIGHT MIX 9: SIDE FILL STAGE LEFT

BACKLINE REQUIREMENTS DRUMS 1 x YAMAHA MAPLE CUSTOM / OAK CUSTOM DRUM KIT 8 22”x17” KICK 10”x8” TOM 12”x10” TOM 14”x12” TOM 16”x14” FLOOR 14”x4.5” MAPLE / OAK SNARE 1 x KICK DRUM PEDAL 1 x H-HAT STAND 1 x SNARE STAND 6 x BOOM CYMBAL STANDS ALL NECESSARY HARDWARE 1 x DRUM THRONE 1 x DRUM CARPET

CYMBALS 1 x ZILDJIAN K RIDE 20” 1 x ZILDJIAN K HATS 14” 1 x ZILDJIAN K DARK CRASH 16” 1 x ZILDJIAN K DARK CRASH 18” 1 x ZILDJIAN K SPLASH 10” 1 x ZILDJIAN K CHINA 20”

KEYBOARD 1 x ROLAND RD700 or YAMAHA MOTIF 8ES ELECTRIC PIANO 1 x VOLUME AND SUSTAIN PEDAL 1 x KEYBOARD BENCH 1 x SINGLE TIER KEYBOARD STAND 2 x JACK TO JACK CABLES

GUITAR 1 x FENDER TWIN REVERB GUITAR COMBO 1 x ELECTRIC GUITAR STAND 1 x JACK TO JACK CABLE

BASS 1 x SWR SM900 or AMPEG SVT4-PRO BASS AMPLIFIER 2 x 4x10” BASS CABINET (SWR or AMPEG) or 1 x 8x10” BASS CABINET (SWR or AMPEG ) 1 x BASS GUITAR STAND 1 x JACK TO J

CHANNEL & PATCH LIST CH INSTRUMENT MICROPHONE STAND INSERT 1 KICK B52 / SM91 SHORT BOOM GATE 1 2 SNARE SM57 CLAW GATE 2 3 H/H SM81 BOOM 4 TOM 1 SM98 * GATE 3 5 TOM 2 SM98 * GATE 4 6 TOM 3 SM98 * GATE 5 7 FLOOR SM98 * GATE 6 8 O/H SM81 BOOM 9 O/H SM81 BOOM 10 BASS ACTIVE DI * DBX 160XT COMP 11 GTR SM57 SHORT BOOM 12 KEY 1 ACTIVE DI * 13 KEY 2 ACTIVE DI * 14 VOX 1 B58 BOOM 15 VOX 2 B58 BOOM 16 VOX 3 B58 BOOM 17 SAX SM58 BOOM 9 18 TRUMPET SM58 BOOM 19 TROMBONE SM58 BOOM 20 LEAD B58 UHF RX BOOM DBX 160XT COMP 21 LEAD (SPARE) B58 UHF RX * 22 TALK-BACK SWITCH MIC * GROUP 1 & 2: DRUMS 1 x DBX 166 STEREO COMP GROUP 3: BRASS 1 x DBX COMP

Service Item 3 : In-house and District Proceedings Sound Systems

2. Sound system for in-house and outside (districts) proceedings

PROVISION OF OUTSIDE BROADCAST

4 X Plasma Screens per District 46 - 50 Inch

DSNG VANS AND AUDIO VIDEO FEEDS FOR SATTELITE LINKS- DOWNLINKS IN DISTRICT MUNICIPALITIES.

OB VAN: LIVE VIDEO PRODUCTION IN AND AROUND THE LEGISLATURE AND UPLINKS DURING THE OFFICIAL OPENING OF THE LEGISLATURE

SPECIFICATIONS FOR TECHNICAL PRODUCTION REQUIREMENTS

6 X HD Sony Cameras + 6 X Camera Operators

2 X VT Machines Sony HVR25

1 X Vision Mixer

1 X Technical Director

1 X Vision Controller

2 X VT Operators

2 X Sound Operators

1 X Technical Engineer

1 X Crew Assistant

*Lighting for Broadcast

*Comms System RTS Matrix

*Standby Generator 65KVA

*14 X 46 - 50 inch Plasma Screens

10 DECLARATION OF INTEREST

1. Any legal person, including persons employed by the principal, or persons having a kinship with persons employed by the principal, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the principal, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority and/or take an oath declaring his/her interest, where-

- the bidder is employed by the principal; and/or

- the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid.

2. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

2.1 Are you or any person connected with the bidder, employed by the principal? 2.1.1 If so, state particulars. YES / NO YES / NO 2.2 Do you, or any person connected with the bidder, have any relationship (family, friend, other) with a person employed by the principal and who may be involved with the evaluation and or adjudication of this bid?

2.2.1 If so, state particulars YES / NO

………………………………………………………………

2.3 Are you, or any person connected with the bidder, aware of any relationship (family, friend, other) between the bidder and any person employed by the principal who may be involved with the evaluation and or adjudication of this bid? 2.3.1 If so, state particulars 11 DECLARATION

I, THE UNDERSIGNED (NAME)………………………………………………………………………

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2.1 TO 2.3.1 ABOVE IS CORRECT.

I ACCEPT THAT THE PRINCIPAL MAY ACT AGAINST ME IN TERMS OF PARAGRAPH 23 OF THE GENERAL CONDITIONS OF CONTRACT SHOULD THIS DECLARATION PROVE TO BE FALSE.

………………………………….. …………………………………….. Signature Date

…………………………………. ……………………………………………………………………………. Position Name of bidder

12 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2001

PURCHASES

NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF EQUITY OWNERSHIP BY HISTORICALLY DISADVANTAGED INDIVIDUALS (HDIs), AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2001.

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to this bid:

- the 90/10 system as the estimated Rand value of this project is above R500 000.

1.2 Preference points for this bid shall be awarded for:

(a) Price; and (b) Specific contract participation goals, as specified in the attached forms.

1.2.1 The points for this bid are allocated as follows:

POINTS 1.2.1.1 PRICE ………

1.2.1.2 SPECIFIC CONTRACT PARTICIPATION GOALS

(a) Historically Disadvantaged Individuals:

(i) who had no franchise in national elections before the 1983 and 1993 Constitutions ……. (ii) who is a female ……. (iii) who has a disability …….

(b) Other specific goals (goals of the RDP- plus local manufacture)

(i) Compliance to the specifications …….

Total points for Price, HDIs and other RDP- goals must not exceed 100

1.3 Failure on the part of a bidder to fill in and/or to sign this form may be interpreted to mean that preference points are not claimed.

1.4. The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

2. GENERAL DEFINITIONS

2.1 “Acceptable bid” means any bid which, in all respects, complies with the specifications and conditions of bid as set out in the bid document.

2.2 “Bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of goods, works or services. 13 2.3 “Comparative price” means the price after the factors of a non-firm price and all unconditional discounts that can be utilised have been taken into consideration.

2.4 “Consortium or joint venture” means an association of persons for the purpose of combining their expertise, property, capital, efforts, skills and knowledge in an activity for the execution of a contract.

2.5 “Contract” means the agreement that results from the acceptance of a bid by an organ of state.

2.6 “Specific contract participation goals” means the goals as stipulated in the Preferential Procurement Regulations 2001.

2.6.1 In addition to above-mentioned goals, the Regulations [12.(1)] also make provision for organs of state to give particular consideration to procuring locally manufactured products.

2.7 “Control” means the possession and exercise of legal authority and power to manage the assets, goodwill and daily operations of a business and the active and continuous exercise of appropriate managerial authority and power in determining the policies and directing the operations of the business.

2.8 “Disability” means, in respect of a person, a permanent impairment of a physical, intellectual, or sensory function, which results in restricted, or lack of, ability to perform an activity in the manner, or within the range, considered normal for a human being.

2.9 “Equity Ownership” means the percentage ownership and control, exercised by individuals within an enterprise.

2.10 “Historically Disadvantaged Individual (HDI)” means a South African citizen

(1) who, due to the apartheid policy that had been in place, had no franchise in national elections prior to the introduction of the Constitution of the Republic of South Africa, 1983 (Act No 110 of 1983) or the Constitution of the Republic of South Africa, 1993, (Act No 200 of 1993) (“the interim Constitution); and/or

(2) who is a female; and/or

(3) who has a disability:

provided that a person who obtained South African citizenship on or after the coming to effect of the Interim Constitution, is deemed not to be a HDI;

2.11 “Management” means an activity inclusive of control and performed on a daily basis, by any person who is a principal executive officer of the company, by whatever name that person may be designated, and whether or not that person is a director.

2.12 “Owned” means having all the customary elements of ownership, including the right of decision-making and sharing all the risks and profits commensurate with the degree of ownership interests as demonstrated by an examination of the substance, rather than the form of ownership arrangements.

2.13 “Person” includes reference to a juristic person.

2.14 “Rand value” means the total estimated value of a contract in Rand denomination that is calculated at the time of bid invitations and includes all applicable taxes and excise duties.

2.15 “Small, Medium and Micro Enterprises (SMMEs) bears the same meaning assigned to this expression in the National Small Business Act, 1996 (No 102 of 1996).

2.16 “Sub-contracting” means the primary contractor’s assigning or leasing or making out work to, or employing another person to support such primary contractor in the execution of part of a project in terms of the contract.

2.17 “Trust” means the arrangement through which the property of one person is made over or bequeathed to a trustee to administer such property for the benefit of another person. 14 2.18 “Trustee” means any person, including the founder of a trust, to whom property is bequeathed in order for such property to be administered for the benefit of another person.

3. ESTABLISHMENT OF HDI EQUITY OWNERSHIP IN AN ENTERPRISE

3.1 Equity ownership shall be equated to the percentage of an enterprise which is owned by individuals classified as HDIs, or in the case of a company, the percentage shares that are owned by individuals classified as HDIs, who are actively involved in the management and daily business operations of the enterprise and exercise control over the enterprise, commensurate with their degree of ownership.

3.2 Where individuals are not actively involved in the management and daily business operations and do not exercise control over the enterprise commensurate with their degree of ownership, equity ownership may not be claimed.

4. ADJUDICATION USING A POINT SYSTEM

4.1 The bidder obtaining the highest number of points will be awarded the contract.

4.2 Preference points shall be calculated after prices have been brought to a comparative basis.

4.3 Points scored will be rounded off to 2 decimal places.

4.4 In the event of equal points scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

5. POINTS AWARDED FOR PRICE

5.1 THE 90/10 PREFERENCE POINT SYSTEMS

A maximum 90 points is allocated for price on the following basis:

 Pt  P min  Ps  901    P min  Where

Ps = Points scored for price of bid under consideration

Pt = Rand value of bid under consideration

Pmin = Rand value of lowest acceptable bid

6. Points awarded for historically disadvantaged individuals

6.1 In terms of Regulation 13 (2) preference points for HDI’s are calculated on their percentage shareholding in a business, provided that they are actively involved in and exercise control over the enterprise. The following formula is prescribed in Regulation 13 (5) (c):

EP NEP  NOP  100

NEP = Points awarded for equity ownership by an HDI

NOP = The maximum number of points awarded for equity ownership by an HDI in that specific category

EP = The percentage of equity ownership by an HDI within the enterprise or business, determined in accordance 15 with the definition of HDI’s.

6.2 Equity claims for a trust will only be allowed in respect of those persons who are both trustees and beneficiaries and who are actively involved in the management of the trust.

6.3 Documentation to substantiate the validity of the credentials of the trustees contemplated above must be submitted.

6.4 A consortium or joint venture may, based on the percentage of the contract value managed or executed by their HDI-members, be entitled to preference points in respect of an HDI.

6.5 A person awarded a contract as a result of preference for contracting with, or providing equity ownership to an HDI, may not subcontract more than 25% of the value of the contract to a person who is not an HDI or does not qualify for the same number or more preference for equity ownership.

7. BID DECLARATION 7 7.1 Bidders who claim points in respect of equity ownership must complete the Bid Declaration at the end of this form.

8. EQUITY OWNERSHIP CLAIMED IN TERMS OF PARAGRAPH 2.10 ABOVE. POINTS TO BE CALCULATED FROM INFORMATION FURNISHED IN PARAGRAPH 9.8.

Ownership Percentage owned Points claimed 8.1 Equity ownership by persons who had no franchise in the national elections % …………………

8.2 Equity ownership by women % ……… ……….

8.3 Equity ownership by disabled persons* % …………………

*If points are claimed for disabled persons, indicate nature of impairment (see paragraph 2.8 above) …………………………………………………………………………………………………………………….

9 DECLARATION WITH REGARD TO EQUITY

9.1 Name of firm :...... 9.2 VAT registration number :...... 9.3 Company registration number :……………………………………………………………………. 9.4 TYPE OF FIRM

 Partnership  One person business/sole trader  Close corporation  Company  (Pty) Limited [TICK APPLICABLE BOX] 9.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES

…………...... ………………...... ……………......

9.6 COMPANY CLASSIFICATION

 Manufacturer  Supplier  Professional service provider  Other service providers, e.g. transporter, etc. 16 [TICK APPLICABLE BOX]

9.7 TOTAL NUMBER OF YEARS THE FIRM HAS BEEN IN BUSINESS? ……………………………………

9.8 List all Shareholders by Name, Position, Identity Number, Citizenship, HDI status and ownership, as relevant. Information to be used to calculate the points claimed in paragraph 8.

* HDI Status % Date/Position Date RSA No of franchise Name occupied in ID Number Citizenship Disable business / prior to Women Enterprise obtained d enterprise elections owned

9.9 Consortium / Joint Venture

9.9.1 In the event that preference points are claimed for HDI members by consortia / joint ventures, the following information must be furnished in order to be entitled to the points claimed in respect of the HDI member:

Name of HDI member (to be Percentage (%) of the contract value consistent with paragraph 9.8) managed or executed by the HDI member

9.10 I/we, the undersigned, who warrants that he/she is duly authorised to do so on behalf of the firm certify that points claimed, based on the equity ownership, indicated in paragraph 8 of the foregoing certificate, qualifies the firm for the preference(s) shown and I / we acknowledge that:

(i) The information furnished is true and correct.

(ii) The Equity ownership claimed is in accordance with the General Conditions as indicated in paragraph 1 of this form.

(iii) In the event of a contract being awarded as a result of points claimed as shown in paragraph 8, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct.

(iv) If the claims are found to be incorrect, the purchaser may, in addition to any other remedy it may have -

(a) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(b) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation;

17 (c) impose a financial penalty more severe than the theoretical financial preference associated with the claim which was made in the bid; and

WITNESSES:

1. ………………………………………

…………………………………… SIGNATURE(S)OF BIDDER(S) 2. ………………………………………

DATE:………………………………..

ADDRESS:…………………………..

….…………………………………….

………………………………………