Staff Representative for Winter Term Global Engagement

Application Form

The staff position provides faculty and students with important support for select Winter Term Global Engagement classes. Please read the position description carefully to be certain you are capable of completing the requirements of the position and understand that each travel program is unique in terms of the staff representative’s responsibilities.

Please be prepared to:  Attend all meetings of the Fall Preparatory course.  Attend meetings and workshops when requested by the Global Education Center and the Program Leaders.  Participate in the full 3 week Winter Term course in the month of January.  Assist Staff Advisory Council upon your return in the recruitment and/or application process for the next year.

All staff members who have worked at the University for at least two years are eligible to apply for this program. The answers collected on this application will be used for informational purposes to determine a pool of candidates for each year.

Applicant’s Printed Name______

Applicant’s Title ______

Applicant’s Department ______

1. How many years have you been employed at Elon University? ______

*Must have been employed at Elon at least 2 years to apply

2. Which classification do you represent? Administrative____ Office Staff_____ Physical Plant_____

3. You will need a current passport to travel out of the country. If you do not have one, we will assist you in the process of getting one. Do you have a valid passport? Yes ____No ____

Passports should be valid for at least 6 months after January 30, 2017.

4. Have you traveled outside of the US? If so, where and when? ______5. Do you have experience traveling with large groups? If yes, please explain. ______

6. Do you have any special abilities or qualifications that would be of assistance in this position? If yes, please explain. ______

7. Do you require any accommodations to perform the duties as described in the attached description? If yes, please explain.______

Applicant’s signature______Date______

Please obtain the following signatures prior to application submitting this application to ensure that your absence during the above period is approved.

Supervisor Signature______Date______

Director Signature______Date______

Vice President/Provost Signature______Date______

Return to: Michael Williams, 2995 Campus Box Staff Representative for Winter Term Global Engagement

Program Purpose: The Global Engagement Program (GEP) provides Elon University staff employees with opportunities to expand their global perspectives while assisting Program Leaders and students during winter term global engagement experiences.

Application Process: Only applications submitted to the Staff Advisory Council by the deadline of June 15 will be accepted. Please mail to Michael Williams, 2995 Campus Box or email to [email protected].

 Nine applications, chosen by lottery, will be forwarded to The Isabella Cannon Global Education Center, where three finalists will be selected to fill three open positions.

 Three names from each of the staff employment areas listed below will be selected, by the Staff Advisory Council, to optimize the opportunities:

. Administrative (3) Any staff member who receives compensation through an annual letter of agreement or "contract.” (without faculty rank) . Office Support Personnel (3) Any staff member who receives compensation through an hourly "time sheet" and reports to an area other than the Physical Plant. . Physical Plant (3) Any staff member who receives compensation through an hourly "time sheet" and reports to the Physical Plant.

 Successful candidates will be notified by The Isabella Cannon Global Education Center.

 Priority will be given to those who have not participated in the GEP program previously. Staff Representative for Winter Term (WT) Global Engagement Programs

Job Description Potential Responsibilities:

Administration Assistance

 Attend some or all of the Fall course that precedes the program abroad

 Provide administrative assistance before/during/after travel

 Follow up of deliverables with students (Passport Copy, Passport Information Form, Personal Information Form)

 Hotel/flight check-in etc.

 Assist with budget/money management during the WT program

 Depart with the class in January, but you may come back before the class is completed

Health & Safety

 Emergency management while on site

Student Life

 Group/bonding activities

 Processing/reflection on site or on return

 Assistance with orientation/student preparation for departure

Criteria (Not required but helpful)

 Flexibility

 Previous work with groups of non-adults (boy scouts, church groups etc.)

 Any background/experience in health or first aid

Tentative Programs Available for January 2017

 Australia and New Zealand Film

 Barbados: Culture, Sport, Media  Ghana: West African History & Culture

 Hawaii: Nation or State

 Holocaust Journey

 Ireland: Lit., Culture, History

 Peru Heritage

Please refer to the program “brochure” page online for details about course description and times:

Staff Representative for Global Education Programs FAQs

1. Q: Do I have to take vacation time to participate? A: Once employee and supervisor agree about participation, the staff representative will not have to take vacation time for the approved period.

2. Q: How will I pay for my meals, tips and any other incidentals?

A: Like any accompanying program leader, staff members receive a per diem, in advance of travel. A per diem is an allowance for daily expenses that cannot be pre-paid. The Global Education Center determines the per diem amount based on the program location and duration of stay.

3. Q: How much spending money should I plan to have?

A: Since all meals, travel and accommodations are covered, additional expenses might include activities pursued during program free time, snacks outside of meal times, and the purchase of souvenirs.

4. Q: When will exact dates be set?

A: Airline arrangements can fluctuate (flights are cancelled or schedules are significantly modified). For this reason, program dates are not solidified until October before program travel. Programs are roughly planned to mirror on-campus dates for winter term classes.

5. Q: How will I enter this on my time sheet?

A: This is to be worked out between employer and supervisor, upon selection. This can vary a lot depending upon one’s position at Elon. 6. Q: Will I be the only adult, besides the professor, on the program?

A: Most programs have two “program leaders.” This means that the staff representative will typically be a third, non-student traveler on the program. Most programs also have local, on-site guides to help the program complete their itinerary/activities.

7. Q: Will I need a special type of phone? How can I stay in contact with home?

A: No phone is needed. In some cases, a cell phone may be provided, if it is deemed necessary to assist with managing of the program. Staff representatives can be approved for a temporary international plan, with the expenses reimbursed with submission of receipts/phone provider statement. Phone arrangement options vary by program location.

8. Q: Do I need to get any shots or other health-related items to prepare for travel? Who pays for that?

A: The Global Education Center runs a vaccination/immunization clinic for students, faculty and staff in November, prior to the winter program. The cost of any required vaccinations/ immunizations administered to staff representatives at the clinic will be covered by Elon.

9. Q: Do I need to get special insurance?

A: The Global Education Center purchases and automatically enrolls all students, program leaders and staff participants in a travel insurance policy through iNext, an outside insurance provider, prior to the winter program.