Council of Australian University Librarians (CAUL)
RESULTS OF THE AUSTRALIAN NATIONAL BIBLIOGRAPHIC DATABASE COVERAGE SURVEY – JANUARY 2009
Introduction
Libraries Australia recently conducted a survey of Australian libraries to determine the currency and coverage of library holdings on the Australian National Bibliographic Database (ANBD) and to discover important gaps in coverage. The previous ANBD Coverage survey was conducted in 1999-2000 by the Australian Library Collections Task Force (ALCTF).
This paper provides a summary of the responses of CAUL member libraries.
Objectives
The survey aimed to identify: The extent to which the collections of Australian libraries are recorded in the ANBD; The types of material most likely / unlikely to be recorded on the ANBD; The existence of formed or special format collections of published or unpublished materials which are not recorded on the ANBD; Patterns of contribution / non-contribution to the ANBD amongst particular library types; and Key factors affecting ANBD contribution.
The results of the survey will be used by Libraries Australia to develop strategies to improve overall coverage of the ANBD and in particular to contact libraries with important special collections to attempt to facilitate addition of records for these collections to the ANBD.
Methodology
A draft of the survey questionnaire was discussed at the March 2008 meeting of the Libraries Australia Advisory Committee and a number of changes were made. The questionnaire was then piloted by the National Library. During July and early August a further pilot was conducted with four libraries: University of Tasmania, University of Queensland, Deakin University, and the State Library of Western Australia. Feedback from the pilot sites was incorporated into the questionnaire.
The survey was publicised via the librariesaustralia-l list. Libraries input their responses using an online web form using the SurveyMonkey service
The survey questionnaire is provided as Attachment 4.
The survey was launched on 21 August and was originally scheduled to close on 19 September. However, in an attempt to improve the response rate from CAUL and NSLA libraries, the formal period for response was extended until 10 October. Libraries Australia contacted all CAUL and NSLA members who had not responded by the original closing date to encourage them to respond.
1 Libraries Australia also contacted all libraries that provided incomplete responses and encouraged them to at least complete those questions relating to the number of items (titles) and the percentage of their collection that is not recorded in the ANBD.
The survey form continued to be available until 30 January 2009. The last response from a CAUL member library was received on 12 December.
Results
As at 12 December 2008, a total of 217 valid responses were received from all library sectors however this total includes 13 responses where only contact information was provided.
A total of 31 responses were received from CAUL member libraries (NB. McLennan Library of the Melbourne Business School provided a separate response from the University of Melbourne) representing 14.3% of the total responses. See Attachment 1 for the names of CAUL member libraries that responded to the survey.
This paper includes a summary of the responses to most survey questions.
Question 2: Please select your State or Territory
10
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6 9 9 4 5 2 3 2 0 2 0 1 ACT NSW VIC QLD NT SA WA TAS
2 Question 6. Is your library a Libraries Australia member?
Response Response Percent Count Yes 100% 31 No 0% 0
Question 8. How does your organisation contribute to the ANBD?
14 universities indicated that they use more than one method to contribute to the ANBD.
30 25 20 15 27 10 5 10 2 7 0 Cataloguing WebCat Record Import Other Client Interface Service
“Other” responses were: Not contributing at present, planning to use record import service; and In process of setting RIS to occur.
Question 9. Would your organisation prefer to contribute to the ANBD in some other way?
Response Response Percent Count Yes 16% 5 No 78% 24 Skipped 6% 2 question
“Yes” responses were:
Interested in investigating services through vendors; We are considering using the cataloguing client for selected tasks. We have not reached any conclusions at this stage; SRU; OAI-PMH; and We would like to have a direct link between our LMS Horizon and the ANBD (like Voyage has) which would automatically update holdings in the ANBD. However, we are on Horizon which is no longer to be developed so this is not likely.
3 Question 10. Does your organisation plan to make an ongoing contribution of records for new material to the ANBD? If not please tell us your key reasons for not contributing to the ANBD?
Response Response Percent Count Yes 94% 29 No 3% 1 Some 3% 1
“No” response was:
Currently QJCU contributes holdings only. We use the Record Import Service to delete holdings from the ANBD. We decided against using the Cataloguing Client to contribute bibliographic records for a number of reasons: there is a cost involved for the annual software licence fee and a requirement to install the product and train staff to use it; the HORIZON cataloguing module has excellent functionality; and the percentage of original cataloguing required has been greatly reduced as more records become available from external databases such as OCLC WorldCat. To our knowledge adding bibliographic records via the web cataloguing form available via Libraries Australia search only allows for input of minimal level cataloguing and records downloaded into the local system would need to be re-catalogued. We would like to contribute cataloguing for material published in North Queensland (as these records may be unique and we consider the cost/effort involved in contributing them to the ANBD justified) and plan to investigate using RIS to achieve this in 2009.
Question 11. Does your organisation regularly update your holdings on the ANBD to reflect items that have been moved or removed from your collection? If not please tell us your key reasons for not maintaining your ANBD holdings.
Response Response Percent Count Yes 81% 25 No 13% 4 Some 6% 2
“No” and “Some” responses included:
Have not yet finalized process on Voyager and have not updated holdings since implementation of Voyager; Plan to regularly update holdings in the future; Technical difficulties in extracting relevant holdings data, including ejournal holdings stored in a series of mySQL files. We are currently working on a mechanism to update both offline and online holdings; Lack of resources to remove ANBD holdings; and Problems with record matching resulting in large error files plus a few months without a Cataloguing Librarian have resulted in a backlog of uploading. This will be addressed now that the vacant position is filled. Some amendments are made directly through the Cataloguing Client.
4 Questions 12 & 13: Approximately how many items (titles) in your library collection are not recorded in the ANBD? What percentage of your total library collection is not recorded in the ANBD?
Table 1: No. of items and percentage of total collection not recorded in the ANBD
Percentage of total No. items not in library collection the ANBD not in ANBD
Academy Library, University of NSW@ADFA 20,000 6%
Australian National University Library 450,000 25%
Bond University Library 3,000 2%
Central Queensland University Library 10,000 5%
Deakin University 147,303 13%
Flinders University Library 6,000 1%
James Cook University, Eddie Koiki Mabo Library 144,610 36%
La Trobe University Library 150,000 13%
Macquarie University Library 500 1%
McLennan Library 750 2%
Monash University Library 210,000 10%
Murdoch University Library 70,000 10%
QUT Library 49,987 8%
RMIT University Library 60,000 50%
Swinburne University of Technology Library 200,000 50%
University of Adelaide Library 96,000 3%
University of Ballarat, E.J. Barker Library 35,000 13%
University of Canberra Library 67,500 4%
University of Melbourne Library No data No data
University of New England, Dixson Library 107,000 15%
University of New South Wales Library 50,000 5%
University of Newcastle Library 10,000 5%
University of Queensland Library 500,000 30%
University of South Australia Library 80,000 10%
5 Percentage of total No. items not in library collection the ANBD not in ANBD
University of Sydney 2,311,000 30%
University of Tasmania, Morris Miller Library 82,454 14%
University of Technology Sydney 105,000 12%
University of Western Australia Library 414,000 31%
University of Western Sydney Library 1,900 20%
University of Wollongong, University Library 34,500 6%
Victoria University 203,281 37%
Total 5,514,790 Avg. 16%
Question 14: What types of material in your collection are not recorded in the ANBD? Please indicate the approximate number of items for both Australian and Overseas.
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The top three material types that recorded the largest number of items not recorded in the ANBD were Online (e.g. Web sites, e-journals, databases) (approx. 3,302,389), Monographs (approx. 1,482,452) and Journals (approx. 202,455). See Attachment 2 for details.
6 Question 15: If your organisation hasn't contributed records for this material to the ANBD can you indicate the key reasons why? Please indicate if there are different reasons for specific types of materials (eg. digital resources)
Key reasons given why material has not been contributed to the ANBD include:
Staffing, resourcing and prioritisation of library wide activities/projects; Majority are old records that don't meet cataloguing standards, some are uncatalogued titles, and some are interim records and others are titles not digitised yet; Some copyrighted materials are held in the Library which can only be used by library staff and students and so these are also not on the ANBD; License restrictions for online resources; Insufficient cataloguing or MARC coding to permit full record upload, due to NBD system restrictions; Electronic journals and other digital resources - because of the difficulty in providing direct access to these resources on Libraries Australia and Education Curriculum Laboratory resources - are not available for loan; Licence restrictions on digital resources prevent Interlibrary Loan and Document Delivery and a lack of resources to maintain links on LA; No automated process for adding records for e-journals; and Materials are not available for interlibrary loan.
See Attachment 3 for individual responses.
Question 17. Do records exist for this material in card catalogues, other manual records or in your local library management system?
Response Response Percent Count Yes 68% 21 No 10% 3 Some 22% 7
12 responses included a description of the scope and/or quality of records that exist for material that has not been contributed to the ANBD.
QUESTION 18: Does any of this material comprise a significant 'formed collection', (ie. a group of materials, published and/or unpublished, on a particular subject or with another characteristic which means that it is logical to keep the items together rather than separate them)? If so, please provide a description of the subject content of the collections, date range(s) of the materials, and approximate number of items.
9 university libraries identified ‘formed collections’ not added to the ANBD. Table 2 describes these ‘formed collections’.
Table 2: Formed collections not added to the ANBD Bond University Library Bond Archival Collection (1987 - 2008)
Central Queensland University Library Central Quueensland historical photographs 5000
7 No, with the exception of 4 collections of photographs already available via James Cook University, Eddie Koiki Mabo Picture Australia. A significant collection of photographs and oral histories Library relating to North Queensland will be added to the collection in the near future.
Education Curriculum Laboratory collection - approx. 13000 records for La Trobe University Library mainly educational materials for school teachers
We have a print collection of careers material housed as a discrete collection for the exclusive use of MBS students, MBS staff and MBS alumni. It McLennan Library includes job search, interview preparation, and career development literature, as well as specific guides t
Palm leaf manuscripts (100) Deeds and indentures (500) Theatre University of Adelaide Library programs (10000) Theatre posters and playbills (500) Theatre illustrations, pictures, sketches, prints, plans (500)
Approx 1000 monograph titles are part of the R.S.Neale Collection, a largely historical collection, containing primary and secondary material for research University of New England, Dixson Library in English social and economic history, particularly since the Industrial Revolution. Special strength
Items in Conservatorium of Music Library. Some of our music scores and books are in our Rare music collection – scores and manuscripts. This collection of rare music scores/mss is being catalogued slowly as we are University of Sydney able, or as project work. All monographs in our “Rare books” collection have been catalogued and should have been uploaded to ANBD. The LPs have been placed in stack as a collection, and are accessible through a card catalogue.
Vinyl collection - classical music, up to 1980s, 2500 uncatalogued items, University of Wollongong Library donated to the library.
QUESTION 19: Please name the most important E-resource collections that you have not added to the ANBD? Question 20: Please name the most important microform collections that you have not added to the ANBD?
28 university libraries identified important e-resource collections not added to the ANBD and 4 university libraries identified important microform collections not added to the ANBD. Details are listed in Table 3.
Table 3: E-resource and microform collection not added to the ANBD
E-resource collections Microform collections No e-resources added other than Academy Library, University of NSW@ADFA Nil CD-ROMs Wiley Interscience, Springerlink, Australian National University Library Synergy Bond University Library Online subscription databases We have not systematically added any commercially available Collection level records exist as a Deakin University collections or our e-readings minimum for all collection. Flinders University Library EBooks n/a James Cook University, Eddie Koiki Mabo E-journals and online databases are Not applicable Library not added to the ANBD e-journals with records from Serials La Trobe University Library n/a Solutions
8 E-resource collections Microform collections Most, apart from the few that were Macquarie University Library originally purchased as datasets via Nil Kinetica. Arcadia is the McLennan Library's name for its collection of electronic databases. We currently subscribe to more than 20 databases covering McLennan Library all aspects of management and related disciplines. The types of material made accessible via the databases include Irish political and radical Murdoch University Library All e journals and e book collections newspapers (154 titles) Women advising women Pt. 2 No ejournal collections have been QUT Library Not applicable added. RMIT University Library No e-resources added to ANBD We collect ebooks title by title. We have not added records for any subscription based aggregation for Swinburne University of Technology Library which licence agreements preclude - NA - external access - which is most of them: Scopus, Ebsco, Web of Science etc....
Most e-resource collections are on University of Adelaide Library N/A Libraries Australia.
EbscoHost, Informit, Sage, University of Ballarat, E.J. Barker Library WileyInterscience, Emerald, Oxford, NA BMJ, EBook Library, Safari, EBSCOhost DB's, Gale/Infotrac DB's, University of Canberra Library N/A CSA Ilumina, Informit, SOurceOECD University of Melbourne Library All of them. BioOne CSA Current Contents Emerald Factiva Expanded Academic (Infotrac) HeinOnline JSTOR LexisNexis Legal LWW University of New England, Dixson Library Journals@Ovid NewsBank ProQuest ScienceDirect SpringerLink Taylor & Francis Web of Knowledge Wiley InterScience Journal titles and ebook titles from University of New South Wales Library the large commercial datasets and None packages. History of education microfiche - University of Newcastle Library ScienceDirect (work in progress) Early English books online Nineteenth Century [Microform]. University of Queensland Library Eighteenth century collections online General collection Various eBooks collections totalling ca 56000 records - NetLibrary (via OCLC), HeinOnline World Trials University of South Australia Library collection (1200 titles) SpringerLink (ca 7800 titles which are mostly original or significantly upgraded records), EngNetBase (800) EEBO, Making of Modern Law, University of Sydney ScienceDirect
9 E-resource collections Microform collections None of our electronic resources have been reported to the ANBD. Our most "significant" eresources University of Tasmania, Morris Miller Library include Web Of Science, ProQuest, Scopus, IEEE Explore, SciFinder Scholar and some CSA databases such as Medline. English books 1475 - 1640 Early University of Western Australia Library All of them English books 1641 – 1700 These are not 'owned' collections University of Western Sydney Library N/A therefore of no major significance.
University of Wollongong Library Business Source Premier. Springer ebooks; Hein legal classics library; Journals in databases (ie; Victoria University n/a records from Serials Solutions) such as Ebscohost; Ebrary; EBL.
Question 21: Does your organization add records for digital content to the ANBD? Examples of digital content include: web sites, e-journals, sound files, and digitized images.
Response Response Percent Count Yes 16% 5 Some 20% 6 No 58% 18 No response 6% 2
18 university libraries indicated that they do not add records for digital content to the ANBD and the reasons provided are presented in Table 4.
Table 4: Reasons why digital content is not added to the ANBD Only digitise Course reading material (book chapters, print journal Academy Library, University of NSW@ADFA articles, not held journal articles)- not available to anyone else other than UNSW@ADFA students/staff.
Policy has been determined on consideration of benefits of inclusion Bond University Library together with staffing, resourcing, etc.
Would be burdensome for no particular benefit. ( not available to Deakin University other/distinct record loading, creation process/dynamic nature of title and content) The digital images are created using local fields only
In most instances we are able to source an existing record from either James Cook University, Eddie Koiki Mabo Libraries Australia or Serials Solutions. Resources are already Library discoverable via other search engines or freely available on the web especially for resources that we don’t own.
It is difficult to provide direct access to these resources through Libraries La Trobe University Library Australia.
McLennan Library These records are not catalogued but are used as an in-house resource
RMIT University Library No reason provided Swinburne University of Technology Library No reason provided
10 We can’t give access to them, so it’s thought better not to add them. The records are generally brought in from vendors and frequently aren't University of Ballarat, E.J. Barker Library of a quality that can be uploaded, and we don't have the staff to upgrade them. Maintenance of title changes would be too labour intensive Not available to non-staff/students of UC, not available for ILL, often University of Canberra Library ephemeral in nature leading to increased staff workload to upload or delete titles
We do not add e-resources to the library catalogue, instead we use SFX, University of Melbourne Library MetaLib and Digitool to organise and provide access to these materials.
At the outset of cataloguing electronic journals, we believed the restrictions imposed by vendor licenses made inclusion of our holdings on the ANBD of minimal value. Since then, the bulk of our catalogue University of New England, Dixson Library records for digital resources are brief records which are bulk loaded into our OPAC. We also have a policy of creating separate records for the same journal as/when it appears in different formats and platforms. University of New South Wales Library See question 15 Too time consuming - records for major datasets are available, we would University of Newcastle Library not have the staff time to add holdings to individual title records, and then maintain these holdings
University of Technology Sydney Licensing restrictions
Currently the status of most of our journal eholding is too volatile to add University of Western Australia Library to the ANBD.
Lack of staff resources to maintain links on LA and local catalogue. University of Wollongong Library Digital resources are not available for loan via Document Delivery, primarily because of licence restrictions.
Most digital material is either freely available to all internet users, or has restricted usage governed by licensing conditions. Holdings frequently Victoria University change in databases - work necessary to maintain ANBD holdings is prohibitive.
Question 23: Does your organisation routinely digitise materials in your collection? Please describe the scope of these activities (eg. criteria for digitisation, date ranges and subject areas) & Question 24: Does your organisation have any special digitisation projects underway or planned? Please describe the scope and timeline of the project(s).
Question 23: Does your organisation routinely Question 24: Summary of digitisation digitise materials in your activities collection? Academy Library, University of Only digitise material for Course Same as Question 23 NSW@ADFA Readings lists Australian National University Library No response No response
Digitisation on e- publications@Bond - open access repository of research and scholarly output of Bond Bond University Library Same as Question 23 University staff and students, and historical and archival material about the University. See http://epublications.bond.edu.au/
We have only just started in line Central Queensland University Library with the development of our Same as Question 23 digital repository
11 Question 23: Does your organisation routinely Question 24: Summary of digitisation digitise materials in your activities collection?
Participate in Austlit's Australian Children's Theses either in scanned or 'text' Literature Digital resources project- will Deakin University for mat digitise identified material held by us (2008/2009)
Yes, law collection; Flinders Research Flinders University Library Yes materials
James Cook University, Eddie Koiki No routine digitization Some retrospective digitization of theses Mabo Library undertaken planned.
We have plans to digitise some of La Trobe La Trobe University Library n/a University material; but there are no projects underway at present.
Our collection of Egyptology materials donated by Professor Brunner are being digitised as they come out from under the Macquarie University Library copyright provisions. This is to Same as Question 23 preserve the items, some of which are fragile. (See NMQU website for details about Brunner). McLennan Library No No Subject to grant funding, the The student newspaper, within the next Monash University Library library occasionally scans three months. materials. Murdoch University Library No No
We have recently digitised a very small QUT Library No collection of sugar industry monographs and periodicals.
RMIT University Library No RMIT theses. 2009/2010 Swinburne's Image Bank project is digitizing images from archival material relating to Mainly theses, and parts of Swinburne. Archival audio and video Swinburne University of Technology publications under Part 5 A of the content is also being digitized. In addition, Library Copyright act for our e-reserve Research bank is capturing as much as collection. possible of the research/publication output of the university, but most of this content is "born digital". Digitisation is ongoing for research material and Special University of Adelaide Library No response collections material and will be for the foreseeable future University of Ballarat, E.J. Barker No No Library
12 Question 23: Does your organisation routinely Question 24: Summary of digitisation digitise materials in your activities collection?
New Masters & PhD theses uploaded to ADT as they're submitted. Where we have been able to obtain permission some A Research Repository to provide access to, older theses have also been and archived storage of research outputs University of Canberra Library digitized. Individual chapters, from UC staff & students will be established papers, articles and exam papers from the end of 2008. are scanned and placed temporarily in our E-Reserve COllection-available to current students and staff only.
University of Melbourne Library No. No response University of New England, Dixson No No response Library University of New South Wales No No Library University of Newcastle Library No response No response
As part of a Q150 project to establish a centre on the study of the government of Queensland, UQ Library has been allocated Digitisation is based on specific University of Queensland Library $1M to digitise various documents. Includes projects University of Queensland Press publications and UQ higher degree theses. See http://www.q150.qld.gov.au
Material is digitised for course eReadings and whilst these titles are catalogued, the readings are for local learning and teaching use and are not appropriate for contribution to the NBD. Bob Hawke Prime Ministerial Library University of South Australia Library Retrospective digitisation of PhD archives. Ongoing activity. and Masters by Research theses - these will be loaded to the ADT program (print catalogue records for these are included in the NBD)
13 Question 23: Does your organisation routinely Question 24: Summary of digitisation digitise materials in your activities collection? We have many digitisation projects underway – some ARC funded, other internally funded. The timelines vary – some will be ongoing. These include: APRIL (Australian Poetry Resources Internet Library) – ARC – text, audio, video AustLit digitisation – ARC Dictionary of Sydney project – ARC Digital transcription of Patrick White Notebooks – ARC / NLA Ongoing digitisation of primary source texts for the SETIS Australian Studies digital collections First Fleet and Early Settlement digital collection – in conjunction with SLNSW Inland Exploration digital collection We digitize course reading Journal back set digitisation – ASHET, material for e-reserve under Sydney Studies in English etc Salamanca statutory licensing. We digitize medieval liturgical manuscripts theses that are requested on ILL, (15thC/16thC) – ARC – part of the Rare University of Sydney Library and also participate in the Books digitisation program Frontiers of Australasian Digital Theses Science illustrated cartoon series – Science project . Rare Books exhibitions Foundation/Rare Books Norman Haire digitization. papers – Rare Books Cosme (New Australia) image collection – Rare Books Treasures – Rare Books University of Sydney research publications – Sydney eScholarship repository/Research Office As required, retrospective digitisation for Sydney eScholarship repository collections Sydney College of the Arts image digitisation Botanical imaging (eBot) Australian Composers Online (Conservatorium) Planned projects include: Digital transcription of Charles Harpur papers – ARC Digitisation of the backsets of Honi Soit, Hermes, Union Recorder Yes, we have a number of digitisation projects underway, - we do small projects Yes, we digitise archival material. usually in a specific area as we receive The loose criteria is: unique funding. Eventually we hope to digitise all University of Tasmania, Morris Miller holdings, rare material with our unique holdings of archival material Library relevance to Tasmania, and rare that are in the public domain or we have material not already digitised permission to copy. This would include elsewhere. some 20,000 page of text/images. At our present rate of progress it will take us around 10 years. Course readings, postgraduate University of Technology Sydney No. theses. University of Western Australia No No Library University of Western Sydney Library No. Not "routinely". No. Theses requested on Document Delivery. Out of print items when a copy is held in the main University of Wollongong course library and additional copies are handbooks. University of Wollongong required by satellite sites. University of Wollongong Library theses currently not available in digital Course materials, including format. Completion date is December chapters, articles and lecture 2008. notes, as requested by lecturers- under Copyright Act, 1968 compliance. Victoria University No No
14 Question 25. Does your organisation provide access to all of your collection through interlibrary loan?
Response Response Percent Count Yes 6% 2 No 94% 29
Question 26. Please describe any restrictions placed on interlibrary loans from your collection.
Question 26: Please describe any restrictions placed on interlibrary loans from your collection.
Some collections restricted to UNSW@ADFA - Course reading material, Academy Library, University of NSW@ADFA material in rare books, manuscripts Australian National University Library Materials available to ANU staff and students only As per ILRS : Not for loan: Audiovisual ; Films and videos ; Newspapers ; Bond University Library Serials (bound) ; Serials (unbound) ; Theses ; Other (Reserve: short term loans) ; Film & videos. Central Queensland University Library Central Queensland Historical collections Most non-book material in CRC ( Curriculum resources Collection) - bulky, impractical Special collections ( exceptions may be made on a limited Deakin University basis) Licensed electronic resources according to licence conditions Bound volumes of periodicals Microfiche and microfilm ( exceptions may be made) Reference material ( exceptions may be made) Flinders University Library Special Collections; Reserve; restricted loan The following materials are not available for inter-library loan: Special Collections including North Queensland and Rare Books; Archives; James Cook University, Eddie Koiki Mabo Reference and Restricted Loans (eg. 2-day loans). Theses duplicated on Library microfilm are available for loan, otherwise if not already available through JCU ePrints, they must be purchased. La Trobe University Library Rare materials, special collections and reference collection.
Macquarie University Library Rare Book materials.
McLennan Library Recommended reading and Reference Audiovisual ; Electronic resources ; Films and videos ; Manuscripts ; Maps ; Monash University Library Multimedia ; Music ; Newspapers ; Rare material ; Reference material ; Serials (bound) ; Serials (unbound) ; Theses ; Software. Murdoch University Library Restrictions on the loan of rare and/or vulnerable material
QUT Library Some licences do not allow interlibrary loans. Short term loan items off air recordings and not for loan items eg RMIT University Library reference As outlined in the Resource Sharing Directory: Microforms ; Other Swinburne University of Technology Library (Computer software) ; High use material; Audio Visual Items; CD-ROM's and Computer Software
15 Question 26: Please describe any restrictions placed on interlibrary loans from your collection.
Fragile and/or extremely valuable material is available only within Special University of Adelaide Library collections. Off-air recordings, short-loan collections, reference materials, Blainey University of Ballarat, E.J. Barker Library collection, Special collection, and realia. Special collections eg. Reference, readings required by current classes, University of Canberra Library Rare, Clough (landscape architecture), maps, slides, Lu rees Archives of Australian Children's literature. Theses – not for loan, but can purchase copy High use (reserve, University of Melbourne Library recommended reading, 7 day or less loans) and Reference – not for loan but copy portion possible. Maps Certain materials in our special collections are only accessable in person. University of New England, Dixson Library No renewal of loaned material. Not for Valuable or Reference titles. Not for e-resources where University of New South Wales Library constrained by contracts signed with suppliers. University of Newcastle Library Reference Material and Material held in the Rare Book Collection Monographs published in the last 2 years Monographs in the Fryer University of Queensland Library Library Not for loan High use (usually on reading lists) CDs and DVDs subject to licensing restrictions Licensed eresources and digitised materials subject to copyright University of South Australia Library restrictions which cannot be made available for ILL. Not for loan: Electronic resources ; Maps ; Multimedia ; Music ; Newspapers ; Pictures ; Rare material ; Reference material ; Serials (bound) ; Serials (unbound) ; Sound Recordings ; Original theses ; Reserve materials ; Heavy demand items ; Short Loan material. Not for copy: Most electronic resources ; Films and videos ; Maps ; Multimedia ; University of Sydney Library, Music ; Pictures ; Sound Recordings Original theses: Not available for loan. Quotation for reproduction and copy order form available from http://www.library.usyd.edu.au/theses/getting.html Will supply under these copyright conditions: Australian copyright cleared ; Fair dealing Will supply to: Libraries only As mentioned in our entry on the ILRS Directory, we try to lend the majority of material in the interests of resource sharing. We only list the following as "not for loan": Serials (bound and unbound) ; vulnerable University of Tasmania, Morris Miller Library material ; videos (fiction) ; deposit copy of UTAS theses. We would be prepared to make an exception to some of the above if a special case is put to us. University of Technology Sydney Copyright restrictions on CD-ROMs. Certain items are not available for loanincluding rare materials, University of Western Australia Library reference, theses, etc. A more comprehensive list is available on the ILRS directory. Where the publisher restricts such provision eg some e-books. Theses, University of Western Sydney Library microforms and sound recordings are also restricted. Serials. Archives and rare books. Vinyls. Reference. Library Office. Short University of Wollongong Library Loans. One week loans. Three day loans. Digital resources. UOW theses. UOW clients only under Copyright Act, 1968. Victoria University Electronic resources are governed by licences which may prohibit ILL.
Question 27. Does your organisation use the Libraries Australia Document Delivery (LADD) service? Or an ISO ILL client that links to LADD?
Response Response Percent Count Libraries Australia Document 55% 17 Delivery (LADD) ISO ILL client that links to 35% 11 LADD No 10% 3
16 Attachment 1: Names of CAUL member libraries that responded to the survey
Academy Library, University of NSW@ADFA
Australian National University Library
Bond University Library
Central Queensland University Library
Deakin University
Flinders University Library
James Cook University, Eddie Koiki Mabo Library
La Trobe University Library
Macquarie University Library
McLennan Library
Monash University Library
Murdoch University Library
QUT Library
RMIT University Library
Swinburne University of Technology Library
University of Adelaide Library
University of Ballarat, E.J. Barker Library
University of Canberra Library
University of Melbourne Library
University of New England, Dixson Library
University of New South Wales Library
University of Newcastle Library
University of Queensland Library
University of South Australia Library
University of Sydney
University of Tasmania, Morris Miller Library
University of Technology Sydney
University of Western Australia Library
University of Western Sydney Library
University of Wollongong Library
Victoria University
17 Attachment 2: Approximate number of items for both Australian and Overseas not recorded in the ANBD.
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e M i t s e l O ( u t P e a O c c e n m i i e - n j s i h n l o y C o r n h P N O P Flinders 2000 au 1000 500 au 500 University 2000 os au Library
QJCU These does not s add 4122 holdings AUS for all e- (95 resource these s. We s purchase 479 were vendor images contri records from 4 buted James Cook for most photogra in University, e- Not phic retros Eddie Koiki journals Not held Not held held collection pectiv (Serials Mabo s are e Solutions Library included loads ) and in Picture follow some e- Australia ing books auto (eg. matio NetLibrar n in y, the Informit, early Credo 1990s reference ) etc).
includ included La Trobe ed in 115000 35000 in mono University AU/OS AU/OS monogra graph Library phs s Macquarie University 200000 Library McLennan 150AUS 25 OS 700 OS Library 600 OS Monash 210000 19 University Library
Murdoch 2000 non 500 University 65000 0 0 43070 0 2500 0 0 0 book Cyrilli 0 0 Library formats c
20 Library Library Dixson England, of New University Library Melbourne of University Library of Canberra University Library E.J. Barker of Ballarat, University Library of Adelaide University Library Technology of University Swinburne Library University RMIT QUTLibrary
160000 AUand 80,000 81000 50000 10000 OS Monographs and 90and 28000 10 AU 10 OS Journals
Newspapers 6000 AU 6000 54,000 26000 55000 and OS Online (eg. web sites, e-journals, databases) 230 Physical format digital resources (eg. CD-ROM)
Microform collections 1,000 200 Maps
Architectural and other plans 3,000
Music scores 120 Musical sound recordings 260
Non-musical sound recordings (excluding oral history)
Oral history (audio)
Pictures (including photographs) 290 Projected media (including video recordings)
Manuscripts (including theses) 6 Realia 100 Kits/mixed media 500 Other resources 1,000
Chinese, Japanese, Korean script material 100 Other non-roman script materials
Other foreign language material 11,00 900 0 Other collections 21 Library Library Sydney of Western University Library Australia of Western University Sydney Technology of University Library Miller Morris Tasmania, of University of Sydney University Library Australia of South University Library Queensland of University Library Newcastle of University Library Wales South of New University
and 2000and 10000AU 20000OS 3828 (on 3828 1200 AU 1200 195200 order) and OS 0 S Monographs 109120 28000 1012 0 Journals 18 0 Newspapers 50000OS 1962550 278619 77000 42300 80000 52000 1900 OS Online (eg. web sites, e-journals, databases) 0 Physical format digital resources (eg. CD-ROM) Unknown 90000 OS 2 Microform collections AU/OS 32500 0 Maps 30 AU 30
Architectural and other plans 6275 3251 2000 OS 0 0 Music scores 6725 OS6725 12000 0 Musical sound recordings 0
Non-musical sound recordings (excluding oral history) 0 Oral history (audio) Unknown 500AU
Pictures (including photographs) 0 Projected media (including video recordings) 0 Manuscripts (including theses) 0 Realia 0 Kits/mixed media Unknown
Other resources 12300 0 Chinese, Japanese, Korean script material 0 Other non-roman script materials 0 Other foreign language material
Other collections 22 University of 29000 2500 50 3000 Wollongong Library
23 University Victoria
164624
Monographs 36203 Journals n/a Newspapers 158112
Online (eg. web sites, e-journals, databases) n/a Physical format digital resources (eg. CD-ROM)
0 Microform collections 36 AUS 36 40OS Maps
0 Architectural and other plans 1 OS 1 Music scores 324 Musical sound recordings
24 Non-musical sound recordings (excluding oral history) 0 Oral history (audio) 66 AUS 66 19OS Pictures (including photographs) streamed inc. 4349inc. videos 5538* Projected media (including video recordings) 2 2 AUS Manuscripts (including theses) 14 AUS 3 14 AUS OS Realia 215 Kits/mixed media transpare c papers) c 23 AUS 8 23 AUS electroni 652AUS 5 Slides; models; ncies;5 games; papers 20OS AUS 6 exam AUS (VU OS OS Other resources 103 Chinese, Japanese, Korean script material n/a Other non-roman script materials Vietname Spanish; Russian; German French; Italian; Greek; se;11 151 103 20 27 11 50 Other foreign language material n/a Other collections 24 Attachment 3: Reasons given why material has not been contributed to the ANBD
Some monograph holdings need cleaning up before adding to NBD (on-going project) Not all electronic journals/resources in the catalogue (in A-Z list outside catalogue or MetaLib portal). All off-air video recordings not included. All links in the catalogue to electronic resources (digitise course readings, Academy Library, University of NSW@ADFA databases, web pages, e-journals) are not included as all have location "electronic access". Impossible to distinguish between different types, so no “electronic assess” on NBD.
Australian National University Library Majority are old records that don't meet cat. standards, some are uncatalogued titles, and some are interim records; others are titles not digitised yet
Bond University Library Staffing, resourcing and prioritisation of library wide activities/projects.
Central Queensland University Library Not yet fully catalogued
Generally the materials are either electronic( not available for interlending) or material supporting teacher education students ( posters, realia, some add Deakin University kits) also not available for interlending. E-readings are also excluded.
Flinders University Library No data
James Cook University, Eddie Koiki Mabo Library Some of these materials are not available for interlibrary loan. Recent theses are available via ADT
Electronic journals and other digital resources - because of the difficulty in providing direct access to these resources on Libraries Australia Education La Trobe University Library Curriculum Laboratory resources - are not available for loan
Principally we do not contribute our holdings for digital resources on account of the fact that the holdings are continually updated, or the URLs in the records only allow Macquarie users to avail themselves of the resources. Many publishers place such restriction on their ebooks that even photocopying more than a Macquarie University Library page cannot be done in one sitting. We also have a collection of off-air recordings for which the holdings are not on the ANBD. This collection is closed as we no longer do recording in this manner. Some copyrighted materials are held in the Library which can only be used by Macquarie staff and students and so these are also not on the ANBD.
McLennan Library These are private collections not available for loan for anyone other than MBS students
Monash University Library No data
Murdoch University Library Insufficient cataloguing or Marc coding to permit full record upload, due to NBD system restrictions
QUT Library There is no automated process for adding records for ejournals. Many of the records for websites are brief and therefore not standard.
RMIT University Library Digital resources licensing restrictions for ILL, also we had a single record policy,plus no new records added since end of 2006
Material not contributed is based on material type or age. We have not contributed records for ebooks (which represent a growing percentage of our Swinburne University of Technology Library collection) nor for cds or ephemera.
University of Adelaide Library Much of this material is donated or is emphemera. Will be catalogued and records uploaded if and when we can afford the staff time to do this. Some material in languages e.g. Pali, Burmese and Javanese which presents difficulties. Some digital resources we have bought records for which are not to 25 Libraries Australia standards.
It's impossible to even estimate which types of resources, apart from electronic, that are not in the NBD as our collection is an amalgam of University and University of Ballarat, E.J. Barker Library TAFE records. Our TAFE materials were not in the NBD prior to 1999.
University of Canberra Library See Q 22
- All e-resources. We don't add our electronic resources to the library catalogue. They are organised and accessed via SFX, MetaLib, Digitool instead. - University of Melbourne Library Print Monographs & Serials. We have some material that remains uncatalogued, or is only in the card catalogue. Includes some CJK. Simply because we have not had the staff time to catalogue them all yet. - The Archives collection maintain their own Database.
University of New England, Dixson Library Monographs : old titles (pre 1976) not yet retrospectively converted to OPAC Online resources : bulk loaded brief records only into local OPAC
Still planning how to upload the holdings/records for monographs. It is not as easy as it seems. Will not be adding digital resources as they are very fluid University of New South Wales Library with titles coming and going all the time with packages, datasets, etc.
Don't have holdings against records for databases, websites etc. A small proportion of material located in our Rare Book Collection has not been cataloged, University of Newcastle Library eg Latin, Greek and Arabic material
* Online resources - due to licensing restrictions on who may access * Microform collections - no records for individual titles * Pictures - contributed to University of Queensland Library PictureAustralia * Other - individual journal articles and book chapters as material on reading lists too dynamic; material in institutional repository - contributed to Arrow
eJournals - we subscribe to Serials Solutions' 360 MARC Record Service and it is our understanding that there is work underway for libraries subscribing to this service to have their ejournal holdings batch uploaded / updated to the NBD. Digital images - these are being loaded to our institutional repository and University of South Australia Library will be contributed to Picture Australia via OAI-PMH harvesting. eBooks - mostly our holdings are not recorded in the NBD, though we plan to do so before the end of 2008.
Monographs and journals: these have not been converted because of the size and cost of the project, and other priorities. Online: See points 21 and 22 below. Items in rare Books and Special collections Library: Backlog; formed collections Items in Conservatorium of Music Library: Monographs- some titles missed in past retro-conversion projects, usually little used titles or titles that did not have copy Cataloguing at the time of the retro-conversion- minimal number remaining. Music scores - retro-conversion of older collection still on-going, within cataloguing work. Project retro-conversion in bulk has University of Sydney been too expensive. LPs - retro-conversion to online catalogue for LPs has not been a priority - decreasing usage and costs being the major reasons. Items in East Asian Collection: We did a test in 2007 to upload CJK records. Some of the characters could not be displayed properly in Libraries Australia. Our records have a mixture of EACC and CCCII code in the 880 fields. We hope to use III's service to clean the CCCCII codes, then upload to LA. This has not happened as we are still waiting to hear from III.
We've been contributing holdings for material which we can share with other libraries; if material is not for loan then we do not usually record holdings in University of Tasmania, Morris Miller Library Libraries Australia.
University of Technology Sydney License restrictions for online resources
26 Haven't had resources to perform the recon work to add material to our own collection. In the case of the Online materials we have not added these for our journal collections due to the volatility of the eholdings information. This represents about 68000 of the online titles not on ANBD. The remainder of the University of Western Australia Library online titles come from both the EEBO and ECCO collections. We have purchased the MARC records for these collections but have not yet loaded these onto our system. When we do we will look at adding holding to the ANBD for these.
University of Western Sydney Library Digital monographic resources which are subscription based and "swapped out" on a semi-regular basis eg NursingConsult, Safari etc
Digital resources-policy decision when digital resources first included in the collection. Licence restrictions prevented Document Delivery, lack of resources to University of Wollongong Library maintain links on LA. All other collections where records are not contributed are not available for Document Delivery.
Victoria University Records for most electronic material are received from vendors and loaded to the Library system.
27 Attachment 4: Survey Questionnaire
Libraries Australia
NBD coverage survey 2008
Thank you for taking the time to complete the Australian National Bibliographic Database (ANBD) survey.
The Libraries Australia Advisory Committee has recommended that Libraries Australia undertake a survey of Australian libraries’ holdings on the ANBD to get a better indication of the currency and coverage of the ANBD and to discover important gaps in coverage. The last ANBD Coverage survey was conducted in 1999-2000 by the Australian Library Collections Task Force (ALCTF).
The survey aims to identify: The extent to which the collections of Australian libraries are recorded in the ANBD; The types of material most likely / unlikely to be recorded on the ANBD; The existence of formed collections of published or unpublished materials which are not recorded on the ANBD; Patterns of contribution / non-contribution to the ANBD amongst particular library types; and Key factors affecting ANBD contribution.
The results of the survey will be used by Libraries Australia to develop strategies to improve the overall coverage of the ANBD and in particular to contact libraries with important formed collections to facilitate addition of records for these collections to the ANBD.
Once you have collected the required information we estimate that it will take approximately 20 minutes to complete online questionnaire.
If you have questions relating to this survey please contact Bemal Rajapatirana [[email protected]]
The survey will run until 19 September 2008
Details of your library
1. Name and address of library:
28 2. State: Please choose from the drop down list
3. Library Sector: Please choose from the drop down list. Please choose from the drop down list
If you selected Other above please fill in the details.
4. Library management system used:
5. Contact details of person completing this survey:
Name:
Telephone:
Email:
______
6. Is your library a Libraries Australia member?
Yes No
7. If not, has your organization ever been a member of the previous ABN or Kinetica services?
Yes No 8. How does your organization contribute to the ANBD?
Libraries Australia Cataloguing Client Libraries Australia Search – WebCat interface Record Import Service Other
If you ticked Other above, please fill in the details
29 9. Would your organization prefer to contribute to the ANBD in some other way?
10. Does your organization plan to make an ongoing contribution of records for new material to the ANBD? If not please tell us your key reasons for not contributing to the ANBD?
Yes No Some
Please enter any inhibitors here
11. Does your organization regularly update your holdings on the ANBD to reflect items that have been moved or removed from your collection? If not please tell us your key reasons for not maintaining your ANBD holdings?
Yes No Some
Please enter key reasons here
Please note that for responses to Questions 12 to 14, if comprehensive statistics are not readily available, we request that you provide a considered estimate instead.
12. Approximately how many items (titles) in your library collection are not recorded in the ANBD? (please enter a number between 0 a 999999 without the commas)
13. What percentage of your total library collection is not recorded in the ANBD? (please enter a number between 0 and 100 without any decimal points or the % sign)
30 14. What types of material in your collection are not recorded in the ANBD? Please indicate the approximate number of items for both Australian and Overseas (eg 12000 AUS and 10000 OS).
Monographs
Journals
Newspapers
Online (e.g. web sites, e-journals, databases)
Physical format digital resources (e.g. CD-ROM)
Microform collections
Maps
Architectural and other plans
Music scores
Musical sound recordings
Non-musical sound recordings (excluding oral history)
Oral history (audio)
Pictures (including photographs)
Projected media (including video recordings)
Manuscripts (including theses)
Realia
Kits/mixed media
Other resources (Please name the type of material) 31 Chinese Japanese Korean script material
Other non-roman script materials (Please name the scripts)
Other foreign language material (Please name the languages)
Other collections
32 15. If your organization hasn’t contributed records for this material to the ANBD can you indicate the key reasons why? Please indicate if there are different reasons for specific types of materials (e.g. digital resources).
16. Does your organization have plans to add records for this material to the ANBD?
17. Do records exist for this material in card catalogues, other manual records or in your local library management system?
Yes No Some
If you ticked some above, please provide details
18. Does any of this material comprise a significant formed collection(s)? If so, please provide a description of the subject content of the collections, date range(s) of the materials, and approximate number of items.
For the purpose of this survey, “formed collection” is intended to refer to a group of materials, published and/or unpublished, on a particular subject or with another characteristic which means that it is logical to keep the items together rather than separate them.
19. Please name the most important E-resource collections that you have not added to the ANBD?
33 20. Please name the most important microform collections that you have not added to the ANBD?
21. Does your organization add records for digital content to the ANBD? Examples of digital content include: web sites, e-journals, sound files, and digitized images
Yes No Some
If you ticked Some above please enter the details here.
22. Please tell us any reasons why your organization does not add records for digital content to the ANBD?
23. Does your organization routinely digitize materials in your collection? Please describe the scope of these activities (e.g. criteria for digitization, date ranges, and subject areas).
24. Does your organization have any special digitization projects underway or planned? Please describe the scope and timeline of the project(s).
34 25. Does your organization provide access to all of your collection through interlibrary loan?
Yes No
26. Please describe any restrictions placed on inter library loan from your collection?
27. Does your organization use the Libraries Australia Document Delivery (LADD) service? Or an ISO ILL client that links to LADD?
Libraries Australia Document Delivery (LADD) ISO ILL client that links to LADD] No
Thank you for completing this survey.
LIBRARIES AUSTRALIA
35