International Dispute Resolution Centre 70 Fleet Street, London EC4Y 1EU United Kingdom Tel. +44 20 7936 7014 [email protected] www.concordis-international.org
FINANCE AND ADMINISTRATION MANAGER
JOB DESCRIPTION
Location: London or Cambridge, UK.
Duration: Permanent full-time appointment, subject to a three-month probationary period.
Reporting to: Director of Operations.
Working Hours: Official working hours are Monday to Friday 8.45am to 5pm. However, this is a professional role that requires flexibility, commitment and willingness and ability to work longer hours when necessary.
Direct reports Finance Officer/Bookkeeper (may be on freelance consultancy basis) Voluntary administrative assistants
Overview: Concordis International operates in several countries, including the UK, and has offices in London, Cambridge, Khartoum and Juba. The Finance and Administration Manager takes responsibility for the organisation's financial accounting, reporting and control activities and ensures that they are carried out efficiently, effectively and in line with best practice. This includes managing transfers between a variety of currencies and minimising any negative impacts of exchange rates. In addition, s/he supports other members of the Concordis team by managing selected aspects of organisational administration.
Key Areas of Responsibility Develop and maintain systems and procedures to ensure the efficient and effective management of the organisation’s finances. Oversee and ensure compliance with the organisation’s financial control framework, including financial accountabilities and authorities as set out in the Financial Procedures Manual, the Trustees’ policies as communicated by the Board’s Finance Committee and the requirements of the Charity Commission. Oversee the operation of the centralised accounting system to ensure that accounts are effectively produced, recommending further development where appropriate. Manage accounting services ensuring staff/consultants follow procedures as set out in Financial Procedures Manual In consultation with finance staff in overseas offices, review the Financial Procedures Manual at least once a year and recommend changes to the Finance Committee. Co-ordinate reporting from remote locations eg Sudan and South Sudan. Act as the main point of contact for external auditors and provide all required information. Concordis International Trust is a non-profit UK company limited by guarantee (No. 4930461) and a registered charity (No. 1105697) Patrons: Lord Ahmed of Rotherham, Lord Anderson of Swansea, Viscountess Brentford OBE FCA, Rt Rev’d and Rt Hon Lord Carey of Clifton, Sir Fred Catherwood, Mr Ram Gidoomal CBE, Professor Gillian Stamp MA PhD DPhil FRSA Trustees/Directors: Ms Roper Cleland MA, Mr Ryan Gawn MA, Mr Michael Gercke BA FCA, Mr William Mills MBA, Mr Edward Moore BSc (Hons), Ms Robyn O’Reilly LLB MSc, Ms Andrea Reidy OBE, Mr Mark Ross MA LLM, Mr Robin Shawyer MA FCA FCMI, Professor Sheila Wirz PhD (Chair), Dr Jim Wright PhD FCIPD MRSC Ensure accounting policies comply with the relevant accounting standards and that Company accounting and other relevant policies are followed. Recommend changes that will improve the company's financial performance and financial controls. Prepare monthly management accounts including Income & Expenditure and Balance Sheet and circulate to Finance Committee and senior management (including country directors). Prepare a monthly report of expenditure against budget for core and project expenditure. Prepare monthly reports of expenditure against budget for each donor-funded project in the appropriate currency in a form based on the financial reports required by the relevant donor and using the exchange rates stipulated by that donor. For each donor-funded project, prepare a monthly reconciliation of (a) the unused balance of the grant after taking account of the expenditure in the stipulated currency, and (b) to the reserves shown in the management accounts, for the purpose of demonstrating (in broad terms) the impact of exchange rate movements. Prepare a Short-term Cash Liquidity Forecast for Core Expenditure and circulate to the Finance Committee. Draft statutory accounts for the company in accordance with UKGAAP and SORP. Provide staff support to Finance Committee, including providing reports and drafting minutes. In conjunction with the CEO and Director of Operations prepare Annual Budget and Cash Flow Forecast with updates as necessary. Contribute to efficient day-to-day organisational administration by improving, maintaining and as appropriate implementing administrative procedures. Manage and implement routine HR administration (Simply Personnel software). Manage services provided by contracted partner organisations, in particular services in the areas of accounting, administration, premises and IT. Contribute to internal discussions on strategy, policy and organizational issues, maintaining a particular focus on cost-effective administration. Represent Concordis at external meetings as required. Other activities as necessary in support of the Concordis International programme.
PERSON SPECIFICATION
Essential Attributes and Qualifications: 1. Graduate-level qualification in accounting/finance 2. At least five years’ experience of financial management 3. Knowledge and understanding of international, multi-currency multi-project accounting 4. Good computer skills (accounting software, MS Office, databases) 5. Personal efficiency, organising ability, flexibility and teamwork 6. Commitment to Concordis’ mission, principles, values (available at http://www.concordis- international.org/files/pdfs/Concordis_Mission-Principles-Values.pdf)
Desirable Attributes and Qualifications: 1. At least five years’ experience of organisational administration 2. Non-profit management experience, including experience of working with a Board of trustees
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