Corporate General Risk Assessment Proforma to Be Completed As a Documentary Record of Risk

CULTURE COVENTRY – HERBERT ART GALLERY & MUSEUM

NB This model risk assessment is provided for guidance only and is NOT a replacement for a School Risk Assessment. Teachers should follow education authority and/or DfE guidelines to produce their own. The Herbert is a current holder of the Learning Outside the Classroom badge. All staff have a DBS check where appropriate. School need to provide a trained first aider as this cannot be guaranteed to be on site

Risk Assessment Form L.RA.2016-1 To be completed as a Documentary Record of Risk Assessments and signed by Managers

Risk Assessment Information Assessment Undertaken By Location: All galleries, LS1,2 & 3 , Studio & Name: Nicky McIntosh Date: April 2016 Medieval Undercroft Authorised / Approved By Area / Activity Assessed: General gallery visits by learning groups Manager Francis Ranford Date: May 2018

Review Date May 2018 Signature:

HAZARD WHO MIGHT BE HARMED AND HOW? CONTROL MEASURES WHO BY? WHEN? ACHIEVED? (What are the (Possible harm) IN PLACE ACTION REQUIRED NAME DATE Hazards) (to further reduce risk)  For in-depth aspects of general open spaces including shop, covered court, upstairs etc please refer to RA [3] Automatic all Manifestation signage Improve opening of Andrew ongoing doors / access on doors doors , check Hewitt (doors open frequently slowly – easy to walk into) Displays, all Clear walkway areas Coriena ongoing shelving, and access to Brierley barriers, interactive areas benches, loose without barriers chairs/ stools, loose items (e.g. Front of house regular sandbags, etc.) checks of display interactives, areas plinths (risk banging/ walking into, tripping – low hanging leaflet holders specifically to young children) Lift up displays All, particularly children or frail adults Most have had edges Regular checks by Coriena (heavy, could filed, foam etc added front of house team Brierley SM result in dropping, to lift up displays to straining, sharp limit trapping of edges – could fingers. result in cuts) Open d isplay All, mainly children Regular checks for Removal / change of objects any damage to any damaged objects (if become broken, handling objects / (not yet required) particularly clay interactive displays objects, could result in cuts) Front of house staff in (Clothing / helmet galleries to try on – could become stuck, School supervisory certain items staff to monitor their heavy and could children result in injury if dropped) Spring loaded all Many have slow interactives – release mechanisms, e.g. misericord or have foam covered (could fall, may in areas of risk find heavy, could result in trapped fingers if dropped) Reachable All, Children most likely Most have please do Staff in galleries to be F.O.H. displays, but not not touch signs and vigilant to for interactive include a barrier or unauthorised use (risk of plinth area to limit handling. misuse and access. catching of hands / fingers) School supervisory some examples staff to monitor their include – children handloom, dentist chair, lathe, entrance barrier in modern section P lug sockets All, particularly children Where appropriate, If required attach tape F.O.H. floor and wall (trip plug covers used over sockets hazard if not down Regular checks that Check galleries properly) covers are in place regularly

Wires/leads – Children Staff in galleries to from headphones, monitor oral history handsets, School supervisory magnifying staff to monitor their glasses etc. children Crayons in children Staff in galleries galleries (could be eaten) School supervisory staff to monitor their children Air conditioning all Wires to be tucked F.O.H. monitoring unit s in galleries away (infrequent)

Leaflets storage all Monitoring and F.O. H. monitoring (loose stored general tidying of area leaflets could fall Leaflets displayed in onto floor and stands/boxes become a trip hazard) Change of floor all Tape added to ramp covering/ level area to demonstrate from lino – carpet hazard (potential trip hazard) Change of level – ramp leading into gallery (could result in tripping up) Sculpture play All and children Sponge shapes kept Keep monitoring any All staff As area in upstairs tidy by FOH staff, problems / injuries required gallery space corner protectors from area – if required (floor covering added to many report to FOH could result in a corners e.g. of manager and /or trip hazard, benches, adult curatorial magnetic display supervision boards either side – corners of shelves could result in bangs on toddlers heads, sponge shapes – trip hazard when strewn over gallery floor) Elements Gallery All and children Warning sign at School supervisory School staff ongoing Longwave entrance to the gallery staff to be aware of ultraviolet light & any children who are occasional sensitive to flashing flashing lights lights Toilets children Unisex toilets School supervisory School staff ongoing Children using available upstairs with staff to direct children toilets alongside individual cubicles to upstairs, unisex the general public. toilets. Downstairs toilets are single sex. Learning space Verbal warning that All staff ongoing 1 , 2 and 3 All door is heavy – hold Trapped fingers in open until everyone is entrance doorway. All in the room Tripping on bags and coats or Children Store items safely equipment away from main Electric sockets activity area.

Sockets are covered at all times. The Studio All Verbal warning that All staff ongoing Trapped fingers in door is heavy – hold entrance doorway. All open until everyone is Tripping on bags in the room and coats or Children equipment Store items safely Electric sockets away from main activity area.

Sockets are covered at all times. Lunch Space All - children Ensure that area is Potential trip left clean and tidy hazard from seating, bin, rubbish Medieval All staff Ongoing Undercroft Verbal warning & Trip hazards – All precautions steep stairs on introduction including way down and instructing use of small section of handrails and children steps within the walking down in twos. undercroft that Workshop leader to can be slippery lead at all times, adult due to damp remains at rear of conditions group. Tell children steps opposite entrance are out of bounds. Uneven floor All Stop at internal steps surface and guide children through individually. Limit numbers to 24 max. Close supervision of group. Leave outer door Low level lighting All open – risk of banging Numbers limited to into each other 24. Area closed off to prevent others joining, but fire escape accessible. Torch carried by workshop leader. Low Temperature All Temperature is cool, time will be limited to no more than 20 mins. Fire Exits All Main entrance is the only emergency exit, keep accessible at all times. In case of emergency follow clearly labelled exit signs upon instruction of workshop leader.  For in-depth aspects of the History Gallery specifically refer to L.RA.2012-2  For in-depth aspects of the Godiva Gallery specifically refer to L.RA.2012-4  For in-depth aspects of the Peace and Reconciliation Gallery specifically refer to L.RA.2012-5  For in-depth aspects of the Elements Gallery specifically refer to L.RA.2012-6  For in-depth aspects of the Art Since 1900 Gallery specifically refer to L.RA.2012-7  For in-depth aspects of the Sculpture Gallery specifically refer to L.RA.2012-8  For in-depth aspects of the Old Masters Gallery specifically refer to L.RA.2012-9  For in-depth aspects of LS1, LS2, LS3 specifically refer to L.RA.2012-A-C  For in-depth aspects of History Sessions, Science Sessions or Art Session specifically refer to L.RA.2012-10-14