Board of Directors s11

Board of Directors Meeting Minutes--Summary April 28, 2014

Quorum present.

Board Members Present: Barry Schneider (Chair), Jerry Jones, Mike Delaney, Fr. Bob Gilday, Joe Therber, Jim Roe, JulanneSausser, George Newhart, Steve Hodgson, Martin Pierce, Ron Mead, Jim Moloy, Nancy Leming and John Duffy (via phone conference)

Guests: David Dellacca, Cindy Hemmelgarn, Bob Golobish, and Frank Donaldson

Board Members Excused: John Manley, John Kennedy, Sr. Jean Marie Cleveland , Jim Joven, Rick Pfleger, and Kevin Johnson

Call to Order by Schneider at 4:00 pm. Prayer for Scecina led by Roe.

Consent Agenda: Barry Schneider  February 2014 Board meeting minutes and summary  February financial statements  Development Report  SGP Steering Committee minutes  Catholic Culture Committee minutes  College & Career Preparation Committee minutes  Enrollment Management and Marketing Committee minutes  Facilities Committee minutes  Finance Committee minutes  Real Estate Committee minutes  Technology Committee minutes No questions, all reports approved.

Welcome and Chairman’s Remarks: Schneider  Full agenda tonight, including 2014-15 budget review and possible approval.  Invitation to the Board to attend tonight’s President’s Academic Excellence awards at 7:30 in the gym.  Congratulations to senior Michael Kennedy on his acceptance and scholarship to the U.S. Naval Academy.

President’s Report: Joe Therber  School and community highlights that showcase our values in action.  Shelley Woodward, our Director of Guidance, is recovering from brain surgery, and is expected to return to work in May.  Harry Plummer, Executive Director of the Office of Catholic Education, is resigning effective June 30, 2014 to take a position in Catholic school administration in Phoenix, AZ. Plummer’s support has been invaluable to both Scecina and Therber.  Annual support this year is approaching $1,500,000. This includes in-kind gifts and events.  We are nearing 100 accepted students in the 14-15 freshman class, with a number of additional prospects.

Technology Presentation: David Dellacca  There are 4 phases to the Technology Plan. Improvements include: o Infrastructure upgrade o Hiring of VP of Technology position o Device Selection for teacher/staff, then corresponding device for students o Classroom changes and professional development for staff o Systems upgrades  The Technology Plan is intended to be a living document with yearly review and updates. This is a dynamic and engaging initiative that might interest donors.

Financial Report: Mike Delaney  Current operating surplus and improved cash flow.  The business office is conservative in its projections and skilled with tuition collection. This yields good results. 2014-2015 SMHS Budget: Mike Delaney and Administration  Therber: Highlights of improvements included in the budget: technology advancements, new full-time career counselor position, two master teacher positions, capital improvements, increased dollars to support our advancement efforts, and an allocation to the Fund for Future Needs.  Hemmelgarn: This budget was a collaborative effort—30 to 40 people on the staff worked together to build it. It has been vetted by the Finance and Executive committees.  Golobish:We are projecting an enrollment of 405 and working toward an aggressive annual appeal goal. We have confidence that both can be achieved.  Mead: Motion to approve the 2014-2015 budget, Pierce seconds, all approve.

Target Enrollment: Martin Pierce  The Enrollment Management and Marketing team is working to determine an appropriate target enrollment number for Scecina for the next ten years. Our school Mission, Core Values, and Vision statement are our guiding principles, along with building capacity.  Target Enrollment will drive both Facility Master Planning and financial modeling.  Based on historic data, high level assumptions and identification of opportunities and risks, we have determined a Target Enrollment of 400-550 students. But this range needs to be narrowed.  Pierce: We are moving into a more qualitative area of the process for determining Target Enrollment and will be seeking Board input. Our goal is to seek approval of the Target Enrollment determination at a summer Board meeting.

Facility Master Plan: Steve Hodgson and Joe Therber  Hodgson: Due to a scheduling conflict, the masonry project that was begun last summer is 60% complete. The contractor will be returning in June to finish the work. This job is still within the scope of Board approval given in April, 2013. No action is necessary, but we wanted to provide an update.  A review of the FMP calendar to date: o Off site visits o Vetting of budget and phasing o Update at the June Board meeting o Presentation for the Archdiocese of Indianapolis in July, 2014 o Finance Committee to begin work on the model in August, 2014  Multiple site concepts have been reviewed and considered. We are currently focusing on the updated site concept D2. Features of a draft Phase 1: o Maximizing the number of on-campus activities. o Ensuring safety, security, and school/community spirit. o No land acquisition required. o Maintains current traffic pattern.  Therber: We have made numerous off site visits and met with community leaders to explore options. entheosArchitects will be incorporating updates into D2 with regard to new information.  If you have questions or concerns, I want to hear them.

Real Estate Committee Update: Jim Moloy  The committee has met three times and begun to gather information on surrounding properties with regard to the following factors: o Property owners o Assessed values o Recent sale dates  We will meet again on May 20, 2014. Please share any questions or concerns.

ISPD Perspectives: Frank Donaldson  SMHS is well-positioned based on growth in recent years and important work being done through the Strategic Growth Plan.  Based on my experience with other schools, I see no red or even yellow flags in the direction Scecina is heading.

Board Action Log: Gilday  Update

Closing: Schneider  Thanked everyone for attending. Meeting Adjourned