Minutes of the Regular Meeting of the Pinckneyville City Council s1

MINUTES OF THE REGULAR MEETING OF THE PINCKNEYVILLE CITY COUNCIL HELD MONDAY, MARCH 24, 2014 AT 7:30 P.M. IN THE COUNCIL CHAMBERS, CITY HALL

The Pledge of Allegiance was led by Commissioner Leonard J. Heisner.

ROLL CALL Mayor August J. Kellerman called the regular meeting of the Pinckneyville City Council to order in the Council Chambers, City Hall. Members present: Commissioners Leonard J. Heisner, Kevin B. Hicks, David M. Stone and Mayor August J. Kellerman. Members absent: Commissioner Samuel J. Fulk. Administrative staff present: City Clerk Frances I. Thomas and City Attorney Roger Seibert. MOMENT OF SILENCE FOR JEREMY NEHRKORN Mayor Kellerman requested a moment of silence for Jeremy Nehrkorn who passed away this afternoon following an accident. Jeremy’s father is the president of the Pinckneyville / Du Quoin Ambulance Association and the Pinckneyville Rural Fire Protection District. COMMISSIONER FULK - ELECTRONIC ATTENDANCE Motion by Commissioner Hicks, seconded by Commissioner Stone to approve Commissioner Samuel J. Fulk’s electronic attendance due to business matters. On roll call: Commissioners Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

PREVIOUS MINUTES Motion by Commissioner Fulk, seconded by Commissioner Stone to approve the previous minutes of the regular meeting of March 10, 2014 as presented. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried. TREASURER’S REPORT Motion by Commissioner Heisner, seconded by Commissioner Hicks to approve the Treasurer’s Report as prepared by City Treasurer Arthur F. Reese and presented by Commissioner Heisner, including the City of Pinckneyville Year to Date Payroll Report YTD – March 2014, Comparative Payroll For 03 Months Ending March – 2008-2014, Comparative Payroll Hours (Total) for 03 Months Ending March – 2008-2014, Comparative Payroll Overtime Hours For 03 Months Ending March 2008-2014 and Payroll Check Listing March 21, 2014. The reports indicate an 8.6% increase in the January to March 2013 compared January to March 2014. The regular hours are up 43.25 hours but overtime hours are down 21 hours.

ACCOUNTS PAYABLE Motion by Commissioner Heisner, seconded by Commissioner Stone to approve the accounts payable as presented. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

03-24-14 - PAGE 2 COMMISSIONER HEISNER REPORT Commissioner Heisner reported that he, along with Carrie Gilliam, Economic Development Coordinator, Jane Chapman of the Perry County Master Gardner’s program and Clem Campanella with the Illinois Department of Corrections work camp began the landscaping work on the areas around City Hall. He wishes to thank them for their time and effort. Reminder: The budget information should be turned in by March 26, 2014. The proposed budget for the Fiscal Year Beginning May 1, 2014 and Ending April 30, 2015 can be placed on file for public inspection at the regular meeting April 14, 2014. A public hearing will need to be scheduled to review the proposed budget. The hearing may be held prior to the regular meeting of April 28, 2014. The budget can be passed at the regular meeting.

PURCHASE CHEMICALS FOR BENDER POOL Motion by Commissioner Stone, seconded by Commissioner Heisner to approve the purchase of chemicals for the Bender Municipal Swim Pool: chlorine briquettes – 60 pails at $123.00 each, totaling $7,380.00; shock – 10 pails at $90.00 each, totaling $900.00; acid – 6 barrels at $85.00 each, totaling $513.00, for a grand total of $8,793.00. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

LOUIS CURL OF CURL & ASSOCIATES Louis Curl of Curl and Associates presented two Estimates of Cost reports for the Pinckneyville Sports Facility. Estimate No. 1 projected an estimated cost of $1,157,317.78 while Estimate No. 2 reflected an estimated cost of $840,815.85. The reduced cost by eliminating the underground drainage, concrete parking and concrete sidewalk. In order to reduce cost, the City could defer the parking and drainage. The Council will take under advisement and take action at the next meeting on April 14, 2014. There have been some unexpected issues such as the Army Corps of Engineers prohibiting the City from filling in the ravine. The detention pond could be made into a 10 foot deep fishing pond. Mayor Kellerman and Commissioner Heisner would like to see a fund raising effort from the original group who supported the new soccer fields.

JESSE MAYNARD ENGINEER – HMG INC. Jesse Maynard of HMG Inc. spoke to the Council regarding the aging sanitary sewer lines going to the sewer treatment plant No. 1. He stated that if all the sewer lines in the City were replaced the flow still couldn’t get past the area indicated in the map starting with a manhole north of Mann’s Sporting Goods crossing property of Barbara Carter, Clarence Cawvey, Marty Porter, Steven & Carol Thompson, John & Londa Campbell and City of Pinckneyville.

APPLICATION - $11,200.00 SEWER GRANT Motion by Commissioner Stone, seconded by Commissioner Heisner to approve a maximum of $11,200.00 for research of property ownership and easements in preparation of the construction phase of a sewer grant application for upgrade of aging sewer lines. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

03-24-14 - PAGE 3 LEAST OF THE BRETHERN FOOD PANTRY Motion by Commissioner Hicks, seconded by Commissioner Heisner to approve the request from Least of the Brethern Food Pantry, requesting the area near 407 S. Douglas be made available as one-way traffic from 10:00 a.m. to 1:00 p.m. (3 hours) on March 27, 2014 to accommodate approximately 200 people for a drive by service from 11:00 a.m. to 1:00 p.m. on that date. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

BUSINESS DISTRICT FUNDS – WESTERN AUTO Motion by Commissioner Stone, seconded by Commissioner Fulk to approve Charlie Curt of Western Auto Store submission of an application for Business District Funds for improvements to his building which includes an awning, new windows, double entry door and new roofing. The estimated project is $28,000. He is requesting $14,000 from the City. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

EXECUTIVE SESSION Motion by Commissioner Hicks, seconded by Commissioner Heisner to move the meeting to Executive Session at 8:20 p.m. for Section 2 (B)(1) Appointment, employment, or dismissal of an employee or officer. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.

RETURN TO REGULAR MEETING Motion by Commissioner Heisner, seconded by Commissioner Hicks to return to the regular meeting at 8:51 p.m. On roll call: Commissioners Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Commissioner Fulk did not vote due to lost connection on phone service. Motion declared carried.

ADJOURNMENT Motion by Commissioner Stone, seconded by Commissioner Hicks to adjourn the meeting at 8:52 p.m. On roll call: Commissioners Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.