MINUTES OF A MEETING OF LACOMBE MINOR HOCKEY (“LMHA”) FALL GENERAL MEETING HELD IN ARENA UPPER LOBBY, LACOMBE, ALBERTA ON OCTOBER 1, 2009 @ 7:10 p.m.

PRESENT: TROY RIDER JEFF HEINDEL DENNY PANNENBECKER SHERRI STRAUB KEVIN FRANK LIN LUYMES DONNA KENNY DARIN GILL SHAWNA KACHNIC JENNA KLIPPERT MIKE KOZAK CONNIE LOFSTRAND DAWN PECHARSKY ALLEN BROWN SHELDON KUHN SAM ATSINGER SHAWN LEGGETT GORD MCLENNAN CANDACE LEGGETT LORI MCCREA ASHLEY KLESSERS DAVE MURPHY MIRELLA KALLEN WILL KINGMA DEREK BRANDON LEON HECK ANDREA MORGAN CLAY MORGAN ERIN JENKINS TRISH RUDDICK RICK MARZ GREG BRANT BOYD WILLIAMS DWAUNE STEELE SHAWN WAGAR DEAN OTTO GLORIA SEIBEL JOHN HELLUSE DARCY ARNOLD RALPH BELL DEB SALMON

CHAIRMAN AND SECRETARY:

Troy Rider occupied the Chair and Jenna Klippert acted as Secretary of the meeting.

APPROVAL OF MINUTES:

The Minutes for the Spring General Meeting dated March 19, 2009 were handed out to those in attendance for review. Sheri Straub moved a motion to approve these Minutes as presented. Kevin Frank seconded the motion. MOTION CARRIED.

NEW MEMBERS TO OPERATIONAL COMMITTEE:

Troy introduced the new members that had volunteered for the positions that had been vacant after the March 19, 2009 Spring General Meeting. Roy Burton had volunteered as Initiation Director, Jenna Klippert as Secretary, Candace Leggett as Upper Ref. Assignor and Jeff Heindel as Vice-President. Mike Kozak moved that these new members be accepted onto the Operational Committee of LMHA. Connie Lofstrand seconded. MOTION UNANIMOUSLY CARRIED.

Page | 1 The Executive Members for the 2009-2010 Season are, therefore, as follows:

President: Troy Rider Vice-President: Jeff Heindel Secretary: Jenna Klippert Treasurer: Sheri Straub

Sheri will ensure that the above named are listed as signing authorities on the Association’s bank account and that any two (2) of the four (4) shall constitute a valid signing authority on any cheques or documents on behalf of the association.

NEW IDENTITY, NAME & LOGO and APPAREL:

Troy and Shawn Leggett reviewed the details and standing of the apparel as at tonight. Shawn advised that the new jerseys were scheduled to arrive in 2-3 weeks, being shortly after Thanksgiving. The new socks, both home & away, will sell for $15.00/pair. Each team, from the Atom Division and up, including the Female groups, will purchase the socks through the association.

Troy advised that all team attire is coming from one (1) supplier, therefore, creating one (1) standardized, united look for the association. Each team can select their own team attire from the examples that will be supplied to our Association. There will be two (2) styles of each article of clothing – 1 mid-line and 1 upper-line sample for each piece (eg. shirts, hoodies, track suits, winter coats). Team Sponsors would be able to have their name/logo also embroidered on the team coat. We are dealing through a local business here in town.

Andrea Morgan questioned the timeline for orders and Troy and Shawn said that order forms should be out within the next ten (10) days and samples will be provided at that time for the teams to look at. Andrea Morgan volunteered, at the end of the meeting, to be LMHA’s Apparel Co-ordinator and will be the contact for teams in regards to providing apparel samples and guidelines for ordering. Jacqui Rider will also be helping her.

Boyd Williams asked for clarification on the Sponsor classifications, being Gold, Platinum, etc. Shawn briefly touched on it and directed individuals go to our website for any further details.

REBELS GAME:

The Rebels Game held on Saturday, September 12, 2009 was a success. Troy thanked all volunteers involved and also Boston Pizza for their sponsorship. Lori had estimated a net profit of approximately $5,000.00. Troy and Shawn added that the tailgate party was also bigger and better this year. The Rebels have extended their thanks to the association for the organization and hospitality.

Gord McClennan questioned what will happen next year with the renovations being done to the ice surface. Timeline will be tight and we will know more come summer.

RETURN TO THE ICE GOLF TOURNAMENT:

Shawn and Troy were happy with the tournament this year. Troy explained the rational and he history behind the idea for the tournament. They estimated approximately a $6,000.00 profit to be applied towards the cost of the new jerseys. They realize that harvest is a tough time Page | 2 of year for the farmers but hope to make it a yearly fall event.

SURROUNDING ASSOCIATIONS UPDATE:

Troy advised that we are still waiting to see what Clive will have for teams. Clive is planning on having teams at all levels, except female. Their numbers are not looking good and, as of yesterday, the players evaluated by LMHA had been sent home. Bentley will have Initiation, Novice and Midget teams and they told us of their intentions right away. Blackfalds had also told us that they will have no Bantam or Midget teams.

Boyd Williams talked of the yearly history of this same problem that is created for LMHA by the surrounding communities. Although aware of the mandate to allow and provide a place for kids to play hockey, he stated that he would like to make a motion that LMHA not accept any kids until they can present a letter saying that they have been released to come here and as to the standing of their association. He suggested that a letter be sent out this year, effective for 2010, to all surrounding associations, giving notice of our position in this matter.

Discussion followed with members. Mike Kozak brought up the point that at least when imports pay their fee and are evaluated during our try-outs, we have numbers on them should their association not have a team and we have to absorb them. Troy advised that Clive did have a pre-registration last spring and their final registration in the fall. North Central directed Clive to register a team until the deadline of October 15, 2009. Boyd stated that his point is that we can control what we do as an association and this causes yearly problems with us. Lori McCrea said that the Bantams didn’t know that they had a team until two (2) days ago and have had to send kids home in that division. Our Bantam C had 11 players and now 2 have been sent back to Clive. Troy asked for any more discussion. Mike Kozak said that he assumed if a child presented a Permission to Try-Out Form, that that meant they didn’t think they’d have a team. Hockey Alberta mandates if we have to absorb kids sent to us.

Boyd Williams made a motion that LMHA issue a letter to the surrounding minor hockey associations informing those associations that they must submit, in writing, their pre-registration numbers at Pee Wee, Bantam and Midget levels before we can allow any non-residents on the ice for try-outs. Barry MacKenzie seconded. 15 in favour, 7 against, 12 abstained. MOTION CARRED.

SPECIAL EVENTS:

Tournament dates are as follows:

November 13-15, 2009 – Pee Wee Boys November 20- 22, 2009 – Bantam Boys December 11-13, 2009 – Atom Boys January 8-10, 2010 – Female Midget February 5-7, 2010 – Initiation/Novice

Ice will be out for rink renovations on March 14, 2010 so there will be no chance that we will have provincial ice.

Troy and Allen Brown will lead the Coaches Meeting scheduled for October 13, 2009 and Troy and Lin Luymes will lead the Manager’s Meeting on October 15, 2009. More information will be posted on our website.

Page | 3 Troy reminded everyone that on-ice coaches must be registered prior to stepping out on the ice and must wear helmets at all times. Coach forms can be found on our website. Underage helpers (ages 17 & under) must wear full face helmet, neck guard, gloves, skates and must also be registered with LMHA. Minors on the bench must be in full hockey equipment.

NCMHA and HA UPDATES:

- Coaches/Managers Meetings for all Divisions will be held at the Kozy Corner, Lacombe o Tier 1 & 2 – Tuesday October 6, 2009 @ 7:00 p.m. o Tier 3, 4, 5 & Female – Tuesday, October 20, 2009 @ 7:00 p.m. o More information will be on our website

- Alberta Winter Games, February 4-7, 2010, Cold Lake, Alberta o Pee Wee teams (A,B,C,D levels only) o Notice of Intent form must be complete and into HA Zone Director of Operation (Deb Northcott) before November 1, 2009 o Atom 4 on 4 Jamboree, November 7, 2009 in Millet, Alberta – See HA website for details o Pee Wee Skill Competition location not yet known – watch HA website for details o New Provincial Categorization Model in place for Provincial Team placement this year. Troy briefly reviewed again and referred all to the HA website for more detail

COMMITTEE REPORTS:

1. Treasurer’s Report: Sheri Straub handed out the LMHA Financial Statement dated April 30, 2009. Sheri reviewed and provided explanations when asked. Donna Williams said the our By-laws state that individuals on the Executive can not be paid positions wherein Troy then advised that we had HA approval and will continue this way. With the increased fundraising being done (eg. Golf tournament and Cash Lottery) we should be able to increase our bank account. Troy will post the report on the website. Andrea Morgan made a motion to accept the Financial Statements as presented. Sam Atsinger seconded. Unanimously carried.

2. Registrar’s Report: Lin Luymes presented numbers as follows:

. 26 Initiation (2 teams) . 47 Novice (4 teams) . 48 Atom (3 teams) . 44 Pee Wee (3 teams) . 45 Bantam (3 teams) . 37 Midget (2 teams) . 31 Female (2 Midget teams)

Lin advised that she was still missing team rosters and information for the Bantam B, Pee Wee B and Midget B teams. Before any team plays any North Central league games, she must have the players & coaches cleared with NC or there will be a penalty and suspension of the team coach. Directors were asked to advise the Managers to talk to Lin before a game to make sure everything is satisfactory.

Page | 4 3. Equipment Manager’s Report: Kevin Frank asked that coaches contact him if they are short anything. Troy has game books to be handed out at the Coaches meeting.

4. Coach Mentor’s Report: Al Brown mentioned the Coaches’ meeting again and advised that there will be a motivational speaker presenting on October 26, 2009. More information will be provided on the website. Coaching Clinics have not yet been decided but there have been some changes in registering for clinics when available. Again, watch the website.

5. Sponsorship Report: Shawn Leggett advised everything going good. Approximately 6 teams have secondary sponsorship.

6. Concession Report: Sam Atsinger said that Carol will be back after Thanksgiving and then the concession will be open.

7. Game & Conduct Report: Chad Kanngiesser was absent.

8. Referee in Chief Report: Rick Plante was absent. Troy advised that they had 19 level 2’s and also had a good turn-out for the Referee Clinic which ran September 27-28, 2009.

9. Tournament Chair Report: Dawn Pecharsky said she is getting lots of calls on the Pee Wee Tournament however there is no information available yet. In this regards, Mike Kozak also said that he is getting lots of calls and requested that his email be put on the website instead of his cell number.

10. Fundraising Report: Donna Kenny advised that she is waiting for the final registration numbers in order to finalize the Sobeys cards. She will then take a package to each manager with a letter of instruction, the cash lottery information and the Sobeys cards. The lottery license is in place. It is estimated that the Sobeys cards will be $800.00/family. The cash lottery is at a team level and we have 300 books for the association (19 teams). Once we have final registration numbers, the shortfall from the registration income lets us know our goal for required income by fundraising.

11. Picture Co-ordinators: Connie Lofstrand advised that pictures are booked with SDI for October 20, 2009. This date had been booked last fall and can not be changed. There is no ice available so the County room at the LMC has been booked. The dark jerseys and jeans will be worn, no skates and there will be a backdrop. Troy will email the schedule so that they can accommodate the coaches and managers scheduled to be at the meeting that night at the Kozy Corner that same night. The new jerseys will be here in time. Connie will send out information to the managers as soon as possible. Connie asked that all managers make sure that the website has each player’s and staff’s name spelled correctly and their information (including numbers) up-to-date. Also make sure that the manager’s email address in on the website.

DIRECTOR’S REPORTS:

1. Initiation: Roy Burton was absent. Troy advised that they are on the ice now. 2. Novice: Shawn Playford said that the teams are picked and going. Page | 5 3. Atom: Darin Gill and Gord McLennan said that the teams are picked and practices have started. 4. Pee Wee: Mike Kozak said that the teams are “mostly” picked and we are waiting on some small issues with Clive. He has good coaches in place and is excited and positive about the season. 5. Bantam: Herb Woltjer was absent. 6. Midget: Sheldon Kuhn said he has 2 teams and is having import issues. He wanted to know whose decision it was as to whether to keep an import or not. Troy said that it should be the coaches from that division together with some members of the operational committee/executive, being for example president, vice-president, registrar and directors. Sheldon requested a brief meeting immediately following this one as a decision needed to be made tonight. 7. Female: Sandi Gouchie was absent.

NEW BUSINESS:

No new business was presented.

Boyd Williams stressed the importance of managers ensuring that referees are booked for exhibition games.

Next General Meeting will be in the spring, probably late March 2010. Troy advised that he will be stepping down as President so that everyone has notice that this position will need to be filled.

The next Operational Committee Meeting is November 5, 2009 at 7:00 p.m.

ADJOURNMENT:

The meeting was adjourned at 8:45 p.m. Brief Midget meeting to follow.

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