Rmha Board Meeting

RMHA BOARD MEETING June 17, 2014

Present: Kordell Ledieu, Allan Adams, Toni Alexander, Cheryl Goodwin, Claire Melmoth, Erin Hoiland, Tanya Pidherney, Tansy Coe, Shantel Copeland, Lori LeBeau, Shannon Brown, Darren Lagace, Nicole Currie. Absent: Rick Moore, Tammy Bradshaw, Susan Coutu, Willow Hauber Kordell called meeting to order at 7:10pm

Minutes from May 21, 2014 meeting were read. Claire made the motion to accept minutes as presented. Shannon seconded. Motion carried.

Treasurer’s Report: Erin made the motion to accept the check register for the month of May 2014 in the amount of $5,467.37. Shannon seconded motion carried. A discussion was held concerning the Atom Lightning team. There is currently $1900.00 remaining in the team bank account. (723******081) As earlier stated, all team bank accounts are to be closed by April 30 of the current hockey season. Any remaining money in the account after that date shall become the property of RMHA. All managers were informed of this at the beginning of the season and reminded by directors of this policy as the season was coming to a close. To date, this account remains open and repeated attempts with the manager to deal with this matter have been unsuccessful. Claire made a motion that Erin and Toni acquire signing authority of the Atom B Lightning team account effective immediately. Shantel seconded. Motion carried. The executive directed Erin to write a letter of intention to the concerned individuals to close the team account and surrender all funds to RMHA. Further use of the funds will be consider fraud and will result in further discipline actions.

Fundraiser’s Report: Tammy absent. Report was read on her behalf. The application for the raffle of $10,000.00 is being worked on. Decision needs to be made on the draw date. Oilers application has been received and will be completed and returned by the July 04/14 deadline. Contact has been made with a company in Red Deer in regards to RMHA apparel.

Directors: Nothing to report at this time.

Vice –president: President position remains open.

Registrar: Joe Chamberlain and Claire went out the O’Chiese Reserve to do registration. A group will travel to the Sunchild Reserve Thursday, June 19 to do registration. Registration reminders have been put in the newspaper, posted on RMHA website and Facebook. Contact will be made with the Bighorn Reserve to inquire of their registration interests. Visa and MasterCard gift cards can be used for registration fees.

Office Manager’s Report: The ice users meeting went well. The town has implemented a few changes to the Ice Allocation Meeting, one being a “Scheduling Priority List”. Priority is determined on a scale of one to nine for prime time ice availability. Under this scale, RMHA is one organization which currently falls into the number one category. Another new policy implemented by the town to all ice users is, each ice user group will pay $300.00 bond to the town at the beginning of each season. This bond will cover any damages or excessive dressing room clean-up caused by the user. Claire made a motion that any team that causes RMHA to forfeit any or all of the bond will be held accountable and will re-imburse RMHA the full amount incurred. Nicole seconded. Motion carried.

Coach Co-ordinator: To date there have been no coach applications submitted.

Ref in Chief Report: Nothing to report at this time.

Risk Manager/Clinic Co-ordinator: Nothing to report at this time.

NCMHA News: Nothing to report at this time.

WCMHA News: Nothing to report at this time. Correspondence: Hockey Alberta is running a coach camp in Sylvan Lake this summer and is hoping to have 2 coaches from our association attend.

New Business: Lorie LeBeau was approached by McDonald’s in regards to a community sport program offered through their company. The following information was presented: the team would be sponsored by McDonald’s and would wear their jerseys. Each year a new pair of socks would be supplied. At the end of the season the players would take one of their jerseys as a keepsake. The replacement jersey set would be ordered and paid by McDonalds. Concerns were raised in regards to the current sponsors of the Atom Division teams.

The two day Hockey Alberta Conference held in Edmonton was very informative. Claire and Cheryl attended and reported back information. The weekend was filled with guest speakers, group discussions, group decisions and ended with the Hockey Alberta Annual General Meeting.

Next Meeting: August 27/14 7:00pm at the Prentice Creek Office

Meeting Adjourned at 10:12pm