TENDER RESPONSE - ref: ITT/ABUJA/2016/002
Please provide information against each requirement. Additional rows can be inserted for all questions as necessary.
Section 1 - Bidder’s general business details
1. General information
Organisation Name:
Contact Name:
Phone: Fax:
Email: Parent company (if applicable): Principle Address: Registered Address: Payment Address:
Registration number: Tax number:
Year of registration: Annual Turnover:
2. Please provide details of the type of your organisation (manufacturer, distributor, etc):
3. Please provide details of the primary products/services of your organisation:
4. Please list your employees who would be involved with Save the Children. One employee should be the key point of contact for Save the Children and will be the person receiving all RFQs from Save the Children in case your company is selected as Preferred Supplier:
Direct Role for Save the Name Job title telephone Email address Children account number
ITT/ABUJA/2016/002 5. Please detail what your insurance cover provides and what the maximum value is:
6. Please provide details of at least 3 client references which Save the Children may contact (preferably NGOs):
Client Contact Phone no. E-mail address Details of contract Organisation
Section 2: Bidder capacity
1. Please list some of the most important Orders you have been receiving and fulfilling in the last 6 months to demonstrate your capacity to handle big volumes (Please provide a copy of such Orders). Please provide the delivery time you have been engaging for such orders
Product Quantity Delivery time
2. What quality standards does your organisation adhere to e.g. ISO?
3. What warranties and guarantees can you offer as part of this contract?
4. How quickly can you guarantee a response time to quotation requests?
ITT/ABUJA/2016/002 5. Is your company able to provide all products listed in the Items Specification and Price Matrix section directly without sub-contracting
Yes No
If No, please detail which product are to be sub-contracted and a list of your sub-contracting companies.
6. What are your standard working hours and what after hours services do you provide in the event of an emergency?
7. Detail any benefits or additional services your organisation can offer Save the Children as part of the contract:
Section 3: Pricing proposal
1. Please indicate here the prices you are offering to Save the Children as part of this contract, in Nigerian Naira. You may fill in prices in this form or provide separate document but please keep the order of product of this Price Matrix to facilitate the analysis of the bids by the Tender Committee. Please notice Bidders are required to be able to complete provide all products at list from one of the following 2 Products Lists. For Save the Children the Printing Documents and Visibility market is very important, therefore the volumes are above average of NGO sector. For this Save the Children is expecting that the increasing volumes captured in the below Product Lists will be reflected in decreasing Unit prices.
1. Products list 1 0-1000 Units 1001-10,000 Units 10,001 - 20,000 Units + 20,000 Units B/W Color A4 B/W Color B/W Color B/W Color Printing - A4 paper (1-sided) Printing - A4 paper (2-sided) Printing - A4 manila card (1- sided) Printing - A4 manila card (2- sided) printing 50-page triplicate booklet A4 paper printing 100-page triplicate booklet A4 paper printing 200-page triplicate booklet A4 paper printing 200-page triplicate booklet printing 50 pages(1- sided)(hard cover back booklet) printing-100 pages (1 sided) hardcover back booklet
ITT/ABUJA/2016/002 printing -200pages(1-sided )hard cover booklet printing and binding of 50 pages(1-sided) printing and binding of 100 pages(1-sided) printing and binding of 200 pages(1-sided) printing and binding 50 pages (2-sided) printing and binding 100 pages(2-sided) printing and binding 200 pages(2-sided)
Note: B/W stands for Blank and White
101-200 201- 500 501-1000 1001-5000 + 5000 Products List 2 0-100 Units Units Units Units Units Units Visibility - All require 3 Colors and High Quality of Unit Cost Unit Cost Unit Cost Unit Cost Unit Cost Unit Cost T-shirt + Color printing heat transfer (all sizes) Polo shirts with collar + color printing heat transfer (all sizes) T-shirt + printing monochrome (all sizes) Polo shirts + collar monochrome printing (all sizes) Cap + color printing SCI Stickers - Extra Large (120 x 75 cm) SCI Stickers - Large (60 x 31 cm) SCI Stickers - Medium (40 x 20 cm) SCI Stickers - Small (21 x 14 cm) SCI Stickers - Very Small (3 x 2 cm) CV bags with Logo Ankara Bags with Zip and compartments printed monochrome Jute Bags with Logo Pen with Logo Branded MUG Branded Water Bottle I6 GB High quality Flash (Branded with logo) 8GB High Quality Flash (Branded with logo) Note Pad With Logo Table Calendars
2. Can you fix these prices for at least the 4 months following the Tender Process?
Yes No
If not, please provide details of how long they will remain fixed
ITT/ABUJA/2016/002 3. If prices cannot be fixed even for the next 4 months, please specify factors that would affect the price and indicate how changes in these factors would affect the price of the stated products.
Section 4: Confirmation of Bidder’s compliance
We, the Bidder, hereby confirm compliance with:
The required specification for the products The Conditions of Tendering Save the Children’s Terms and Conditions of Purchase Save the Children’s Child Safeguarding policy Save the Children’s Anti-Bribery and Corruption policy The IAPG Code of Conduct The following documents and items are included in our bid: Section 1: Bidder’s general business details Section 2: Bidder capacity Section 3: Pricing proposal Documentation proving the company is registered with Corporate Affairs Commission (CAC) Documentation to prove Financial sustainability of Bidder and Tax record Company’s staff organigram Relevant samples / catalogue / proof of the quality of previous works for relevant items included in the Price Matrix (Please delete what is not relevant) Other eventual documents included in the bid documentation are to be listed below ………………………………………………………… ………………………………………………………… …………………………………………………………
We confirm that Save the Children may in its consideration of our offer, and subsequently, rely on the statements made herein.
ITT/ABUJA/2016/002 Acceptance by the Bidder:
…………………………………………………………………….
Signature
…………………………………………………………………… . Name
…………………………………………………………………… .. Job Title
…………………………………………………………………… .. Company
……………………………………………………………………... Date
ITT/ABUJA/2016/002