Job Description And Person Specification (HR5)

Job Description and Person Specification (HR5) Post Number:

Job Description

School/Department: Student Recruitment and International Relations Office

Post Title: International Partnerships Administrator

Please enter Level ERE TAE MSA CAO R.Nurse Clinical under appropriate Career Pathway 2b Academic Posts Non-Academic Posts ERE Category Academic Research Teaching Enterprise Education Development (mixed) only only

International Partnerships Manager and to the Administration Team Posts Responsible to (and Level): Manager

Posts Responsible for (and Level): N/A

Job Purpose:

1. To be an effective member of a small administrative team providing assistance to the Student Recruitment and International Relations Office activities. 2. Provide administrative support to the International Partnerships Manager in delivering the University’s international partnership ambitions through the Worldwide Universities Network and other partnership activities. 3. Provide administrative support in the preparation of international partnership agreements.

 Provide general administrative support to the International Partnerships Manager, % Time including meeting arrangements, general correspondence, filing, photocopying etc.  To provide support for the WUN virtual seminar series including booking rooms, arranging technical support, assisting with internal and external publicity, liaising with colleagues in partner institutions in the UK and abroad and occasionally attending.  To assist in the administration of the WUN academic awards, including answering general enquiries from applicants and award holders, collating applications, servicing the decision panel meetings and maintaining records.  To assist with the WUN academic project meeting and conference logistics including venue, catering, accommodation and travel bookings, technical set up and stewarding.  To maintain and monitor the University’s partnerships and WUN webpages.  Creation, maintenance, manipulation and analysis of databases relating to the University’s international partnerships, including the International Links Register.  To provide general administrative support in the preparation of the University’s international partnership agreements including photocopying, scanning, filing and completion of standard templates.  Use of Microsoft packages Word, Excel, Access and Outlook to support the University’s partnership activities.

1  To assist with the arrangement of inwards and outward visits by international and UK visitors.  Such other duties as may be assigned from time to time.

Internal & External Relationships: (nature & purpose of relationships)

 Staff in the International Office/ Staff in Professional Services and throughout the University in academic groupings.  WUN staff and academic staff in partner universities, WUN Central and WUN consultants  Partner universities in Europe and worldwide.  International visitors, students, and enquirers in person, by telephone and correspondence.  Outside agencies including embassies, the British Council, travel agents, international agents, schools, colleges, universities and funding bodies etc.  Alumni.  Student Societies.

Special Requirements:

1. Ability to multi-task with close attention to detail and working to deadlines. 2. Ability to relate to a wide range of people.

Person Specification

How to be Criteria Essential Desirable assessed Qualifications, Knowledge and Skill level equivalent to Understanding the Application/ Experience: achievement of NVQ2, place of Interview GCSE, City and Guilds partnerships in or equivalent higher education, experience. for example being a graduate. Proven IT skills including word- Web page processing, maintenance. spreadsheets and databases to a high Basic knowledge of level of competence. virtual communications Track record of handling technology. a demanding workload. Experience of budgets.

Committee work. Planning and Organising: Ability to manage busy Evidence of events Application/ workload. support Interview

Effectively prioritise own workload and to contribute to team workload optimisation.

Evidence of managing a

2 task end-to-end within quality and time standards.

Time management skills.

Track record of handling large amounts of information.

Problem Solving and Initiative: Proven independent Application/ problem solving skills. Interview

Ability to respond to queries relating to international partnerships.

Ability to react to unforeseen problems under pressure. Management and Teamwork: Ability to work as an Application/ active team member. Interview

Communicating and Influencing: Good interpersonal and Note and minute Application/ communication skills taking Interview (both verbal and written).

Ability to relate well to a wide range of people, including overseas visitors. Other Skills and Behaviours: Ability to work on own Application/ initiative and as a Interview member of a team.

Special Requirements: Close attention to detail Application/ even under pressure. Interview

Ability to maintain a calm and cheerful team spirit.

Job Hazard Analysis Form - Appendix to Job and Person Specification

School/Department: Student Recruitment and International Relations Office Post Title: International Partnerships Administrator

Post Number:

Please tick one of the following statements:

3 This post is an office-based job with routine office hazards e.g. use of VDU x

This post has some hazards other than routine office e.g. more than use of VDU

Please tick all those that apply, and put N/A if not applicable Environmental Exposures O* F C Outside work Extremes of temperature (eg fridge/ furnace) Potential for exposure to body fluids ## Possible Contact with patients in a clinical/home setting ## Noise (greater than 80 dba- 8 hrs twa) ## Exposure to hazardous substances (eg solvents, liquids, dust, fumes, biohazards, animals). Specify ………………………………………….. ## Frequent hand washing Ionising radiation. Equipment/Tools/Machines used Food Handling ## Driving university vehicles(e.g. car/van/LGV/PCV) ## Use of latex gloves (note: prohibited unless a specific clinical necessity) ## Vibrating tools ( eg strimmers, hammer drill, lawnmowers) ## Physical Abilities Load manual handling. Repetitive Crouching/Kneeling/Stooping Repetitive Pulling/Pushing Repetitive Lifting Standing for prolonged periods Repetitive Climbing i.e. steps, stools, ladders Fine motor grips (eg pipetting) Gross motor grips Repetitive reaching below shoulder height Repetitive reaching at shoulder height Repetitive reaching above shoulder height Psychosocial Issues Face to face contact with public Lone working Shift work/night work/on call duties ##

O – Occasionally (up to 1/3 of time); F – Frequently (up to 2/3 of time); C – Constantly (more than 2/3 of time) ## denotes to HR the need for a full PEHQ to be sent to all applicants for this position.