EMTTC Annual General Meeting

EMTTC Annual General Meeting 8th November 2015 – Draft Minutes Attendees: Clive (Chair, Ind), Kevin (Treasurer, Aerokinetics) & Ann (Welfare, Aerokinetics), Charlotte (Comp sec, Lincoln), Rose (Squad, Lincoln), Liam (Lincoln), Neil & Jo ( Hinckley), Annette (Soar), Natalie & Nannette ( Elevate), Sarah (DMT, Charnwood), Brian (Aerokinetics), Chris (Nightflyers) 1. Apologies for absence were received from Kieran & Gemma (Mky Hbrgh), Toni (Nightflyers) Kirsty & Andy (Abbey HF), Mandy, Dani & Tracey (NTGA), Monica & Sean (Phoenix), Ian (Extreme), Ray (Bassetlaw), Darren (Delta) 2. The minutes of the previous Annual General Meeting were approved (p Chris, s Clive) 3. Chair’s report will be circulated by email (wrong laptop!). There will also be a report from Mandy on the year’s coaching courses. 4. Treasurer’s report we made more money than budgeted last year. We need to agree what to spend ring-fenced funds on (see Judging Course later!) EMGA accounts are still confused – please continue to use the existing account until we have definitive confirmation that the new account is operational. Identifying payments is still rather variable. All clubs are asked to put “TRA - ” as the reference for any online payments. (Chris or Charlotte to add this to the entry form ) 5. The current Executive Officers were re-elected unopposed. Position Name Club Proposed Seconded Chair Clive Morgan Independent Kevin Rose Treasurer Kevin Gladders Aerokinetics Charlotte Ann Secretary Chris Edwards Nightflyers Clive Kevin 6. The following General Committee members were re-elected unopposed Role Person Proposed Seconded Welfare Officer Ann Gladders Liam Chris Competition Secretary Charlotte Reeks Rose Annette Judging & Judge Education Clive Morgan Chris Ann DMT Representative Sarah Corral Clive Chris Schools Secretary Kirsty Ringsell Charlotte Chris Regional Squad Coordinator Rose Townsend Charlotte Ann Coach Tutoring Mandy Daybles Liam Chris Trampolinists' Representative Request nominations Trampolinists' Representative Request nominations Derbyshire Representative Request nominations Nottinghamshire Representative Natalie Jacques Charlotte Chris Leicestershire Representative Kieran Grundy Chris Annette Northamptonshire Representative Dani Martin Clive Rose Lincolnshire Representative Liam Townsend Rose Brian As can be seen, we need confirmation of existing / nomination of alternative trampolinists’ reps, and we need a Derbyshire rep volunteer. Additionally, in order to stagger elections in future years, it was decided that half of the posts will be up for re-election next year, all others the following year. Thereafter, all posts on a 2 year cycle. The posts due to election in 2016 will be: Chair, Secretary, Comp Secretary, DMT rep, Squad coord, 1 st tramp rep, Derby rep, Leics rep, Lincs rep.

7. Any other business: Awards for people within the region Clive, Chris, Dani, Rose, Sarah, Andrew Stamp, Brodie Hove-Coleman and Callum Mclvenna all received Special Achievement awards at last week’s EMGA awards evening. Congratulations! Competitions and officials We are getting very short of qualified judges for competitions, now that numbers have increased to over 220. We need to be able to run 3 panels. Every club needs to provide the correct number of judges for their entries and we will need to increase the ratio of judges to competitors on the entry form. A few steps will be taken to achieve this. 1. Alter the entry form (Chris to sort out) 2. The existing £25 fine for not providing a judge will be enforced 3. Judging courses will be held urgently to address the problem – a number of clubs had put people on cancelled courses this year: this isn’t sustainable, so Clive will discuss with EMGA to get agreement that courses will run, even if short on numbers. EMGA ring-fenced funds will cover the shortfall if necessary. The next competition is at Market Harborough on 31st January. We also need judging help with the schools comp though on 6th December (Loughborough) as we have over 300 entrants already! Novices are welcome at this one (in smallish numbers) Judge courses To address the urgent shortfall, Clive will arrange a club judge course on 10th and 17th January, location tba but Toni has said she can probably find somewhere in Nottingham. (It was decided that 2 successive Sundays was more achievable for people than a single, whole weekend.) The is also a club course being run at Nottingham University 13th/14th Feb which may have spaces. A county course will be considered – date tba. Can clubs give an indication of likely demand please? Coaching Courses There is an Awards coaching course at Northampton on Sunday 13th Dec. Book now! Lilleshall training weekend 1st proposed date was cancelled by Lilleshall. 2nd proposed date was not convenient for over half the clubs. Clive will liaise with Stacey for another proposal. Next General Committee Meeting Chris will arrange a Skype call before the next NDP competition – shortly after Christmas.