School Psychologists and Speech and Language Specialists

Initial Evaluation Office Procedures for School Psychologists and Speech and Language Specialists Starting 11/1/10

Parent or Team Referral from Building

Psychologists and Speech and Language Professional (for Speech only evaluations) notify Denise Peachey at 1054 to open student in IEPWriter.

Psychologist or SLP develops Permission & Request in IEPWriter & obtains signed permission.

Once Permission & Request are received back the school psychologist or SLP finalizes Permission in IEPWriter with receipt date starting 60 day timeline. (the receipt date trips the timeline and automatically feeds into Table 8 of SPP for the district resulting in a non compliance for any eval that goes past the 60 calendar timeline). Use the timeline tool provided by Leslyn to calculate the 60 days or once IEPWriter switches over to the newer version 9/12/11 IEPWriter will calculate the 60 timeline for you.

ER document is overseen, coordinated (unless established differently in your respective buildings) and draft developed by school psychologist or SPL.

Upon completion of ER the Special Education office is notified via email by the school psychologist or the SLP that the paperwork (Permission, Request, Invitation, ER Signature Page and NOREP (when applicable) for the ER is on its’ way to the office. The completed paperwork should be sent to the attention of Denise Peachey. For school psychologists Signed Psychological Assessment Log should be included with paperwork for each MA eligible student. SLPs continue existing MA billing process.

All documentation must be received in the office within 5 days of the MDE meeting.

Once ER paperwork (not ER) and NOREP (when applicable) is received in Special Education Office the office will finalize the ER in IEPWriter and mail copies to parents and school.

Parent Requests submitted to the Special Education Office will be forwarded to the respective school psychologist or speech therapist and follow the same procedure above.