May 22, 2014 Internal Control Roundtable Meeting Minutes

Internal Control Roundtable Meeting Minutes Meeting Date: Thursday, May 22, 2014

Scribe: Mike Thone, MMB Internal Control & Accountability (IC&A) Presenter(s): Mary Muellner, Director, MMB Central Payroll Host: MMB IC&A Location of Meeting: Centennial Office Bldg., Lady Slipper Conference Room

Present at the Meeting: Jeanine Kuwik, Mike Thone, and Jo Kane (MMB IC&A), Mary Muellner, Lorelei Peters, Jessica Page, Kari Olson, and Rick Byers (MMB), Amy Jorgenson, Barb Willis, Mandie Smith, and Susan Craig (MDH), David Salchow, Lenora Madigan, Domonica F., and Jillian Kloster (ADMIN), Bill Eisele (BWSR), Vicky Baukol, Pat Friendt, and Mark Pochardt (DOC), Mike Turner and Fekade Cherinet (MDOR), Kris Wenner and Vickie B. (MPCA), Leslie Nagel (TRA), Jamie Majerus (MJB), Eric Athman and Julie Morgan (DMA), Mike G. (DOLI), Terri Engel, David Forbes and Harvey Sandahl (DHS), Mike Nordby (MnSCU), Mike Hopwood and Amber Gretz (MN State Acadamies), Mike Zabel (Perpich Center), Robert Helgeson (OHE), Paul Kurtenbach and Sharon Ister (MDE), Sheldon Klugman (COM), Toni Golden and Roxanne Smith (MDA), Elaine Heikes (WCCA), David White (MN State Arts Board), Keith Deckert (DEED), Todd Jones and Isis Mateo (MDVA), Dan Boytim (DPS), and Paul Doyle (OMHDD)

Welcome and Introduction: Jeanine Kuwik welcomed the group, acknowledged the many non-regular attendees who came to hear the payroll presentation, and introduced Mary Muellner as the featured presenter.

Main Agenda: Mary Muellner gave a presentation about payroll time entry, payroll risks and controls, central payroll’s risk assessment experiences, and central payroll’s payroll-related expectations of statewide agencies.

Open Forum Topics:  Kuwik informed the group that MMB Commissioner Jim Schowalter would like to hear topics of interest for his upcoming presentation at the August 7 roundtable meeting. Within the next two weeks, IC&A will send a group email to the membership asking for ideas and suggestions.  Thone announced that the contract with the Association of Certified Fraud Examiners (ACFE) has been executed for that organization to present a one-day fraud risk management training session, with CPE, on Wednesday, November 19, 2014, in conjunction with the 2014 International Fraud Awareness Week.  Kuwik updated the group on the status of the revised Code of Conduct training presentation.  Thone announced that IPAD’s (2) data practices-related training sessions scheduled for early June have been filled. However, if you had interest in these sessions but were unable to register in time, contact IPAD directly and let them know of your interest as it might cause them to schedule additional sessions.  Helgeson initiated a conversation about data imaging and whether or not certain data should be redacted prior to imaging.

Next Roundtable Meeting:  Date: Thursday, August 7, 2014  Time: 9:00 – 11:00 a.m.  Host/Location: IC&A will host the meeting in the Lady Slipper Conference room located on the ground floor of the Centennial Bldg.  Agenda: 1. Presentation by MMB Commissioner, Jim Schowalter, on a topic TBD 2. Open Forum 3. Roundtable member social luncheon at Joseph’s Grill immediately following the meeting