Jerolin Management Services, LLC
JEROLIN MANAGEMENT SERVICES, LLC JOB DESCRIPTION INSTRUCTIONS: This position description is an important document for determining the appropriate classification, pay range and performance standards for a position. Part I should be verified by employee and any inaccuracies so noted. Part II should be completed by the employee in the position; your immediate supervisor and Executive Director will offer collaborative assistance in providing input in the completion of the document. The completed form needs to also be reviewed by the Executive Director and a copy of it is to be maintained in your personnel file. Part III is to be filled out by the immediate supervisor. Please be sure that the information on this form is accurate and complete.
PART I: ORGANIZATION INFORMATION
1. Name (last, first, middle): 2. Date: Nov 16, 2012 Cynthia White
4A. Position Number
3. Position Title:
Support Plan Coordinator 4B. Salary Range:
$14.00 – $17.00 per hour
5. Working Title: 6. Title of Immediate Supervisor:
Support Plan Coordinator Executive Director
7. FLSA Status: Hourly/Part-time 8. I.ocation: 9 W HUNDRED ROAD Chester, Va. 23836 Part-time
PART II: POSITION INFORMATION
9. State the chief objective of this position in a brief statement: The chief objective of the Program Coordinator is to be responsible for the provision of expansion and oversight of Jerolin Management Service’s community based community Intellectually Disabled Waiver programs. Duties include monitoring and coordinating staff schedules and training of community Intellectually Disabled Waiver program staff. The Program Coordinator will work cooperatively in coordinating service delivery with other agencies, departments, etc., in response to the changing needs of the individual.
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10. Prior to filling out the next section, think about the essential functions (tasks and duties) that are performed in this job. Consider the time spent on these essential functions, how important they are to achieving the objective of the position, and the processes or ways in which these essential functions are performed. After considering these aspects of the position, List the essential functions that are performed in the position below under work task and duties utilizing the following structure: - State the most important essential function of the position first and finish with the least important one. - Calculate the percent that each essential function requires of the position’s total working time. Be sure these percentages total 100%. Include all essential functions that are performed in this position except those that require 2% or less of the position work time unless they’re deemed very important.
Percentag Work Tasks and Duties e of Total Working Time
5% ADMINISTRATIVE Part of the team involved in screening, interviewing and hiring individuals to work in the various programs. Responsible for implementing disciplinary actions, performance evaluations and participating in the termination process of employees who are not performing to the standards of their position description and/or not complying with company policies. Also responsible for completing staff work schedules, if applicable and review of assigned staff timesheets. Assist the Human Resource Associate in scheduling of medication administration, behavior management and CPR/First Aide and other trainings for staff
PROGRAM OVERSIGHT/STAFF SUPERVISION
20% *Provide supervision and oversight to the program.
Provide training to Associate Coordinators and Direct Support Professionals related to providing direct services to individuals and documentation.
*Supervision staff in conducting a program of developmental training in the following areas: Daily Skills, Social/Leisure Skills, Community Living Skills, Health/Safety, Academic Skills, Behavioral Management.
Supervision of individual’s medication and scheduling medication administration training for all staff.
Recommends to Executive Director changes or additions to program activities, including client services, staff development, and facility and equipment needs.
Maintains a safe and orderly environment for individuals and staff by addressing potential health and safety issues.
QUALITY MANAGEMENT/CONSUMER RECORDKEEPING 10% Demonstrate the ability to document effectively, monitor and review the
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individual’s records.
Complies with all established legislation, mandated program standards, and Jerolin Management Services, LLC requirements regarding the individual’s services and documentation of services.
Completes, submits and make corrections on monthly record reviews for all charts.
SERVICE COORDINATION 15%
Consistently exercise discretion and good judgment relate to the individual’s services and crisis situations.
Complete intake activities for individuals being admitted to the company and enrolled in a program.
Complete functional assessments to identify the strengths and needs of individuals who have various sensory impairments, mental and physical limitations in an effort to develop an Individualized Service Plan.
Collaborate, communicate and participate in service coordination with case managers, programs, family members, and other agencies to ensure appropriate and supportive services delivery.
Schedules and coordinates the timely provision of ancillary services as needed.
20% PLAN FOR SUPPORTS:
Develop individuals Plan for Support (PFS) based on results of assessment tools utilized to determine skill-building and assist needs.
Monitors outcomes, behavioral interventions, and the individual’s progress and preference according to information identified on the individual’s Plan for Support.
Complete person centered review reports and annual progress reports utilizing the individual’s support notes, data collections and case consultation with staff.
Provide training to Associate Coordinator in developing ISPs, assessments and completing person centered review reports (PCR) and sign completed plans and PCRs validating approval.
10% COMMITEES MEETINGS: Conducts, attends and participates on committees and meetings for the purpose of information exchange, services coordination and quality assurance. Conducts scheduled group meetings and educational trainings with staff, as needed. 5% TRANSPORTATION ASSISTANCE:
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Provides and arranges individual’s transportation needs.
10% STAFF DEVELOPMENT: Participate in all required training activities, seminars, and conferences to enhance skills and understanding of service delivery changes.
Participate annually in the following trainings: Confidentiality/HIPPA, Human Rights, CPR/First Aid, Behavior Management, Risk Management-Exposure control Plan, Emergency Preparedness.
Medication Training –one time upon hire and tri-annually thereafter.
Participate in DSP Orientation Training or DSP Orientation Training for Supervisors sponsored by the Department of Behavioral Health and Developmental Services upon hire and prior to working directly with any individuals
Participate in provider and documentation held by the agency. General 10% documentation upon hire and as needed thereafter.
REPORT SUBMISSIONS: Completes and submits all programmatic, financial, audit reports and forms, while meeting identified deadlines. Not Rated OTHER RESPONSIBILITIES – (not measurable- occurs ongoing during program hours)
*Assures the smooth operation of Day Support program.
Monitors and recommends when supplies are needed.
Employee will conduct self in compliance with laws, regulations, and agency policies and procedures.
Perform other related duties as required.
Support Plan Coordinator Page 5 of 8 11.16.2012 11. What work actions and/or decisions do you make without prior approval? To what extent do you receive advice and guidance from your supervisor? State examples of the type of supervisory advice and guidance that you receive as well as actions or decisions you make without prior approval.
Duties without prior approval include client assessment, service provision related to development of Individualized Service Plan and training, emergency situation responses, administrative duties, organizing work assignments, assistance with staff scheduling and supervision, staff training and marketing.
12. List and explain community contacts involved with this position
Persons or Organizations Purpose Frequency
Social Services Coordination of As Needed consumer services
Family Members Coordination of As Needed consumer services
Case Managers Coordination of As Needed consumer services
Physicians/Health Care Providers Coordination of As Needed consumer services
Crisis Coordination of As Needed consumer services
Adult Living Facilities (Day Support Program only) Coordination of As Needed consumer services
Waiver Group Homes (Day Support Program only) Coordination of As Needed consumer
Community Services Boards Coordination of As Needed consumer services
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PART III: TO BE COMPLETED BY THE SUPERVISOR
13. What is the most important services or products you expect of the position described in this questionnaire? Explain. Staff scheduling and oversight/ supervision for provision of quality services.
14. List what you consider to be the entry level qualifications for this position in terms of: A. What knowledge, skills and abilities should a new employee bring to in this position? Knowledge of community Intellectually Disabled Waiver programs delivery to persons with mental illness and/or mental retardation to include community integration, inclusion, empowerment, choice, and dignity of risk. Skilled in the oversight of service delivery and staff supervision Ability to develop staff schedules. Effective communication with a variety of agencies, departments, service providers, consumers, families, etc in marketing the Jerolin Management Services, LLC's services. Sustain cooperative/effective relationships. Oral and written communication required.
B. Special licenses, registration or certification: Meet QIDP and QMHP standards or equivalent experience. Valid driver’s license with good driving record. CPR/FA, Medication Administration, and Behavior Management Trainings.
Successful completion of criminal history background and central registry investigations.
C. Education or training (cite major area of study): A minimum of a Bachelor’s degree Human Services or related field (social work, psychology, psychiatric rehabilitation, sociology, counseling, vocational rehabilitation, human services counseling, or other degree and/or experience deemed equivalent to those described) from an accredited college.
D. Level and type of previous work experience: Minimum of one year of experience (consecutively or concurrently) providing direct services to persons who are intellectually disabled or have other developmental disabilities and clinical experience providing direct services to persons with a diagnosis of and mental illness preferred. One year of supervisory experience, preferred.
PART 1V: SIGNATURE LINES (Include signature and date): 15. We understand the above statements and they are complete to the best of our knowledge.
Employees Signature/Date Executive Director/Date
Supervisor’s Signature/Date
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