UPPCC IT Basics for Advance Users(SI Insp.)

Learning Objectives:  To develop practical IT motivation  To develop skills of data management  To have advanced working skill of MS Word, MS Access and MSPowerPoint  Simple trouble shooting techniques for data management UPPCC IT Basics For Advance Users(SI Insp.)

Computer System ¼dEI;wVj flLVe½ dEI;wVj ,d ;qfDRk gS Tkks lwpukvksa dks izkIRk djds dqN funsZ'kksa ds vuqlkj mldk fo'ys"k.k djds ifj.kke miyC/k djkRkk gSA Rkduhdh :i ls ;g dgk Tkk ldRkk gS fd dEI;wVj ,d ,slk ;a= gS Tkks funsa'kksa ds vuqlkj bldk fo'ys"k.k ¼izkslsl½ djds vko';dRkkuqlkj ifj.kke nsRkk gSA dEI;wVj esa dksbZ foosd 'kfDRk ugha gksRkh blfy, NksVs ls xyRk funsa'k ;k lwpuk nsus ls cgqRk cM+h =qfV;ka gks TkkRkh gSA

(a) LVksjst fMokbZlsl] lSu (Introduction to Storage Devices, SAN) dEI;wVj esa MkVk dks izkslsl djus RkFkk MkVk dks vLFkk;h RkFkk LFkk;h :i ls lafpRk djus ds fy, iz;ksx fd;k TkkRkk gS] mls eseksjh dgRks gSaA ;g nks izdkj dh gksRkh gS ,d izkbejh eseksjh ;k bUVjuy eseksjh rFkk nwljh lsdUMjh eseksjh ;k ,DlVuZy LVksjst fMokbl dgrs gSa& izkbejh eseksjh (Primary Memory) blesa RAM (Randam Access Memory) vkRkh gS RkFkk jSe dks vLFkk;h eseksjh Hkh dgRks gSaA dEI;wVj blds fcuk vlgk; gS D;ksafd lkjh izsklsflax jSe ds }kjk gh gksRkh gSA bl eseksjh esa dEI;wVj lwpuk fy[kRkk ,oa i<+Rkk gSA Tkc Rkd fdlh Qkby dks lafpRk ugha djRks gSa Rkc Rkd og dEI;wVj dh eseksjh esa jgRkh gSA Qkby dks Tkc lafpRk ¼Save½ djRks gSa Rkks og eseksjh ls gkMZ fMLd ij lafpRk gks TkkRkh gSA ;fn fcTkyh pyh TkkRkh gS Rkks jSe ij fy[kk gqvk MkVk lekIRk gks TkkRkk gSA ;g eseksjh lcls RksTk xfRk ls dk;Z djRkh gSA eseksjh fTkRkuh cM+h lkbTk dh gksxh dEI;wVj mRkuh gh RksTk xfRk ls izkslsflax djsxkA ROM (Read Only Memory) dEI;wVj dks cwV djRks le; LoRk% fØ;k'khy gksRkh gSA ;g LFkk;h eseksjh gksRkh gSA

lsds.Mjh eseksjh (Secondary Memory) bl eseksjh esa gkMZ fMLd] ¶ykih ;k Vsi vFkkZRk~ Storage media vkRks gSaA blesa MsVk LFkk;h :i ls lqjf{kRk ¼Save½ gksRkk gSA bl ij Hkh Read/Write nksauksa dj ldRks gSaA xfRk ds vk/kkj ij lsds.Mjh eseksjh esa gkMZ fMLd] ¶ykih v©j Vsi vkfn gksRks gSaA lhMh jkse dks "dkEiSDV fMLd jhM vksuyh eseksjh" dgRks gSa bl ij lafpRk lwpuk dsoy i<+ ldRks gSa fy[k ugha ldRksA lhMh ij fy[kus gsRkq "lhMh jkbVj" dk iz;ksx fd;k TkkRkk gSA lh-Mh-] MhohMh] CD, DVD, USB drives (Flash / Pen Drives)

5.2 UPPCC IT Basics For Advance Users(SI Insp.)

lh-Mh-jkse fMLd (CD ROM Disk) bls dkEiSd fMLd & jhM vksuyh eseksjh dgRks gSaA blesa MkVk ;k Qkby dk HkaMkj.k cM+h ek=k esa RkFkk LFkkbZ :i ls yEcs le; Rkd j[kk Tkk ldRkk gSA ;g fMLd nks izdkj dh gksRkh gS%&

lh-Mh-&vkj (CD-R) bl Rkjg dh fMLd esa 650 ,e-ch- dh lwpuk ;k 74 feuV dh vof/k dh vkfM;ksa&ohfM;ks Qkby lafpRk dj ldRks gSaA ijURkq oRkZeku esa miyC/k fMLd esa 700 ,e-ch dk MkVk ;k 80 feuV dh vof/k dh vkfM;ks&ohfM;ks dh Qkby lafpRk dj ldRks gSaA bl Rkjg dh [kkyh ¼Blank) fMLd esa dsoy ,d ckj gh MkVk lafpRk fd;k Tkk ldRkk gSA /;ku jgs fd bl Ádkj dh fMLd esa lafpRk MkVk dks ifjofRkZRk ugha fd;k Tkk ldRkk v©j ,d ckj fy[kus ds ckn ml ij iqu % ugha fy[kk Tkk ldRkkA

lh-Mh-&vkj-MCY;w (CD-RW) lh-Mh-&vkj MCY;w dk vFkZ gS fd Re-Write vFkkZRk bl fMLd esa MkVk dks lafpRk djds] mls fMyhV djds fQj u;k MkVk lafpRk fd;k Tkk ldRkk gS A ;g Hkh fMLd lh-Mh-&vkj dh Rkjg nksuksa Size esa miyC/k gSA bl izdkj dh fMLd dks ckj&ckj fy[kus o i<+us ds fy;s iz;ksx fd;k Tkk ldRkk gSA

MhohMh (DVD) bls fMftVy olsZVkby fMLd dgrs gSA blesa MkVk] vkfM;ks] ohfM;ks vkfn dks lafpRk dj ldrs gSa] ,d MhohMh esa 4 ls 5 fiDpj vk ldrh gSA oRkZeku esa 24x ls 52x Rkd dh xfRk dh Mªkbc miyC/k gS ,d x esa lhMh dh 115 KBit/Sec. data transfer speed gksRkh gSA

lh-Mh-@ Mh-oh-Mh- Mªkbo (CD/ DVD Drive) lhMh& Mªkbo ds }kjk dsoy lhMh rFkk MhohMh & Mªkbo ds }kjk lhMh o MhohMh nksuks ij lafpRk MkVk dks i<+k tk ldrk gSA

dWEcks Mªkbo (Combo Drive) dkEcks Mªkbo ds }kjk lhMh o MhohMh nksuks ij lafpRk MkVk dks i<+k tk ldrk gS] dsoy lhMh ij MkVk lafpRk Hkh fd;k Tkk ldRkk gSA

lh-Mh jkbVj@ Mh-oh-Mh- jkbVj (CD Writer/ DVD Writer)

lhMh& jkbVj ds }kjk dsoy lhMh rFkk MhohMh & jkbVj ds }kjk lhMh o MhohMh nksuks ij MkVk lafpRk fd;k tkrk gSA lkFk gh lhMh& jkbVj ds }kjk dsoy lhMh rFkk MhohMh & jkbVj ds }kjk lhMh o MhohMh nksuks ij lafpRk MkVk dks i<+k Hkh tk ldrk gSA

ckg~; gkMZ fMLd (External Hard Disk) ckg~; gkMZ fMLd cgqRk vf/kd LihM ,oa mPp LVksjsTk {keRkk j[krh gS RkFkk ¶ykih ls T;knk fo'oluh; gksRkh gSA blds fy;s fdlh vyx Mªkbo dh vko';drk ugh gksrh gSA

isu Mªkbo (Pen Drive) bl dk vkdkj yxHkx isu dh rjg gksrk gSA ¶ykih dh rjg bl ij Qkbysa ,d flLVe ls nwljs flLVe ij dkih dh tkrh gSaA ;w-,l-ch- iksVZ }kjk iz;ksx esa yk;k tkrk gSA

osc dSejk (Web Camera) osc dSejs dk iz;ksx ohfM;ks dkuÝsfUlax] ohfM;ks pSfVax] fLVy QksVksxzkQh rFkk ohfM;ks fQYe cukus esa gksrk gSA bldk vkdkj NksVk gksrk gS rFkk fiDpj dh xq.koRrk cgqr vPNh ugha gksrh gSA bldh txg fMftVy dSejk dk Hkh iz;ksx gksrk gSA

LVksjst ,fj;k usVodZ¼ SAN-Storage Area Network) ;g ,d gkbZLihM LVksjst fMokbl ds lc&usVodZ dk vkfdZVsDpj gSA ;g ,d fjeksV dEI;wVj LVksjst fMokbl gSA SAN Mirroring cSdvi o jhLVksj] Archived MkVk ds fjVªhoy dks Support djrk gSA ,d LVksjst ls nwljs LVksjst ds chp MkVk Migrate djrk gS rFkk fofHkUu loZjksa ds chp MkVk 'ks;fjax djrk gSA SAN dkeu LVksjst cl ¼¶yks vkQ MkVk½ rFkk Qkbcj pSuy VsDukykWth bR;kfn ij dk;Z dj ldrk gSA b. dEI;wVj eseksjh (Computer Memory -Bits,Byte, KB,GB etc.) eseksjh dh ;wfuV (Unit of Memory)

BIT fcV = 0 ;k 1 dks ,d fcV dgRks gSaA BYTE ckbV = 8 fcV dh ,d ckbV gksRkh gSA

1KB ¼fdyksckbV½ = 1024 ckbV ;k (10)3 1MB (esxkckbV) = 1024 KB ¼fdyksckbV½ ;k (10)6 1GB (xhxkckbV) = 1024 MB (esxkckbV) ;k (10)9 1TB (VsjkckbV) = 1024 GB (xhxkkbV) ;k (10)12 lk/kkj.k :i ls dEI;wVj dh eseksjh dh x.kuk ckbV esa dh TkkRkh gS ijURkq dEI;wVj {ks= esa RkhozxfRk ls gks jgs fodkl ds dkj.k x.kuk vc esxkckbV] xhxkckbV rFkk VsjkckbV esa dh TkkRkh gSA

c. fofHkUu dEI;wVj loZj MsLdVki bR;kfn dk ifjp; (Introduction to different type of Computers like Server, Desktops etc.)

dEI;wVj ds izdkj (Types of Computer)

dEI;wVj eq[;r% Rkhu izdkj ds gksRks gSa & ,ukykWx dEI;wVj (Analog Computer) ;g dEI;wVj bUTkhfu;fjxa] oSKkfud] fpfdRlk ds {ks=ksa esa iz;ksx gksRks gSa Tkks fd MsVk dks ,ukykx Rkjhds ls izkslsl djRks gSaA gk;fczM dEI;wVj (Hybrid Computer) ;g dEI;wVj fMfTkVy RkFkk ,ukykx nksuksa dk feykTkqyk :i gS bl dEI;wVj dk iz;ksx e©le dh Tkkudkjh fpfdRlk ,oa oSKkfud {ks=ksa esa iz;ksx gksRkk gSA fMfTkVy dEI;wVj (Digital Computer) ;g dEI;wVj MkVk dks fMfTkV~l ck;ujh uEcj 01 esa cny dj vkijs'ku iwjs djRkk gS RkFkk ;g ,ukykx dEI;wVj ls T;knk RksTk ,oa ,D;wjsV gksRkk gSA ekbØks] feuh] esu Ýse ,oa lqij dEI;wVj gksRks gSa A ekbØks dEI;wVj (Micro Computer):- bldk lh-ih-;w- ,d ekbØksizkslslj gksRkk gS Tkks ,d vkbZ-lh- gksRkh gS RkFkk flfxy ;wTkj gksRkk gS bls f'k{kk] Vªsfuax] NksVs O;olk; vkfn esa iz;ksx djRks gSaA feuh dEI;wVj (Mini Computer):- ;g ekbØks dEI;wVj ls T;knk 'kfDRk'kkyh gksRkk gS ;g izk;% eYVh ;wTkj {ks= esa iz;ksx gksRkk gS bldh eseksjh ¼jSe½ RkFkk LVksjsTk {keRkk ekbØks dEI;wVj ls T;knk gksRkh gSA esu Ýse dEI;wVj (Mainframe Computer):- TkgkWa ij cgqRk T;knk MkVk ,oa lwpuk gksRkh gS RkFkk blij 100 ls vf/kd O;fDRk ,d lkFk

5.5 UPPCC IT Basics For Advance Users(SI Insp.) dke dj ldRks gSa bldh eseksjh ¼jSe½ RkFkk LVksjsTk {keRkk feuh dEI;wVj ls T;knk gksRkh gSA lqij dEI;wVj (Super Computer):- ,d lqij dEI;wVj yxHkx 40]000 ekbØks dEI;wVj ds cjkcj {keRkk j[kRkk gS blls U;wfDy;j 'kks/k] e©le 'kks/k vkfn {ks=ksa esa iz;ksx fd;k TkkRkk gSA ije RkFkk vuqjkx HkkjRk }kjk cuk;s x;s lqij dEI;wVj gSaA

dqN dEI;wVj vkdkj@ dk;Z ds vuqlkj tkus tkrs gSaA VscysV ihlh (Tablet PC) NksVs vkdkj dk ,d dEI;wVj gS fTkldh LØhu Nwus ls (Touch Screen)] fo'ks"k Ádkj ds cus isu ls (Hand writing recognition) vFkok vkokTk (Sound recognition) ds }kjk dek.M lapkfyRk gksRks gSA vf/kdRkj VscysV ihlh esa vURkZfufgRk (Inbuilt) dhcksMZ ugha gksRkk gS blfy;s vyx ls dhcksMZ yxkus dh lqfo/kk gksRkh gSA VscysV ihlh ds }kjk jkLRks esa pyRks gq;s bUVjusV] bZ&esy RkFkk pSfVax vkfn dh lqfo/kk izkIRk dh Tkk ldRkh gSA ikeVki (Palmtop) bl dEI;wVj dk vkdkj vR;URk NksVk gksus ds dkj.k gFksyh esa vklkuh ls vkTkkRkk gS blds vkdkj ls vki vUnkTkk yxk ldRks gSa fd dh&cksMZ] fMLIys LØhu vkfn fdRkuh NksVh gksxhA vR;URk NksVk gksus ds dkj.k bl dEI;wVj esa de lqfo/kk;sa izkIRk gksRkh gSa blhfy;s bldk izpyu T;knk ugha gSA ySiVki ;k uksV cqd dEI;wVj (Laptop Computer) bl Vkbi ds dEI;wVj ,d uksVcqd ;k NksVs czhQdsl ds vkdkj ds gksRks gSaA blds uhps Hkkx esa dh&cksMZ] ekml ¼ Trackball ½] ¶ykih Mªkbo RkFkk lh-Mh-jkse Mªkbo vURkZfufgRk (Inbuilt) gksRks gSaA fizUVj ds fy;s ihNs lkfdV yxk gksRkk gS RkFkk Åij ds Hkkx esa LCD (Lequid Crystal Diode ) dh LØhu 'osRk&';ke ,oa jaxhu nksuksa gksRkh gSA vkdkj NksVk gksus ds dkj.k ,d Tkxg ls nwljs Tkxg ys Tkkus esa lqfo/kkTkud gksRkk gSA ;s cSVjh vkijsVsM gksRkk gS bldh cSVjh le;≤ ij pkTkZ djuh iM+Rkh gSA loZj (Server) ySu ;k usVodZ ls tqM+s lkjs DykabV ds vf/kdkj (Powers or Rights) ] lqfo/kk;sa (Privilege)] lhek;sa (Limits) rFkk ykfxu ;wtj&ikloMZ bR;kfn dks eSust djrk gSA rkfd izR;sd ;wtj dk usVodZ esa LVsVl fu/kkZfjr gks ldsA ftl ykfxy ;wtj dks dk;Z gsrq tks Hkh Vkbe voafVr fd;k tk;sxk mlh le; gh usVodZ ij ykfxu gks ldrk gSA blds ekbØksizkslslj dh LihM] LVksjst fMokbl rFkk jSe mPp {erk dh gksrh gSA MsLdVki dEI;wVj (Desktop Computer)

bldk vfHkizk; gS fd ,d ,slk dEI;wVj ftls MsLd ij fQV fd;k tk ldsA izpyu esa bldk uke MsLdVki dEI;wVj iM+ x;kA ,d lk/kkj.k ekbØks dEI;wVj gh gksrk gS ftlesa O;fDr ?kj esa ;k dk;kZy; esa cSBdj dEI;wVj ij dk;Z djrk gSA d. dEI;wVj dh fQftdy flD;ksfjVh ( Physical Security of Computer) usVodZ ds bl ;qx esa dEI;wVjksa dk MkVk ,oa lwpuk;s dSls lqjf{kr j[kh tk;sa ;g ,d cgqr cM+k iz'u gSA dEI;wVj dh fQftdy flD;ksfjVh dk vk'k; gS fd dEI;wVj dks dSls lqjf{kr j[kk tk;s ftlds fuEu fcUnq gSa&  ;g vknr esa ykuk pkfg;s fd tc dHkh dEI;wVj ls nwj tk;sa rks mls ykd dj nsuk pkfg;sA blds dEI;wVj dh dUVªksy] vkYV ,oa fMyhV dh ,d lkFk izsl djds ^ykd* vkI'ku lysDV djsaA  dEI;wVj ds ck;l ¼lsVvi ;wfVfyVh½ esa ¶ykih rFkk lhMh jkse Mªkbo ls cwV djus dk fodYi fMlsfcy dj nsuk pkfg;s rkfd vuko'kd #i ls flLVe dksbZ [kksy u ldsA  vkfQl tgka dEI;wVj j[ks gSa ogka izos'k gsrq bysDVªkfud vkbZ Mh gksuh pkfg;s rFkk lhlhVhoh yxs gksus pkfg;s rkfd lafnX/k O;fDr ds ewoesUV dk irk py ldsA  bl le; vPNs dEI;wVlZ esa lhih;w doj ykfdax flLVe dk pyu gS ftls iz;ksx djuk pkfg;s rkfd doj [kksydj dksbZ uqdlku u igqapk ldsA  dEI;wVj Vscy bl rjg dh gksuh pkfg;s dh iwjk dEI;wVj gh <+d dj ykd fd;k tk ldsA  egRoiw.kZ MkVk ,oa Qkbyksa dks ikloMZ izksVsDV djds j[kuk pkfg;sA Application area ¼,Iyhds'ku ,fj;k½

(a) iqfyl ,Iyhds'ku (Introduction to Poilce Application) iksyusV (POLNET) ;g lEiw.kZ Hkkjr dh iqfyl dk ,d bUVªkusV ¼usVodZ½ gSA ftlds }kjk ns'k ds ,d Fkkus ls nwljs Fkkus ds chp lwpuk rFkk Qkbyksa dk vknku&iznku] VsyhQksfud ckrphr] QSDl eSlsftax bR;kfn dh tk ldrh gSA iksVsZV fcfYaMx flLVe (Portrait Building System) ,ulhvkjch }kjk fodflr lk¶Vos;j gS ftlds }kjk vijkf/k;ksa ds QksVks bR;kfn cuk;s tkrs gS blds }kjk efgykvksa ds fp= Hkh cuk;s tkrs gSaA

mRrj izns'k iqfyl dEI;wVj dsUnz (UPPCC) }kjk dqN fodflr lkWQ~Vos;j fuEu gSa&

Name of Software Implemented on Present Status

Fortnightly Crime Report (FCR) System 01/11/2001 All Ranges & (Hindi) (being made Web Enabled) Distts. 100% Special Report Cases System (Hindi) 04/12/2000 All Districts

Nominal Roll System (Hindi/ English) 04/12/2000 All units/PHQ/ PAC 100% Pay Roll System 04/12/2000 All Units/ Distts. 100% Traffic Challan System 04/12/2000 (LKW, MRT, GZB, MDD,VNS & ALD) Mafia Information System (Hindi) 04/12/2000 All Districts

Phone Directory System 04/12/2000 All Districts/ Units

Library System 04/12/2000 All Districts/ Units

P. S. Management System (Hindi) (for District 23/04/2001 All PS of LKW Lkw) Personnel Information System (GOs) 1986 DGP office/ UPPCC/Home Auto Co-ordination System 1986 SCRB 100%

Arms Co-ordination System 1986 SCRB 100%

EOW Cases Monitoring System (Hindi) 07/11/2001 EOW

Office Monitoring System (Hindi) 09/12/2002 DGP

Dak Dispatch - Receipt System (Hindi) 15/02/2001 UPPCC

Complaint Monitoring System (Hindi) 28/11/2000 DGP

Human Rights System (Hindi) 26/07/2000 HR

Training Information System Dec. 1999 UPPCC 100%

Police Motor Vehicle System 15/03/2000 PHQ

5.8 UPPCC IT Basics For Advance Users(SI Insp.) b. nwljh ifCyd ;wVhfyVh ,Iyhds'ku ¼osc buscYM jsyos fjtosZ'ku] cSafdax ,Iyhds'ku½ Introduction to Other Public utility applications (example web enabled railway resevation, Banking application osc buscYM jsyos fjtosZ'ku (railway resevation) http://www.indianrail.gov.in/ Hkkjrh; jsy }kjk vke ukxfjdkss ds fy;s bUVjusV ls vkj{k.k dh fLFkfr irk djuk] fjtZos'ku djuk] ih,uvkj LVsVl dh tkudkjh] ,d LVs'ku ls nwljs LVs'ku ds chp Vªsuksa ds vkokxeu dh tkudkjh] ,d LVs'ku ls nwljs LVs'ku ds chp fofHkUu Vªsuks dk fdjk;k rFkk pyrh gqbZ Vªsu es [kkyh cFkksZa dh tkudkjh nsuk bR;kfn lEefyr gSA

jsyos dh nwlh lkbZV http://www.irctc.co.in/ gS ftlds }kjk bUVjusV ij jsyos fjtosZ'ku bR;kfn djkus dh lqfo/kk gSA

cSafdax ,Iyhds'ku (Banking application) vktdy yxHkx lHkh cSaadks }kjk bysDVªkfud rjhds ls iSls dk VªkatD'ku djuk] nqdkuks esa isVªksy iEiksa esa MsfoV dkMZ ,oa ØsfMV dkMZ ds }kjk lkekuks dks [kjhnk tk ldrk gSA cSadks } kjk ,Vh,e e'khu ds tfj;s /kujkf'k fudkyus dh lqfo/kk ls ,d u;h Økafr vk x;h gSA vc lHkh csadks dk VkbZvi gks x;k gS fd fdlh Hkh cSad ds ,Vh,e ls /kujkf'k fudkyus ij dksbZ Hkh pktZ ugha yxsxkA cSafdx ds lkjs dk;Z vkuykbu vFkZkr bUVjusV ls ?kj cSBs fd;s tk ldrs gSaA

MS Word ( ,e-,l-oMZ )

(a) esyeTkZ (Mail Merge) ;fn ,d gh i= dbZ O;fDr;ksa dks HksTkuk gS Rkks mlds fy;s esyeTkZ dk iz;ksx djrs gSa mnkgj.k ds fy;s T©ls%& ,d in dh fu;qfDRk gsRkq ijh{kk@bUVjO;w ds dkWyysVj HksTkus ds fy, fd;k Tkk ldRkk gS vFkok fuea=.k i= HksTkus ds fy;s] fTklesa i= dh Hkk"kk ,d gksxh fdURkq yksxksa ds uke o irs vyx& vyx gksaxsAbl izdkj ds dk;Z gsrq esyeTkZ dk iz;ksx djsaxs A esyeTkZ ds fy;s loZ izFke tool esuw ls Letter and Mailing fodYi ds Mail Merge Wizard fodYi dks fDyd djus ij fp= 2-1 ds vuqlkj foUMks iznfÓZr gksxhA Task Window esa Select Document type esa Letter fodYi dks select djds next cVu ij fDyd djus ij fp= 2-2 iznfZÓZr gksxk blesa select a starting document esa use the current document fodYi dks select djds next step ij fDyd djus ij fp= 2-3 ds vuqlkj LØhu iznfÓZr fp= 2- gksxk blesa [kkyh LFkku ij i= 1 VkbZi djsa ,oa select receipients esa 'type a new list' fodYi select djds next step ij fDyd djssaA fp= 2-4 ds vuqlkj New address list form iznfZÓZr gksxsa blesa

fp= 2-2 fp= 2-3 vH;FkhZ@vf/kdkjh dk uke o irk vkfn Hkjus ds fy;s fields

5.11 fp= 2-4 UPPCC IT Basics For Advance Users(SI Insp.) miyC/k gksrh gS bu fields dks vko';drkuqlkj ysus ds fy;s customized cVu dk iz;ksx djrs gSaA fp= 2-5 ds vuqlkj u;h fields dks tksMus ds fy;s Add rFkk gVkus ds fy;s delete cVu dk iz;ksx djrs gSa ,oa lkjh fields cu tkus ij OK cVu dk iz;ksx djrs gSa New Address List (fp= 2-4) esa ,d fjdkMZ Hkjus ds i'pkr nwljk fjdkMZ Hkjus ds fy;s New entry button ij fDyd djs ,oa vfUre fjdkMZ Hkj tkus ij Close button fDyd djus ij fp= 2-6 ds vuqlkj save Address list dialog box iznfÓZr gksxkA blesa File name okys text box ds lkeus File name (Biodata)nsdj save button ij fDyd djus ij fp= 2-7 ds vuqlkj Mail merge Receipients dialog box iznfÓZr gksxkA

ftlesa og lkjh lwpuk;sa fn[kk;h nsrh gSa f

fp= 2-6 fp= 2-5

fp= 2-7 fp= 2-8

;gkW ij og MkVk fn[kkbZ nsrk gS tks Address list form esa Hkjrs gSa MkVk esa laÓks/ku vkfn dk dk;Z Hkh ;gkW fd;k tk ldrk gS rFkk OK button ij fDyd djus ij fp= 2-8 ds vuqlkj LØhu iznf'kZr gksxhA i= esa fields dks insert djus ds fy;s “Write your letter “ option esa fn;s x;s ikWap fodYi esa ls fdlh ,d fodYi dks pqusaA vko';drkuqlkj LFkku ij fields dks insert djus ds fy;s More items fodYi dks pqusa A fp= 2-9 ds vuqlkj insert merge fields window iznfÓZr gksxh i= esa ftl LFkku ij Fields insert djkuh gS ml LFkku ij dlZj dks ys tk;sa rFkk vko';drkuqlkj fields dks select djds insert button ij fDyd djds close djsaA izR;sd field insert djkus ds fy;s ;gh izfØ;k nksgjkbZ

5.12 UPPCC IT Basics For Advance Users(SI Insp.) tk;sxhA fp= 2-10 ds vuqlkj lHkh fields Ik= esa insert gks tk;sxhaA Next step ij fDyd djus ij lHkh Ik=ksa dk Preview ns[kk tk ldrk gSA

fp= fp= 2- Next step 2-9ij fDyd djus ij fp= 2-11 ds vuqlkj Print10 ,oa Edit indivisiual letters fodYi izkIr gksxsaA

fp= 2-12 fp= 2-11

 Print fodYi Select djus ij lHkh ;k vko';drkuqlkj Ik= Nkis tk ldrs gSaA  Edit indivisiual letters fodYi Select djus ij lHkh ;k vko';drkuqlkj fp= 2-12 ds vuqlkj Ik= New document esa Merge djk;s tk ldrs gS mlh izdkj vU; ys[k dks Nkik tkrk gSA

(b) oMZ ds MkVk dks ,Dlsy esa cnyuk (Data interchange with MS Excel) MS Excel open djds Insert Menu esa Object Command ds }kjk iznf'kZr Mk;ykWx ckDl ls Create From File Tab ls Browse cVu }kjk Qkby lysDV djds vksds cVu ij

5.13 UPPCC IT Basics For Advance Users(SI Insp.) fDyd djus ij MS Word dh Qkby dk MkVk MS Excel esa yk;k tk ldrk gSA

(c) y scy ,oa fyQkQs Nkiuk (Printing Labels and Envelopes ) yscy ,oa Envelopes Nkius ds fy;s Tools menu ls Letter and Mailing }kjk Envelopes and Label ij fDyd djus ls iznZf'kr LØhu ij Address ds LFkku ij irk fy[kdj Option cVu ls Label vFkok Envelopes dk lkbt lySDV djds Print cVu ij fDyd djsaA Default Printer ij Label ;k Envelopes fizVa fd;s tk ldrs gSA uksV%& Mail Merge }kjk Letter ds LFkku ij Label vFkok Envelopes lySDV djds u;k MkVkHkjdj vFkok iwoZ esa Hkjs x;s MkVk ls Label vFkok Envelopes Nkis tk ldrs gSA

(d) vfHkys[k dh lajpuk rS;kj djuk (Document Formats Preparation ) Books or Journals vkfn dks rS;kj djus ds fy;s loZizFke File Menu esa Page Setup }kjk Paper dk Size, Margin, Gutter o Orientation Set djrs gSA ;fn Books or Journals dh fizfUVax ist ds nksuks rjQ djuh gks rks Pages Option ds Multiple Pages ls Mirror Margins Select djsa] vxj ,d rjQ djuh gks rks Pages Option ds Multiple Pages ls Normal Select djds Apply to Whole Document djsaA

rRi'pkr View Menu ls Header and Footer }kjk Document eas vko';drkuqlkj Header o Footer ij fizfVax ds fy;s VsDLV fy[k dj QkjesV fd;k tk ldrk gSA

(d) oMZ Qkby dks ihMh,Q QkjesV esa cnyuk (Convert MSWord to PDF) oMZ dh Qkby dks ihMh,Q Qkby esa cnyus gsrq Word to PDF convertor lkQ~Vos;j dk bLaVky gksuk vko';d gS mDr

5.15 UPPCC IT Basics For Advance Users(SI Insp.) lkQ~Vos;j bLaVky gksus ds i'pkr~ Word to PDF convertor Toolbar MS word esa Lor% gh vk tkrh gSA ftl oMZ Qkby dh PDF Qkby cukuh gS ml Qkby dks Open djds Save As PDF cVu ij fDyd djus ij Word dh Qkby PDF Qkby esa cny tkrh gSA

blh izdkj ihMh,Q dh Qkby dks oMZ Qkby esa cnyus gsrq PDF to Word convertor lkQ~Vos;j dk bLaVky gksuk vko';d gS mDr lkQ~Vos;j bLaVky gksus ds i'pkr~ PDF dh Qkby Word Qkby esa cny tkrh gSA

Power Point ikojIokbUV½

(a) ikoj IokbUV yksM djuk ( Creating a New Presentation ) ,e-,l- oMZ- dh Rkjg gh ikoj IokbUV dks dEI;wVj esa yksM fd;k TkkRkk gSA LVkVZ izksxzkEl ekbØkslk¶V ikoj IokbUV ekbZØkslk¶V ikoj IokbUV dEI;wVj ds yksM gksrs gh LØhu fp= 5-1 ds vuqlkj LØhu iznf'kZRk gks TkkRkk gSAftlds nk;hWa rjQ VkLd iSu esa u;h izLRkqfRk cukus ds fy;s fuEu fodYi gksrs gSaA . vkVks dUVsUV foTkkMZ }kjk . VsEiysV ds iz;ksx }kjk . CySUd iztsUVs'ku }kjk

fp= 5-1 mijksDRk fodYi vkVks dUVSUV foTkkMZ ,oa VsEiysV }kjk dEI;wVj esa iztsUVs'ku ds dqN fMtkbu ,oa QkjesV ds mnkgj.k iwoZ fufeZr gksrs gSa fTkuds vuqlkj gh dk;Z fd;k Tkk ldRkk gSA vko';dRkk vuqlkj LykbM cukus ds fy;s VkLd isu ls Blank Prsentation vFkok Qkby esuw ls New fodYi ij fDyd djsaA

(b) igys ls cuh i=koyh dks [kksyuk (Open a Presentation) igys ls cuk;s x;s iztsUVs'ku dks [kksyus ds fy;s Open A Presentation ds vUrxZr Qkby dh lwph ls dksbZ Hkh Qkby dks [kksy ldrs gSa vFkok More Presentation... fodYi dks fDyd djds fdlh Hkh Qkby dks [kksyk tk ldrk gsSAvFkok Qkby esuw dks fDyd djsa iznf'kZRk gksus okys iqy&Mkmu esuw ds fupys Hkkx esa mu pkj Qkbyksa dh lwph] QksYMj ds uke ds lkFk] vafdRk gksxh tks

5.17 UPPCC IT Basics For Advance Users(SI Insp.) vHkh gky gh esa [kksyh Tkk pqdh gSa] ;fn okafNRk Qkby bl lwph esa miyC/k gS rks mls fDyd djsaA lEcfU/kr Qkby ikoj IokbUV esa [kqy Tkk;sxh v©j ;fn lEcfU/kRk Qkby bl lwph esa miyC/k ugh gS rks ‘Open’ fodYi dks fDyd djsa blls ‘Open’ Mk;ykx ckDl iznf'kZRk gksxkA bl Mk;ykx ckDl esa lEcfU/kRk QksYMj ls lEcfU/kRk Qkby p;fuRk djds ‘Open’cVu fDyd djus ls okafNRk iztsUVs'ku [kqy Tkk;sxkA

(c) izstsUVs'ku dks lafpRk djuk (Saving a Presentation) iztsUVs'ku lafpRk djus ds fy, Qkby esuw ds ‘Save As’ fodYi ij fDyd djus ij ‘Save As’ Mk;ykx ckDl iznf'kZRk gksxkAMk;ykx ckDl esa ‘File name’ ds lEeq[k ckDl esa Qkby dk uke Vkbi djds ‘Save’ cVu fDyd dj nsaA

(d) izstsUVs'ku QkjesafVax (Presentation Formating) LykbM ysvkmV (Slide Layout) Blank Prsentation vFkok Qkby esuw ls New fodYi ij fDyd djus ls fp= 5-2 ds vuqlkj VkLd isu esa fuEu izdkj ds Layout iznf'kZr gksxsa vko';drkuqlkj Layout pqu dj izLRkqfRk cuk ldrs gSaA . Text Layout bl izdkj dh LykbM esa dsoy VSDLV fy[kk tk ldrk gSA . Content Layout bl izdkj dh LykbM fp= 5-2 esa xzkfQDl ,oa fiDpj Mky ldrs gSaA . Text &Content Layout l izdkj dh LykbM esa VSDLV ,oa dUVSUV nksuks dk iz;ksx fd;k tk ldrk gSA . Other Layout bl izdkj dh LykbM esa pkVZ ,oa Vedio Clips dk iz;ksx fd;k tk ldrk gSA vko';drkuqlkj iztsUVs'ku cukus ds Content Layout ls Blank Slide ij fDyd djus iztsUVs'ku cuk;k tkrk gSA LykbM fMtkbu (Slide design) vkd"kZd izLRkqfRkdj.k cukus gsrq Slide design dk iz;ksx fd;k tkrk gSA Slide design Templete dk p;u fuEu izdkj gksRkk gS%& loZ izFke Format esUkw ij fDyd djsa AiqyMkmu esUkw ls Slide design fodYi pquus ij VkLd iSu esa iwoZ esa fufeZr Templete

5.18 UPPCC IT Basics For Advance Users(SI Insp.) iznf'kZRk gksrs gS okafNr Templet dks lySDV djds Right Click djus ij Apply to All Slide ij fDyd djus ij lHkh Slide esa fMtkbu vk tkrk gSA LykbM ds cSdxzkmUM dk p;u djuk (Selection of Slides's Background) fdlh izLRkqfRk dk izn'kZu vf/kd ls vf/kd vkd"kZd fn[kus ds fy;s mlesa cSdxzkmUM dk cgqRk egÙo gksRkk gS A cSdxzkmUM dk p;u fuEu izdkj gksRkk gS%& loZ izFke QkjesV esUkw ij fDyd djsa AiqyMkmu esUkw ls cSdxzkmUM fodYi pquus ij fp= 5-3 ds leku LØhu iznf'kZRk gksxh cSdxzkmUM fQy fodYi ds uhps VSDLV ckDl esa cus dkys cVu ij fDyd djus ij fp= 5- 3 ds vuqlkj Automatic, More Colors… RkFkk Fill Effects…. dk fodYi esuw iqyMkmu gksRkk gSA More Colors fodYi ls fdlh ,d jax dk p;u fp= 5- cSdxzkmUM gsRkq dj ldRks gSa] ijURkq ;fn dqN vf/kd vkd"kZd jaxks dk p;u djuk 3 gS] Rkks nwljk fodYi Fill Effects dk p;u djuk gksxkA fQy bQSDV~l fodYi }kjk ,d jax vFkok nks jaxks lfgRk jaxksa dh Nk;k dk izn'kZu] VsDplZ ,oa iSVuZ vkfn ds p;u }kjk cSdxzkmUM dks lqUnj jaxksa }kjk iznf'kZRk fd;k TkkRkk gSA jaxksa ds p;u ds mijkURk cuk;h x;h cSdxzkmUM dk iz;ksx lHkh LykbMksa gsRkq djsa vFkok ,d LykbM gsRkqA vxj lHkh ds fy;s djuk gS ] Rkks ,IykbZ Vw vky ,oa ,d LykbM (Tkks p;fuRk gksxh ) gsRkq ,IykbZ fodYi }kjk fd;k TkkRkk gSA Tkks Hkh fodYi pquk gS] iw.kZ djds OK cVu ds fodYi djus ls }kjk pqus x;s lHkh fodYiksa ds lkFk LykbM R©;kj gks Tkk;sxhA

(e) vkCtSDV Mkyuk (Inserting Object) VSDLV Mkyuk (Inserting Text) Blank Slide ij VSDLV fy[kus ds fy;s igys Drawing Vwyckj esa cus VSDLV ckDl ij fDyd djsaxsATkgkWa ij LykbM esa VSDLV fy[kuk gS] ogkWa ij ekÅl dks fDyd djus ij VSDLV ckDl cu tk;sxkAVSDLV ckDl esa fy[kuk vkjEHk djsa VSDLV ckDl dk vkdkj Lor% ys[k ds vuqlkj c< tk;sxkA;g ns[kus ds fy;s VSDLV dSlk fn[krk gS VSDLV ckDl ds ckgj dgha Hkh fDyd djsa iqu% vkxs fy[kus ds fy;s VSDLV ds ikl fDyd djus ij VSDLV ckDl esa fy[kus ds fy;s dlZj fn[kkbZ nsrk gSA

pkVZ Mkyuk (Inserting Chart) Insert esuw esa Chart dekUM ij fDyd djus ls LykbM ij pkVZ cudj vk tkrk gS lkFk gh Vscy [kqy tkrh gS ftlesa oakfNr MkVk Hkjdj pkVZ cuk;k tk ldrk gSA Vscy Mkyuk (Inserting Table) Insert esuw esa Table dekUM ij fDyd djus ls fuEu Insert Table Mk;ykWx ckDl izznZf'kr gksrk gS ftlesa vko';drkuqlkj No of Column ,oa No of Row fy[kdj OK cVu ij fDyd djus ls cudj vk tkrh gSAVscy dh Editing dk dk;Z fp=kuqlkj Table and Borders Vwyckj } kjk fd;k tk ldrk gSA fiDpj Mkyuk (Inserting Picture) dEI;wVj ij MS Office yksM djrs le; gh dqN rLohjsa Lor% fMLd ij dkih gks tkrh gSa] mUgsa fDyi vkVZ dgrsa gSaA rLohjksa ds fMLd ij lafpr Hk.Mkj dks ekbØkslkQ~V fDyi vkVZ xSyjh dgrs gSaA fDyi vkVZ xSyjh esa RkLohjsa ds lewg gksrs gSaA mnkgj.kkFkZ& dEI;wVj] Tkkuoj RkFkk Hkou bR;kfnA izR;sd lewg esa vusd rLohjsa gksrh gSaA fdlh LykbM esa fDyi vkVZ bUlVZ djus dh fof/k fuEu gS & Insert menu esa picture option ls Clip Art fodYi ij vFkok Drawing toolbar fDyi vkVZl vkbZdu ij fDyd djus ij VkLd iSu esa Insert Clip Art fodYi ds vUrxZr fp= 5-4 ds vuqlkj Search for option esa search text box esa vko';dRkkuqlkj lewg dk uke fy[kdj Search button dks fDyd djus ij ml lewg ds vURkxZRk miyC/k RkLohjsa fp= 5-5 ds vuqlkj VkLd iSu esa fn[kk;h nsxhasaA Scrollbar dk iz;ksx djds okafNRk RkLohj ij fp= 5-4 Mcy fDyd djsaA Mcy fDyd djrs gh RkLohj Slide esa insert gks tk;sxh rFkk lkFk gh rLohj dks Modify djus ds fy;s Picture toolbar Hkh iznf'Zkr gksrh gSA ohfM;ks ,oa vkWfM;ks fp= 5-5 Mkyuk (Inserting Videos and Audios)

Insert esuw esa Movies and sound dekUM ij fDyd djus ij iznZf'kr miesuw esa vko';drkuqlkj video ,oa Audio Qkby lySDV dh tk ldrh gSSA

(f) ist uEcj ,oa fnukad Mkyuk (Inserting Page Number and Date) Insert esuw esa Slide Number dekUM ij fDyd djus ls fuEu LØhu iznZf'kr gksrk gS ftlesa Slide Number Mkyus gsrq Slide Number CkkDl esa Tick Mark djuk gksrk gS Date ds fy;s Update Automatically vkI'ku ij fDyd djds vko';drkuqlkj QkWjesV lySDV djds Apply to All cVu ij fDyd djsaA

ubZ LykbM TkksMuk (Add New Slide) Tkc ,d LykbM R©;kj gks TkkRkh gS] v©j mlds lkFk nwljh LykbM TkksMus dh vko';dRkk gS] rks bUlVZ esUkw ij fDyd djds] U;w LykbM dk fodYi pqu dj ubZ LykbM TkksM ldRks gSa A

(g) oMZ ,oa ,Dlsy ls dkWih isLV (Copy Paste from word And Excel) loZizFke oMZ ;k ,Dlsy ls okafNr MkVk dks lysDV dj Copy djds MkVk dks ftl LykbM ij isLV djuk gS ml LykbM dks lySDV djds okafNr LFkku ij dlZj ys Tkk;sa rRi'pkr~ isLV cVu ij fDyd djus ij MkVk LykbM ij vk tkrk gSA

(h) O;w ds izdkj (Types of Views)  Normal  Slide Sorter  Slide Show

ukWeZsy O;w (Normal view) LykbM dks fMtkbu ,oa la'kks/ku djus ds fy;s bldk iz;ksx djrs gSA LykbM lkWjVj O;w (Slide Sorter view) lHkh LykbM dks ,d lkFk ns[kus gsrq ,oa LykbM dks vkxs ihNs ewo djus ds fy;s bldk iz;ksx djrs gSA (i) izLrqfr O;w (Slide Show)

tc LykbM iwjh rjg rS;kj gks tkrh gS Rkks mldk izn'kZu fd;k Tkk ldRkk gS fTkls LykbM 'kks (Slide Show) ds uke ls TkkuRks gSa A LykbM 'kks djus ds fy;s vkbZdu ij ;k View esuw ds Slide show fodYi ij fDyd djsa ;k dh&cksMZ dh F5 Key nck;saA LykbM iwjh LØhu ij cM+s :i esa iznf'kZRk gks TkkRkh gSA ekÅl dks dgha Hkh fDyd djus ij vxyh LykbM iznf'kZRk gksRkh gS ;k dh&cksMZ dh cursor control key ds }kjk Hkh Slide show dks fu;f=ar fd;k tkrk gSaA

/ofu vkSj ,uhes'ku Mkyuk (Sound and Animation) fdlh LykbM esa LykbM 'kks ds n©jku /ofu vFkok ,fues'ku izHkko Hkh yk;k Tkk ldRkk gSA ;g LykbM 'kks esuw esa dLVe ,fues'ku fodYi pqu dj fd;k Tkk ldRkk gSA ,fues'ku }kjk fdlkZ VSDLV vFkok fDyi vkVZ dks izn'kZu ds n©jku /kweRkk gqvk] Åij ls uhps dh RkjQ] uhps ls Åij dh rjQ] vFkok ck;sa ls nk;sa dh vksj ;k nk;sa ls ck;sa dh vksj LØhu ij iznf'kZRk gksuk] ,d & ,d 'kCn fp= 5-6 vyx&vyx iznf'kZRk gksuk] ;gkWa Rkd ,d ,d v{kj vyx & vyx iznf'kZRk gksuk vkfn izHkko Hkh Mky ldRks gSa A fdlh LykbM esa ,fues'ku ¼xfRk½ gsRkq fuEu fof/k gS%& loZizFke LykbM vFkok mlds fdlh vkCtsDV fTkl ij ,fues'ku nsuk gS] mldks select dsjsaxsA LykbM 'kks fodYi esa dLVe ,fues'ku fDyd djsaA VkLd iSu esa add effect button ij fDyd djus ij fp= 5-6 ds vuqlkj Entrance, Emphassis, Exit ,oa Motion path fodYi miyC/k gksrs gSaA  Entrance fodYi ds }kjk vkCtsDV ds LØhu ij iznf'Zkr gksus dk izHkko Mkyk tkrk gSA  Emphassis fodYi ds }kjk vkCtsDV ds Font dk vkdkj ,oa Style vkfn dk izHkko Mkyk tkrk gSA  Exit fodYi ds }kjk vkCtsDV ds LØhu ls ckgj tkrs le; dk izHkko Mkyk tkrk gSA  Motion path fodYi ds }kjk vkCtsDV ds LØhu ij movement dk jkLrk fu'fpr fd;k tkrk gSA vko';drkuqlkj fodYi select djus ij blds vUrxZr vkus okys mi fodYi iznf'kZr gksrs gSa okafNr fodYi dks select djds og izHkko vkCtsDV ij

fp= 5-7 UPPCC IT Basics For Advance Users(SI Insp.)

Mkyk tk ldrk gSA mDr izHkko dks ns[kus ds fy;s VkLd iSu esa cus Play button ,oa iwjs LØhu ij ns[kus ds fy;s Slide show button ij fDyd djsaA ,d ckj izHkko Mkyus ds ckn fp= 5-7 ds vuqlkj VkLd iSu esa Modify fodYi ds vUrxZr Mkys x;s izHkko dh Direction ,oa Speed Hkh lsV dh tk ldrh gSA VkLd iSu esa select fd;s x;s vkCtsDV ds nkfgauh rjQ cus dkys cVu ij fDyd djus ij Sound animation ,oa time vkfn Hkh lsV fd;k tk ldrk gS rFkk fofHkUu vkCtsDV ds LØhu ij iznf'kZr gksus dk Øe Hkh cnyk tk ldrk gSA bl izdkj okafNRk fodYiksa dks pqu dj ,uhes'ku lfgRk LykbM R©;kj gks Tkk;sxh A uksV& Mkys x;s izHkko dks gVkus ds fy;s VkLd iSu esa Remove button ij fDyd djsaaaA

(j) LykbM dk fizUV fudkyuk (Slide Printing & Handsout) LykbM dk fizUV djus ds fy;s ekbØkslk¶V oMZ dh HkkafRk Qkby esUkw ij fDyd dj] iqyMkmu esUkw ls fizUV (Print) fodYi ij fDyd djus ls fuEu fp= 5-8 dh HkkafRk LØhu iznf'kZRk gks Tkk;sxhA loZizFke fizUVj dk p;u fd;k TkkRkk fp= 5-8 gS] blds fy;s vko';drkuqlkj fizUVj dk uke select djsa ;fn lHkh LykbMl dk fizUVvkmV fudkyuk gS rks fizUV jsat Hkkx ls All fodYi ij fDyd djsa ;fn dqN LykbMl dk fizUVvkmV fudkyuk gS rks fizUV jsat Hkkx ls Slides fodYi ij fDyd djds LykbM ds uEcj fy[ksaACurrent Slide ds p;u }kjk Tkks LykbM LØhu ij [kqyh gksxh] mldk fizUV vk;sxkA Number of Copies fodYi ds }kjk fdlh LykbM dh fdRkuh izfRk;ka pkfg;s] dk p;u fd;k tk ldrk gSA Print what fodYi ls vko';drkuqlkj Slides ;k handouts dk p;u djsaA handouts dks select djus ij ,d ist ij ftruh slides fizUV djuh gS dk p;u djsa rFkk ok cVu ij fDyd djus ij fizUV gksuk izkjEHk gks tk;sxkA

MS Access (,e-,l-,Dlsl)

(a) MkVkcsl ,oa Vscy ( Database and Tables ) :- lEcfU/kr lwpukvksa dks leqfpr :i ls ,df=r djuk gh MkVkcsl gS tSls uke] ftyk] in] tUe frfFk] HkrhZ dh frfFk ,oa eksckby uEcj bR;kfnA lg lHkh lwpuk;sa fofHkUu Tables esa Store dh tkrh gSA Microsoft Office esa ekbZdzkslk¶V ,Dlsl ,d cgqRk gh egRoiw.kZ lk¶Vos;j ekWM;wy gS ftldk iz;ksx lqO;ofLFkr mRd`"V Lrj dk MkVk Hk.Mkj rS;kj djus vFkok MkVkcsl eSustes.V ds fy;s fd;k TkkRkk gS A (b) ,e-,l-,Dlsl dks vkjEHk djuk (Creating the New Database) ,e-,l-,Dlsl ij dk;Z djus ds fy;s Start Program Microsoft Access ij fDyd djus ij ,e-,l ,Dlsl dEI;wVj dh eseksjh esa yksM gks TkkRkk gS u;k Database rS;kj djus ds fy;s nkW;h rjQ Task Pane esa new option ls Blank Access Database ij ekml fDyd djus ls Ldzhu fn[kk;h nsrh gSA bl Ldzhu ij Qkby use ds lkeus Database dk uke tSls db1 ;k db2 bR;kfn] viuh rjQ ls fn[kkrk gS ijUrq MkVkcsl dh Li"V igpku ds fy;s MkVkcsl dks ,d fp=&4- fo'ks"k uke nsrs gSaa] Qkby use ds lkeus 1 fu/kkZfjr uke dh izfof"V djds Ldzhu ij nkW;h vksj iznf'kZr Create CkVu ij ekml fDyd djus ls Database cu tkrk gS ubZ Vscy cukuk (Create New Table) :-

fp=&4- 2

ubZ MsVkcsl Qkby dk fuekZ.k djus ds fy;s Table fodYi dks pqurs gSa v©j mlds ckn TkgkWa ij Open, Design ,oa New fy[kk gksRkk gS mlds New fodYi ij fDyd djRks gh ekuhVj ij Vscy cukus ds fy;s fp=&4-3 ds vuq:i Ldzhu fn[kkbZ nsxhA blesa fofHkUu izdkj ds fodYi (option) fn[kk;h nsrs gSa] dk;Z dks vko';drkuqlkj djus ds fy;s MsVk Vscy dh QhYMksa ,oa muds izdkjksa fp=&4- dks fu/kkZfjr djus gsrq Design View 4 option dks p;u djus ds ckn `OK' cVu ij fp=&4- fDyd djrs gSa ftlls Vsfcy fMtkbu djus ds 3 fy;s fp= 4-4 ds vuq:i Ldzhu fn[kk;h nsrh gSA bl fodYi ehuw esa QhYM use ds uhps lcls igys QhYM dk uke fy[kuk gksxk] bl ds ckn tc Enter Key dks nck;saxs rks dlZj MsVk Vkbi fodYi ds uhps igqap tk;sxk rFkk ogkWa ij frdksus fu'kku ij ekml IokbUVj ykdj fDyd djus ls MsVk Vkbi fu/kkZfjr djus ds fy;s fo.Mks fp= 4-5 ds vuq:i fn[kk;h nsxh A bl fo.Mks ds }kjk ge fuEufyf[kRk Ádkj ds MsVk Vkbi dk iz;ksx dj ldrs gSa%&

VSDLV (Text) ;g ,d ,slk MsVk Vkbi gS ftlds vUrxZr fdlh Hkh izdkj dh lwpuk;sa tSls&A to Z, 0 to 9, fo'ks"k djsDVj ",/-" bR;kfn fy[ks tk ldrs gSa] bldh pkSM+kbZ 255 /Character rd j[kh tk ldrh gSA

eSeksa (Memo) bl izdkj dk MsVk Vkbi ml QhYM ds fy;s fu/kkZfjRk djrs gSa] fTklesa cgqRk cM+h ek=k esa VSDLV dks fy[kuk gksrk gS A bldh p©MkbZ 65]536 character Rkd gksrh gS A fp=&4- 5 uEcj (Number) bl izzdkj MsVk Vkbi xf.kRkh; x.kukvksa ds fy;s iz;ksx djrs gSa

MsV@Vkbe (Date/Time) bl Vkbi dh QhYM dks fu/kkZfjr djus ds fy;s ge MsVk Vkbi ds MsV@Vkbe fodYi dks pqurs gSa rFkk MsV dk QkesZV fu/kkZfjr djus ds fy;s uhps QhYM izkiVhZ@tujy yqdvi esa QkesZV fodYi } kjk lsV djrs gSaA

Vscy dks lafpRk djuk (Table Saving) MsVk ds vuqlkj Vscy R©;kj djus ds fy;s QhYM ds vuqlkj mldk uke ,oa izdkj pqurs gSa] izR;sd QhYM ds Data Description ds dkye ds uhps ml QhYM esa vafdRk fd;s Tkkus okys MsVk@QhYM use dk fooj.k Hkh mfYyf[kRk dj ldrs gSa A vko';dRkkuqlkj lHkh QhYM ,oa muds izdkj fu/kkZfjRk djus ds i'pkRk File ds Save ij fDyd djus ij Ldzhu ij ,d fo.Mks Save as dk vk TkkRkk gS vius }kjk fu/kkZfjRk Vscy uke Vkbi dj OK ij fDyd djds Vscy dks lafpRk djrs gSa A Tkc iqu% Vscy dks lSysDV djds ‘open’ fodYi ij fDyd djrs gS rks og Vscy [kqy TkkRkh gS v©j mlesa MsVk bUVzh dj ldrs gaS ,oa ‘Design’ fodYi ds }kjk Vscy ds fMTkkbu esa vko';d la'kks/ku dj ldrs gSa A c. fjys'kuy MkVkcsl esustesaV flLVe (RDBMS) MkVkcsl dh fofHkUu Tables dh lwpuk;ksa (tks vkil esa Related gksrh gSa½ dks fdlh ,d keyfield }kjk link fd;k tk ldrk gSa rkfd T;knk lwpuk;sa izkIr gks ldsA Microsoft Access ,d Relational Database management system gS blds }kjk fofHkUu Tables dh lwpuk;sa relationship ls izkIr dh tk ldrh gSaA d. MkVk LVksjst] vkfpZoy] fjfVªoy¼ Data Storage, Archival and Retrival ) QkeZl (Forms) Vscy esa MsVk dh izfof"V Forms ds ek/;e ls lqxerkiwoZd dh tk ldrh gSAblds fy;s MsVk ,UVªh QkeZ dk fuekZ.k djuk gksrk gSA ;g dk;Z MsVkcsl ds vUrxZr fns; x;s Forms uked fodYi ds }kjk fd;k tk ldrk gSA ftlls MsVkcsl ekWuhVj ij fp= 4-6 ds fp=&4- vuq:i fn[kk;h nsus yxrk gSA 6 u;s QkeZ ds fuekZ.k ds fy;s `New' option ij fDyd djuk gksxkA fDyd djrs gh Ldzhu fp= 4-7 ds vuq:i

fp=&4fp=&4--7 8 UPPCC IT Basics For Advance Users(SI Insp.) fn[kk;h nsxhA blesa Form Wizard fodYi dks lySDV djds lEcaf/kRk Vscy (fTkldk QkeZ R©;kj djuk g®) lySDV djds OK ij fDyd dj nsrs gSa rri'pkr~ okafNr Fields lySDV djds wizard }kjk Form fp= 4-8 ds vuqlkj rS;kj gks tkrk gSA Form dh fMtkbu esa vko';drkuqlkj ifjorZu djus ds fy;s View ehuw ls Design View esa Form dks [kksydj la'kks/ku dk dk;Z fd;k tk ldrk gSA

DosjhTk ( Queries ) MkVk Vscy ls fofHkUu fcUnqvksa ij lEcaf/kRk lwpukvksa dks Dosjh ds ek/;e ls izkIRk djus gsRkq MS-Access cgqRk gh mi;ksxh lk¶Vos;j iSdsTk gSA ;g dk;Z MsVkcsl ds vURkxZRk fn;s x;s Queries uked fodYi ds }kjk fd;k TkkRkk gSA fdlh Vscy ls Dosjh nks izdkj ls dh Tkk ldRkh gSaA 1. fQYVj ckbZ lySD'ku (Filter by Selection) 2. Dosjh dk fuekZ.k djds (To Make Query) fQYVj ckbZ lySD'ku ds }kjk fdlh ,d QhYM ij Dosjh dh Tkk ldRkh gSa A bldk iz;ksx QhYM ds fo'ks"k fcUnq ( fTkl ij Dosjh djuh gks) ij Dosjh fQYVj dk iz;ksx djds fd;k TkkRkk gS A blds ek/;e ls Dosjh djus ds fy;s Vscy lySDV djus ds ckn Open dks fDyd djds Vscy [kksy ysrsa gSa] fDyd djrsa gh Ldzhu fp=&4-9 ds vuq:i fn[kk;h nsxh A mlds i'pkRk~ QhYM ds fTkl fcUnq ;k fo'ks"k lwpuk ij Dosjh djuh gksrh gS] ml QhYM esa mfYyf[kRk ml fcUnq@lwpuk ij ekml IokbaVj ykdj ,d ckj fDyd dj nsrs gSaA Filter By Selection

Remove Filter

fp=&4- 9 mlds ckn ‘Filter by Selection’ (fp=&4-9) fTklds fy;s dhi (Funnel) dk fpUg cuk gksrk gS] ml ij fDyd dj nsrs gSa fTklds i'pkRk~ dEI;wVj MsVk Vscy esa ml fof'k"V fcUnq@lwpuk ls lEcaf/kRk fTkRkus fjdkMZ miyC/k gksrs gSa] dsoy mudks Nkudj Ldzhu ij fn[kkRkk gS fTkls fizUV fodYi ds }kjk fizUV Hkh dj ldrs gSa A mlds mijkURk fQYVj gVkus ds fy;s 'Remove Filter' (fp=&4-9) ds

5.27 UPPCC IT Basics For Advance Users(SI Insp.) fodYi ij fDyd djrs gSa] fTklls fd MsVk Vscy ls fQYVj gV TkkRkk gS ,oa MsVk lkekU; fLFkfRk esa vk TkkRkk gS ijURkq bl Dosjh dks lafpRk ugh dj ldrs blfy;s lafpRk Dosjh R©;kj djus ds fy;s nwljs izdkj dh Dosjh dk fuekZ.k fd;k TkkRkk gSa A MS-Access esa N% izdkj dh Dosjh dk fuekZ.k fd;k tk ldrk gSA 1. Select Query 2. Update Query 3. Delete Query 4. Append Query 5. Make Table Query 6. Crosstab Query fMtkbu O;w esa Dosjh esuw dks fDyd djus ij vko';drkuqlkj Dosjh dk Vkbi lysDV dj ldrs gSaA QhYM ds ,d fcUnq ;k dbZ QhYMksa ds fofHkUu fcUnqvksa ij Dosjh ds l`tu djus ds fy;s MsVkcsl ds vUrxZr Dosjht uked fodYi dk iz;ksx djuk gksxkA tc MsVkcsl ds Dosjht fodYi dks lysDV djus ds ckn nkfguh vksj blds New fodYi ij fDyd djds Design view lySDV fp=&4- 10 djds ok cVu ij fDyd djrs gSa Show Table Mk;ykWx ckDl ls okafNr Table o query lySDV djds Add cVu ij fDyd djus ij Select Query iznZf'kr gksrh gSA Ldzhu ij ftl QhYM ds ftl fcUnq ij Dosjh djuh gks mldh izfof"V ml QhYMuse ds dkye esa Criteria dh ykbu esa djrs gSaA mnkgj.k ds rkSj ij ;fn `SI' in rFkk `Lucknow' bdkbZ ls lEcfU/kr lHkh fjdkMZ dh uke ij Ascending order (sorting) esa lwpuk pkfg, rks Rank dkye dh Criteria ykbu esa 'SI' Posting dkye dh Criteria ykbu esa `Lucknow' ,oa Name dkye dh sort ykbu esa Ascending fodYi dk p;u djsaA ftldks fp= 4-10 esa fn[kk;k x;k gSA ehuw ds Save ij fDyd djus ls Dosjh lafpr gks tkrh gS rRi'pkr~ File ehuw ds Close fodYi ;k 'X' fpUg ls can dj nsaxs A mlds ckn Tkc bl Dosjh dks *Open' fodYi }kjk [kksysaxs rks Dosjh dk ifj.kke Ldzhu ij vk Tkk;sxkA bls *Print' fodYi ls ;k fjiksVZ cukdj fizUV fd;k Tkk ldRkk gS A

fjiksVZl (Reports) Vscy esa izfof"V fd;s x;s MsVk ;k fufeZr Dosjh dks vko';drkuqlkj fizUV djus ds fy;s fjiksVZ cukus dh vko';drk iM+rh gSA ;g dk;Z MsVkcsl ds vUrxZr fn;s

fp=&4- 11 UPPCC IT Basics For Advance Users(SI Insp.) x;s Reports uked fodYi ds }kjk fd;k tkrk gS ubZ fjiksVZ cukus ds fy;s *New' fodYi dks fDyd djus ij Ldzhu fp= 4-11 ds vUkq:i iznf'kZr gksrh gSA blesa Report Wizard fodYi dks lySDV djds lEcaf/kRk Vscy (fTkldh fjiksVZ R©;kj djuh g®) lySDV djds OK ij fDyd dj nsrs gSa rri'pkr~ okafNr Fields lySDV djds wizard }kjk Report rS;kj gksdj Ldzhu ij fizUV&fizO;w ds :i esa fn[kk;h nsRkh gS] bldks File ehuw ds Print fodYi }kjk fizUV dj ldrs gSa A vxj ckn esa fjiksVZ ij dqN la'kks/ku djuk pkgs rks ml fjiksVZ dks lysDV dj 'Design' fodYi }kjk blds fMTkkbu esa vko';d la'kks/ku dj ldrs gSa e. cSdvi ,oa jhLVksj (Backup and Restore) External Hard Disk ,oa Pen Drive ,oa Floppy ij MkVk dk cSdvi vFkok jhLVksj djus ds fy;s okafNr Qkby dks lySDV djds Copy Paste dk iz;ksx djrs gSA CD(Compact Disk) ,oa DVD( Digital Versatile Disk) ij cSdvi ysus ds fy;s CD Writter ,oa mldk lkQVos;j dh vko';drk gksrh gSA lkQVos;j }kjk vko';drkuqlkj MkVk Qkby dks Add djds CD Write dh tkrh gSA CD(Compact Disk) ,oa DVD( Digital Versatile Disk) ls MkVk jhLVksj djus ds fy;s okafNr Qkby dks lySDV djds Copy Paste dk iz;ksx djrs gSA

----x----