Boise County Board of Commissioners

BOISE COUNTY BOARD OF COMMISSIONERS TUESDAY, SEPTEMBER 10th, 2013 BOISE COUNTY COMMISSIONER’S ROOM OFFICIAL MEETING MINUTES

Present: Commissioner Wilkins, Commissioner Anderson, Clerk Prisco, Chief Deputy Administrator Woodstrom and Treasurer Hutchings. Absent: Chair Balding.

Commissioner Anderson called the meeting to order, noting that Chair Balding was not present.

Commissioner Wilkins MOTIONED to have Commissioner Anderson chair the Boise County Board of Commissioners’ meeting of September 10th, 2013. Commissioner Anderson accepted via unanimous consent.

COMMISSIONER DISCUSSION/COMMITTEE REPORTS: Commissioner Wilkins attended a CuMo Exploration meeting of last week. They would like the Commission to make comment regarding support or nonsupport of the project. Commissioner Anderson attended a CuMo/USFS meeting on Thursday evening of last week and agreed to a letter of support but would like several items to be addressed. Commissioner Anderson attended part of the UDO meeting on Thursday. Commissioner Anderson stated that there was an emergency declaration on Friday morning due to the mud slides and reiterated a need, expressed by Emergency Services Coordinator John Roberts, to pre-establish contractors and the process involved. Commissioner Anderson received an email from RC&D, re: Payette River Trail. A letter of support is being requested on the project and the Board would like to address this at the September 17th, 2013 meeting.

AMENDMENTS TO THE AGENDA: Commissioner Anderson MOTIONED to amend the agenda to include an ARRA bid for an engine replacement, necessary due to the timing of the use of ARRA funding. Commissioner Wilkins SECONDED. Roll call vote: Commissioner Anderson-aye; Commissio ner Wilkins-aye, motion passed.

MINUTES: Commissioner Wilkins MOTIONED to approve the August 7th, 2013 meeting minutes as presented. Commissioner Anderson SECONDED. Roll call vote: Commissioner Wilkins-aye; Commissioner Anderson-aye, motion passed. Commissioner Wilkins MOTIONED to approve the Board minutes of the September 3rd, 2013 meeting as presented. Commissioner Anderson SECONDED. Roll call vote: Commissioner Anderson-aye; Commissioner Wilkins-aye, motion passed.

DEPARTMENTAL ISSUES: A resolution for an adjustment of $.01 in solid waste fees, to accommodate the Treasurer’s office and the billing system, was presented by Clerk Prisco. Commis sioner Anderson MOTIONED to approve Boise County Resolution 2013-58, a resolution changing the solid waste fees for the remainder of tax year 2013, concerning the change for the purpose of payment, rounding of numbers, when payment is split in half. Commissioner Wilkins SECONDED. Roll call vote: Commissioner Anderson-aye; Commissioner Wilkins-aye, motion passed.

Bill Jones, Road Superintendent, gave an update to the Commission on the mud slide clearance. There may be some reimbursement money for fuel and contracts from LHTAC.

Clerk Prisco discussed the need to make an adjustment to an employee’s vacation accrual due to an input error that occurred in the 1990’s. Clerk Prisco discussed the results of a PERSI audit of a former employee’s records. There was a reporting error made when the employee initially began employment with the County in FY 2004 and the County is required to make an additional contribution to the former employee’s retirement account. Clerk Prisco updated the Commission on the administrative process related to taxing districts, property tax levies and the State Tax Commission.

Mike Bottoms, Noxious Weeds Superintendent, presented bid information for an ARRA truck repair. Commissioner Wilkins MOTIONED to approve, for ARRA, a bid, in the amount of $3,519.23 to Hannigan Chevrolet, for a jasper engine, with a 300,000 warranty, for a 1999 Chevy S10 pick-up, purchased through ARRA. Commissioner Anderson SECONDED. Roll call vote: Commissioner Ande rson-aye; Commissioner Wilkins-aye, motion passed.

CONTRACTS/AGREEMENTS/GRANTS: The Granite Creek Stabilization Contract, between Bruce Baumhoff and Boise County, as amended, was presented by Prosecutor Gee. Commissioner Wilkins MOTIONED to approve the construction agreement, on the Granite Creek Stabilization Project for Baumhoff Construction, in the amount of $11,737.00. Commissioner Anderson SECONDED. Roll call vote: Commissioner Anderson-aye; Commissioner Wilkins-aye, motion passed. The Commission discussed an ASPR Grant Application, to be used to purchase generator equipment. Commissioner Anderson MOTIONED to approve the application for the Idaho Health Care Emergency Preparedness Program, in the amount of $64,000. Commissioner Wilkins SECONDED. Roll call vote: Commissioner Anderson-aye; Commissioner Wilkins-aye, motion passed. Commissioner Anderson MOTIONED that Boise County enter into a Closeout Agreement with the Idaho Department of Commerce, Project #ICDBG 11-III-26PF, final grant audit, with a final request amount of $12,386.73 and making the total of $300,700.00 for ICDBG funds. Commission er Wilkins SECONDED. Roll call vote: Commissioner Anderson-aye; Commissioner Wilkins-aye, motion passed. Commissioner Wilkins MOTIONED to enter into a Recycling Services Agreement with Clear River Recycling, for the recycling of electronic waste materials. Commissioner Anderson SECONDED. Roll call vote: Commissioner Anderson-aye; Commissioner Wilkins-aye, motion passed.

DEMAND WARRANTS: Commissioner Anderson MOTIONED to pay all ARRA demand warrants: D&B Supply, in the amount of $4.25; Emmett Saw, in the amount of $56.49; and Staples, in the amount of $289.31. Commissioner Wilkins SECONDED. Roll call vote: Commissioner Anderson-aye; Commissioner Wilkins-aye, motion passed. Commissioner Anderson MOTIONED to approve the demand warrant to RC Hayes Construction, for the Sheriff’s maintenance building, in the amount of $42,331.54. Commissioner Wilkins SECONDED. Roll call vote: Commissioner Anderson-aye; Commissioner Wilkins-aye, motion passed. Commissioner Anderson MOTIONED to approve the demand warrant to Alta Construction, in the amount of $28,951.55. Commissioner Wilkins SECONDED. Roll call vote: Commissioner Anderson- aye; Commissioner Wilkins-aye, motion passed. Commissioner Wilkins MOTIONED to approve the demand warrant to Garden Valley Construction, in the amount of $600, for equipment (water truck) used for the fire at the Garden Valley solid waste site. Commissioner Anderson SECONDED. Roll call vote: Commissioner Anderson-aye; Com missioner Wilkins-aye, motion passed. Commissioner Anderson MOTIONED to pay IAC, in the amount of $175.00, for Commissioner Anderson’s registration at the annual conference. Commissioner Wilkins SECONDED. Roll call vote: Commissioner Anderson-aye; Commissioner Wilkins-aye, motion passed.

INDIGENT: Commissioner Wilkins MOTIONED to go into executive session per I.C. 67-2345(1) (d), to discuss the release of liens on indigent cases 12-04-A and 13-04-C, and discuss cases 13- 07-C and 13-08-A. Commissioner Anderson SECONDED. Roll call vote: Commissioner Anderson- aye; Commissioner Wilkins-aye, motion passed. Coming out of executive session, Chair Anderson stated that the Commission has received a formal brief associated with an indigent case hearing and that such brief will be submitted to opposing counsel. Commissioner Anderson MOTIONED to release liens on case 13-04-A and 13-04-C. Com missioner Wilkins SECONDED. Roll call vote: Commissioner Anderson-aye; Commissioner Wilkins- aye. Motion passed unanimously. Commissioner Wilkins MOTIONED to table case 13-07-C, and deny case 13-08-A, due to non-medical budgetary constraints. Commissioner Anderson SECONDED. Roll call vote: Commissioner Anderson-aye; Commissioner Wilkins-aye, motion passed.

PA ISSUES: Prosecutor Gee discussed the status of the County’s ability to prepay the bond payments. Prosecutor Gee stated that he had reviewed the legal agreements for the bond issuance and stated that the County does NOT have the ability to prepay the bond. Commissioner Wilkins MOTIONED to go into executive session per I.C. 67-2345(1)(f), pending litigation re: Ravenscroft case. Commissioner Anderson SECONDED. Roll call vote: Commissioner Anderson-aye; Commissioner Wilkins-aye, motion passed. Coming out of executive, Commissioner Anderson stated that the Commission received confirmation, from Prosecutor Gee, proof of Mr. Ravenscroft’s signing of a settlement agreement and that the County will proceed with the settlement terms.

Commissioner Wilkins MOTIONED to recess for lunch until 1:15 p.m. Commissioner Anderson SECONDED. All ayes; motion passed.

CONSTITUENT INPUT: Jayne Reed, Garden Valley, spoke about the special election levy and discussed pieces of press releases from the County in 2012.

BID OPENINGS & AWARDS: There were no bids submitted for the Horseshoe Bend Community Service trailer or for the Mores Creek surplus property. The Board agreed that they would list the land with a realtor and decided to have Cheryl Pendergrass contact anyone who had an interest in the Community Service trailer and ask if they wished to request the purchase of the trailer.

EMERGENCY MANAGEMENT SERVICES: Responses to an RFP (Request for Proposal), on the Legal Areas Project, were opened. There were a total of three responses received: Innovate!, J-U- B Engineering and Geographic Mapping Consultants, Inc. Evaluation of the proposals is set for Friday, September 13th, 2013 at 1:30 pm.

MISCELLANEOUS & CORRESPONDENCE:  Commissioner Wilkins MOTIONED to approve the Claims Report, as presented, with account reclassifications in 01-11 and 02-00 departments. Commissioner A nderson SECONDED. Roll call vote: Commissioner Anderson-aye; Commissioner Wilkins-aye, motion passed.  Commissioner Wilkins MOTIONED to approve the Junior College Residency Certificates for W. Crow, K. Fairburn, C. Flippen, J. Fuhriman, A. Hall, M. Hicks, T. Jolley, S. Knight and S. Root, as presented and verified by staff. Commissione r Anderson SECONDED. Roll call vote: Commissioner Anderson-aye; Commission er Wilkins-aye, motion passed.

FUTURE AGENDA TOPICS REVIEW: A number of items were discussed and assigned to future agenda dates.

With unanimous consent, the meeting was adjourned until Friday, September 13th, 2013 at 10:00 a.m.

Approved this 27th day of September, 2013.

BARBARA M. BALDING, Chair Boise County Board of Commissioners Attest:

______MARY T. PRISCO, Clerk to the Board