Frys TP Letter Phase 1 s2

DS-3-CRP November 29, 2004 Dear Valued VMI Supplier,

As an EDI Trading Partner supporting a CRP/VMI program for Dillon Stores you are receiving this notification. Dillon Stores will be converting to the Kroger OLP purchasing system in 2004/2005. This is a multi-phased project. Conversions will be done by commodity*. You will continue to receive both the new Kroger format for the converted items and the current Dillon Stores format for all non-converted items until all conversions are complete. You may receive multiple notification letters throughout 2004/2005.

*We have created a list of the items and vendor relationships affected by this conversion. The list is on our website, http://edi.kroger.com (Click on the ALERTS and UPDATES link). Please review this list to ensure proper alignment within your systems.

This notice addresses the conversion for the following commodities: Grocery shipping into Dillon Stores DC’s listed below**.

Effective January 23, 2005 you will begin receiving EDI docs for the converting Grocery items in the Kroger format.

NO CHANGES in EDI Communication!!! Our communication ID’s will remain ISA Qualifier 08 - ISA ID 9254110060 - GS ID 5137624388

You may already be sending and receiving Kroger EDI documents and are familiar with the Kroger format and the segment, element and qualifier code differences. If you have questions or are not familiar with the Kroger formats please go to the EDI web site http://edi.kroger.com and review the implementation guides and Kroger (KE) specifics.

Inbound PO’s prior to the conversion. We are asking that you stop sending 855’s no later than Thursday January 20, 2005 21:00cst and not resume until Sunday January 23, 2005 13:00cst. Please make arrangements with the Dillon Stores buyer so no inventory issues arise.

The major changes are as follows :

PO Format Changes: The PO format and the 852 XPO01 and XPO02 will change to a five digit PO format. Ex. 12345

852- Refer to the following segment, element and qualifier code differences. XQ03 Week End Date, N902 Kroger sends JIT and Division number, LIN04 you will no longer receive, LIN05 you will no longer receive, ZA01 Review Kroger specific activity codes, ZA05 Code Change to 015

ZA02 Format Changes for ZA02 Item Quantities: The 852 Quantities sent in the ZA segments, ZA02, by Dillon Stores is currently an accumulative total. Kroger does NOT send any accumulative totals and instead sends daily activity. Dillon Stores will change to this daily activity format. The receiver must accumulate daily activity to get WTD totals. Please plan any system changes needed to accommodate this Quantity ZA02 format change to daily activity.

855- Refer to the following segment, element and qualifier code differences. BAK04 The PO format will change to a five digit PO format. Ex. 12345

1 XPO-Replacement PO’s Replacement PO’s will follow the Kroger format. You will receive a range of PO’s each week. PO’s are not to be carried over. If not used, please discard. Should you run out of PO’s during the week you will need to contact the buyer ASAP. Only the buyer can provide additional PO numbers.

**New Ship To Duns for Dillon Stores OLP Conversion Phase THREE The warehouse affected by this conversion for Grocery Duns Ship To Suffix Warehouse 006942882 3601 Dillon Stores Goddard DC

Please see that all required system changes are in place to accept the new ST DUNS numbers. The physical location and addresses for the affected Distribution Centers will not change.

The BT Duns & RASC payables address will not change.

Failure to prepare your systems and notify all those who will be affected by these conversions could impact or jeopardize PO placement and invoice payment.

Action Required After Conversion  You will receive your 1st set of replacement five digit PO numbers in the XPO segment on Sunday  January 23, 2005 a new set of replacement PO’s will be sent each Sunday thereafter.  Please use the replacement PO numbers in sequence and any unused PO numbers at the end of the week should be discarded. Do not carry over unused replacement PO numbers from week to week.  Begin placing orders using only the PO numbers provided in the 852 from Kroger on Sunday January 23, 2005.  We will not accept PO numbers sent prior to the conversion by Dillon Stores, after the conversion is complete please discard these invalid PO numbers.  If you do not receive replacement PO numbers in the XPO segment on the 852 on January 23, 2005, please contact Wayne Meis on the Kroger EDI Support Team at 303-715-2615.  Immediate Action ALL Trading Partners  Promptly complete the attached Partner Receipt Form or download another located on our site, http://edi.kroger.com (Click on the ALERTS and UPDATES link). We will use the information you provide to validate you have received, read, and understand the information on this notification letter  We have created a list of the items and vendor relationships affected by this conversion. The list is on our website, http://edi.kroger.com (Click on the ALERTS and UPDATES link). Please review this list to ensure proper alignment within your systems.  Please direct questions regarding items and vendors to convert to our buyer (s) or category manager.

Your help is needed to successfully complete this project with the minimal effect on our business. Should you have any EDI related questions regarding this change please contact us via email at [email protected], or visit us on the web at http://edi.kroger.com.

Sincerely The Kroger EDI Support Team