IPCC 2002 Annual Conference Proceedings

AUTHOR KIT

NOTE - All authors must register, attend the conference, and present their paper in order for their paper to be published in the Conference Proceedings.

IMPORTANT DATES TO REMEMBER

June 10, 2002: All papers must be submitted for review. This is a firm date. Please submit your manuscript in Microsoft WORD, or in a file easily convertible to WORD (e.g., RTF or PDF) to Pamela Kostur ([email protected]) and Jane Aronovitch ([email protected]). We encourage and appreciate early submissions. Manuscripts will be reviewed and returned to the authors for revision by July 5, 2002.

July 19, 2002: Final version of papers due. Once you have completed your revisions, forward the paper electronically to the Publications Chair Julia Williams ([email protected]). In addition to the electronic submission, send via surface mail:  One printed copy of the manuscript for verification with the electronic version. Suggest locations for illustrations. Indicate any special text formatting that you would like.  THE IEEE COPYRIGHT FORM AVAILABLE FROM http://www.ieee.org/copyright. (ONLY ONE AUTHOR NEED SIGN THE COPYRIGHT FORM.)  Audio/Video requirements for your presentation.

Send the hardcopy materials, postmarked by July 19, 2002, to: Julia Williams, Humanities and Social Sciences Department, Rose-Hulman Institute of Technology, 5500 Wabash Avenue, Terre Haute, IN 47803, USA (812.877.8186).

We expect that all material submitted is properly available for publication. Before submitting your manuscript, please obtain all required reviews, clearance, and permissions and sign the copyright transfer. Material submitted to the Conference Proceedings should not have been published elsewhere, nor be under consideration elsewhere. Substantially revised versions of papers are acceptable. Authors are responsible for making all appropriate acknowledgments and disclaimers, and for obtaining whatever permissions are needed to reprint any copyrighted materials. FORMATTING INSTRUCTIONS 2002 ANNUAL CONFERENCE PROCEEDINGS

The formatting is quite simple. Please follow the instructions below. All manuscripts must be submitted in electronic form. Manuscripts that deviate significantly from these instructions will be returned to you for revision.

1. PAGE SETUP

Use default settings for Word, with one inch margins on all sides. Avoid formatting such as columns, line spacing, paragraph spacing, indents, tabs, and styles. Do not include color figures; the Proceedings is limited to black and white. Use screen images sparingly and only when essential to the manuscript. Use embedded figures in JPEG format. Make sure supporting tables, charts, or graphics are simple, clear, and relevant. Provide a short caption for each figure.

2. TITLE PAGE (top part of first page only)

Title of Paper: The title must be centered 4 spaces below the top of the page in Times New Roman typeface, bold faced, 14 point.

Author, Affiliation, Email and Postal Address: The author’s name, affiliation, email, and postal address must be centered 4 spaces below the title in Times New Roman typeface, bold faced, 12 point. If there are multiple authors, provide the required information for all authors.

Abstract: Include a 100-200 word abstract with your paper in Times New Roman typeface, italics, 12 point. Start the abstract 4 spaces below the author and affiliation section. End the abstract with 3-4 keywords for indexing purposes, i.e., Keywords: portfolios, assessment, engineering communication..

3. BODY OF THE PAPER (beginning under the title information on the first page and continuing with all subsequent pages)

First Page: The body of the paper must begin 4 spaces below the abstract on the title/first page. The paper should be in a one-column format with left justification. There must be a 1 inch margin on the left, right, and bottom. Times New Roman typeface is required, 12 point, skipping one line between paragraphs.

Second and All Subsequent Pages: There must be a 1 inch margin all around (top, bottom, right, left) in one column format, left justification, skipping one line between paragraphs. Times New Roman typeface is required, 12 point, using only standard symbols and abbreviations in text and illustrations. Headings: Headings must be left justified, lowercase, with the same font and size as the body of the paper. There must be only one space between the heading and the paragraph. Page Numbering: Do not number the pages.

Length: There is no set limit for the number of pages a paper can or must be.

4. END MATTER

References: The references section must begin 4 spaces below the body of the paper using the same margins as the body. Use the same typeface and font as the body of the paper. Use the author, date (Author, 1999) style for citations within the manuscript. List references alphabetically by author. Use the Author, Title, Volume, Pages, Year system. Author, A.J., J.S. Author, and S.J. Author. My Article's Title. Journal or Book Title. 34: 345-365, 1999.

About the Authors: The About the Authors section must begin 4 spaces below the bibliography using the same margins as the body. Consider each author as a separate paragraph, skipping one line between each author. Limit the information to 75 words or less.

PRESENTING YOUR PAPER AT THE CONFERENCE Presenters are expected to attend the conference and discuss their paper. In the case of multiple-authored papers, at least one author must register. Registration forms will be included with the Preliminary Program and are available from the IPCC 2002 web site (www.ieeepcs.org/2002/). Presenters must have paid the registration fee when they submit their final paper.

If you will not be able to present your paper at the conference, please notify one of the Program Chairs immediately. The Program chairs are Pamela Kostur ([email protected]) and Jane Aronovitch ([email protected]). Any presenter who is unable to attend the conference is responsible for finding a replacement who registers for the conference and presents the paper. If no replacement is found, the original presenter is required to pay a $200 publishing fee for papers printed in the Proceedings. (If a paper is withdrawn prior to July 15, no fee is due.)

Should your organization require a hardcopy acceptance letter on IPCC 2002 letterhead to support your participation in the conference please, send an e-mail request to the conference chairman, Laurel Grove ([email protected]).

IPCC 2002 will bring together individuals from around the globe, and the Conference Proceedings are both a permanent record of the presentations and an important resource for future research. To ensure that publication of the Proceedings runs smoothly, we ask that you follow these guidelines. We look forward to seeing you in Portland!