TOWN OF BANFF ORDER OF BUSINESS Regular Council Meeting Town of Banff Council Chambers Tuesday, March 29, 2016 at 2:00 p.m.
1.0 CALL TO ORDER
2.0 APPROVAL OF AGENDA 2.1 Regular Meeting Agenda Recommendation: That council approve the agenda for the March 29, 2016 regular meeting of council.
2.2 For Information: 2016 Council Workplan
3.0 ADOPTION OF PREVIOUS COUNCIL MINUTES 3.1 Minutes of the March 14, 2016 Regular Meeting of Council Recommendation: That council adopt the minutes of the March 14, 2016 regular meeting of council.
4.0 DELEGATIONS
5.0 PUBLIC INPUT ON AGENDA ITEMS
6.0 UNFINISHED BUSINESS 6.1 Request for Decision: Policy C2001 – Employee Compensation and Benefits Recommendation: That council move to amend motion COU16-72: that council approve Employee Compensation and Benefits Policy as presented to read “that council approve Employee Compensation and Benefits Policy C2001 as amended and presented at the March 29, 2016 meeting of council”.
6.2 Briefing: Progress Report on Social Assessment Recommendations - Year 2 of 5 Recommendation: That the report be received as information.
7.0 BYLAWS AND STAFF REPORTS 7.1 Request for Decision: Bylaw 359 – Land Use Bylaw Amendment - CA Accommodation District – Percentage of GFA for Accessory Uses in Service Stations Recommendations: That council: i) give first reading to Bylaw 359 – Land Use Bylaw Amendment- CA Accommodation District – Percentage of GFA for Accessory Uses in Service Stations; and ii) schedule a public hearing for Monday, April 25th, 2016 at 2:00 pm.
7.2 Request for Decision: Proposed Frank Lloyd Wright Revival Initiative Recommendations: 1. That council support the Frank Lloyd Wright Revival Initiative in principle to allow for the consideration of reconstructing the Banff Park Pavilion at the recreation grounds in a manner that does not conflict with the existing Banff Recreation Grounds Master Plan, and generally in one of the alternate locations as illustrated in Diagram 5 of the report presented.
2. That council direct administration to request the Frank Lloyd Wright Revival Initiative to conduct a feasibility and cost analysis to include a scope of work, an evaluation of site location alternatives, preliminary environmental assessment requirements, estimate of building design and construction costs, estimated infrastructure improvements required to service the building, building life cycle costs (including long term operation and maintenance), funding and financing sources with supporting documentation, proposed programming and related market analysis, and an assessment of the impact of the project on the community.
7.3 Request for Decision: Using Traffic Cameras as Surveillance Cameras Recommendation: That council provide direction to administration from one of the following options: 1. That council direct administration to continue to use the traffic camera system only for the purpose of monitoring traffic. 2. That council direct administration to return with a report considering the FOIP implications of using Town of Banff traffic cameras for public safety.
7.4 IN CAMERA - Request for Decision: Property Acquisition Recommendation: That council move in camera in accordance with section 16(1)(c) of the Freedom of Information and Protection of Privacy Act, to discuss a property acquisition matter which would likely disclose information which could reasonably be expected to harm or interfere significantly with the negotiating position of a third party.
8.0 COMMITTEE REPORTS 8.1 For Information: Minutes of the February 10, 2016 Meeting of the Banff Housing Corporation Board
9.0 CORRESPONDENCE
10.0 NEW BUSINESS
11.0 PUBLIC INPUT ON AGENDA ITEMS
12.0 ADJOURNMENT
Agenda prepared by: Tara Johnston-Lee
All recommendations as presented are for discussion purposes only, and should not be considered as the opinion or direction of council. 2016 Council Workplan Agenda #2.2
March 29, 2016
Council’s workplan provides the framework to for council actions or decision required to achieve strategic goals and service objectives. Council has also established administrative priorities, action plans and measures and will be addressed and monitored through the annual service review and strategic plan review. 2015-2018 Strategic Plan
This is a four year plan that concentrates on seven themes, with measurable 4th year outcome for each theme, plus annual tactics for each theme that will move our community toward those outcomes. The 2015-2018 Strategic Plan can be found here.
Key Themes
1. Trails – includes trails of all kinds, from paved walkways to paths through the forest to sidewalk connections and on-street bike lanes, sharrows or greenways. Guiding document: Town of Banff Trails Master Plan
2. Housing – includes housing of all types within the Town of Banff. Guiding document: Town of Banff Housing Strategy
3. Social Well-Being – includes the factors that contribute to a community’s well-being, such as access to programs and services, and supports geared towards residents across all ages and stages of life. Guiding document: Banff Community Social Assessment January 2014
4. Recreation – includes services and facilities that offer all citizens and visitors access to recreation, for leisure and for the promotion of healthy lifestyles.
Guiding documents: Banff Recreation Grounds Redevelopment Plan, Recreation Programs and Services Master Plan, Recreation Facilities Master Plan
5. Economic Prosperity –covers activities in our community that contribute to the economic prosperity of individuals, households, businesses and the community as a whole. Guiding document: Town of Banff Economic Prosperity Strategy
6. Transportation – covers the factors that affect efficient and effective transportation of people and materials in the town, including traffic management, parking, active transportation modes, public transit and good delivery.
Guiding document: Town of Banff 2012 Transportation Master Plan Update
7. Environment – covers activities that reduce the environment footprint of our community on our air, water, land, flora and fauna. Guiding document: The Town’s Environmental Stewardship Policy 2016 Service Review
Council’s service priorities are incorporated into the annual service review document. The 2016 Service Review can be found here.
2016 Council Workplan Agenda #2.2
Council Workplan Note:
Blue highlight indicates a 2015-2018 Council Strategic Priority Green highlight indicates a Service Review Priority Purple highlight indicates a council directive to administration. Orange highlight indicates a regularly scheduled bylaw or policy review.
st Council G & F Other Action/Status/Next 1 Quarter 2016 Expected Date Meeting Meeting Steps 2016.03.14 Compensation Policy HR Mar 29 Postponed Development (Amendments) Consider Adoption
Community Connect 2016 Communications Complete Meeting
Postponed Social Assessment Year II 3 Community Services March 29 2016.03.14 Update For Information Recreation Program and 2016.02.22 – Council Services Master Plan Year I Community Services Complete Updated Update4
Snow and Ice Policy Consider timing Amendments – Seniors Streets Complete 2016.02.22Consider Routes (COU16-16) policy amendments Logo Licence, Parkade Policies reviewed - Display, Public Transit, Flag Communications Complete adopted or repealed Protocol Policy Reviews
2016.02.22 Policy Parade Safety Policy Review Communications Complete Adopted
Non-Proclamation Policy Review and consider Corporate Services Complete Review options for change
Council G & F Other Action/Status/Next 2nd Quarter 2016 Expected Date Meeting Meeting Steps
2 State of Housing Report Housing Sustainability Q1 April 11 For Information
Traffic Bylaw Updates – Trail Waiting of Appropriate Use & Horse Environmental stakeholder input March 29 Q2 Use1 Management Consider adopting
2016 Council Workplan Agenda #2.2
Solar production incentive Environmental Q1 Q2 Consider options expansion Management
Waiting for Parks LUB CR (Railway) Land Use Planning and March 29 Q2 Comments District amendments Development Consider adopting
Emergency Preparedness Fire Q1 April 11 Update Guide
Green Fleet Policy Fleet Q1 April 11 Consider Options Development
Council Waste Bylaw Review Resource Recovery Q1 April 25 Consider Options Workshop
Bylaw Services/Council Council Bylaw Services Q1 June 13 For Information Workshop Workshop
Facilities/Corporate Facilities Cost Benchmarking April Consider Options Services
Asset Management Council Engineering Q1 May 9 For Information Workshop Workshop
Spring 2016 – Bill to Workshop legislature for final Review and provide feedback round of Legislative/Corporate amendments on new MGA amendments Spring-Fall Services Spring to Fall – bill opportunity to review amendments and provide feedback Long Term Transportation Plan - TMP (Congestion & Engineering Q2 Consider Options Planning for Future Visitation Growth)
Wastewater Benchmarking Corporate Services Q1 Q2 For Information Report
Workshop Discuss results from
Long Term Parking Plan Engineering Q2 2015 parking study. Consider options.
2016 Council Workplan Agenda #2.2
Electronic provincial violation Bylaw Q2 Consider options ticket system
Fire, Snow, Ice, Roads, Transit, Solid Waste Corporate Services Q2 For information Benchmarking Reports
Regional Assessment Board Corporate Services Q2 Consider options
National Park lease renewal Corporate Services Q2 Consider options policy
Tunnel Mountain Pageantry Planning and Consider options Q2 Plan Development
Planning and Entrance Feature Signs Q2 Consider options Development
Review year 1 data and consider Banff Access Program Review Community Services Q2 continuation of program discounts
Separated bike lanes in Waiting on Environmental transportation corridors March 29 Q2 information Management (FIN15-63) Consider options 2015.02.08, Regulations for Temporary 2015.12.17 & Development Permits Planning April 11 2016.01.11 (Special Events) (COU15-94) Council workshops Consider options Traffic bylaw amendments re: skateboarding (COU15- Bylaw Q2 Consider options 260) Hoarding Policy (COU15-189) and Incentives for Public Art Planning Q2 Consider options on Hoarding (COU15-190) Informational report 2015.08.17 Slow Slow Moving Vehicles Report moving vehicles Bylaw March 29 Q2 (COU15-133) amendments deferred
Memorial/Dedication Bench Review and consider Recreation Projects Q1 April 11 Policy Review options for change
2016 Council Workplan Agenda #2.2
Credit Card Payment Policy Review and consider Corporate Services Q1 April 11 Review options for change
Municipal Animal Control Review and consider Corporate Services Q1 April 11 Policy Review repeal
Explosives, False Alarm, Fire Protective Services- Review and consider Q2 Department Bylaw Reviews Fire options for change
Tent Policy, Restriction of Review and consider FCSS Counselling Policy Community Services Q2 repeal Reviews
Investment of Surplus Funds Review and consider Corporate Services Q2 Policy Review options for change
Corporate Credit Card, Travel Review and consider Corporate Services Q2 Guidelines Policy Reviews options for change
Signing Authority Policy Review and consider Corporate Services Jun 13 Review options for change
Acceptance of Gifts and Review and consider Corporate Gifts from the Corporate Services Q2 options for change Town Policy Review
General Accounts Interest Review and consider Corporate Services Q2 Bylaw Review options for change
Accessory Dwelling Policy Review and consider Planning Q2 Review repeal
Fenlands and Facilities Fees Rec Facilities Services Q2 Adopt rates and Charges
Fee Waiving, Cost Recovery Workshop Rec Facilities Services Q2 Consider options and Public Access Workshop
Sidewalk Standards Policy Streets Q2 Consider options
2016 Council Workplan Agenda #2.2
Council G & F Other Action/Status/Next 3rd Quarter 2016 Expected Date Meeting Meeting Steps
Sewer Bylaw Review Utilities September Consider adoption
Human Review Committee Council Remuneration Policy Terms of Resources/Corporate 2016 Review Reference/Strike Services Committee
Capital Project Updates Various Q3 For Information
Dashboard - Taxes, Fees and Corporate Services Oct 11 For Information Reserves
100 Year Plan for Corporate Services Oct 11 Consider targets Infrastructure Deficit Funding
Expansion of public Wi-Fi infrastructure in downtown IT Q3 For Information area
100% Renewable Energy Environmental Q3 Consider options status options Management
Annual environmental Environmental For Information – to 2016 share with Minister initiatives report Management of Environment
Memorial Benches & Trees Recreation Q3 Consider options Program Administration
Dog Park Maintenance Community Services Q3 Briefing Society
Capital Reserve Funding Corporate Services Q3 Consider options Workshop (COU15-227)
Snow and Ice Policy Amendments Bow Ave/Elk Consider policy Streets Q3 Street (COU16-15 – COU16- amendments 18)
Town Cleared Sidewalk Streets/Grounds Q3 Workshop For information Criteria (COU16-48)
2016 Council Workplan Agenda #2.2
Various Committee Bylaws - Legislative/Corporate Review and consider Q3 Review Services options for change Municipal Assessor Bylaw Review and consider Corporate Services Q3 Review options for change Refunds – Community Classes, Community Services Fees and Charges, Naming of Parks and Recreation Community Review and consider June 13 Facilities, Ice Allocation, Services/Operations options for change Facility Users Liability Insurance, Free Use of Facilities Policy Reviews Disposal of Fixed Assets Review and consider Corporate Services Q3 Policy Review options for change Environmental Stewardship Environmental Review and consider Q3 Policy Review Management options for change Review and consider Housing Policy Review Planning Q3 options for change Parking Cash in Lieu Policy Review and consider Planning Q3 Review options for change Review and consider Public Art Policy Review Planning Q3 options for change
Council G & F Other Action/Status/Next 4th Quarter 2016 Expected Date Meeting Meeting Steps Prepare scope and have Council review terms of reference for the new 7 Environmental comprehensive Environmental Master Plan Q4 Management environmental initiatives plan called for in Strategic Plan (from Environmental Reserve) LUB Amendments – MPC Consider bylaw Public Deliberations Planning Q4 amendments (COU16—9) Trails Lighting Policy (Including - Pedestrian Bridge Environmental Q4 Consider options Lighting Implications (COU15- Management 109) Electronic Document Record Management System Needs Corporate Services November Consider options Assessment/Strategy Report
2016 Council Workplan Agenda #2.2
Sewer Bylaw Review Utilities Q4 Consider options
Out of Town Utility Corporate Services Q4 Consider Options Agreement Review
Aerial Imagery Update GIS Nov 14 For Information
Encroachment Policy – Town Planning Q4 Consider options Owned Lands
Community Partner Youth Community Services Q4 For Information Drop-In Centre Space
Review and consider Retention Bylaw Review Corporate Services Q4 options for change
FOIP Authority and Fees Review and consider Corporate Services Q4 Bylaw Review options for change Municipal Manger Bylaw Legislative/Corporate Review and consider Q4 Review Services options for change Heritage Resource Policy Review including Heritage Review and consider Planning Q4 Reserve Funding Information options for change (COU15-276) Planning and Building Permit Bylaw Review Q4 Development Bylaw Fees and General Various Q4 Penalties Annual Review
Council G & F Other Action/Status/Next Expected date yet to be determined Expected Date Meeting Meeting Steps Strategy/policy to deal with inappropriate behaviours in Recreation & Leisure 2016 Consider options parks & public places Waiting on Procedures Bylaw Review instruments of Legislative/Corporate (MGA amendment 2016 entrustments and Services integration) municipal affairs regulations
Grounds/Corporate 2016 Return in 2016 with Urban Forest Reserve Services specific targets and tactics
2016 Council Workplan Agenda #2.2
Urban Forest Plan Review Consider options for Grounds 2016 and Update change
Tree Protection Bylaw Grounds 2016 Consider options
Fleet Life Cycle Analysis Fleet 2016 For Information
Council Finance Other Action/Status/Next Quarterly Updates Expected Date Meeting Meeting Steps Four Year Strategic Priorities Feb 8, Apr 11, Jul 18, Action Plan (includes Legislative Services Quarterly Oct 11 reporting on master plans) For Information Various forms Ongoing (Workshops/updates/ informational Housing Sustainability council reports) updates and Housing Sustainability Quarterly Priority Updates2 requests for decisions as necessary Transit Performance Metrics Roam Transit Quarterly Update For Information
Website and Social Media Biannually Communications For Information Metrics (Q2, Q4) Update Development Various forms Ongoing Process/Compliance - (Workshops/updates/ informational council reports) updates and education, communication Planning Quarterly requests for and community wide decisions as engagement necessary April 28 Proactive neighbourhood Planning Q2, Q3, Q4 May 26 density conversations Jun 23
Council G & F Other Action/Status/Next 2017 Expected Date Meeting Meeting Steps 2015.11.16 Economic prosperity public Deferred to 2017 Corporate Services 2017 advisory group 5 Update/Set terms of reference Development permit issued – project likely to N-Viro expansion to Resource Recovery 2017 launch following Canmore Canmore’s dewatering upgrade (2016)
2016 Council Workplan Agenda #2.2
Waiting on instruments of entrustments and
Public Participation Policy Legislative/Communications 2017 municipal affairs regulations (expected by fall 2017) Waiting on instruments of Council Code of Conduct Legislative/Corporate 2017 entrustments and Bylaw Services municipal affairs regulations
Environmental Consider adopting Taxi Bylaw Amendments – Management/Bylaw as part of 2017 Efficiencies (COU12-275) Services Taxi Bylaw Review
Regular Town of Banff Council Meeting Council Agenda Item 3.1 March 14, 2016 Unapproved Page 16
MINUTES OF THE REGULAR MEETING OF COUNCIL of the Town of Banff in the Province of Alberta Town Hall Council Chamber Monday, March 14, 2016 at 2:00 pm
COUNCIL MEMBERS PRESENT Karen Sorensen Mayor Stavros Karlos Councillor Brian Standish Councillor Grant Canning Councillor Chip Olver Councillor Corrie DiManno Councillor and Deputy Mayor Ted Christensen Councillor and Acting Mayor
COUNCIL MEMBERS ABSENT
ADMINISTRATION PRESENT Robert Earl Town Manager Paul Godfrey Manager of Operations Alison Gerrits Manager of Community Services Adrian Field Manager of Engineering Randall McKay Manager of Planning and Development Chad Townsend Environmental Coordinator Barbara King Manager of Human Resources Tara Johnston-Lee Municipal Clerk (Recorder) 1.0 CALL TO ORDER The Mayor called the March 14, 2016 meeting of council to order at 2:00 p.m.
2.0 APPROVAL OF AGENDA 2.1 Regular Meeting Agenda COU16-51 Moved by Councillor Christensen that council approve the agenda for the March 14, 2016 regular meeting of council as presented. CARRIED
2.2 For Information: 2016 Council Workplan Received as information.
3.0 ADOPTION OF PREVIOUS COUNCIL MINUTES 3.1 Minutes of the February 22, 2016 Regular Meeting of Council COU16-52 Moved by Councillor DiManno that council adopt the minutes of the February 22, 2016 regular meeting of council as presented. CARRIED
4.0 DELEGATIONS There were no delegations.
Minutes approved by:
Regular Town of Banff Council Meeting Council Agenda Item 3.1 March 14, 2016 Unapproved Page 17
5.0 PUBLIC INPUT ON AGENDA ITEMS None received.
6.0 UNFINISHED BUSINESS 6.1 Timing of “Senior’s Routes” Snow and Ice Sidewalk Priority Service Level Increase Administration updated council that the anticipated start date for the approved increased snow and ice sidewalk priority service is October 2016, based on timelines for equipment purchasing, hiring and seasonal transitions.
7.0 BYLAWS AND STAFF REPORTS 7.1 Proposed Scope of Work – Deer Lane Affordable Rental Housing Development The housing survey included with the agenda package was not the correct version. The housing survey (based on 1128 responses) was distributed to council and added to the agenda package for this meeting.
COU16-53 Moved by Mayor Sorensen that council approve in principal for the Deer Land Affordable Rental Housing Development : Unit mix (target percentage of FAR): Studio- 20% (10,855 sf) , 1 bedroom- 50% (27,138 sf), 2 bedroom- 30 % (16,283 sf). CARRIED
COU16-54 Moved by Mayor Sorensen that council approve in principal for the Deer Land Affordable Rental Housing Development : Unit Size (plus or minus 10%): Studio- 300ft2, 1 bedroom- 425ft2 , and 2 bedroom- 600ft2 .
COU16-55 Moved by Councillor Standish that council amend motion COU16-54 by adding the following words in underline: Unit Size (plus or minus 10%): Studio- 300ft2 (minimum), 1 bedroom- 425ft2 , and 2 bedroom- 600ft2 .
CARRIED
The vote followed on motion COU16-54 as amended: that council approve in principal for the Deer Land Affordable Rental Housing Development : Unit Size (plus or minus 10%): Studio- 300ft2(minimum), 1 bedroom- 425ft2 , and 2 bedroom- 600ft2 . CARRIED
COU16-56 Moved by Mayor Sorensen that council approve in principal for the Deer Land Affordable Rental Housing Development : Barrier Free units- 5 % of units will be designated as barrier free.
COU16-57 Moved by Councillor Olver that council amend motion COU16-56 by changing the words “5%” to “10%”. DEFEATED Canning, Christensen and Olver in favour
COU16-58 Moved by Councillor Olver that council amend motion COU16-56 by changing the words “5%” to 7%. DEFEATED Canning, Christensen and Olver in favour
Minutes approved by:
Regular Town of Banff Council Meeting Council Agenda Item 3.1 March 14, 2016 Unapproved Page 18
The vote followed on motion COU16-56: that council approve in principal for the Deer Land Affordable Rental Housing Development : Barrier Free units- 5 % of units will be designated as barrier free. CARRIED
COU16-59 Moved by Mayor Sorensen that council approve in principal for the Deer Land Affordable Rental Housing Development : Floor Area Ratio- maximize the FAR for the site (63,855 sf), while maintaining required parking per policy C122. CARRIED
COU16-60 Moved by Mayor Sorensen that council approve in principal for the Deer Land Affordable Rental Housing Development : Amenity Space: Achieve the Land Use Bylaw requirements for amenity area by including a mix of both private (personal amenity space) and public amenity space: • No less than 60 % of units will have personal amenity space (balconies). • Remaining amenity space could be dedicated to communal outdoor space; supporting options such as picnic/BBQ areas, playground, greenhouse and outdoor seating areas.
COU16-61 Moved by Councillor Christensen that council amend motion COU16-60 by removing the first bullet – “No less than 60% of units will have personal amenity space (balconies)”. DEFEATED Christensen in favour
The vote followed on motion COU16-60: that council approve in principal for the Deer Land Affordable Rental Housing Development: Amenity Space: Achieve the Land Use Bylaw requirements for amenity area by including a mix of both private (personal amenity space) and public amenity space: • No less than 60 % of units will have personal amenity space (balconies). • Remaining amenity space could be dedicated to communal outdoor space; supporting options such as picnic/BBQ areas, playground, greenhouse and outdoor seating areas. CARRIED Christensen opposed
COU16-62 Moved by Mayor Sorensen that council approve in principal for the Deer Land Affordable Rental Housing Development : Building Specifications: • Base kitchen appliance package: recommended that each unit have a kitchen package that includes a stove, fridge and microwave (no dishwasher). • Laundry: It is recommended that communal user-pay laundry facilities be developed. • Storage units: Based on size of units and the recent 2016 Rental Housing Survey it is recommended that additional storage options be made available on-site for each unit. In an effort to assist tenants to control their costs, storage options will be available on a user pay basis.
COU16-63 Moved by Councillor Canning that council amend motion COU16-62 (third bullet) by adding the following words in underline and removing the words in strikeout: Storage Units: Based on size of units and the recent 2016 Rental Housing Survey it is recommended that storage units be made available for every unit.additional storage options be made available on-site for each unit. CARRIED
Minutes approved by:
Regular Town of Banff Council Meeting Council Agenda Item 3.1 March 14, 2016 Unapproved Page 19
COU16-64 Moved by Councillor Canning that council amend motion COU16-62 (third bullet), as amended, by adding the following words in underline: Storage Units: Based on size of units and the recent 2016 Rental Housing Survey it is recommended that storage units be made available for every unit at no cost. CARRIED Canning, Christensen and Karlos opposed
COU16-65 Moved by Councillor Canning that council amend motion COU16-62 (third bullet), as amended, by deleting the words in strikeout and adding the following words in underline: Storage Units: Based on size of units and the recent 2016 Rental Housing Survey it is recommended that storage units be made available for every unit at no cost. In an effort to assist tenants to control their costs, additional storage options will may be available on a user pay basis. CARRIED Christensen opposed
COU16-66 Moved by Mayor Sorensen that council amend motion COU16-62, as amended, by adding the following bullet in underline: Elevator: Provide an elevator in the development. Developer will comply with requirements from the Alberta Building Code. CARRIED
The vote followed on motion COU16-62, as amended: that council approve in principal for the Deer Land Affordable Rental Housing Development: Building Specifications: • Base kitchen appliance package: recommended that each unit have a kitchen package that includes a stove, fridge and microwave (no dishwasher). • Storage units: Based on size of units and the recent 2016 Rental Housing Survey it is recommended that storage units be made available for every unit at no cost. In an effort to assist tenants to control their costs, additional storage options may be available on a user pay basis. • Laundry: It is recommended that communal user-pay laundry facilities be developed. • Elevator: Provide an elevator in the development. Developer will comply with requirements from the Alberta Building Code. CARRIED
COU16-67 Moved by Mayor Sorensen that council approve in principle for the Deer Land Affordable Rental Housing Development: Parking: Deer Lane development will optimize required parking through the use of Council Policy C-122. In an effort to assist tenants to control their costs, parking will be made available on a user pay basis.
COU16-68 Moved by Councillor Standish that council amend motion COU16-67 by removing the last sentence in the motion: “In an effort to assist tenants to control their costs, parking will be made available on a user pay basis.” DEFEATED Standish, Olver and Christensen in favour
Minutes approved by:
Regular Town of Banff Council Meeting Council Agenda Item 3.1 March 14, 2016 Unapproved Page 20
The vote followed on COU16-67: that council approve in principle for the Deer Land Affordable Rental Housing Development: Parking: Deer Lane development will optimize required parking through the use of Council Policy C-122. In an effort to assist tenants to control their costs, parking will be made available on a user pay basis. CARRIED
COU16-69 Moved by Mayor Sorensen that council approve in principal for the Deer Land Affordable Rental Housing Development : Environmental specifications: Deer Lane development will incorporate many environmental, energy saving, and active transportation provisions, and ask for LEED Silver as an option from RFP respondents to mimic the Town’ Sustainable Municipal Building Policy C-106. CARRIED
COU16-70 Moved by Mayor Sorensen that council direct administration to proceed with a RFP process based on the scope of work approved at the March 14, 2016 meeting of council for an affordable housing construction project on the Deer Street lots, serviced through debt financing.
COU16-71 Moved by Councillor Christensen that council postpone the vote on motion COU16-70 until the March 29, 2016 meeting of council. DEFEATED Karlos and Christensen in favour
The vote followed on motion COU16-70: that council direct administration to proceed with a RFP process based on the scope of work approved at the March 14, 2016 meeting of council for an affordable housing construction project on the Deer Street lots, serviced through debt financing. CARRIED
7.2 Policy C2001 – Employee Compensation and Benefits COU16-72 Moved by Councillor DiManno that council approve Employee Compensation and Benefits Policy C2001as presented.
COU16-73 Moved by Councillor Olver that council postpone the vote on motion COU16-72 until after administration returns with amendments to the policy to include “comparative markets” under Definitions. CARRIED
7.3 Progress Report on Social Assessment Recommendations – Year 2 of 5 COU16-74 Moved by Councillor Olver that council postpone agenda item 7.3 Progress Report on Social Assessment Recommendations – Year 2 of 5 until the March 29th meeting of council. CARRIED
8.0 COMMITTEE REPORTS 8.1 Minutes of the January 28, 2016 Meeting of the Bow Valley Regional Housing Board Received as information.
8.2 Minutes of the December 16, 2015 Meeting of the Bow Valley Waste Management Commission Received as information.
Minutes approved by:
Regular Town of Banff Council Meeting Council Agenda Item 3.1 March 14, 2016 Unapproved Page 21
8.3 Minutes of the January 28, 2016 Meeting of the Banff Heritage Corporation Board Received as information.
8.4 Minutes of the January 13, 2016 Meeting of the Bow Valley Regional Transit Services Commission Board Received as information.
9.0 CORRESPONDENCE None received.
10.0 NEW BUSINESS None considered.
11.0 PUBLIC INPUT ON AGENDA ITEMS None received.
12.0 ADJOURNMENT COU16-75 Moved by Councillor Olver that council adjourn the March 14, 2016 regular meeting of council at 5:31 p.m. CARRIED
______Karen Sorensen Tara Johnston-Lee Mayor Municipal Clerk
Minutes approved by:
REQUEST FOR DECISION Subject: Policy C2001 – Employee Compensation and Benefits
Presented to: Council Date: March 29, 2016
Submitted by: Barbara King, Manager of Human Agenda #: 6.1 Resources
RECOMMENDATION That council move to amend motion COU16-72 – that council approve Employee Compensation and Benefits Policy C2001 as presented to read “that council approve Employee Compensation and Benefits Policy C2001 amended and presented at the March 29, 2016 meeting of council”.
BACKGROUND Reason for Report At the March 14, 2016 meeting of council, council postposed the vote on motion COU16-72 to approve Employee Compensation and Benefits Policy 2001 as presented until the administration returned with an amendment to the policy to include “comparative markets” under Definitions.
Administration is returning with the amended policy for council’s adoption.
Response Options Council may: 1. Approve the policy as presented at the March 29, 2016 meeting of council or with further amendments. 2. Not approve the policy. 3. Direct administration to return with more information.
ATTACHMENTS A- Employee Compensation and Benefits Policy C2001 B- Request for Decision Report presented March 14, 2016
Circulation date:
Submitted By: 2016.03.23 Barbara King, Manager of Human Resources
Reviewed By: 2016.03.23 Robert Earl, Town Manager
POLICY Employee Compensation and Benefits
Policy C2001
Adopted by Council: Administrative Responsibility: Human Resources Council Resolution #: Last Review Date: Modified by Resolution #: Next Review Date: Replaces: New
1.0 POLICY The Town of Banff provides and sustains a total compensation package that attracts and retains talent.
2.0 PURPOSE Wages and benefits represent approximately 40% of the annual operating budget requiring a strategy to balance a competitive total compensation package with cost containment of this expense. The purpose of this policy is to establish a consistent process for the administration and allocation of compensation and benefits costs, while supporting recruitment and retention of employees at the Town of Banff.
3.0 DEFINITIONS Benefits means non-wage compensation (healthcare and retirement) provided to employees in addition to their normal wages or salaries.
Comparable markets are other municipalities (such as; Small Municipalities Human Resources Team - SMHRT), local publically funded agencies, local and non-local private sector and available survey data (such as; Alberta Government – ALIS, Alberta Urban Municipalities Association – AUMA/AMSC) where relevant. Position wages will be tested against more than one comparable market considering recruitment sources and industry pressure (for example; administrative assistant, labourer, mechanic).
Compensation Philosophy means the guiding principle that drives the Town of Banff’s decision-making about how to pay its employees.
50th Percentile means that 50% of the comparable organizations pay more and 50% of the comparable organizations pay less than the Town of Banff’s median rate for the positions in each job grade.
Total Compensation means a comprehensive compensation package including wages, group benefits, pension, training and development and other programs and services, designed to attract, retain, reward, and motivate employees' commitment and performance.
Wage means employee compensation or earnings, generally based an hourly rate of pay multiplied by the number of hours worked or by an annualized salary.
Page 2 of 3 4.0 SCOPE 4.1 This policy reflects the compensation philosophy of the Town of Banff. 4.2 This policy applies to employees in a formal employment agreement, with the Town of Banff.
5.0 RESPONSIBILITIES 5.1 Council is responsible for: a) the approval and review of this policy; b) directing the Town of Banff’s compensation philosophy; c) the approval of an annual marketing-facing adjustment to Town of Banff wages; d) providing the terms of reference for external market facing reviews every 3 years.
5.2 The Town Manager is responsible for ensuring appropriate administrative policies and procedures are developed, approved, implemented and monitored.
5.3 The Corporate Services manager is responsible for financial administration including: departmental wages and benefits budget processes, annual financial plan statement regarding inflationary impact of wages, benefits cost containment or benefits plan provider negotiations and agreements.
5.4 The Human Resources manager is responsible for: a) implementing, monitoring and evaluating this policy; b) conducting external market reviews and competitive analyses; c) communicating and implementing compensation and benefits initiatives; d) communicating total compensation practices of the Town of Banff.
5.5 The division Managers and department Leaders are responsible for communicating terms of employment agreements, wage and benefits plans and total compensation as part of the Town of Banff’s performance management system.
6.0 STANDARDS 6.1 Administration practices shall be transparent, understood and comply with Council’s direction: a) Our compensation philosophy targets the 50th percentile.
6.2 Administrative compensation and benefits policies and procedures shall align with: a) Council expectations identified in the Service Level Review – Service Area: Human Resources Administration. b) Review of standards and development of recommendations appropriate to industry initiatives, specifically: trends current in human resource practices, benefits administration and labour market or economic conditions. c) compliance with required legislation.
6.3 Review of wages: a) Wages are reviewed annually during the budget process according to a blended market and inflationary criteria. b) With respect to the need to maintain a meaningful degree of competiveness with the relevant external labour market, the Town will conduct a market facing external review of compensation every three years. The external reviews should include
C2001 – Compensation and Benefits Page 3 of 3 analysis of wages and benefits in appropriate comparable markets and positions to those at the Town of Banff.
This policy shall be in effect on the date it is approved by resolution of Council.
C2001 – Compensation and Benefits Attachment 6.1B REQUEST FOR DECISION Subject: Policy C2001 – Employee Compensation and Benefits
Presented to: Council Date: March 14, 2016
Submitted by: Barbara King, Agenda #: 3.2 Manager of Human Resources
RECOMMENDATION That council approve Policy C2001 – Employee Compensation and Benefits.
BACKGROUND Reason for Report On completion of the 2015 external market compensation review, a recommendation to formalize the Town of Banff’s compensation philosophy was approved by council. Compensation and benefits is one of an organization’s greatest expenses and a compensation philosophy to ensure controls and administration of the expense is recommended.
Summary of Issue In 2012, the Town of Banff conducted an external market review of position wages and adopted recommendations on a revised pay grade system, an annual market-facing calculation or inflationary increase to adjust wages and a review of wages and benefits every three years.
Three years later, in 2015, council approved an external market review of position wages, including a review of benefits as a percent of overall wages. Results of the 2015 external market review were presented to council on November 16, 2015 in the Service Level Review presentation for the Service Area: Human Resources Administration. Council accepted administration’s recommendation to develop a policy on compensation and benefits.
Should council approve Policy C2001, an Administrative Policy will be developed detailing operational procedures related to total compensation programs for Town of Banff and its employees.
Response Options Council may: i) Approve Policy C2001 as presented or with amendments. ii) Direct administration to return to council with more information or refer Policy C2001 to the Governance and Finance Committee for further review. iii) Not approve Policy C2001.
IMPLICATIONS OF DECISION Budget There are no budget implications at this time.
Internal Resources Service Level Review – Service Area: Human Resources Administration
2 of 2 Communication
Banff Community Plan Local Economy Social Environmental
Council Strategic Priorities
Legislation/Policy Municipal Policy Development Policy C1000 – 5.0 - Where Council determines it is appropriate, council will approve policies that address issues within the realm of governance; d) For management of the budget process.
Other
ATTACHMENTS Policy C 2001 – Employee Compensation and Benefits
Circulation date: 2016.03.03
Submitted By: 2016.03.08 Barbara King, Manager of Human Resources
Reviewed By: 2016.03.08 Robert Earl, Town Manager
Council: Employee Compensation and Benefits Policy C2001 Agenda #7.2
BRIEFING Subject: Progress Report on Social Assessment Recommendations – Year 2 of 5 Presented to: Council Date: March 29, 2016 Submitted by: Alison Gerrits, Manager Community Services Agenda #: 6.2
BACKGROUND Reason for Report To provide Council with a status update on the progress made in 2015 toward the recommendations from the 2014 Banff Community Social Assessment.
Summary of Issue On February 10th, 2014, council moved to accept the final draft of the 2012/2013 Banff Community Social Assessment as information and adopted the Banff Community Social Assessment as a guide for municipal social planning and program development in our community. At that time, administration indicated to council that this document would be used as a guide for social planning until the next report is tabled in 2019, and that annual reports back to council would be made regarding activities and progress.
The Assessment identified three theme areas, and developed recommendations around each of them. The three themes were: 1) Enhancing Awareness of Programs and Services through Improved Communication 2) Enhancing Community Connections under the areas of “Welcoming”, “Celebrating”, and “Connecting”; and 3) Addressing Affordability Issues under the areas of “Financial Literacy”, and “Affordable Goods and Activities”
On an annual basis, Community Services incorporates (predominantly through the FCSS supported functions), various project work related to the recommendations from the Banff Community Social Assessment into the annual work plans of team members.
The following is a summary of the progress that was made in 2015 toward the recommendations cited from the Banff Community Social Assessment. The 2014 activities will be kept in this document, so that at the end of the five year period, council will have a complete picture of the activities undertaken throughout the course of the municipality’s response to the recommendations.
Theme #1: Enhancing awareness of programs and services through improved communication Create and initiate a 2015 Communication Plan • “Red Door” campaign fully launched with local newspaper ad rotation, ads on Roam transit, TOB garbage trucks, Community Class calendars, addition of tag line to all Community Services specific program advertising • Short “Here to Help" video produced and playing in Lux Movie 2 of 13
Theatre prior to movies starting • Materials made available in resource racks in new locations throughout the community • Here to help web page got 619 page views in 2015 • “Here to help” sign installed in Community Services office • New program poster consistent “look” that can be produced in- house increasing number of posters and better visual advertising • Increased Facebook advertising with new posters with positive community feedback and increased program attendance and awareness • Program posters framed and displayed in office area and back entrance hallway in town hall to encourage more cross awareness from clients regarding other services and programs 2014 • Communication plan was developed with Communications Dept. in Q2 in 2014 to address lack of awareness around support services being inside Town Hall. • Marketing campaign finalized and developed in Q4– red open door & “We’re Here to Help”, along with awareness signs on different programs and services – placards put on transit buses end of 4th quarter 2014, bookmarks & banners created, full launch in 2015. • Website established: www.banff.ca/heretohelp and launched in December. Will be used to track effectiveness of ad campaign. Initiate 2015 “GateKeeper” • Met with Mineral Springs Hospital to review programs and services approach (ensuring to ensure awareness for referrals that front line staff in • Seniors Support Coordinator completed facilitator training to deliver a variety of industry “Taking Action on Elder Abuse”, which assists people with signs to areas are aware of be aware of and how to connect individuals to appropriate resources programs and • Lake Louise Fire Department members participated in Community services, so they can Helpers Program refer them to people • Banff Fire Department members & partners (27), and their children who need them) (9) participated in Critical Incident Stress Management workshop • 113 community members trained as Community Helpers, 61 trained in ASIST, 42 in Safetalk, and 93 in the “helping skill” (all programs to help individuals combatting depression or suicide, and connecting them to the right services) 2014 • Presented to Primary Care Network nurses to ensure greater awareness of FCSS services (March 2014) • In 2014, 4 training sessions occurred with: Safeway staff, Bank of Montreal, Mount Edith residents, and Seniors Society members on signs to look for with respect to Elder Abuse, illness, dementia, and personal neglect. • Provided Critical Incident Stress Management training for Fire
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Department staff (sharing of mental health resources in the community) – March, 2014 • Working with Lake Louise HR committee and Lake Louise Recreation Director to share resources and community information available so they are better equipped to share info with employees and residents (ongoing 2014) • Sharing community resources and information through position on Learning Support Team (Canadian Rockies Public Schools) • “Locals Take Care of Each Other” messaging included in the Banff Ambassador Presentation • Trained 108 Community Helpers (full 2 day training), and 132 (1 day helping skill training) in 2014
Explore options for 2015 bringing the 211 • COMPLETE – 211 service went live in the Bow Valley on service to Banff September 3rd, 2015 • Manager of Community Services will sit on the 211 Provincial Steering Committee moving forward (conference calls 4 times/yr) • Marketing materials developed (resource cards and post it notes) to let people know about this 24/7 telephone support service
2014 • Worked collaboratively with municipal partners (MD Bighorn, Town of Canmore), obtained pricing from provincial 211 and determine feasibility to launch, approached Council in budget process 2015, and received support from all 3 municipalities to launch the 211 service. • Launch date to go live: July, 2015 Use the Community 2015 Connections sections • COMPLETE – this strategy has been incorporated into our regular in local papers on a practice of informing community of upcoming events more consistent basis 2014 • Settlement Services, non-profit course (local and webinar sessions) advertising is being done in these sections on a more frequent basis
Theme #2: Enhancing community connections
WELCOMING Explore options 2015 around the creation • 130 Banff Ambassador Program presentations and oaths taken by of a “Welcome 3202 new young adults in Banff (Of 458 participants surveyed, 94% Wagon” initiative to either strongly agreed (44%) or agreed (50%) with the statement, engage new residents “The Banff Ambassador Program has helped me to feel a sense of and welcome them to belonging to the Banff community.”)
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Banff • 67 workshops delivered to 667 participant on living in Canada as a Permanent Resident • 39 students and 25 parents participated in the “Newcomer Orientation Welcome and Parent Orientation” (Of 17 participants surveyed in the newcomer orientation welcome, 94% felt more prepared to start school in Canada, and 100% indicated they made friends or got to know people better because of the program) • New Welcome and Community Connections brochure racks in the community heavily utilized • 3 Welcome and Community Connections sessions at Community Lunch over 60 in attendance • New Welcome and Community Connections information sheet
2014 • 95 Banff Ambassador Program presentations and “Oaths to be a local” to over 2500 new young adults to Banff • 60 workshops delivered to 600 participants on living in Canada as a Permanent Resident • 50 students and 29 parents participated in the “Newcomer Orientation Welcome” program Identify broad 2015 indicators of a • The Bow Valley Immigration Partnership finalized a three year “Welcoming Integration Strategy in 2015 (based on welcoming community Community” and indicators identified in 2014 ) and began its implementation. Details review other of strategy at www.bvipartnership.com/integration-strategy. Over community initiatives 30 people attended a community forum and online input to finalise to see if there are the strategy and identify steps to welcoming. additional projects in • BVIP began to revise and refine a “welcoming community addition to scorecard” which will be used to benchmark progress moving Recommendation 5 forward that could be • BVIP expanded its membership to include multi-sector working considered. groups on employment, education and language learning, civic and political participation, and social integration, over 40 representatives. • “meetthelocals” education campaign launched to build connections to who is in our community on Instagram & web
2014 • Established an immigrant roundtable for the Bow Valley as part of the Local Immigration Partnership (14 participants) – 32 applied to join • Bow Valley Local Immigration Partnership staff had a presence at 25 community consultation or outreach events in 2014, focusing on welcoming community. • Posed question to participants at CONNECT 2014 around what makes a welcoming community (approximately 40 people answered
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the question – information rolled up and distributed) • Report written and tabled based on the 17 characteristics of a welcoming community and strategies for the Bow Valley in Q4
CELEBRATING Explore options for 2015 more community • 5 Movies in the Park held during the summer of 2015 with 720 driven, resident people attending, and 38 volunteers helping out focussed events or • 6 DJ in the Park events held in 2015 with approximately 990 people festivals to celebrate attending, and 23 volunteers helping out (78% strongly agree, 15% living in our agree that “DJ in the Park gives me a stronger sense of connection mountain community with my community”) • Participated in planning and delivery of SHINE event in November (150 attendees, 10 honourees, 15 volunteers) – 97% of those who attended said they felt more connected to their community as a result of attending, and more interested in getting involved as a result. • Community Lunch 2015 served 1529 meals to residents in Banff • Weekly Pasta Night for young adults for 9 months of the year – served 1443 meals with the help of 55 volunteers over the year and offered entertainment and games nights throughout the winter • Staff support provided to help organize 2 concerts put on in honour of Temporary Foreign Workers in Banff, with a combined turnout of 190 people • BanffLIFE Christmas dinner served dinner to 333 participants in December (96% of attendees said they were more interested in being involved in my community as a result of attending the Christmas Dinner”) • Family friendly New Years’ Event held for 2nd year – saw upwards of 800 people come out to participate (25% residents, 75% visitors) • FCSS Building Bridges grant funding provided to support Banff Pride events targeting youth/young adult participation. 2014 • 3 Movies in the Park held during summer of 2014 with 400 people attending – predominantly residents • Ten DJ in the Park events held in 2014, with approximately 800 people attending (broad mix of people attending, predominantly residents across all demographic sectors) • Participated in planning and delivery of SHINE event in November 2014 (10 award recipient, approximately 200 attendees) • 7 days of art (community chalk board art) held in May of 2014 • Hosting of Community Lunch for all residents of Banff- 1332 meals served in 2014. • Hosting of weekly Toonie Pasta Night (Oct to June) for young adults in Banff – over 1600 meals served in 2014
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• Delivered a family friendly/young adult New Years celebration with Recreation staff from 7pm to 10pm at skating rink (524 people attended – 109 were Banff residents) Explore the 2015 possibility of • Events with a multicultural focus held this year include: TFW coordinating a multi- concert and variety show hosted, Canada Day and Housekeeping cultural event – look Olympics saw BVIP participation, Filipino Christmas Party and at options including cultural celebration held in December celebrating holidays • BVIP incorporated planning for larger multicultural events as a long from other cultures, term role for the partnership celebrating food, • BVIP has begun planning with partner organizations for a travelling dress, dance, culture multicultural art exhibit on the theme of “150 Years of Welcoming” to coincide with Canada’s 150th. • Involving immigrant volunteers in your organization workshop to enable other organizations to explore this area too.
2014 • Bow Valley Immigration Partnership (BVIP) held a multicultural potluck & community conversation on diversity on May 25 • BVIP’s Immigrant Advisory Group held a potluck of their own on December 29th • BVIP is forming a working group on social integration, with the first meeting to be scheduled in January. One of the ideas they will be exploring is a community celebration of diversity. Explore options to 2015 showcase local • Second year of Banff.ca/volunteer website – 3906 hits to site in recreation and social 2015 groups, volunteer • “Volunteer Banff” Facebook page created in March 2015 – had 294 opportunities, service “likes” as of Dec 31, 2015. clubs, organizations • 2nd annual Early Childhood Development Spring Resource Fair held and businesses with in May at the Fenlands – 17 service providers, 43 families & 51 entertainment and children activities for children • Hosted the Banff Volunteer Appreciation Barbeque while and families showcasing other volunteer opportunities - 128 participants/volunteers attend volunteer appreciation BBQ and 3 organizations (i.e. AHS, BLLT, YWCA) set up Volunteer Booths to recruit.
2014 • Held 1st ever ECD Spring Resource Fair (booths for families with children 0-6) in Banff – 70 families & 100 children attended in May 2014 at the Fenlands Recreation Centre • Volunteer support position (.2 FTE) created in Q1 2014, marketing created (“Volunteer While You’re Here” campaign) • Mountain FM volunteer radio series developed (13 radio interviews done in 2014)
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• New volunteer website developed www.banff.ca/volunteer - highlights a variety of opportunities in Banff – 3702 hits • Participation in local info fairs to highlight community information and hand out resources– 4 fairs attended (Summer Sizzler – Banff Centre, Banff Springs Health & Safety Fair, Job Resource Fair, Bear Aware) • Volunteer appreciation/opportunity event to be held in April 2015.
CONNECTING Identify free or low 2015 cost options for • New space became available in 2015 at the Banff Community meeting spaces that Foundation office – this is a free space available for groups to meet allow groups to meet (FCSS wrote letter of support for this initiative) – this has been informally. added to our “community spaces” list – info is shared with Alternatively, for community members who call to inquire about free space those that need quiet 2014 time, identify free, • Information has been collected on free or low cost options for safe and quiet spaces. meeting spaces. This information will be added to the existing Ensure these are well Community Space Inventory document outlining community “for- publicized. rent” spaces once the document has been updated in early 2015.
Explore 2015 opportunities for • Community Lunch sees a broad mix of attendees of all ages and intergenerational demographics programming • 2 BanffLIFE/Seniors intergenerational hikes held with 16 including a review of participants (one on Tunnel, one at Larch Valley) best practices in • Community Singing in partnership with the Banff Seniors other communities. Association and Banff Library average attendance 20-30 kids, adults and seniors, 170 total with very positive feedback and volunteer session continued over Christmas.
2014 • BanffLIFE and Seniors Support are exploring options for hosting intergenerational “Tunnel Hikes” in 2015. • Some seniors have started to attend Pasta Night. Support local 2015 initiatives that bring • FCSS building bridges provided funding for 2 events that will bring neighbours together. local neighbourhoods together in unique ways in 2016. Requests for funds for neighbourhood activities will be considered in future applications. 2014 • No activity to report in 2014 Look at the creation 2015 of a “local outdoor • All activities in 2014 continued in 2015 ambassador”
Council: Social Assessment Progress Report Agenda #7.3
8 of 13 program to connect • “Try It” series has incorporated snowshoeing into its mix to Banff locals to encourage connection to outdoors…will explore other outdoor newcomers for the topics to try to engage people in 2016 purpose of connecting to the 2014 outdoors. • BanffLIFE has established a back country guide training program for young adults • Settlement Services have been partnering with Wildsmart and Parks Canada to promote engaging with the outdoors • FCSS Partnered with CRPS and BES Parent Council to write CIP grant for Young Naturalist program(Nature Explorers program) for students (with focus on newcomers) Connect more 2015 isolated workplaces • Through FCSS grant that funds ID#9 work, held 2 community (i.e. ski hills) to resource information fairs in Lake Louise (142 participants, 98% support services and agreed event increased understanding of local resources and where community to go for help) resources) and ensure • Have made concerted effort to distribute 211 marketing materials to that employers are more isolated work places aware of ways to 2014 connect their staff to • Significant work done in Lake Louise in 2014 (via FCSS agreement) these resources – facilitated meeting with agencies to establish plan, 7 sessions delivered for parents with young children, connected HR staff and businesses with social supports, developed funding request to PCN to provide more supports to Lake Louise • 12 presentations delivered to 576 people at Sunshine Ski Hill in 2014 on community resources • BanffLIFE hosted a conversation café in Lake Louise in partnership with Primary Care Network- discussion related to sexual health and healthy lifestyles. Engage in 2015 discussions with • Update: Banff Ideas Bank stopped operating in 2015 - based on Banff Ideas Bank to what we’ve learned, we will focus on community connection host a conversation activities, free access to encourage more participation, and a variety on “getting of new opportunities to appeal to various interests (i.e. Community connected” in the Singing, Try It etc) community, why it’s important, and what 2014 prevents people from • COMPLETE: BanffLIFE and Banff Ideas Bank co-hosted a connecting discussion on “Do you feel welcome in your community?” (March) – discussion focussed on connection to community • Community conversation held in April 2014 around welcoming community
Explore possibilities 2015 for the creation of a • FCSS Community Development staff have helped to support
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“Banff Action Club” interested citizens with new ideas to get things started including a that takes ideas that series called “Music Jam, Sing and Tea”, and 2 additional cultural have been music events, all coordinated by Banff citizens “deposited” to the Banff Ideas Bank and 2014 makes them happen • BanffLIFE Gravity program has incorporated a “community projects” component for participants. In 2014, the group worked on the creation of a “Free Banff” Facebook group to highlight free or low cost opportunities for residents • Community Builders program initiated. 188 individuals registered across the Bow Valley to take a 90 leadership program as a starting point for creating leadership to tackle community issues.
Theme#3: Addressing Affordability Issues FINANCIAL LITERACY Conduct an asset 2015 mapping exercise • COMPLETED around Financial • New financial literacy programs and services being brought on as a Literacy programs result, annually (see recommendation below for information) and services available in Banff, and 2014 establish what exists • Asset mapping exercise completed with Bow Valley agency group in currently and what 2013. else is needed • Federal, Provincial and local resources identified for use with a variety of populations e.g. newcomers, seniors, families, students etc. • Group agreed that in conjunction with offering workshops, integration of resources and information into existing programs ie. CALM classes, client meetings etc. will be key. • Updates to resources are provided. • Group to meet annually to highlight activities and future strategies. In collaboration with 2015 community partners, • 20 participants in RESP training session to provide front line ECD explore options providers with information on importance of education savings around Financial plans (100% of participants increased knowledge and confidence Literacy regarding informing others of this important program” programming which • “Free Money Party” held in October 2015 – 12 participants - geared could include for families with children to open RESP’s and learn about other enhancing services community resources. (100% of participants indicated enhanced around 1 to 1 debt knowledge on local affordability resources and increased likelihood counselling and the of starting RESP). Money Mentors • “Money Basics” workshop held in October 2015 – 15 participants initiative (82% indicated enhanced ability to manage money and make money decisions with more confidence) • Momentum financial literacy facilitator training provided to two residents to enable them to support the community.
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2014 • Developed financial literacy workshops and delivered in April (7) (geared toward newcomers) and November (23 participants) • Have advertised financial literacy webinars to community • Distribution of financial literacy workbooks at Connect 2014, Health & Safety Fairs, in pamphlet racks and to clients. • Coordinated presentation by Money Mentors program at Bow Valley Interagency and to students at Bow Valley College.
AFFORDABLE GOODS AND ACTIVITIES Explore possible 2015 food security • Good Food Box program launched in Q4 2015 – Banff Access Card initiatives with Banff holders are eligible to participate – boxes delivered prior to Pasta community members Night. Currently 6-10 participants. (i.e. good food box, • 18 participants in Shopping Whiz and Slow Cooker Savvy nd collective kitchen, 2 Workshop series held in 2015 (100% of participants agreed that the community course increased their ability to shop more affordably in the Bow greenhouse) Valley) • Grant received in 2015 to create “Cooking Collective” classes in 2016 • Feasibility of 3rd Community Greenhouse to accommodate growing need was assessed, and applications for funding grants commenced.
2014 • 40 participants attended a food security presentation and a community based food security working group was established in January 2014 • 2nd Community Greenhouse operational and highly used (group has since built outdoor beds to increase capacity due to high demand) • Good Food Box Program established in partnership – launch to occur in 2015 • 2 low cost food shopping classes offered in 2014 with over 30 participants • Facebook page established by one of workshop participants – “Bow Valley Shopping Whiz” – to keep people up to date on current deals in the Bow Valley • Santa’s Anonymous incorporated Good Food Boxes and healthier food options in hampers in Dec 2013, and 2014. Continue to explore 2015 options around the • 2nd annual Community Rummage and Bike Sale held in May 2015 creation of a Banff (approximately 450 attendees) Re-Use it Centre or • Free Large Item leave and take system being planned by Operations alternative ways to • Local use of websites such as Kijiji and Bow Valley Buy and Sell, create more local Bow Valley Mom Hub etc. appear to be one of the most popular sources for Council: Social Assessment Progress Report Agenda #7.3
11 of 13 affordable goods ways for people to access affordable goods (i.e. gear exchange) 2014 • Hosted 1st annual Community Rummage and Bike Sale in May 2014 (almost 400 attendees) • Settlement & TFW program collected and distributed donated winter clothing • Re-Use it Centre (leave and take model) based on Invermere model was presented and approved by Council for 2015 Continue to publish 2015 – COMPLETE (has been incorporated into work plans moving the Affordability forward) Guide 2014 • Latest edition published and distributed in summer 2013. • “Free Banff “ Facebook page established as project for Gravity Program – Jan 2014 Continue to support 2015 low income support • Banff Affordability Measure put into effect for January 1, 2015. programs including • Banff Access Card launched in May of 2015 – 231 unique users in-town transit, applied for card as of Dec 31st 2015 regional • 2015 affordability program stats: transportation, taxi Santa’s Anonymous –161 hampers provided to 313 individuals pass programs, etc. 576 unique users of affordability programs (435 adults, 141 children) Monitor statistics of 177 unique users of low income local transit pass these programs to 168 unique users of low income regional transit pass determine average years of use. 804 taxi passes distributed to 57 unique low income seniors/AISH recipients. Income tax program completed - 104 returns for 89 unique low income residents. Total combined refunds over $50,000.
2014 • New low income cut off level was developed and presented to Council in Q4 - approved by Council for launch in 2015 • Banff Access Card concept was developed and presented to Council – to be launched in Q2 of 2015 (program will allow for expanded discounts for low income residents in the areas of childcare, recreation & pet licenses) • Negotiations were made with ROAM to add a discounted 10 ride bus card to our affordability program – launched Q4 2014 • 2014 affordability program user stats as follows: Santa’s Anonymous – 132 hampers to 290 individuals 471 unique users of affordability programs (359 adults, 112 children) 155 unique users of low income local transit pass 80 unique users of low income regional transit pass 894 taxi passes distributed to 69 unique low income seniors/AISH
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recipients. Income tax program completed - 88 returns for 73 unique low income residents. Largest refund for someone who had not filed since 2010 received $12,000. Promote the creation 2015 of more affordable • Café Community launched in 2015 – games, cards distributed at activities (i.e. coffee local café in Banff to encourage gathering houses, crafts, art co- • Community Singing launched in 2015 – free drop in singing op etc.) opportunity – 170 participants (97% felt a greater sense of community belonging as a result of participating, 97% appreciated attending an affordable activity) • Free “Try It” series launched with opportunities to participate in new sports activities (all equipment use and instruction free) • Free drop in walking program started at Fenlands, urban poling class for seniors continued, as did hiking club 2014 • Banff Coffee House offered free Christmas concert with local artists and has offered low cost concerts throughout the year. This dedicated group of volunteers plans to offer concerts at in 2015 as well. • “Café Community” concept to be initiated in 2015. This would allow for low cost activities such as arts, crafts, games, or a book club to be hosted once per month by a local café through the winter months. • BanffLIFE received a grant to train two apprentice apprentice hiking guides who volunteered for BanffLIFE as part of the agreement to cover their costs- therefore able to cut hiking program fees by 50%. • Seniors were offered a free urban polling class (Nordic walking) and Tunnel Tuesdays- a free weekly hiking club. • Free weekly Community Lunch meals and Toonie BanffLIFE Pasta Night Wednesdays continue to operate.
The FCSS & Social Planning function area within Community Services will continue to work on the recommendations from the Social Assessment to further work in the areas of Enhancing Awareness of Programs & Services, Enhancing Community Connections, and Addressing Affordability Issues.
Our year three social assessment update to Council will occur early in Q1 of 2017.
ATTACHMENTS
Submitted By:
Council: Social Assessment Progress Report Agenda #7.3
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Alison Gerrits, Community Services Manager
Reviewed By: Robert Earl, Town Manager
Council: Social Assessment Progress Report Agenda #7.3
REQUEST FOR DECISION Subject: Bylaw 359 - Land Use Bylaw Amendment – CA (Accommodation) District – Percentage of GFA for Accessory Uses in Service Stations
Presented to: Council Date: March 29, 2016
Submitted by: Keith Batstone, Planner Agenda #: 7.1
RECOMMENDATIONS That council: i) give first reading to Bylaw 359 – Land Use Bylaw Amendment- CA Accommodation District – Percentage of GFA for Accessory Uses in Service Stations; and ii) schedule a public hearing for Monday, April 25th, 2016 at 2:00 pm.
BACKGROUND Reason for Report The Land Use Bylaw regulates the percentage of Gross Floor Area (GFA) of Service Stations that may be allocated to Convenience Retail Store and Eating and Drinking Establishment uses in the CA Land Use District – currently no more than 10% of a building.
The applicant, David Jacobs Consulting, has applied to the Town of Banff for a Land Use Bylaw amendment, on behalf of the property owner at 601 Banff Avenue (Husky Oil Limited). The proposal would alter the existing bylaw provision and provide for larger Convenience Retail Stores and Eating and Drinking Establishment at approved Service Stations.
Summary of Issue Service Stations are listed as Discretionary Uses in the CA Land Use District and are indicated to mean “the servicing, washing, and repairing of vehicles and the sale or distribution of gasoline, other petroleum products and a limited range of vehicle parts and accessories. Service stations may include eating and drinking establishments and convenience retail stores as accessory uses on the same site” per Section 2.3.0 of the Bylaw.
The following Bylaw provision currently restricts the size of accessory uses within Service Stations:
Section 12.1.8(c): Convenience Retail Stores and Eating and Drinking Establishments shall not exceed 10% of the gross floor area of a service station building or buildings on site.
The Town of Banff incorporated Section 12.1.8(c) into the Land Use Bylaw in 2001. Prior to the approval of Land Use Bylaw Amending No. 191, the specified allowable accessory uses were not restricted in terms of gross floor area. The Council report associated with the amendment indicates that the intent to the new provision was to address “concerns regarding the potential loss of service stations in Banff” (December 5, 2000 – Council Report re: 1st Reading). The minutes of Municipal Planning Commission reflect a specific concern about the loss of vehicle repair bays within service stations.
Administration is of the opinion that concerns regarding the loss of vehicle repair bays in Banff has diminished since this time, particularly due to the development of new Automotive & Equipment Repair Shops in the CS Land Use District, which are Permitted Uses in the district.
Proposed Bylaw Amendment 2 of 3 Administration has drafted amending Bylaw 359 (see attached), which would allow for Convenience Retail Store and Eating and Drinking Establishment uses at Service Stations to be of a larger relative scale than currently contemplated in the CA land use district, provided that these accessory uses do not exceed 70% of the gross floor area of a service station building or buildings on a site, as per the applicant’s proposal. Planning and Development is of the opinion that the proposal is appropriate and complimentary to the stated purpose of the district, which is to provide visitor accommodations and – by implication – related services. It is noted that there is a relatively limited range of convenience retail stores and eating and drinking establishments near existing Service Stations at this time, which would benefit visitors and residents of the adjacent neighbourhoods.
Response Options Council may consider any of the following response options: - give first reading to amending Bylaw 359, as presented - defer a decision until additional information is received - propose revisions to the amending Bylaw - choose not to pass first reading.
IMPLICATIONS OF DECISION Budget There are no significant budgetary implications related to first reading. Schedule ‘G’ of the Land Use Bylaw (Development Fees) specifies an application fee of $3,500.00 plus advertising costs for Land Use Bylaw Major Amendments (change in use or density) which has been paid. The applicant will be required to pay the costs associated with advertising prior to third reading.
Communication The Municipal Government Act (MGA) requirements regarding advertising for public hearings would be followed. This subject matter will be made available for public review on banff.ca, and a Public Hearing will be required under the MGA. Administration have proactively communicated with property owners in the CA Land Use District prior to first reading by forwarding the draft Bylaw for review and comment, if required.
Banff Community Plan Local Economy o Commercial development will occur within the legislated commercial growth cap. o Establish commercial land use policies and development regulations to ensure Banff will continue to prosper. o Encourage capital reinvestment in existing commercial space.
It is also noted that there would be no impact on Commercial Growth Management regulations as a result of this amendment. The existing requirements for commercial buildings to have Commercial Use Development Allotments (CDAs) in the CA land use district would still apply.
Council: Bylaw 359 – CA Accommodation District – Percentage Agenda #7.1 of GFA for Accessory Uses in Service Stations
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ATTACHMENTS A - Land Use Bylaw Amending Bylaw No. 359 B- Strikethrough Version – CA District Amendment (% of Accessory Uses)
Circulation date: March 15, 2016
Submitted By: 2016.03.23 Keith Batstone, Planner
Reviewed By: 2016.03.23 Robert Earl, Town Manager
Council: Bylaw 359 – CA Accommodation District – Percentage Agenda #7.1 of GFA for Accessory Uses in Service Stations
Attachment 7.1a
Page 1 of 2 TOWN OF BANFF
BYLAW 359
Town of Banff Land Use Bylaw Amending Bylaw – CA (Accommodation) Land Use District Percentage of GFA for Accessory Uses in Service Stations
A BYLAW TO AMEND TOWN OF BANFF LAND USE BYLAW WITH RESPECT TO MAXIMUM PERCENTAGE OF GFA FOR COVENIENCE RETAIL STORES AND EATING AND DRINKING ESTABLISHMENTS IN A SERVICE STATION IN THE CA LAND USE DISTRICT
The Council of the Town of Banff, in the Province of Alberta, duly assembled, ENACTS AS FOLLOWS:
1. This bylaw may be cited as “Land Use Bylaw Amendment - CA (Accommodation) Land Use District Percentage of GFA for Accessory Uses in Service Stations.”
2. Town of Banff Land Use Bylaw, as amended, is hereby amended by:
a) Deleting the existing Section 12.1.8(c) and replacing it with the following:
Convenience Retail Stores and Eating and Drinking Establishments shall not exceed 70% of the gross floor area of a service station building or buildings on a site.
3. If any clause in this bylaw is found to be invalid, it shall be severed from the remainder of the bylaw and shall not invalidate the whole bylaw.
4. This bylaw comes into force after the date of final passing, upon approval and execution by the Superintendent, Banff National Park, for the Minister of the Environment.
5. The Town Manager is authorized to consolidate Town of Banff Land Use Bylaw, as amended.
READ A FIRST TIME this______day of ______, 2016.
Pursuant to the Municipal Government Act (Alberta), a PUBLIC HEARING was held this _____day of April, 2016.
READ A SECOND TIME this ______day of ______, 2016.
READ A THIRD TIME this ______day of ______, 2016.
Bylaw 359 –Land Use Bylaw Amendment - CA (Accommodation) Land Use District Percentage of GFA for Accessory Uses in Service Stations Page 2 of 2 SIGNED AND PASSED this ______day of ______, 2016.
______Karen Sorensen Mayor
______Robert Earl Town Manager
APPROVED by the Minister of the Environment, by his delegate this ___ day of ______, 2016:
______Minister of the Environment/Delegate
Bylaw 359 –Land Use Bylaw Amendment - CA (Accommodation) Land Use District Percentage of GFA for Accessory Uses in Service Stations
Attachment 7.1b
REQUEST FOR DECISION Subject: Proposed Frank Lloyd Wright Revival Initiative
Presented to: Council Date: 29 March, 2016 Submitted by: Jennifer Laforest, Development Planner Agenda #: 7.2
RECOMMENDATIONS 1. That Council support the Frank Lloyd Wright Revival Initiative in principle to allow for the consideration of reconstructing the Banff Park Pavilion at the recreation grounds in a manner that does not conflict with the existing Banff Recreation Grounds Master Plan, and generally in one of the alternate locations as illustrated in Diagram 5 of this report.
2. That Council direct administration to request the Frank Lloyd Wright Revival Initiative to conduct a feasibility and cost analysis to include a scope of work, an evaluation of site location alternatives, preliminary environmental assessment requirements, estimate of building design and construction costs, estimated infrastructure improvements required to service the building, building life cycle costs (including long term operation and maintenance), funding and financing sources with supporting documentation, proposed programming and related market analysis, and an assessment of the impact of the project on the community.
BACKGROUND Reason for Report On January 28th, 2016 the Banff Heritage Corporation reviewed a proposal submitted to the Town of Banff by Michael Miner and Poste Strategies on behalf the Frank Lloyd Wright Revival Initiative to reconstruct the Banff Park Pavilion on its original site located at the Banff Recreation Grounds. The purpose of the project would be to preserve and promote the legacy of Frank Lloyd Wright through the reconstruction of the pavilion which exemplifies the design ethos of Wrights’ Prairie School Style. Funding for the reconstruction would be raised by the Frank Lloyd Wright Revival Initiative with the intent that the building would be donated to the municipality on the condition that land be made available at the recreation grounds at or near the original location of the structure. A copy of the applicant’s proposal is attached as Appendix A.
On February 25th, 2016 the Banff Heritage Corporation acknowledged the desire of the Frank Lloyd Wright Revival Initiative to reconstruct the Banff Park Pavilion at the Banff Recreation Grounds and the potential value of the building as a visitor attraction, community facility, and legacy to the architecture of Frank Lloyd Wright. It was also acknowledged that while the Banff Park Pavilion once formed part of the town’s historic fabric of Banff, the reconstruction of demolished heritage buildings falls outside of the scope of the standard practice for heritage conservation as defined in the Town of Banff Historical Resources Policy C23 and the Standards and Guidelines for Historic Conservation of Historic Places in Canada.
The Banff Heritage Corporation subsequently moved to recommend to Council that the Frank Lloyd Wright Revival Initiative to reconstruct the Banff Park Pavilion at the Banff Recreation Grounds be evaluated within the context of program development, park improvements and concept options as stated in the Town of Banff Recreation Grounds Redevelopment Plan to ensure such a building aligns with the needs and expectations of Banff residents. (See Banff Heritage Corporation Motion HER16-10) A copy of the Banff Heritage Corporation minutes from January 28th and February 25th, 2016 are attached as Appendix B.
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SUMMARY OF ISSUE The Banff Pavilion In 1911, Frank Lloyd Wright was invited to Banff by Francis Conroy Sullivan and the Canadian Department of the Interior to design a “park shelter” for visitors of the then Rocky Mountain National Park.
The Banff Park Pavilion was originally located approximately 243m (800 feet) west and inland from the banks of the Bow River. The pavilion was built within proximity of the former Banff Boating Club, a former man made canal inlet, a wading pool, picnic grounds and groomed playing field. The pavilion was designed to support the users of the adjacent playing fields and boathouse by providing change rooms and a place for users to relax and “hang out” in between games.
After the demolition of the Banff Pavilion in 1938, the site remained in passive and active recreational use. The area of the former Banff Pavilion is presently occupied by a surface parking lot. A skateboard park and a baseball diamond which were constructed in proximity to the original pavilion site in 1990 to suit community recreation needs.
Diagram 1: View of Recreation Grounds (2013) with the former location of the Banff Pavilion in Overlay Source: http://www.steinerag.com/flw/Artifact%20Pages/PhRtS170.htm
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Diagram 2: View of the Banff Pavilion Floor Plan Source: http://www.thecragandcanyon.ca/2014/05/22/heritage-corp-brainstorming-ways-to-honour-wright
The commission of a design for a National Park “Pavilion” was considered by many architects at the time an ideal commission, as it allowed the opportunity to experiment with the use of form, and create objects of pleasure which interact in stimulating ways with their setting. Early twentieth century pavilions were experimentations in “form over function” and an attempt to achieve a form of architecture that exists in harmony with the surrounding landscape.
The timing of the construction of the Banff Pavilion was not ideal. Completed in 1914 just prior to the First World War, it was repurposed for use during the war as a quartermaster’s stores by the Federal Department of Defence. Two floods also impacted the pavilion between 1920 and 1935. Reports in the Crag and Canyon in the 1930’s, reference extensive damage to the building from frequent temperature changes and neglect. In 1938, only 24 years after its construction, the Banff Pavilion was dismantled by the Federal government. Today, there is no evidence of the original structure.
As early as 1962, a number of academics, architects and fans of Frank Lloyd Wright began calling on the Federal Government to rebuild the Banff Park Pavilion. At the time, the initiative was supported by the architectural community including the University of Calgary, and both the Alberta and Saskatchewan Association of Architects.
The Banff Pavilion is currently commemorated in the town of Banff Banff Landmarks and Legends Series as well as with a Historical Plaque located at the Recreation Grounds.
Statement of Significance The original Banff Park Pavilion was a single storey, indoor participant recreation facility or clubhouse built in the Prairie Architectural Style. The Banff Pavilion’s significance is attributed to its cultural and architectural value.
The cultural value of the Banff Pavilion lies in its connection to Frank Lloyd Wright, the building connection to intellectual achievements notably as a representation of the departure from the exclusively European architectural traditions, and for the pavilion’s connection to the early development of Canada’s Rocky Mountain National Park.
The architectural value of the Banff Pavilion is derived from the building’s unique and innovative design features. The Banff Pavilion demonstrates considerable artistic/aesthetic value as a work of a master and a demonstration of quintessential Prairie School ideals as
4 of 8 expressed in its horizontal inclination, use of natural materials and Frank Lloyd Wright’s application of axial symmetry. The Banff pavilion featured an open symmetrical plan adorned with three large fieldstone fireplaces adorning an open plan complete with a separate “wing” for ladies and gentlemen on each end of the 15.24m x 60.96m (50’x 200’) building.
Diagram 3: View of the Frank Lloyd Wright Pavilion as it stood in 1920’s Source: Canada Archives
Other character defining elements include general mass, scale, form; NW-SW axis with terrace oriented towards the southwest; long horizontal overhangs and roof line; board overhanging eaves; exposed interior wooden trusses; wooden batten siding; three rectangular fieldstone fireplaces; row of art-glass windows and clearstory windows.
The Banff Recreation Facilities Master Plan On December 29, 2013, Council approved the Recreation Facilities Master Plan as a guide for the development of recreation facilities in Banff. This plan recommended the development of a site specific plan for the Banff Recreation Grounds with the goal of improving the existing spaces for multiple functions, to enhance the site beyond simply an athletic park and picnic area, and to showcase the Banff setting and lifestyle.
The Banff Recreation Master Plan outlines seven guiding principles for the development of recreational facilities in order to meet the objectives of the Banff Community Plan. These include;
• increase the use of recreational facilities, parks and trails, • maximize municipal facility access potential; multi-season, day and evening, • increase operating cost recovery, • recreational facilities that also appeal to visitors and events, • new indoor facilities will follow Municipal Sustainable Building Policy,
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The Banff Recreation Grounds Redevelopment Plan On March 23rd 2015, Council approved the Banff Recreation Grounds Redevelopment Plan. The redevelopment plan was created to guide the redevelopment of the Recreation Grounds to ensure the creation of a holistic plan based on community needs, year-round use, changes in demographics and needs for event space. The current Recreation Grounds Master Plan contains a Conceptual Site Plan which demonstrates how planned amenities including a new nature playground, a multi-purpose building, a permanent skateboard park, a surface parking lot, as well as two baseball diamonds are to be planned for on site.
The Banff Pavilion is referenced as a feature of the site’s past historical development however, the Recreation Grounds Redevelopment Plan does not currently include plans or a location for the reconstruction of the Banff Pavilion. Recommendation #6 in the Banff Recreation Grounds Redevelopment Plan final report further states “commemorate the Banff National Park Pavilion designed by Frank Lloyd Wright. Provide a feature to mark and celebrate the former Banff National Park Pavilion.”
It should also be note that a 335m2 multipurpose building is proposed within the vicinity of the former Banff Pavilion. The multipurpose building is proposed to contain washrooms, concession, storage and program space. The Banff Pavilion by comparison contains a total of 900m2 (9,687ft2) of gross floor area.
Diagram 4: Recreation Grounds Redevelopment Plan | Conceptual Site Plan Original Location of the Banff Pavilion
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Diagram 5: Recreation Grounds Redevelopment Plan | Conceptual Site Plan Potential Alternate Locations - Banff Pavilion
Response Options: 1. Support the Frank Lloyd Wright Revival Initiative in principle and direct administration to allow for the consideration of reconstruction of the Banff Park Pavilion in a manner that does not conflict with the existing Recreation Grounds Master Plan, and generally in the locations as illustrated in diagram 5. 2. Support the Frank Lloyd Wright Revival Initiative in principle and direct administration to bring back an amendment to the Recreation Grounds Master Plan which would allow for the reconstruction of the Banff Park Pavilion in its original location at the Banff Recreation Grounds including a feasibility and cost analysis. 3. Request more information as deemed necessary prior to rendering a decision; or 4. Accept the Frank Lloyd Wright Revival Initiative’s proposal as information and take no further action.
IMPLICATIONS OF DECISION Financial Considerations No budget information has been provided by the applicant to date. However, given the size and scope of the building program, it is estimated that the cost of reconstruction of the pavilion structure could range from $6,000,000.00 - $8,000,000.00. The total cost of construction including the environmental assessment, related geotechnical and hydrology reports, development permit fees, engineering and site servicing would be at the sole cost and expense of the applicant.
Changes to the Banff Recreation Grounds Redevelopment Plan Conceptual Plan may involve additional consultant fees. Cost associated with any changes to the Conceptual Plan may be minimized by combining changes with any future amendments to the Recreation Grounds Redevelopment Plan carried out by Community Services.
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The Banff Pavilion floor plan allows for flexibility and program space having 2/3 of the floorplate as open floor plan. The layout of the Banff Pavilion would allow for community gatherings of up to 600 participants and could accommodate bookings for a diverse range of groups including community meetings, weddings, educational lectures and conferences. The remaining 1/3 of the floorplate is dedicated area for washrooms, kitchen, concessions and storage.
Should Council wish to provide the Frank Lloyd Wright Revival Initiative the opportunity to reconstruct the Banff Pavilion at the Recreation Grounds, Corporate Services has advised of the requirement for future transfers to the capital reserves for eventual building replacement as well as additional operating budget. While there is no estimate at this time of the operating costs, there is potential to fully offset operating costs through user fees. Additional transfers to the Capital Reserve as a result of this application would require an amendment to the 10 year Capital Budget. Should Council pursue this initiative further, a full operational cost analysis would be completed.
Internal Resources Internal resources associated with the proposed reconstruction of the Banff Pavilion include significant staff time from the Planning and Development, Community Services and Engineering to review and confirm the site location, coordination of development permit, environmental assessment, agreements and site servicing requirements, in addition to determining long term operating and maintenance costs of the facility.
Communication A public consultation plan is recommended for any changes to the Recreation Grounds Redevelopment Plan, as the plan was created in partnership with stakeholders and the local community.
Banff Community Plan Social Facilities, programs and services • Provide integrated recreation facilities to meet the evolving needs and interests of residents and visitors. • Collaborate with partners to maximize resources and infrastructure available for community use. Character and heritage • Educate residents and visitors about Banff’s built and natural heritage. • Encourage the retention, restoration, rehabilitation and re-use of existing heritage buildings.
Council Strategic Priorities Banff- Naturally Active, Vibrant and Inspiring • Upgrade Recreation Grounds • and cultural facilities. • The recreation grounds offer increased safety, use, quality experience and financial performance measured by a range of innovative means.
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Legislation/Policy Banff Heritage Resource Policy C23 The objective of the Banff Heritage Resource Policy is to build upon Banff’s Unique community character, local heritage resources will be identified and evaluated in order to assist and encourage the retention, restoration, protection and awareness of heritage resources by means of education, commemoration, incentive programs, partnerships, community development and interpretation.
Town of Banff Heritage Resources Policy does not specifically address the issue of reconstruction rather it speaks to the Town of Banff’s commitment to the retention and rehabilitation of historical resources identified in the Town of Banff Register of Historical Resources. As a result of the direction provided in the Banff Heritage Resources Policy, the proposal does not qualify for funding available for the preservation of Historical Resources under the Banff Heritage Reserve Fund.
Parks Canada’s Standards and Guidelines for the Preservation of Historic Places The Standards and Guidelines for the Preservation of Historic Places in Canada is the pan-Canadian set of conservation principles and guidelines that are designed to provide a framework for the preservation of historic places. The topic of reconstruction is not addressed within the Standards and Guidelines as “reconstruction or reconstitution of a disappeared historic place, is not considered historic conservation.”
Other Planning and Development is of the opinion that a detailed feasibility and cost-benefit analysis be undertaken by the proponent to better understand the implications of proceeding with the project. This would include an overview of the scope of work required to rebuild the structure, an evaluation of site location alternatives and related environmental assessment requirements, an estimate of building design and construction costs, estimated infrastructure improvements required to service the building, building life cycle costs (including long term operation and maintenance), funding and financing sources with supporting documentation, programming options and an assessment of the economic impact of the project on the community.
ATTACHMENTS 1. Appendix A – Frank Lloyd Revival Initiative Proposal 2. Appendix B - Banff Heritage Corporation Meeting Minutes 3. Appendix C – Correspondence from Arthur Allen
Circulation date: March 16, 2016
Submitted By: 2016.03.23 Jennifer Laforest, Development Planner
Reviewed By: 2016.03.23 Robert Earl, Town Manager
Attachment 7.2A
FRANK LLOYD WRIGHT BANFF PAVILLION
Art Credit: Bill Ross, Illustrator Historical Architecture Page - 2 Page - 3 Page - 4 Page - 5 Frank Lloyd Wright Banff Pavilion Revival Initiative Proposal | 2015
Proposal | September 2015
Prepared by:
Poste Strategies & Michael Miner on behalf of the Frank Lloyd Wright Revival Initiative OVERVIEW
In 1911 the now, world-renowned architect Frank Lloyd Wright, designed the Banff Pavilion, a visitor center commissioned by the Government of Canada. Undertaken in conjunction with Canadian architect, Francis Conroy Sullivan of Ottawa, the Pavilion was completed in 1914, serving the town for 25 years before its premature demolishment in 1939.
The purpose of this proposal is to present a case for the resurrection of the Banff Pavilion, with the hope of securing approval from both Town Council and its residents for the re- creation of this architectural treasure.
Under the conditions of the federal land lease, authority to re-erect the Pavilion resides with the Town of Banff. As such, we are appealing to council, the community and other stakeholders for their support and collaboration in completing this project.
FRANK LLOYD WRIGHT REVIVAL INITIATIVE
The Frank Lloyd Wright Revival Initiative aims to promote the legacy of this celebrated architect by rebuilding certain structures that, for various reasons, have been demolished.
Over the course of Frank Lloyd Wright’s life, Frank Lloyd Wright designed and built over 500 structures, many of which have become icons of design. They include The Guggenheim Museum, Fallingwater, the Frederick C. Robie House, the Johnson Wax Building and others. Just two Wright designs were ever built in Canada; only one remains – the E. H. Pitkin Cottage in Ontario.
The goal of the Frank Lloyd Wright Revival Initiative is to re-introduce certain Wright works back into their communities, thus honouring both the initial intent - as well as design - of the structures through their authentic recreation on their original sites.
The Initiative lists a number of candidates to be re-built based on a building’s utility, location, structural complexity and other criteria. Most importantly, structures have been nominated based on how clearly they exemplify the work and design ethos of Frank Lloyd Wright.
Funding for the construction of the re-builds will be raised in full by the Initiative. Once complete, the buildings will be donated to their respective communities who can then determine a strategic plan for their use that most benefits, and best meet the needs, of their residents.
Currently there are two Wright structures under consideration for the pilot project: the Banff Pavilion and the Pilgrim Congregational Church in Redding California. Priority has been given to the Banff Pavilion being a beautiful example of Wright’s iconic Prairie School Style and the only public space built by him in Canada.
Additionally, the Pavilion is relatively simple in construction and has the potential to benefit a broader community. Recognized worldwide for its natural grandeur and endorsement of the arts, the Town of Banff is also ideal for an installation by an architect of such renown.
Frank Lloyd Wright Banff Pavilion Revival Initiative Proposal | 2015 2
WHO IS FRANK LLOYD WRIGHT
Frank Lloyd Wright was an American architect, writer, and educator, who designed 532 completed structures. He is famous for many internationally acclaimed works, including Fallingwater, a house infamous for the waterfall, built into its design, and deemed the best all-time work of American architecture, Wright's "most beautiful job" by Time Magazine, and listed among Smithsonian's Life List of 28 places to visit before you die.
He is also remembered for creating the popular Prairie School movement and developing the concept of the Usonian home, two styles which gained attention for breaking away, both from modernist and traditional design conventions.
Wright’s portfolio established him as an instrumental figure in American and international architecture. Although considered by some a modernist, he gained attention for his organic architectural style which is fundamentally different in philosophy.
Modern architecture was driven by function, with a building’s utility defining its importance - hence the term “form follows function”. To Wright, form and function were both equal and integrated in all aspects of his design, from the window glazing to ceiling patterns, furniture and even table settings.
Today, Frank Lloyd Wright’s work continues to inform and inspire as part of architectural curricula that examine the critical and influential impact he had on modern residential and organic design. Currently, 10 Wright structures are being considered for the United Nations Educational, Scientific and Cultural Organization (UNESCO), World Heritage List.1
HISTORY OF THE BANFF PAVILION
Frank Lloyd Wright and Francis Conroy Sullivan, Wright’s only Canadian student, designed the Banff National Park Pavilion in 1911. Commissioned by the Department of Public Works for the National Parks Service of Canada, the original design was put forth by the community of Banff with Sullivan and Wright later hired to develop a more refined concept.
Construction of the Pavilion began in 1913 and was finished the following year. Originally intended as a gathering area for visitors and community functions, completion of the Pavilion at the start of WWI saw it become a temporary quartermaster's store for the Department of Defence. After the war, the Pavilion assumed its intended role as a picnic area and shelter for park goers, drawing large summer crowds from Calgary and Southern Alberta.
Built on the banks of the Bow River, the Pavilion was subject to flooding and frost heaving, leading to the decay of the wooden floor supports. In 1939, the structure was demolished. Although initially meeting with some resistance, the Pavilion became very popular and its demolition met with protest from residents, who’d appreciated, and grown accustomed to the business it had generated.
1 U.S. Department of State. Media Note. 2015. http://www.state.gov/r/pa/prs/ps/2015/01/237009.htm
Frank Lloyd Wright Banff Pavilion Revival Initiative Proposal | 2015 3
WHY REVIVE THE PAVILION
The Banff Pavilion epitomizes Wright’s renowned Prairie School Style marked by horizontal lines reminiscent of native prairie landscapes. This genre, which has defined the architect, has made its way into design-doctrine as a movement that shifted modernism towards organic architecture, a philosophy of design that harmonizes both the “built” and natural environment and creates an equality between form and function.
Numerous samples of this characteristic style can be seen across the United States. However, the Pavilion was the only Prairie School Style structure in Canada.
Reviving the Pavilion lends an opportunity to rebuild a work by one of the most recognizable architects in modern history whose influence in the field is still tangible today and whose work continues to be studied and admired.
The Pavilion, having never been replicated, lends Banff an opportunity to reclaim this historic treasure and capitalize on the fame and reputation of an architectural legend.
IMPORTANCE OF THE PAVILION TO BANFF
Supporting arts and culture: Home to the Whyte Museum as well as the Banff Centre (a globally recognized institution for the creative arts) and proprietors of the Banff Mountain Film and Book Festival, the town of Banff is admired for more than its breathtaking landscape. Rebuilding a structure designed by one of the most famous architects of the 20th century, would augment the town’s reputation as an arts and cultural epicenter.
Adding an attraction: Banff is a tourist town, renowned for its natural beauty, and dependent on the flow of national and international visitors throughout the year to sustain its economy. The Pavilion would become another point of interest for the town, becoming a strong draw for new visitors, particularly art and architecture enthusiasts, and appealing to current Banff devotees who appreciate the town for its historic charm. It would also make Banff the only destination in Canada with a Frank Lloyd Wright attraction.
Reclaiming history: Banff’s Registry of Recognized Heritage Resources is indicative of the town’s commitment to preserve and protect landmarks of historical significance. Protected by this program are numerous properties that were built in the same era as the Pavilion. It is fair to say, having the advantage of such a registry during its existence, the Pavilion might still be standing today, adding to the historical record of architecture in Banff.
CONSIDERATIONS
Community Value: Frank Lloyd Wright is one of the most distinguished architects of recent history. Given his esteem, Wright’s work draws considerable public attention. As such, there is potential for the Pavilion to generate revenues to offset operational costs and even generate revenues for the proprietor. According to the Western Pennsylvania Conservancy,
Frank Lloyd Wright Banff Pavilion Revival Initiative Proposal | 2015 4 annual visitors to Fallingwater brought in $5.6 million in revenue in 2013.2 The Frank Lloyd Wright Foundation reported $2.9 million in revenues from public tours and facility access in 2014.3
Building Care: All Wright revival projects will be funded by the Initiative. However, they are collaborative projects and their ultimate success relies on municipalities not only embracing the revivals, but also making strategic decisions regarding uses that best serve their communities.
Land Use: The original Banff Pavilion was situated in the recreational grounds south of the Bow River. Given the Pavilion is built in Wright’s Prairie School Style, location is very important, as he would have considered the natural environment as part of the building’s design. Building the Pavilion in its original location would be ideal but alternative sites could be entertained if necessary.
Flood Mitigation: The original Pavilion was demolished due to neglect and structural damage caused by flooding. The area on which it stood, and could stand again, was originally a marshy area subject to flooding. Very heavy rains in 2013 flooded the site again, indicating that water control and changes in construction may be required to address these challenges.
SUMMARY
Frank Lloyd Wright is inarguably one of the most famous architects of modern times. His works are iconic and his design ethos continues to inspire art and architectural enthusiasts alike. The Frank Lloyd Wright Revival Initiative is seeking to preserve and promote the legacy of the famed architect through the recreation of selected structures that, for various reasons, have been demolished. The Pavilion is a beautiful example of Wright’s iconic Prairie School Style. It is for this reason and others that it has been selected as the pilot project for the Initiative. Banff, being an international tourist attraction and hub for the arts and culture, is an ideal location for the rebuild. There is reciprocity in value however. Given the immense attention Frank Lloyd Wright’s work draws, the Town stands to benefit from the traffic the Pavilion elicits. Additionally, a strategic building-use plan could see the Pavilion generating direct income that matches or even exceeds maintenance expenditures. It is the Initiative’s hope that the Town recognizes the value of this project and grants opportunity for further discussion.
2 Western Pennsylvania Conservancy. Financial Statements. 2013. http://waterlandlife.org/assets/audited-financial-statements- 2013.pdf 3 Frank Lloyd Wright Foundation. Financial Statements. 2014. http://franklloydwright.org/binary/uploaded/2014_Final_FS_ FLW_91924.pdf
Frank Lloyd Wright Banff Pavilion Revival Initiative Proposal | 2015 5 Exterior Banff Pavilion
Interior Banff Pavilion
Frank Lloyd Wright Banff Pavilion Revival Initiative Proposal | 2015 6 Attachment 7.2 B Regular Meeting of the Banff Heritage Corporation Approved: February 25, 2016 Thursday, January 28, 2016 Page 1
MINUTES OF THE REGULAR MEETING OF THE BANFF HERITAGE CORPORATION of the Town of Banff in the Province of Alberta Banff Park Museum 91 Banff Ave, Banff, AB Thursday, January 28th, 2016 at 1:30p.m
CORPORATION MEMBERS PRESENT Chip Olver Council Representative* Susan Kennard Parks Canada Representative (Vice-Chair)* Herb MacAulay Public Member * Rose Maunder Public Member* Roland Charpentier Alberta Association of Architects (Chair) A.L. Sandy Aumonier Alberta Culture Representative
CORPORATION MEMBERS ABSENT JS Ryu Public Member* Larry Pearson Alberta Culture Representative Steve Malins Parks Canada Representative (alternate) Rev. George Belcher Public Representative*
MEMBERS OF THE PUBLIC PRESENT Anita Battrum Honorary Public Representative
ADMINISTRATION PRESENT Jennifer Laforest Development / Heritage Planner Randall McKay Manager of Planning and Development Chad Townsend Environmental Coordinator Kerry MacInnis Admin. Assistant, Planning/Recorder
1.0 CALL TO ORDER The Chair called the regular meeting of the January 28, 2016 Banff Heritage Corporation to order at 1:47 p.m.
2.0 APPROVAL OF AGENDA HER16-1 Moved by Olver to approve the January 28, 2016 Banff Heritage Corporation agenda as amended. Add 5.5 – Event Happening Tonight! CARRIED
3.0 ADOPTION OF PREVIOUS BOARD MINUTES HER16-2 Moved by MacAulay to approve the minutes of the December 10, 2015 Banff Heritage Corporation meeting as amended by removing Rose Maunder from Committee Members Absent. CARRIED
Minutes approved by: Regular Meeting of the Banff Heritage Corporation Approved: February 25, 2016 Thursday, January 28, 2016 Page 2
4.0 UNFINISHED BUSINESS 4.1. Request for Motion: Reconstruction of the Frank Lloyd Wright Pavilion at the Banff Recreation Grounds.
At the January 28th, 2016 regular meeting of the Banff Heritage Corporation, Administration presented a proposal by Poste Strategies and Michael Minor on behalf the Frank Lloyd Wright Revival Initiative to reconstruct a replica of the Banff Park Pavilion on its original site located at the Banff Recreation Grounds.
The purpose of the project is to preserve and promote the legacy of the famed architect through the reconstruction of the pavilion which exemplifies the design ethos of Wrights’ Prairie School Style. The building was designed in 1911 by Frank Lloyd Wright in conjunction with Francis Conroy Sullivan of Ottawa and completed in 1914. It was subsequently demolished in 1938 due to periodic flooding, frost damage and neglect. Funding for the reconstruction of the pavilion would be raised by Frank Lloyd Wright Revival Initiative and the building donated to the municipality on the condition that land be made available at the recreation grounds at or near the original location of the structure.
Banff Heritage Corporation members debated the merits of the proposal at length. This included a discussion regarding the difference between preservation, restoration and reconstruction; the lack of awareness of the original structure within the collective memory of the community and its relative importance in local history; and, the potential interpretative value that such a building might offer given Wright’s internationally acclaimed reputation as one of the greatest architects of our time.
It was noted that preservation respects a building’s continuum over time and places a high premium on the retention of the historic fabric of a community through conservation, maintenance, and repair of a building. Rehabilitation and restoration emphasize retention and repair of building features but more latitude is provided for replacement because it is assumed a property is deteriorated prior to commencing work. Reconstruction establishes limited opportunities to re-create a non-surviving site, landscape, building, structure, or object in all new materials.
The Board reviewed the Historic National Sites and Monuments Act of Canada which defines historic places as “a site, building or other place of national historic interest or significance, and includes buildings or structures that are of national interest by reason of age or architectural design”. It was noted that he Act is virtually silent on the issue of reconstruction. The Board also noted that the Standards and Guidelines for the Preservation of Historic Places in Canada does not outline the conditions under which reconstruction should be considered. Rather, it states “reconstruction or reconstitution of a disappeared historic place, is not considered conservation and therefore not addressed” in the standards and guidelines.
Further questions were raised regarding the proposed use of the building and whether or not it would it be used as it was historically or given a new use, whether or not the recently adopted Banff Recreation Grounds Redevelopment Plan could be amended to accommodate the building in its original location and/or proximate location, whether or not the pavilion could be located on a parcel of land closer to the Bow River and outside of Banff Recreation Grounds
Minutes approved by: Regular Meeting of the Banff Heritage Corporation Approved: February 25, 2016 Thursday, January 28, 2016 Page 3
redevelopment area, what measures would need to be taken to ensure the building would not be prone to flooding in the future, the need for such a building and whether or not reconstruction of the pavilion would open the town up to further criticism with respect its perceived artificiality. By way of comparison, it was noted that a similar project to reconstruct the Barcelona Pavilion has proved to be remarkably successful. Designed by Ludwig Mies van der Rohe as the German Pavilion for the 1929 International Exposition in Barcelona, Spain, the original structure was demolished in 1930 and reconstructed in 1986. The building has since become a seminal icon of modernist twentieth-century architecture.
HER16-3 Moved by Herb MacAulay that Administration support Banff Heritage Corporation by providing a draft motion in response to the proposal by the Frank Lloyd Wright Revival Initiative for discussion at the next regular Heritage Corporation Meeting. CARRIED
HER16-4 Moved by MacAulay that the Banff Heritage Corporation direct administration to assist
CARRIED 4.2. Request for Motion: Designation of the Bow River Bridge Administration provided a brief overview of this proposal as included in the agenda package.
HER16-5 Moved by Kennard that the Banff Heritage Corporation supports the creation of a Designation Proposal for Bow River Bridge as it is a character defining landmark for the Town of Banff that demonstrates outstanding architectural and cultural value and meets the requirements for municipal heritage designation as per the Town of Banff Heritage Resource Policy. CARRIED
4.3. Request for Motion: Harmony Lane Roof Replacement Administration provided a brief overview of this proposal as included in the agenda package.
HER16-6 Moved by Olver that the Banff Heritage Corporation supports the application of a standing seam metal roof at Harmony Lane, a designated Municipal Heritage Resource as represents the original roof material from 1913 and it complies with the Standards and Guidelines for the Conservation for Historic Places in Canada. CARRIED
5.0 NEW BUSINESS
5.1. Verbal Update: Proposed Site Improvements at the Banff Railway Station Administration provided a brief update on the upcoming site improvements proposed for the Banff Railway Station. The Banff Heritage Corporation will be invited to visit the site, more information will be provided prior to the next meeting in February.
5.2. Heritage Corporation – New Public Member Appointment Welcome to our newest Banff Heritage Corporation member – Rose Maunder.
5.3. Update: Walking Tour Brochure Reprint
Minutes approved by: Regular Meeting of the Banff Heritage Corporation Approved: February 25, 2016 Thursday, January 28, 2016 Page 4
Administration provided an update to the corporation that the walking tour brochures are being reprinted and will be delivered to the Town soon.
5.4. Update: Application YCW Heritage Intern for Summer 2016 Administration has applied for funding for a summer heritage intern. More to follow once we see if our application is successful.
5.5. Event Happening Tonight! Olver – Whyte Museum “Voices from the Archives” 7:00pm tonight.
6.0 REPORTS 6.1. Review of Heritage Corporation Project Plan 2016 Administration has itemized some of the priorities and projects for the Banff Heritage Corporation to consider and asked the group to discuss each. Laforest to update the Plan and forward to the corporation.
7.0 CORRESPONDENCE There was no correspondence.
8.0 DATE OF NEXT MEETING 8.1 The next regular meeting of the Banff Heritage Corporation is scheduled for Thursday, February 25, 2016 at 1:30 p.m, Ted Landgridge Room, Town Hall.
9.0 ADJOURNMENT HER16-7 Moved by MacAulay to adjourn at 4:06 p.m.
CARRIED
______Roland Charpentier Kerry MacInnis Chair Planning and Development
Minutes approved by: Regular Meeting of the Banff Heritage Corporation Unapproved Thursday, February 25, 2016 Page 5
MINUTES OF THE REGULAR MEETING OF THE BANFF HERITAGE CORPORATION of the Town of Banff in the Province of Alberta Banff Railway Station Thursday, February 25, 2016 at 1:30p.m
CORPORATION MEMBERS PRESENT Chip Olver Council Representative* Herb MacAulay Public Member * Rose Maunder Public Member* Roland Charpentier Alberta Association of Architects (Chair) A.L. Sandy Aumonier Alberta Culture Representative Rev. George Belcher Public Representative*
CORPORATION MEMBERS ABSENT Steve Malins Parks Canada Representative (alternate) Susan Kennard Parks Canada Representative (Vice-Chair)* JS Ryu Public Member* Larry Pearson Alberta Culture Representative
MEMBERS OF THE PUBLIC PRESENT Anita Battrum Honorary Public Representative
ADMINISTRATION PRESENT Jennifer Laforest Development / Heritage Planner Darren Enns Senior Planner, Planning and Development
1.0 CALL TO ORDER The Chair called the regular meeting of the February 25, 2016 Banff Heritage Corporation to order at 1:30 p.m.
2.0 APPROVAL OF AGENDA HER16-8 Moved by MacAulay to approve the February 25, 2016 Banff Heritage Corporation agenda as presented. CARRIED
3.0 ADOPTION OF PREVIOUS BOARD MINUTES MacAulay acknowledged the January 28th, 2016 regular Heritage Corporation meeting minutes capture the important philosophical issues brought forward in discussion regarding the Frank Lloyd Wright Revival Initiative proposed reconstruction of the Banff Pavilion.
HER16-9 Moved by MacAulay to approve the meeting minutes of the January 28, 2016 Banff Heritage Corporation meeting as presented. CARRIED
Minutes approved by: Regular Meeting of the Banff Heritage Corporation Unapproved Thursday, February 25, 2016 Page 6
4.0 UNFINISHED BUSINESS Item 4.1 – Proposed Reconstruction of the Banff Park Pavilion The Banff Heritage Corporation acknowledges the desire of the Frank Lloyd Wright Revival Initiative to reconstruct the Banff Park Pavilion at the Banff Recreation Grounds and the potential value of the building as a visitor attraction, community facility and legacy to the architecture of Frank Lloyd Wright. The Board also acknowledges that while the Banff Park Pavilion once formed part of the town’s historic fabric of Banff, the reconstruction of demolished heritage buildings fall outside of the scope of the standard practice for heritage conservation as defined in the Town of Banff Historical Resources Policy C23 and the Standards and Guidelines for Historic Conservation of Historic Places in Canada.
HER16-10 Moved by MacAulay that the Banff Heritage Corporation recommend to Council that the Frank Lloyd Wright Revival Initiative to reconstruct the Banff Park Pavilion at the Banff Recreation Grounds be evaluated within the context of program development, park improvements and concept options as stated in the Town of Banff Recreation Grounds Redevelopment Plan to ensure such a building aligns with the needs and expectations of Banff residents. CARRIED
5.0 NEW BUSINESS 5.1 - Proposed Site Improvements Banff Railway Station Enns reviewed the development context of Canadian Pacific’s Banff Railway Station. The presentation included a review of the site history, recently completed development projects, ownership structure and legal historic protection requirements under the Heritage Railway Station Protection Act 1988.
Enns invited Heritage Corporation Members to participate in a 20min walk-around the property to review its current configuration in light of the property’s history and historic photographs shared in the Agenda Package. Heritage Corporation members were encouraged to consider the historic qualities and strengths of the site as they relate to an upcoming proposal to conduct site improvements at the next regular Heritage Corporation Meeting.
5.2- Update - Designation Report for the Bow River Bridge Laforest also provided a verbal update regarding the previous Heritage Corporation Motion in support of a Designation Proposal for the Bow River Bridge. In accordance with the Banff Heritage Corporation Annual Plan, the draft report will be presented by Administration to Heritage Corporation in Q1.
5.3– Parks Canada - Year End Review Roundtable Laforest and Enns provided an update on the National Park priorities discussed during the February roundtable discussion.
6.0 REPORTS 6.1 - Heritage Corporation Annual Project Plan 2016 Laforest presented updates to the Annual Project Plan 2016 as per the direction given at the January 28th, 2016 regular Heritage Corporation Meeting.
HER16-11 Moved by Maunder that the Banff Heritage Corporation approve the Annual Project Plan 2016 as a working document. CARRIED
Minutes approved by: Regular Meeting of the Banff Heritage Corporation Unapproved Thursday, February 25, 2016 Page 7
7.0 CORRESPONDENCE There was no correspondence.
8.0 DATE OF NEXT MEETING
8.1The next regular meeting of the Banff Heritage Corporation is scheduled for Thursday, March 24, 2016 at 1:30 p.m, Ted Landgridge Room, Town Hall.
9.0 ADJOURNMENT HER16-12 Moved by MacAulay to adjourn at 3:45 p.m.
CARRIED
______Roland Charpentier Jennifer Laforest Chair Planning and Development
Minutes approved by: Attachment 7.2C
09 March 2016
Mayor Karen Sorensen and Council The Town of Banff, Banff, Alberta.
Dear Mayor Sorensen and Council Re; The Banff Pavilion Sent by e‐mail
As a former resident of Banff I have fond memories of my home town, (1932 ‐1950), and am not shy about discussing the benefits and the problems of life in that unique place where community values have always co‐existed with the exclusivity of affluent visitors. I remember some pain in that regard, but still appreciate the benefits of life in the small, cosmopolitan city that Banff became every summer while I was there. It still pleases me to think that young people from around the world are able to meet and make friends in that peaceful place. With that in mind I wish to address the Town and its citizens, asking that space for reconstruction of the Banff Pavilion be included in plans for the future of the Recreation Grounds. I ask that this letter be read at the meeting scheduled for 29 March 2016, and that I be identified as advisor to Michael Miner in his efforts to rebuild the Pavilion.
This letter responds to a recent article in the newspaper, “Outlook” in Banff. I like that story, and offer only one correction, per item 1, below. I will also write a letter to the Editor of the Outlook, pointing out my opinion in item 1. Other items support or challenge points raised by various contributors to the Outlook account. For the record, this letter has been reviewed by Michael Miner before its release.
1. I believe that the Banff Pavilion was not built as a “showcase for the upper class”. as reported by the “Outlook”. In the late 1890s, the people of Southern Alberta protested in Parliament, in Ottawa, that Banff had become a place reserved for wealthy people who could afford to travel by rail.* In 1907 the Provincial Government started the Banff‐ Calgary Highway, without federal support, to give automobiles access to the park. In 1911 drawings for the Pavilion were finished, and ready for building a place for auto visitors to meet in rough weather. In 1911 a cavalcade of cars from Calgary, (the Calgary Auto Club) forced entry at the Park Gates. It drove around the town, drivers were arrested, and fined. In 1914 the Pavilion was ready, and by 1917 autos were permitted in the Park, allowing Albertans to reach and use a recreation area that their taxes had helped to build.
2. Because Michael Miner proposes to donate the building to the Town, without asking for a nickel of public money, he and the Town of Banff are not bound to follow the standard procedures of heritage conservation in this case. I see no grounds to challenge Miner’s proposal as outside the realm of heritage concern. A well‐ built replica of the Pavilion will recall the unique charm of early days in Banff and the Park, complemented by the eminence of Wright’s work. It will make a contribution to world heritage and be an honor to the Town and the architect. I feel that if the rare and generous donation of this notable building is rejected, it will be recorded as an embarrassing event in the history of Banff and the National Park. The construction of the Pavilion for public enjoyment, and the auto cavalcade of 1911, were important events in the democratic development of Canada’s National Parks, and can be a source of pride. Those facts will always be relevant, and should not be forgotten. 3. The Pavilion was not popular when presented to the Town in 1914, but after WW 1, it attracted large crowds, and kept visitors close to the village. Retail stores and cabin renters prospered and strongly protested its demolition. (see Crag and Canyon 21 January, 1938)
4. Michael Miner and I have always understood the conflict of the Pavilion’s original location with ball diamonds now at that site. Michael has agreed that a new location without removal of ball diamonds, and preferably similar views and exposure, will be acceptable. That may not honor purist rules of heritage work, but per item 2, this project is not bound by such rules.
5. Flooding and foundation issues have been checked with engineers. The Immediate site of a new Pavilion can be raised, with a low dyke, and designed in conjunction with possible raising of the grounds in general. Pile foundations will add some cost, for which Miner is advised and prepared.
6. The idea that heritage buildings should be restored or rebuilt only as long as there are living people who remember them makes no sense. The objective of restoration or reconstruction is to extend collective memory to many future generations. There are famous examples. The Parthenon in Athens is now 2500 years old. It requires frequent replacement of marble parts damaged by ultra violet light, and in time will become a rebuilt replica of the original building.
Michael Miner asks that I emphasize item 1 by making it clear; …”that this is not a building to be privately owned or to be used as a resort facility.”…… It is to be a “multi‐ purpose building” , for use by the citizens of Banff; …”just the opposite of as rich person only building”. On matters of timing, financing, and operation of the proposed building, I defer to Michael Miner.
With respect and good wishes,
Arthur Allen , retired architect AIBC
West Vancouver, B.C. cc. The Outlook, Cathy Ellis Michael Miner Evie Eshpeter, Poste Strategies R.D.Gillmor Daniel Watson, CEO Parks Canada. Dave McDonough, Superintendent, Banff National Park. Item 1, See Banff, Canada’s First National Park, by Eleanor Luxton, pp. 70, 71, 95, (106‐109)
REQUEST FOR DECISION Subject: Using Traffic Cameras to Enhance Public Safety
Presented to: Banff Town Council Date: March 29, 2016
Submitted by: Tony Clark/Stan Andronyk Agenda #: 7.3
Recommendation: That council provide direction to administration from one of the following options: i) That council direct administration to continue to use the traffic camera system only for the purpose of monitoring traffic. ii) That council direct administration to return with a report consideringthe FOIP implications of using Town of Banff traffic cameras for public safety.
BACKGROUND Reason for Report The Banff RCMP are interested in exploring the possibility of expanding the purpose of the traffic camera systems located at various traffic light-controlled intersections in Banff. During certain times of the day or at certain events, some of the traffic monitoring cameras in the downtown locations may capture image data that could aid in supporting public safety. Banff RCMP believe the cameras could play a vital role in solving crimes committed in the downtown area. Even if the actual criminal event is not caught on camera, there is potential that evidence could be gathered by viewing the footage from the cameras (identification of potential suspect(s), involved vehicle(s), and the possibility of eliminating potential suspects). Video evidence is becoming increasingly important to successful prosecutions and this data has the potential to allow police to conduct their investigations more effectively. Banff RCMP also believe that the ability to obtain the video record would serve as a deterrent for anyone considering committing criminal offences in the Town of Banff. Many reported crimes do happen in or near the downtown core. On many occasions, the traffic cameras located in or near the downtown core likely captured images of individuals or vehicles in the area that were involved in the criminal activity. Having access to this data could greatly assist the RCMP in identifying potential suspects, or could place an already named suspect(s) in the area of the crime when it took place.
Summary of Issue The Town of Banff currently uses a number of cameras to help facilitate efficient traffic flow in both the downtown core as well as along Mountain Avenue. It is in these two areas where we usually see traffic back- ups on busy summer days as well as numerous holiday weekends throughout the year. The Town of Banff has installed two different types of traffic cameras at numerous locations for the purposes of monitoring traffic, and as an essential operating component for the timing functions and efficiency of the traffic light system. Currently, the traffic camera systems are solely for the purpose of capturing traffic data to aid in the overall management of traffic.
The first type of traffic camera is called the Autoscope AIS-IV. This type of camera is more of an image sensor rather than a camera. Its sole function is to optimize the functionality and efficiency of the traffic lights at intersections. These cameras are pointed at each of the laneways entering the intersections and through their image sensing system, they can alter the timing of the lights 2 of 7 depending on the level of occupancy in these lanes. The Autoscope traffic cameras do not record and store any video or image data. The Autoscope cameras are located at the following traffic light- controlled intersections: • Mountain Avenue/Spray Avenue • Banff Avenue/Spray Avenue • Banff Avenue/Buffalo Street • Banff Avenue/Caribou Street • Banff Avenue/Wolf Street • Banff Avenue/Elk Street • Wolf Street/Lynx Street
The other types of traffic monitoring cameras are called D-links. These cameras function more like a true camera that can deliver clearer video and still images and are pointed to provide a broader scope of vision of the traffic lanes. The data from these traffic cameras provide valuable traffic congestion information that allows the traffic management team to make on the fly adjustments to the traffic light sequencing the further enhance more efficient traffic flow. The information from the D link traffic cameras can also help the local Protective Services and RCMP members make better decisions on what routes to take when responding to calls on days when traffic is busy. As well, the general travelling public can access the information provided by these traffic cameras at http://www.banff.ca/trafficcams and make better decisions on their local travel plans. The traffic cams webpage indicates all of the locations of the D link cameras.
The D link cameras currently operate as follows: A still photo is taken every minute, then copied to and stored on an internal Town of Banff server. Every five minutes a scheduled, automated task runs that sorts the four or five photos by date/time and copies the newest photo to a location that the webpage displays. After the latest photo is copied, all photos are deleted and the process begins again. No video is recorded. The D link cameras and related systems can be set up to be able to record and store both still images and video without any reduction in the efficacy of the primary function of traffic monitoring.
The function of the D link traffic cameras could potentially expand into a scenario where they also become cameras used to protect public safety and to detect or deter criminal activity. Expanding the D link cameras function to include public safety brings with it a whole host of considerations and strict criteria that must be met.
Privacy Considerations Any visual recorded data of individuals qualifies as personal information under the Freedom of Information and Protection of Privacy Act (FOIP). Currently the information collected by the traffic cameras is being collected to monitor traffic flow and personal information such as licence plate numbers or car occupant faces are not being recorded by the camera system. Should council wish to allow the cameras to be used for public safety for the purpose of detecting, deterring and prosecuting crime there needs to be careful consideration given to privacy.
Public Bodies are subject to FOIP and must balance the benefits to the public against the rights of individuals. Given the increasing use of video cameras in public spaces, and its potential effect on privacy, the Office of the Privacy Commissioner of Canada (OPC) in conjunction with Service Alberta and the Office of the Information and Privacy Commissioner of Alberta, have developed guidelines to help municipalities in deciding whether collection of personal information by means of
Council: Using Traffic Cameras to Enhance Public Safety Agenda #7.3
3 of 7 camera systems is both lawful and justifiable and, if so, in understanding how privacy protection measures can be built into the use of a camera system.
As outlined in the FOIP Guide to Using Surveillance Cameras in Public Area publication, and in order to comply with the FOIP Act, administration recommends that should council wish to allow the cameras to record personal information that council direct administration to return with a report addressing the following, before deciding to use traffic cameras for this purpose:
1) Video recording should only be deployed to address a real, pressing and substantial problem.
The problem to be addressed by video cameras must be pressing and substantial, of sufficient importance to warrant overriding the right of innocent individuals to be free from video recording in a public place. Accordingly, concrete evidence of the problem to be addressed is needed. This should include real evidence of risks, dangers, crime rates, etc. Specific and verifiable reports of incidents of crime, public safety concerns or other compelling circumstances are needed, not just anecdotal evidence or speculation.
2) Video recording should be viewed as an exceptional step, only to be taken in the absence of a less privacy-invasive alternative.
Less privacy-invasive alternative ways of addressing the identified problem should be chosen unless they are not feasible or significantly less effective.
3) The impact of the proposed video recording on privacy should be assessed before it is undertaken.
A Privacy Impact Assessment of the proposed video recording should be conducted to determine the actual or potential kind and degree of interference with privacy that will result, and the ways in which adverse effects will be mitigated.
4) Public consultation should precede any decision to introduce video recording.
Public consultation should be conducted with relevant stakeholders, including representatives of communities that will be affected. "Community" should be understood broadly; it should be recognized that a particular geographic area may have several distinct communities, and one community should not be presumed to speak for the others.
5) The video recording must be consistent with applicable laws.
Video recording must be conducted in accordance with all applicable laws, including overarching laws such as the Canadian Charter of Rights and Freedoms.
6) The video recording system should be tailored to minimize the impact on privacy.
The camera system should be designed and operated so that the privacy intrusion it creates is no greater than absolutely necessary to achieve the system’s goals. For example, limited
Council: Using Traffic Cameras to Enhance Public Safety Agenda #7.3
4 of 7 use of video recording (e.g., for limited periods of day, public festivals, peak periods) should be preferred to always-on recording if it will achieve substantially the same result.
The public should be informed with clearly written signs at the perimeter of video collection areas, which advise that video camera systems may be in use in the area and indicate who is responsible for the system, including who is responsible for compliance with privacy principles, and who can be contacted to answer questions or provide information about the system.
7) Fair information practices should be respected in collection, use, disclosure, retention and destruction of personal information.
The information collected through video systems should be minimal; its use should be restricted, its disclosure controlled, its retention limited, and its destruction assured. If a camera is manned, the recording function should only be turned on in the event of an observed or suspected infraction. If a camera records continuously, the recordings should be conserved for a limited time only, according to a retention schedule, unless they have captured a suspected infraction or are relevant to a criminal act that has been reported to the police. Information collected through video systems should not be used for any purpose other than the purpose that the police force or public authority has explicitly stated in the policy referred to in 13 below. Any release or disclosure of recordings should be documented.
8) Excessive or unnecessary intrusions on privacy should be discouraged.
Cameras should not be aimed at or into areas where people have a heightened expectation of privacy: for example, windows of buildings, showers, washrooms, change rooms, etc. If cameras are adjustable by an operator, reasonable steps should be taken to ensure that they cannot be adjusted or manipulated to capture images in areas that are not intended to be recorded.
9) System operators should be privacy-sensitive.
The operators of camera systems, including operators hired on contract, should be fully aware of the purposes of the system, and fully trained in rules protecting privacy.
10) Security of the equipment and images should be assured.
Access to the system’s controls and reception equipment, and to the images it captures, should be limited to persons authorized in writing under the policy referred to in 13 below. Recordings should be securely held, and access within the organization limited to a need-to- know basis.
11) The right of individuals to have access to their personal information should be respected.
People whose images are recorded should be able to request access to their recorded personal information. Under many privacy statutes, they have a right of access. Severing the personal information in a recording (including technological blurring or blocking of the Council: Using Traffic Cameras to Enhance Public Safety Agenda #7.3
5 of 7 identities of others) may be necessary to allow individual access. Policies and procedures should be designed to accommodate these requests.
12) The video system should be subject to independent audit and evaluation.
The system’s operations should be subject to frequent audit, and its effectiveness should be evaluated regularly to identify unintended negative effects. Audit and evaluation should be conducted by persons or organizations independent of the management and direction of the video system. Audits should ensure compliance with the policy governing the system, including ensuring that only pertinent information is collected, that the system is used only for its intended purpose, and that privacy protections in the system are respected. Evaluation should take special note of the reasons for undertaking a public safety video recording program in the first place, as determined in the initial statement of the problem and the public consultation, and determine whether the video system has in fact addressed the problems identified at those stages. Evaluation may indicate that a video system should be terminated, either because the problem that justified it in the first place is no longer significant, or because the system has proven ineffective in addressing the problem. Evaluation should take into account the views of different groups in the community (or different communities) affected by the camera system. Results of audits and evaluations should be made publicly available.
13) The use of video camera systems should be governed by an explicit policy.
A comprehensive written policy governing the use of the camera system equipment should be developed. The policy should clearly set out:
o the rationale and purpose of the system o the location and field of vision of equipment o the rationale and purpose of the specific locations of equipment and fields of vision selected o which personnel are authorized to operate the system o the times when the system will be in effect o whether and when recording will take place o the place where signals from the equipment will be received and monitored, and o the fair information principles applying to recordings, including . security . use . disclosure . retention and destruction . rights of individual access to personal information captured, and . rights to challenge compliance
The policy should identify a person accountable for privacy compliance and privacy rights associated with the system. The policy should require officers, employees and contractors to adhere to it, and provide sanctions if they do not. It should provide a process to be followed in the event of inadvertent privacy and security breaches. Finally, it should provide procedures for individuals to challenge compliance with the policy.
Council: Using Traffic Cameras to Enhance Public Safety Agenda #7.3
6 of 7 14) The public should have a right to know about the video system that has been adopted.
Police forces and public authorities should recognize that individuals will want information about video systems. They may seek to know, for example, who has authorized the recording, whether and why their images have been recorded, what the images are used for, who has access to them, and how long they are retained. Police forces and public authorities should be prepared to provide this information.
Staff Resources/Cost Considerations The Town of Banff already owns the cameras, the related networks/storage capacity, hardware and software. As well, the infrastructure elements such as light standards and power are already in place. Therefore any equipment costs and required IT resources would be minimal, should the function of the traffic cameras be expanded.
A rough estimate of the time it would take to address privacy concerns, complete a PIA, consult the public and stakeholders and develop a comprehensive policy would be 70-100 hours. This work could be completed in-house ; however, based on council’s priorities outlined in the 2016 service review other projects in the Bylaw Services, Legislative Administrative Services or Records Management area may have to be deferred. Council could direct administration to return with a budget request to hire a consultant to complete the work in 2016 or direct administration to return with the project during the 2017 service review deliberations.
Additional costs and staff time would be involved in the design, supply and installation of the required signage.
Response Options Council may: i) direct administration to continue to use the traffic camera system only for the purpose of monitoring traffic. ii) direct administration to return with a report addressing the FOIP considerations for the use of Town of Banff traffic cameras as public safety cameras in 2016 with the work being done in-house. iii) direct administration to return with a budget request to hire a consultant to prepare report addressing the FOIP considerations for the use of Town of Banff traffic cameras as public safety cameras in 2016. iv) direct administration to return during the 2017 service review deliberations with a project and budget request to prepare a report addressing the FOIP considerations for the use of Town of Banff traffic cameras for public safety.
OTHER INFORMATION FOIP-Guide to Using Surveillance Cameras In Public areas
Circulation date: 2016.03
Submitted By: 2016.03.23 Tony Clark, Bylaw Services Supervisor
Council: Using Traffic Cameras to Enhance Public Safety Agenda #7.3
7 of 7 Reviewed By: 2016.03.23 Robert Earl, Town Manager
Council: Using Traffic Cameras to Enhance Public Safety Agenda #7.3 Added to the public agenda 2016.03.29
CONFIDENTIAL - REQUEST FOR DECISION - Subject: Property Acquisition – IN CAMERA
Presented to: Council Date: March 29, 2016
Submitted by: Kelly Gibson, Manager of Agenda #: 7.4 Corporate Services
RECOMMENDATIONS 1. That council move in camera in accordance with section 16(1)(c) of the Freedom of Information and Protection of Privacy Act, to discuss a property acquisition matter which would likely disclose information which could reasonably be expected to harm or interfere significantly with the negotiating position of a third party.
2. That council: a. lift the condition of council approval on the purchase of 221 Beaver Street; b. direct administration to bring back a borrowing bylaw and budget amendment not exceeding $1,005,000; and c. direct administration to add this report to the public agenda package.
BACKGROUND Reason for Report The Town has an opportunity to purchase 221 Beaver Street, currently occupied by the Bow Valley Regional Transit Services Commission offices on the main floor/lower level and one apartment housing unit on the second floor. Based on the average value of two appraisals the Bow Valley Credit Union and Town of Banff have agreed on a sales price of $1,005,000 contingent on Council approval by April 1, 2016 with possession May 1, 2016.
Summary of Issue Current Use The basement and first floor contain 1,876 ft2 of gross floor area and are currently rented to the Bow Valley Regional Transit Commission. The Town is responsible for approximately 85% of the rent for this location. The basement and first floor were renovated in 2013 and the space is currently in excellent condition.
The second and upper ½ storey contain a 1,989ft2 three bedroom dwelling + den and will be vacant May 1, 2016. It is proposed that this space be rented as much needed accommodation for seasonal staff, with the use reassessed in September.
The land is zoned PS (Public Service) Land Use District the purpose of which is to provide for a wide variety of uses of an institutional, government, educational or community service nature. Apartment housing is a listed use within this Land Use District.
Future Use This building could be used for a number of purposes in the future:
1. Rent the facility to other organizations, entities acceptable under the PS District. 2. Government Services – should the BVRTSC not renew its lease at some point, this centrally located building could be used to house a range of municipal, provincial or federal government services. Town Hall is currently at capacity and this property could allow for an 2 of 3 extension of services without substantial renovations to Town Hall. The building is 10 years old and the estimated remaining economic life is 60 years. 3. Parking - This property is directly adjacent to one of the Town’s largest and busiest surface public parking lots. In the 2012 Transportation Master Plan (TMP) this lot was at capacity for the 3 hour average peak demand period measured. In 2008 Council approved the purchase of 219 Beaver Street for $750,000 in order to expand the capacity of this lot. The TMP clearly indicates that in the near term, effort should be focussed on investing in intercept parking lots and enhanced transit service. Additional parking in the core area of town was identified as potentially adding to traffic congestion in the short-term. However, in the longer term there may be benefit in a solution that involves intercept parking lots, enhanced transit and paid parking. 4. Convert the entire building to housing provided an amendment to the Land Use Bylaw could be secured. Apartment housing is currently only permitted to be located above the first storey and is prohibited, except when combined with a permitted or discretionary principal use of an institutional, government, educational, or community service nature (including private clubs) on the first storey or basement, comprising a minimum of 30% of the gross floor area of the development.
Response Options
1. That Council lift the condition of Council approval on the purchase of 221 Beaver Street and direct administration to bring back a borrowing bylaw and budget amendment not exceeding $1,005,000. 2. Council not approve the purchase of 221 Beaver Street. (No motion required out of camera)
IMPLICATIONS OF DECISION Budget Administration is recommending that one third of the purchase price be funded by reserves as an investment in the property and the remaining two thirds be funded by debt to be paid by rents from the property.
The $670,000 currently covers debt payments fully. Any surplus could be directed to an operating reserve that could cover future repairs or rent if the facility was not occupied for an extended period. Finance is not recommending increasing the transfer to reserves to fund replacing this property unless the Town decides to utilize it for its own purposes.
2/3 Debt Funded Reserve Funded Purchase Price $ 1,005,000.00 $ 1,005,000.00 Reserves Funding $ 335,000.00 $ 1,005,000.00 Debt Funding $ 670,000.00 $ - Monthly Revenue
Rent-Commercial $ 1,440.00 $ 2,000.00 Rent - Staff accommodation $ 1,800.00 $ 1,800.00 $ 3,240.00 $ 3,800.00
Monthly Expenses
Debt Service - 30 yrs $ 2,945.00
Repair and Maintenance $ 200.00 $ 200.00 Amortization $ 1,395.83 $ 1,395.83 Total $ 4,540.83 $ 1,595.83
Council: 221 Beaver Street Purchase Agenda #
3 of 3 Monthly Shortfall/(Surplus) $ 1,300.83 $ (2,204.17) Monthly Shortfall (surplus) w/out amort. $ (95.00) $ (3,600.00) Annual Shortfall/(Surplus) $ 15,610.00 $ (26,450.00) Annual Shortfall (surplus) w/out amort. $ (1,140.00) $ (43,200.00)
Administration is proposing two-thirds of the purchase be funded by debt and the debt be repaid by rents. The remaining third would be funded by reserves and considered an investment by the municipality for future use.
Based on the 2016 – 2025 capital reserve forecast, the Town’s reserve balance would change from $653,000 to $318,000 at the end of 2017 if council funds the one third of the project from reserves. If council funds the entire amount from reserves, the balance at the end of 2017 would be negative $265,600 if any surplus from rental is directed back to capital reserves.
Borrowing of $670,000 is equivalent to approximately 1% of our debt limit and would not have a material impact on future planning if council decided to move forward with debt on this project. As of the 2014 audited financial statements, our debt utilization was at 39% including the loan guarantee for Rocky Mountain Housing Co-Op.
Currently the commercial portion of this property is exempt and would have no impact on tax revenue while the residential portion would have a redistribution of $960 based on the 2015 tax bill.
If council approves the purchase and lifts its condition, the Town will make a $50,000 deposit and proceed with the purchase. If needed, a borrowing bylaw will be presented at the April 11, 2016 council meeting.
Internal Resources Administration of rent would be nominal as we have resources in place for staff accommodation administration as well as regular invoicing to BVRTSC.
Facilities will be responsible for regular maintenance on the facility.
Council Strategic Priorities This property has the possibility for future consideration to assist with issues related to the transportation master plan.
Circulation date:
Submitted By: Kelly Gibson, Manager of Corporate Services
Reviewed By: Robert Earl, Town Manager
Council: 221 Beaver Street Purchase Agenda #
Agenda Item 8.1
MINUTES OF A MEETING OF THE BANFF HOUSING CORPORATION DIRECTORS Town of Banff Office February 10th, 2016
MEMBERS PRESENT: Sharon Clinton Public Member Director Jun Cacayuran Public Member Director Richard Maisonet Public Member Director Chris Thorburn Public Member Director Darryl Zimmer Public Member Director Sharon Oakley Town of Banff
MEMBERS/OTHERS ABSENT: Kevin Driver Public Member Director
ADMINISTRATION, OTHERS PRESENT: Liz Hogg Administrator
1.0 CALL TO ORDER/APPROVAL OF AGENDA Zimmer calls meeting to order at 8:33am.
BHCH16-05 MOVED by Clinton to approve agenda. CARRIED
2.0 DELEGATIONS No Delegations
3.0 ADOPTION OF January 20th MINUTES & PUBLIC ATTACHMENTS
BHCH16-06 MOVED by Oakley to approve minutes as presented CARRIED
4.0 CONTINUING BUSINESS 4.1 BHC Operational Update
4.1.1 Admin Fee – Update • 39 people still have not paid • Late fee and interest are now being applied to all outstanding invoices and new notices are being sent out 4.1.2 Housing sustainability update • Oakley provide an overview of the open house 4.1.3 Administrators hours – Administrator working 20-25 hours a week 4.1.4 RRL application update – 3 applications have been received.
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Agenda Item 8.1
5.0 TODAY’S BUSINESS 5.1 Review of terms of reference for Chair/Vice Chair and other officers • For information purposes 5.2 Review of terms of reference for Directors & Shareholder • For information purpose 5.3 Election of Chair/Vice Chair (and other officers as required) for next fiscal year BHCH16-07 Moved by Oakley moves that Kevin Driver be elected as Chair of the BHC Board CARRIED • Please note that Driver had indicated he would take on the role in a previous discussion and was aware the motion was going to be made in his absence. BHCH16-08 Moved by Thorburn that Zimmer remain as Vice Chair for the remainder of his term on the Board. CARRIED 5.4 Vacancy of Unit 1 – Moffat Manor • Administrator to confirm with current tenant their move out date • Administrator to access the unit and report back to the Board about it current state and what improvements should be made to the unit prior to new tenants moving in. • Administrator to put together an application process for the unit for the Board to review. 5.5 Review of Annual Calendar • Administrator to make suggested changes
BHCH16-09 Moved by Clinton to adjourn at 9:45AM CARRIED
______Darryl Zimmer, Chair Recording Secretary
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