Megaphone Booster Club Meeting August 15, 2017 Prattville High School Tech Center

PRESENT: Parents of the 2017-2018 PHS Cheerleaders (see sign-in sheets).

I. CALL TO ORDER The meeting was called to order at 5:30 pm by Lisa Williams, President.

II. OFFICER REPORTS A. Lisa Williams, President, reported the following: Varsity and JV Captains have been announced by Coach Williams and Coach Morgan; All cheerleaders will communicate directly with his or her assigned captain; the first varsity game will be Friday, August 25, 2017; JV will not travel to away games; Blue Ridge Mountain will supply the water for our cheerleaders this season (Varsity boys will get water to the bus and JV captains will get water to home games); parking to football games will be free for cheerleaders in uniform; cheerleaders will be able to sign in at football games and get in the games free; the mandatory sponsorship fundraiser has come to an end - call Heather or Kim if you need to drop off a payment.

B. Kim Stephens, Vice President, informed committee that the big fundraiser this year for the general fund will be cell phone wallets for $5 and mugs for $20. She also announced that she is working to get approval for JV Cheerleaders to sell spirit items in the stands at varsity games. Spirit table sign- up sheets were passed around during the meeting and committee members were encouraged to sign up for a shift.

C. Heather Jolley, Treasurer, announced that final cheer balances are ready and she will be available to take payment during and after the meeting. She reminded parents that all balances will need to be paid in full before the first football game.

D. Christy Curry, Fundraising Chair, announced there are two upcoming Walmart fundraisers. She will be posting the dates soon to see if anyone is interested in participating.

E. Marsha Jones, Webmaster, was unavailable due to travel. Lisa Williams reported that the website is up-to-date and Marsha is available if anyone has any questions or concerns.

III. OLD BUSINESS –None.

IV. NEW BUSINESS –reported by Lisa Williams, President.

A. Varsity and JV Captains: Moving forward, cheerleaders will need to communicate directly with their assigned captains. B. Food/Water: Blue Ridge Mountain will supply our water. Varsity boys will get water to the bus and JV captains will get water to home games. C. Parking/Games: Parking will be free to any cheerleader or mascot in uniform. Cheerleaders will be able to sign in at all home football games and get in free. D. Photographer: Greg Bowman will take our pictures again this year. He will upload photos to Facebook. E. Booster Club Board meeting: The MBC Officers attended a mandatory meeting on August 14, 2017, where the new bi-laws and IRS requirements were reported. Moving forward, funds can no longer be reimbursed or passed to another cheerleader. The President will check to see if funds can be rolled over to the next cheer season and will report back to committee. F. Resignation: Lisa Williams resigned as President of the PHS Megaphone Booster Club, effective immediately. Due to the new bi-laws, Lisa is a substitute teacher for the Autauga County Board of Education and will no longer be able to serve as a Board member. G. Election: All Board members declined the position of President. The position of President was opened to the Booster Club Committee members during the August 15, 2017 meeting. Kevin Williams was the only nominee. Mr. Williams was elected as the new President of the Megaphone Booster Club. H. Meetings: The next MBC meeting will be Tuesday, September 12, 2017 at 5:30 pm. The new bi-laws, with proposed changes, will be reviewed with the MBC committee. Committee will vote on approving the changes at the October meeting. I. Financials: The bank will need to remove Lisa Williams from the checking account and add new member, Kevin Williams. Kevin Williams, Kim Stephens, and Heather Jolley are signatures on the account and Julie Cooper as attesting.

V. REMINDERS A. Cheer balances are due now. Please have account paid in full before the first football game. B. Next meeting will be Tuesday, September 12, 2017 at 5:30 pm.

VI. DISMISSAL The meeting was adjourned at 6:02 pm by Lisa Williams.

Respectfully Submitted, Julie Cooper Secretary