Agenda for the Annual Business Meeting Of

Meeting Minutes

Spring Creek Model Railroad Club Meeting on September 19, 2016 Home of Jim Hallmark

Club Attendance: 19 Jack Aenchbacher, James (Bart) Askew, Kevin Buchanan, Pete Consigli, Mike Crawford, Glenn Diefenbach, Linn Garrison, Dave Griffith, Jim Hallmark, Roddy Irving, Tom Matthews, Sherry Morrow, Dane Ridenour, Chris Siemantel, Leonard Siemantel, Thomas Stephens, Rik Timmons, Hank Whyte, Frank Wright

Opening:

 Welcome new and returning guests: Charles Brown 3rd meeting, JoAnn Donaldson 2nd meeting. Eric Saenger 1st meeting. Eric introduced himself and gave a brief introduction regarding his move to Texas from Colorado and the modular club he had been in.

News from the President:

 The Club Website has been updated.  Website is now secured and malware free. Security software is now monitoring our site and is set to automatically remove threats. Google and Bing Search results are free of warnings and the re-linking of our website has been fixed. Spoof emails continue to appear in various members’ in-boxes but this should be something that will go away with time. Maintain lookout for these spoof messages and delete at once. Then empty your trash folder. .

Reports of Officers:

Secretary – Leonard Siemantel:

 The August Minutes were approved.

Treasury – Mike Crawford:

$25.00 Annual Dues are due on September 1st. Forward dues to Mike Crawford. Two members still owe for club shirts.

 Previous Balance - $1,283.21

 Expenditures - o $ 19.12 DMT (wire) o $160.13 DMT (ballast, flex track) o $47.21 Home Depot (leg dowels, cable) o $195.48 GoDaddy Web Hosing Annual renewal  Income - o $107.17 Amazon Prime Membership Refund o $127.13 Shirt reimbursement

 Present Balance - $1095.57

VP Corner – Linn Garrison:

 The Garland South Branch Show sent well. Setup and teardown went smoothly. The system operated well. Any problems that occurred were logged in the trouble log.  Arrangement for module transportation o Modules Size Who Where When to pick-up o 30 6’x4’ Glenn Linn’s Thursday o 36 6’x32” Glenn Leonard’s Thursday o 31 5’x4’ Bill Linn’s o 34 5’x32” Bill Leonard’s o 35 4’x52” Pete Leonard’s o 32 5’x32” Pete Linn’s o 33 5’x32” Kevin Leonard’s o NG bridge Bart Leonard’s o Module 37 (bridge) Rik Leonard’s o The modules pair up as listed above, due to using the short shipping legs. o Module 33 will ship as a single. o The bridge will ship as one unit. It measures 48” wide x 44” tall x 32” deep.

Next Show:

 Fall Plano Train Show at the Plano Center 2000 E Spring Creek Pkwy, Plano, TX 75074 September 30 thru October 2 (Intermediate) o Setup: Friday, Sept 30: 7 AM – 7 PM. Floor taping crew assembles at 7AM. . Floor taping crew: Kevin, Linn, Glenn, Rik, Bart, Leonard, Chris o Show: Saturday, Oct 1: 10 am – 5 pm public time. Doors open at 8 am o Show: Sunday, Oct 2: 10 am – 4 pm public time. Doors open at 8 am o Teardown: Sunday starting at 4 pm

New Member Recruitment – Dane Ridenour:

 New perspective members: Charles Brown and JoAnn Donaldson and Eric Saenger were present.

Committee and Project Reports:

North Texas Council – Dave Griffith:

 NTX Council on-track for show table sales: 205 for January 2017 and 209 for October 2016. Show ads seem to be working. More requests are coming in.  The floor plan layout was approved by the Plano fire marshall.  There are no clinic participants from our club. This does not affect shares payout.  Two work hours were filled by Jack, Sat 12 – 1 and Dane, Sat 1 - 2 Technology Committee – Glenn Diefenbach:

 Items added to the trouble log from the August show will be addressed at the Richardson Christmas Show

Standards & Construction Committee & Project Status – Leonard:

 Work continues on modules 34 through 37. Supplies are running low and work will stop after the next show unless additional funding is secured. See addendum.

Club Incorporation Committee – Doug Woodward: (Chris)

 Still awaiting Texas State Tax Exempt Status.

Old Business: Available modules – Transportation, Storage, Ownership

Available Modules Modules Storage Transportation Ownership 22 Linn Linn/Bart None

Upcoming Show Calendar:

 Fall Plano Train Show – October 1-2 (IL); setup on Friday, September 30  Richardson Santa Village – (Full) o Setup: Thurs Dec 1st 8 am – 9 pm o Setup: Fri Dec 2nd: 8 am – 9 pm o Run: Sat Dec 3rd: 8 am – 6 pm; public times 6 pm – 9 pm o Run: Sun Dec 4th: 8 am – 6 pm; public times 6 pm – 9 pm o Teardown: Sun Dec 4th: 9 pm – Midnight  Dallas Area Train Show – January 20-22, 2017 (Full)

U pcoming Meeting Calendar:

 October 17th: Shawn McCaffrey  November 14th: Tom Matthew’s  December: May have a short meeting during Richardson Show if needed

New Business:

 Doug received updates from the Plano Library System about upcoming shows for 2017 o Parr Public Library – March 3rd setup. March 4th and 5th as run days. o Harrington Public Library – June 16th setup. June 17th and 18th as run days.

Open Floor to Members:

Tra in Time:  Tom shared a story of his college days and an excursion on the Empire Builder  Roddy showed off his new steam locomotives Addendum

Intermediate Layout Project

Tasks completed

 Place Digi-Key materials order 4/22/15  Place Lowes materials order 4/23  Start Linn on Autocad drawings 4/23  Hold planning meeting 4/27 o Assign teams to sub-assemblies o Define locations for work to be performed  Pull remaining parts order together 4/27  Define openings for control panels and stanchion pipe 5/1  Develop cut plan - Linn 5/4  Complete materials procurement 5/4  Cut wood and drill holes for wiring – Kevin’s house 5/8  Build gussets – Doug 5/12  Build Legs – Doug 5/12  Test leg design 5/16  Assemble frames and gussets – Kevin’s house 5/16 - 5/21  Install plywood tops 5/22  Paint underside white 5/24  Finalize track plan - Team 5/28  Mate modules and install t-nuts 5/31  Draw track plan on plywood tops 6/3  Order roadbed, track and turnouts 6/5  Install dual AC boxes 6/10  Paint outside of frames and legs flat black 6/10  Pick up Micor 6/15  Install terminal blocks 6/16  Make up cables, route and terminate 6/16  Complete AC wiring - Leonard’s house 6/16  Complete bus wiring and pigtails 6/16  Make up control panels 6/21  Cut Micor for tops 6/21  Paint Micor earthtone base 6/22  Install Velcro for skirts 6/25  Draw track plan on Micor 7/6 Intermediate Layout Project

Tasks Completed

 Install Micor tops 7/7  Design and build transport/storage system to protect modules 7/8  Install roadbed for mainlines 7/14 – 7/22  Cut legs to proper height 7/18  Install sliders on legs 7/23  Define turnout locations and cut slots for throw wire 7/27 – 8/3  Install track 7/27 – 8/3  Install turnouts 7/27 – 8/3  Program Switch-Its 8/8  Install Tortoise switch machines 8/10 – 8/13  Install Tortoise terminal strips and wire to Tortoise 8/10 – 8/13  Wire feeders to track 8/10 – 8/13  Install control panels & complete panel wiring 8/7 – 8/13  Wire Tortoise terminals to panels & Switch-Its 8/10 – 8/13  Test for shorts 8/13  Connect DCC system and test operations 8/13  Prep splice tracks 8/8 - 8/14  Construct shipping legs 8/8 – 8/14  Set-up at South Garland Show as dress rehearsal 8/18  Clear up any discrepancies from show 9/1  Install roadbed for yard 8/26 – 9/22  Lay track for yard 9/2 – 9/14  Install Tortoise switch machines 9/22  Install Tortoise terminal strips and wire to Tortoise 9/22  Wire feeders to track 9/22  Modify Module 35 for control panel 9/22  Complete panel wiring 9/22  Wire Tortoise terminals to panels & Switch-Its 9/22  Test for shorts 9/22  Connect DCC system and test operations 9/23 – 9/24  Define skyboard locations and cut to fit 9/25 – 9/27  Clear up any discrepancies from show 9/28 – 10/5  Modules 30 & 31 to Jim’s and setup 10/7

Complete IN PROGRESS Intermediate Layout Project

Tasks Completed

 Define turnout locations for branch line and sidings 11/2  Lay remaining track for yard and install turnouts 11/2  Complete siding track on yard modules 11/8  Complete industrial spurs on yard modules 11/8  Install Tortoise switch machines for yard modules 12/4  Install Tortoise terminal strips and wire to Tortoise 12/4  Wire feeders to track sidings and spurs on yard modules 12/4  Complete panel wiring on yard modules 12/4  Wire Tortoise terminals to panels & Switch-Its 12/4  Test for shorts 12/4  Connect DCC system and test operations 12/4  Define materials needed and generate quote for club approval 1/11/16  Install roadbed for sidings on module 35 1/15  Complete design for bridge (Module 37) 3/28  Complete CAD drawings 3/31  Develop cut plan – Linn 3/31  Complete materials procurement 4/13  Cut wood and drill holes for wiring – Kevin’s house 4/13  Assemble frames and install hardware 4/14  Complete assembly and paint 4/17  Test mechanically with Modules 20 & 36 4/18  Cables from Glenn for testing 4/18  Build relay cable 4/19  Modify Module 20 wiring for Intermediate Layout compatibility 4/19  Wire bridge and make final adjustments 4/19 – 4/20

Module 36  Define structure locations 5/18  Lay track for sidings and install turnouts 5/31 -  Install turnout & track to support outside industries 6/8 -  Install diesel service base 8/31  Install roadbed for track to support service facility 6/8 – 8/9  Install Tortoise switch machines 6/14 -  Install Tortoise terminal strips and wire to Tortoise 6/14 -  Wire feeders to track 6/29 -  Complete panel wiring 12/4 -  Wire Tortoise terminals to panels & Switch-Its 6/29 -  Test for shorts 4/18 -  Connect DCC system and test operations 4/19 -  Decide on roads and rail crossings & implement  Touch up paint on module top  Ballast track 6/8 -  Build structures and place Module 35  Define structure locations 5/18  Lay track for sidings and install turnouts 8/3  Install the controller drawer 8/19  Install turntable and controller 8/19  Install roadbed for track to support turntable 8/31  Install track to support pig farm  Install Tortoise switch machines 8-3 -  Install Tortoise terminal strips and wire to Tortoise 8-3 -  Wire feeders to track 8-3 – 9/14  Complete panel wiring 12/4 -  Wire Tortoise terminals to panels & Switch-Its  Test for shorts  Connect DCC system and test operations  Install track to support pig farm  Decide on roads and rail crossings & implement  Touch up paint on module top  Ballast track 6/8 -  Build structures and place 8/3 -

Module 34  Define structure locations 5/18  Lay track for sidings and install turnouts  Install track to support outside industries  Install roadbed for track to support REA facility  Install Tortoise switch machines  Install Tortoise terminal strips and wire to Tortoise  Wire feeders to track  Complete panel wiring 12/4 – 9/10  Wire Tortoise terminals to panels & Switch-Its 9/9  Test for shorts  Connect DCC system and test operations  Decide on roads and rail crossings & implement  Touch up paint on module top  Ballast track  Build structures and place

Module 33  Define industries and station location 5/18  Lay track for sidings and install turnouts  Install track to support outside industries  Install Tortoise switch machines  Install Tortoise terminal strips and wire to Tortoise  Wire feeders to track  Complete panel wiring 12/4  Wire Tortoise terminals to panels & Switch-Its  Test for shorts  Connect DCC system and test operations  Decide on roads and rail crossings & implement  Touch up paint on module top  Ballast track  Build structures and place

Module 32  Define structure locations 5/18  Lay track for sidings and install turnouts  Install track to support outside industries  Install roadbed for track to support Icing facility  Install Tortoise switch machines  Install Tortoise terminal strips and wire to Tortoise  Wire feeders to track  Complete panel wiring 12/4  Wire Tortoise terminals to panels & Switch-Its  Test for shorts  Connect DCC system and test operations  Decide on roads and rail crossings & implement  Touch up paint on module top  Ballast track  Build structures and place

Module 31  Define structure locations 5-18 -  Lay track for sidings and install turnouts  Install track to support chemical plant  Install Tortoise switch machines  Install Tortoise terminal strips and wire to Tortoise  Wire feeders to track  Complete panel wiring 12/4  Wire Tortoise terminals to panels & Switch-Its  Test for shorts  Connect DCC system and test operations  Decide on roads and rail crossings & implement  Touch up paint on module top  Ballast track  Build structures and place

Module 30  Define structure locations 5-18 -  Lay track for sidings and install turnouts  Install turnout & track to support outside industries  Install Tortoise switch machines  Install Tortoise terminal strips and wire to Tortoise  Wire feeders to track  Complete panel wiring 12/4  Wire Tortoise terminals to panels & Switch-Its  Test for shorts  Connect DCC system and test operations  Decide on roads and rail crossings & implement  Touch up paint on module top  Ballast track  Build structures and place

Module 37 (Bridge)  Re-configure wiring for switch to control relay  Install plaster cloth on the bridge top  Paint module top  Install struts for counterbalance  Add track ballast

Complete IN PROGRESS

Intermediate Layout Project

Proposed Phase 5 Budget (Assessment + $285) = $885

Cost Summary - Expenses to date Amount budgeted Amount spent Phase 1 - $1,162.66 $ 1457.56 (Modules constructed) Phase 2 - $1,140.45 $ 1537.48 (Mainlines operational) Phase 3 - $485.74 $ 503.54 (Completion of dropdown bridge) Phase 4 - $465.19 $ 464.77 (Materials to complete yard & sidings) Phase 5 - not funded $ 187.37 (Industries & spurs) Totals $3254.04 $ 4131.60 AVG / module ~ $493

DCC System Conversion Project Tasks completed  Build new cable for layout compatibility $13.60 by 8/18  Modify Modules 20 & 21 for Intermediate Layout compatibility by 9/15

Cost Summary - Expenses to date Amount budgeted Amount spent Items purchased for Club members $2130.10 $2743.94 (Incl cable & batteries) $ 637

Tasks Remaining to Complete Intermediate Layout  Design and construct skyboards for modules 25, 26, 27 and 28  Complete dropdown bridge  Design and complete signaling system

Contributors Contributions

James (Bart) Askew Transportation, wiring

Kevin Buchanan Cutting wood, module construction, painting, track layout planning, track laying, structure building, construction facility and storage, financial contribution, transportation.

Peter Consigli Structure building, financial contribution, transportation

Michael Crawford Initial track plan

Glenn Diefenbach Console construction, system support/troubleshooting, skyboards, wiring, transportation.

Linn Garrison Construction plans and AutoCad drawings, special HW design, scenery details, painting, structure building, construction facility and storage, financial contribution, transportation.

Leo Gregg Structure donations, material procurement & transportation

David Griffith Intermediate Layout Initiator

James Hallmark Finished module storage

Roddy Irving Cutting wood

Thomas Matthews Structure donation, financial contribution

Dane Ridenour Layout planning for industries, structure donation

Rik Timmons Cutting wood, module construction, painting, track laying, wiring, scenery, structure building, financial contribution, transportation.

Bill Warner Large material transportation and module transportation

Douglas Woodward Dowel leg & gusset preparation, track laying, wiring, financial contribution, transportation